CAPITAL IMPROVEMENT PROGRAM COMMITTEE RECOMMENDATION

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1 CAPITAL IMPROVEMENT PROGRAM COMMITTEE RECOMMENDATION March 7, 2013

2 CIP Committee Members 2 Mal Leichter (Chairman) Anne Fitzpatrick (Vice-Chairman) Lorraine Davey Amy Lynch-Gracias Loreta McDonnell Mark Stuart Board of Finance Parks and Recreation Citizen-at-Large Board of Education Alternate Board of Selectmen Andy Tierney / Kevin Kelly Public Works Department Nick Wallick Fire / EMS Department William Witt Citizen-at-Large Natalie Wood Planning and Zoning

3 CIP A Look Back 3 History of low funding Improved by adoption of CIP Policy Funding target has been 5% of town budget Facilities / rolling stock continue to fall behind 5-year plan continues to be unachievable

4 Facts 4 Budgets remain tight Total Requests = $1,300,561 CIP Recommendation = $846,641 ($558,325 from general budget contribution) Funding in was 1.24% of the total town budget CIP recommendation moves back toward General budget contribution Road maintenance and vehicle replacement continue to fall behind

5 Budget Percent CIP is of Town Budget 7-Year Funding History 5 $40,000, % $35,000,000 $31,047,501 $32,763,370 $33,155,095 $33,659,115 $34,088,139 $33,776, % $30,000,000 $29,125, % $25,000, % 2.49% 2.43% 2.50% $20,000, % $15,000, % 1.86% 1.84% 1.50% $10,000, % 1.00% $5,000, % $0 $750,000 $773,000 $794,786 $626,627 $626,627 $626,627 $417, % Fiscal Year Total Town Budget CIP Budget CIP % of Total Budget

6 6 New Projects (Not Previously Funded)

Town Hall Generator Priority Tier1 Status Funding Complete

support Emergency Operations Center during severe storms

7 Town Hall Generator Priority Tier1 Status Funding Complete Prev Approp. $0 7 Funding Request $58,400 Recommendation $58,400 Needed to support Town Hall in time of power outage Needed to support Emergency Operations Center during severe storms and power failures Upgrade 200 to 400 amp 3 phase electrical service Will apply for grant from Emergency Preparedness

8 8 HES Parking Lot (Engineering and Design ONLY) Priority Tier1 Status Partial Funding Prev Approp. $0 Funding Request $50,000 Recommendation $50,000 Creates safer parking lots Parking currently limited. Adds parking spaces Separates buses from cars Uses existing curb cuts Requires relocation of baseball field St Peter s land must be purchased prior to spending any dollars

9 Police Vehicle Priority Tier 2 Status Funding Complete Prev Approp. $0 9 Funding Request $22,500 Recommendation $45,000 Existing vehicle to be replaced is a 2005 Crown Victoria, 65,757 Miles Replacement vehicle would be a 4-wheel drive pursuit capable vehicle Plan to grow constable coverage with the hiring of new constables The old vehicle would replace a vehicle needed for the Building Department Purchase of this vehicle would eliminate a $20,000 request for a vehicle in the $ $25000 capital items portion of the general government budget

10 Horton House Electrical Priority Tier 2 Status Partial Funding Prev Approp. $0 10 Funding Request $33,050 Recommendation $12,350 Current electrical panel is old and not sufficient for the building (2 100Amp Panels) Taken on new loads (parking lot, records building) Electrical service upgrade and new 3 phase main panel. 325 Amp Service Would include a transfer switch and socket so a portable generator could be plugged in in the event of an extended outage Original request included a hard-wired generator May consider portable generator for support of other buildings in the future

One camera has failed other two last only 20 minutes on a charge. Replacement batteries are proprietary and expensive.

11 Thermal Imaging Cameras Priority Tier3 Status Funding Complete Prev Approp. $0 11 Funding Request $30,000 Recommendation $30,000 Currently have one camera assigned at each station. One camera has failed other two last only 20 minutes on a charge. Replacement batteries are proprietary and expensive. Used by fire department personnel at structure fires and by police at accidents and in the case of missing persons New cameras use standard camcorder batteries and have standard data interfaces.

Wood Chipper (Replace #23) Priority Tier3

when trimming roads Used to assist CL&P in

12 Wood Chipper (Replace #23) Priority Tier3 Status Funding Complete Prev Approp. $0 12 Funding Request $40,000 Recommendation $40, Model Year Used when trimming roads Used to assist CL&P in cleaning up major storms Significant hard use in the past two years

13 13 Previously Funded Projects

Road Re-surfacing Priority Status Tier1 Funding Complete 14

state mandate for LOCIP Over 80 miles of roads and increasing

miles per year over the past 4 years Using stretch methods such

14 Road Re-surfacing Priority Status Tier1 Funding Complete 14 Funding Request $238,811 Recommendation $238,811 Safety issue state mandate for LOCIP Over 80 miles of roads and increasing Best practice - resurface 10% (8+ miles) per year Averaging 5-7 miles per year over the past 4 years Using stretch methods such as chip seal, micro-paving to reduce costs Target annual road upgrade is $500,000

15 Plow Truck (Replace #36) Priority Tier1 & 2 Status Funding Complete Prev Approp. $43, Tier 1 Funding Request $84,000 Tier 2 Funding Request $62,204 Total Funding Request $146,204 Recommendation $146,204 Front line heavy duty vehicle 1995 (18-years old) with 89,000 miles Rusting from the inside out Many welded patches and lots of paint

$50,000 16 Funding Request $50,000 Recommendation $50,000

16 Bathroom Renovations Priority Tier1 Status Funding Complete Prev Approp. $50, Funding Request $50,000 Recommendation $50,000 Health and safety issue Original to the building construction In need of code and environmental updates

17 Replace ET 210 Priority Tier1 Status Funding Complete Prev Approp. $240, Funding Request $90,000 Recommendation $81,000 Safety issue Scheduled for replacement and 20 years old (model 1992) Electrical, mechanical, and water delivery issues Cost avoidance, mandated emissions controls Multi-year lease SEE ATTACHED DOCUMENT (Appendix)

(Ford Explorer) 2 ND year of two year funding.

18 Vehicle for Building Official Priority Tier1 Status Funding Complete Prev Approp. $10, Funding Request $17,876 Recommendation $17,876 Current vehicle is 12-years old (Ford Explorer) 2 ND year of two year funding. Total cost of project $28,645 Requires high clearance 4 WD vehicle to access building sites Needs room to store and transport equipment required for field use

19 Douglas Library Heating System Phase 2 Priority Tier 2 Status

$30,000 Funding Request $77,000 Recommendation $77,000 Severity of

- $150,720 Phase two replaces boiler and heating controls.

19 19 Douglas Library Heating System Phase 2 Priority Tier 2 Status Partial funding Prev Approp. $30,000 Funding Request $77,000 Recommendation $77,000 Severity of need - Essential Project Second year of 3 phase Project Total cost - $150,720 Phase two replaces boiler and heating controls. Also demineralizes pipes. Study by Salamone & Assoc. indicates boiler must be replaced due to internal rusting.

20 TIERS (Priority within tiers) 20 TIER 1 Request FUNDING DEPARTMENT PROJECT RECOMMENDATION Public Works Road Resurfacing and Road Improvements $238,811 $238,811 Public Works Large Dump w/plow (replace 36) $146,204 $84,000 Board of Education GHS Bathroom Renovations $50,000 $50,000 Miscellaneous Town Office Building Generator/Electrical Service Upgrade $58,400 $58,400 Fire Department/EMS Replace ET210 $90,000 $81,000 Miscellaneous Vehicle for Building Official $17,876 $17,876 Board of Education HES Parking Lot Engineering and Design *** $150,000 $50,000 $751,291 $580,087 Total *** May NOT be expended until Hebron owns the Property TIER 2 TOTAL REQUESTS FUNDING DEPARTMENT PROJECT RECOMMENDATION Miscellaneous Douglas Library Mechanical System Upgrade $77,000 $77,000 Public Works Large Dump w/plow (replace 36) $146,204 $62,204 Miscellaneous Police Vehicle $22,500 $45,000 Miscellaneous HH Electrical Upgrade and Switchgear $33,050 $12,350 $278,754 $196,554

21 TIERS (Priority within tiers, Continued) 21 TIER 3 TOTAL REQUESTS FUNDING DEPARTMENT PROJECT RECOMMENDATION Fire Department/EMS Thermal Imaging Cameras (TIC) $30,000 $30,000 Public Works Wood Chipper (replace 23) $40,000 $40,000 $70,000 $70,000 NOT FUNDED TOTAL REQUESTS FUNDING DEPARTMENT PROJECT RECOMMENDATION Board of Education GHS Fire Rated Doors (2); HES Fire Rated Door (1) ***** $40,000 $0 Miscellaneous Douglas Library Roof Replacement $43,720 $0 Board of Education HES Roof (1988 wing) $150,000 $0 Fire Department/EMS Company # 1 Parking Lot Repaving ***** $68,000 $0 Miscellaneous Town Wide Telephone System (all Town buildings) $45,000 $0 $346,720 $0 ***** Project is not ready to be funded TOTAL REQUESTS FUNDING RECOMMENDATION GRAND TOTAL $1,300,561 $846,641 LEFT UNFUNDED 453,920

22 Recommendations (by Dept.) 22 Total CIP CIP CIP Requests Tier 1 Tier 2 Tier 3 Public Works Road Resurfacing and Road Improvements $238,811 $238,811 Large Dump w/plow (replace 36) $146,204 $84,000 $62,204 Wood Chipper (replace 23) $40,000 $40,000 Public Works Sub Total $425,015 $322,811 $62,204 $40,000 Board of Education GHS Bathroom Renovations $50,000 $50,000 HES Roof (1988 wing) $150,000 HES Parking Lot Engineering and Design $150,000 $50,000 GHS Fire Rated Doors (2); HES Fire Rated Door (1) $40,000 Board of Education Sub Total $390,000 $100,000 $0 $0 Fire Department/EMS Replace ET210 $90,000 $81,000 Company # 1 Parking Lot Repaving $68,000 Thermal Imaging Cameras (TIC) $30,000 $30,000 Fire Department Sub Total $188,000 $81,000 $0 $30,000 Miscellaneous Vehicle for Building Official $17,876 $17,876 Town Office Building Generator/Electrical Service Upg $58,400 $58,400 HH Electrical Upgrade and Switchgear $33,050 $12,350 Town Wide Telephone System (all Town buildings) $45,000 Douglas Library Mechanical System Upgrade $77,000 $77,000 Douglas Library Roof Replacement $43,720 Police Vehicle $22,500 $45,000 Dial-a-Ride Vehicle Replacement Miscellaneous Sub Total $297,546 $76,276 $134,350 $0 GRAND TOTAL $1,300,561 $580,087 $196,554 $70,000 TOTAL FUNDED $846,641

23 Funding of CIP 23 Funds released from previous projects, grant reimbursements misc. revenue FY Salt Shed $10, FY Street Signs $16, FY GHS 1970 Roof $1, FY 2011 Revaluation $9, FY Douglas Library - Fuel Storage Tank $ FY Large Dump Truck w/ Plow $ FY HES 1963 Roof $95, FY HES Modular Demolition $2, FY Town Office Parking Lot $7,773 Sale of Used/Surplus Equipment/Vehicles 1981 John Deere Tractor $2, GMC Brigadier Truck $ John Deere Backhoe $1, Ford F-350 $1, Compressor $950 $153,047

24 Funding of CIP 24 Approved Proposed Balance from Previous Appropriations $262,442 $153,047 LOCIP Funding $72,444 $103,269 DECD Historic Restoration Fund - Reimbursement - Horton House $0 $32,000 General Fund Contribution $417,647 $558,325 Total Revenues $752,533 $846,641 $68,302 Under General Fund contribution of $626,627

25 Five-Year Plan 25 Fiscal Year Funding Required $2,158,534 $1,662,249 $2,036,846 $849,423 $686,838 See Appendix for Detail

26 Review of CIP Policy 26 First formal policy adopted 2011 Review required every 2 years Review is complete Recommendations for changes will go to Board of Selectmen

27 CAPITAL IMPROVEMENT PROGRAM COMMITTEE APPENDIX March 7, 2013

28 Five-year Plan Detail 28 Public Works Road Resurfacing and Road Improvements $245,967 $253,346 $260,946 $268,775 $276,838 Large Dump w/plow (replace, 7) $95,000 $95,000 Replace 1978 CAT Loader $90,000 $90,000 GMC Flat Bed (replace 22) $65,000 Paving Box $70,000 Roll Off Truck (replace 15) $80,000 $80,000 Pavement Management System $41,800 Street Sweeper $85,000 Roadside Mower (replace 38) $90, Ton Trailer (replace 25) $32,000 Large Dump w/plow (replace 26) $200,000 Bucket Truck - International $160,000 New Public Works Facility - (to be bonded) ** Public Works Sub Total $565,967 $560,146 $547,946 $468,775 $436,838 Board of Education HES Roof (1988 wing) $150,000 GHS Fire Rated Doors (2); HES Fire Rated Door (1) $40,000 HES Roof (1947 wing) $225,000 GHS Air Handling and Energy Recovery Ventilators $150,000 GHS Energy Efficient Insulated Windows $52,000 GHS Activity Room Air Handling Unit and Air Conditioning $36,000 HES Air Handling and Energy Recovery Ventilators $120,000 GHS Multipurpose Room Air Handling Unit $70,000 GHS Pneumatic Control System $80,000 GHS Oil Tank Replacement $70,000 Board of Education Sub Total $415,000 $238,000 $270,000 $70,000 $0

29 Five-year Plan Detail (cont.) 29 Fire Department/EMS Replace ET210 $90,000 $90,000 $90,000 Company # 1 Parking Lot Repaving $68,000 Station Renovation/Maintenance (Station #1,#2,#3) $85,500 $30,000 $30,000 Replace Fire Police Vehicle $60,000 SCBA Replacement $150,000 $175,000 $175,000 Engine Tanker 310 $130,000 $130,000 $130,000 Replace S-110 $40,000 $90,000 Replace E110 $100,000 $100,000 $100,000 Command Vehicle $30,000 $30,000 Utility 110 Replacement $0 $11,000 Forestry 310 Replacement $95,000 Ambulance 510 $180,000 Fire Department Sub Total $763,500 $595,000 $691,000 $160,000 $0 Recreation Tractor $41,500 Burnt Hill Park - Upgrade Facilities $30,000 $500,000 Mason Dump Truck 4x4 w/ Plow and Sander (replace 44) $47,741 Mason Dump Truck 4x4 w/ Plow and Sander (replace 40) $50,648 Veteran's Park Toilet Facilities/Skatepark $250,000 Recreation Sub Total $71,500 $47,741 $500,000 $50,648 $250,000

30 Five-year Plan Detail (cont.) 30 Miscellaneous Town Wide Telephone System (all Town buildings) $45,000 Douglas Library Mechanical System Upgrade $47,000 Douglas Library Roof Replacement $43,720 MUNIS Software $128,000 Hebron Center Sidewalk Plan $30,000 $156,000 Dial-a-Ride Vehicle Replacement $48,847 Miscellaneous Sub Total $342,567 $221,362 $27,900 $100,000 $0

31 ET 210 Leasing Rates 31

Approved. Department & Item. Article # Requested. Requested. Requested Requested Requested Requested Requested Requested Requested

Approved. Department & Item. Article # Requested. Requested. Requested Requested Requested Requested Requested Requested Requested AMOUNT SOURCE General Government 135 Town Accountant Financial Software Package Upgrade 150,000 subtotal 0 0 0 0 150,000 0 0 0 0 0 0 155 MIS Technology Infrastructure 300,000 300,000 Tax Levy 300,000 300,000