Director of Public Works. Administrative Assistant I

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1 Director of Public Works Streets Foreman Administrative Assistant I Administrative Assistant I Sanitation Superintendent Streets Crew Sanitation Crew MISSION: The mission of the Department of the Public Works is to provide quality and effective public works services for the health, safety and comfort of the citizens of the City of West Bend in an efficient and cost effective manner. The Public Works department is responsible for maintaining streets, alleys, storm sewers, street lighting, signal lights and traffic control signage. The Public Works Administration personnel provide the daily support to the Street and Sanitation Divisions of which the major areas of responsibilities include but are not limited to Storm Sewers, Signs and Signals, Snow and Ice Control, Refuse Collection and Recycling, Street Sweeping, Leaf and Brush Collection. Evaluate programs and departmental functions on a daily as well as long term basis to expend funds efficiently and provide an acceptable level of service. Responsible for the management of the annual budget including the preparation and submission of the necessary documents to the City Administrator. ACCOMPLISHMENTS: The Department of Public Works Streets Division has initiated new programs to perform a portion of currently contracted work in-house. The Sanitation Division has focused on increasing efficiency thereby increasing the volume of refuse, leaves, brush and organics collected along with assisting the Streets Division with their increased work load. VALUE TASK FORCE: Not applicable. PWADM - 1

2 PUBLIC WORKS ADMINISTRATION~ Expenditures SALARIES: Public Works Director 10,268 Admin. Assistant I 1830 Hours 30,030 Admin. Assistant I 1830 Hours 29,024 $69,322 Hours are split between Public Works Administration and Recycling ,229 81, ,322 69, FRINGES: WRS 6.6% 4, FICA 7.65% 5, Life Insurance 246 $10, ,930 11, ,124 10, TELEPHONE: Centrex Lines (1) at $13.50 a month/line 162 VoIP Phones (8) at $6.50 a month/line 792 Internet Service 1,904 Long Distance 100 Cell Phone 3,900 $6,858 Increase due to Internet Service and VoIP costs ,780 6, ,858 6, PWADM - 2

3 PUBLIC WORKS ADMINISTRATION~ Expenditures POSTAGE: Postage 481 Mail Service 69 Meter Maintenance 45 $595 4% postage rate increase projected for MEMBERSHIP AND DUES: American Public Works Association 200 Int'l Assoc. of Electrical Inspectors (IAEI) 102 $ SEMINARS AND TRAINING: Training in street maintenance, snow and ice control, signal lights and supervisory skills ,000 2, ,000 2, PWADM - 3

4 PUBLIC WORKS ADMINISTRATION~ Expenditures OFFICE AND OPERATING SUPPLIES: Computer Supplies 442 Fax machine, folding machine, printer 1,038 Miscellaneous supplies 150 Stationery, envelopes, paper 200 Miscellaneous form production 180 $2, ,010 2, ,010 2, EQUIPMENT MAINTENANCE: Microsoft licensing 1,698 Antivirus 124 $1, ,822 1, ,822 1, CONTRACTUAL SERVICES: Office Space Rental at Water Utility 3,100 Security System Software Support 205 $3,305 Decrease due to elimination of paging service and reduced office space rental fee ,700 3, ,305 3, PWADM - 4

5 PUBLIC WORKS ADMINISTRATION ~ Summary Budget Budget 2016 Gen. Fund Salaries $ 81,691 $ 81,229 $ 69,322 69,322 Fringes $ 12,356 $ 11,930 $ 10,124 10,124 Telephone $ 3,286 $ 6,780 $ 6,858 6,858 Postage $ 558 $ 576 $ Memberships $ 200 $ 302 $ Seminars $ 2,000 $ 2,000 $ 2,000 2,000 Supplies $ 2,010 $ 2,010 $ 2,010 2,010 Equip. Maint. $ - $ 1,822 $ 1,822 1,822 Cont. Services $ 6,842 $ 3,700 $ 3,305 3,305 Grand Total $ 108,943 $ 110,349 $ 96,338 96,338 Total Sal/FB $ 94,047 $ 93,159 $ 79,446 79,446 Total Other Exp. $ 14,896 $ 17,190 $ 16,892 16,892 Grand Total $ 108,943 $ 110,349 $ 96,338 96,338 PWADM - 5

6 PUBLIC WORKS ADMINISTRATION ~ Revenue Actual Actual Budget Admin. Fee/Weeds $ 805 $ 2,300 $ 1,200 $ 2, Recycling Assistance $ 108,820 $ 108,665 $ 108,665 $ 87, Treated Groundwater Discharge $ - $ - $ - $ Snow and Ice Control $ 2,072 $ 1,278 $ 1,000 $ 1, Weed Cutting $ 8,298 $ 6,061 $ 3,300 $ 3, Erosion Control Services $ - $ - $ - $ Street Opening Permits $ 12,755 $ 14,605 $ 20,000 $ 20, Sale of Materials and Supplies-Streets $ 13,219 $ 4,410 $ 7,000 $ 7, Garbage and Refuse Collection-Festivals $ 199 $ 44 $ 250 $ Sale of Materials and Supplies-Sanitation $ 4,799 $ 3,503 $ 4,000 $ 1, Grinder Revenue $ 110 $ 138 $ 500 $ Permit-PW Garage Yard Drop $ 66,440 $ 64,155 $ 60,000 $ 63, Insurance Revenue $ 57,245 $ 63,984 $ 29,500 $ 29, Sale of Materials/Scrap $ 15,422 $ 9,477 $ 10,000 $ 4,000 Total Public Works Administration $ 290,184 $ 278,620 $ 245,415 $ 218, ADMIN FEE/WEEDS Grand Total $ 2,000 Administrative fee associated with Weed Commissioner services and weed cutting RECYCLING ASSISTANCE Grand Total $ 87,000 Amount received from State Recycling Grant. Reduced by State Budget for TREATED GROUNDWATER DISCHARGE PERMITS Grand Total $ - Permit fee of $ SNOW AND ICE CONTROL Grand Total $ 1,000 Revenue received from unshoveled or icy sidewalks throughout the City. With recent changes of having the police department having more direct contact with home owners, the number of sidewalks that we have to clear has greatly diminished WEED CUTTING $ 3,300 Weed cutting at various locations that are out of compliance EROSION CONTROL SERVICES Grand Total $ - When directed by Inspector, the Department provides erosion control to construction sites or wherever necessary, and the appropriate party is invoiced. PWADM - 6

7 STREET OPENING PERMITS Grand Total $ 20,000 The street opening permit fee for Gas, Electric and Cable is $90.00 per permit. Sewer and Water permit fee is $35.00 per permit. Individual permit fee is $ per permit SALE OF MATERIALS AND SERVICES - STREETS Grand Total $ 7,000 Revenue received from the sale of materials and services from billable accidents and other work performed by the Street Department GARBAGE AND REFUSE COLLECTION-FESTIVALS Grand Total $ 250 Revenue from the reimbursement from the organizers of various city festivals for refuse disposal SALE OF MATERIALS AND SERVICES - SANITATION Grand Total $ 1,000 Revenue received from the sale of materials and services from billable accidents and other tasks performed by the Sanitation Department. This also includes revenue from the shipping and handling of the sale of carts GRINDER REVENUE Grand Total $ 100 Revenue from the use of the Wood Grinder for materials not collected by the City PERMIT-PW GARAGE YARD DROP Grand Total $ 63,000 Revenue from stickers sold to property owners and residents for usage of the Drop Off Area and from contractors and non-residents for brush disposal INSURANCE REVENUE Grand Total $ 29,500 Revenue received from traffic signal and street light accidents submitted to the City's insurance carrier SALE OF MATERIALS/SCRAP Grand Total $ 4,000 Revenue from the sale of waste oil and scrap metal. PWADM - 7