FY 2008 Requested Replacement Vehicle and Equipment Listing

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1 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease General Fund Public Facilities Inventory Control Fuel Management System Hardware & software to centralize fuel inventory/ordering for DPF, Sheriff's Office, MWWTP. Required by MDE for tank monitoring $16,000) 64,000 l 7,200 Total Inventory Control 64, ,200 Building & Trades Backhoe Replace B-38,1985 year, old 110,000 l 12,400 backhoe getting worn out. 3/4 Ton Full Size Pick Up 4x2 B Chevy Van, mileage 19,500 l 2,200 unknown, 12 years old 3/4 Ton Full Size Pick Up 4x2 B Ford 190,000 miles, 12 19,800 l 2,200 years old 3/4 Ton Full Size Pick Up 4x2 B Chevy 120,000 miles, 12 19,500 l 2,200 years old 3/4 Ton Van, Cargo B GMC Van, 12 years old 18,700 l 2,100 3/4 Ton Van, Cargo B Chevy Passenger, 12 18,700 l 2,100 years old 3/4 Ton Van, Passenger B Chevy Passenger, 12 35,500 l 4,000 years old 3/4 Ton Van, Cargo B GMC Van, 12 years old 18,700 l 2,100 3/4 Ton Van, Cargo B GMC Van, 108,000 miles 18,700 l 2,100, unable to repair 3/4 Ton Van, Cargo B-42 GMC Van, 12 years old 18,700 l 2,100 Total Building & Trades 297, ,500 04/16/ Capital Request.123 Capital: Page 1

2 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease Parks - Parks & Grounds G Backhoe Replace 1974 Ford 1500 Backhoe/ Loader. This equipment is very old and worn out. 80,000 l 9,000 Total Parks - Parks & Grounds Capital Outlay 80, ,000 Parks - Laurel Springs Park Utility Vehicle PUV10 - Hours: 2,685 - Condition: Poor. 5,900 l 700 Total Parks - Laurel Springs Park 5, Parks - Stethem Park Infield Conditioner PRK11 - Hours: 1,300 - Condition: Less than fair. Priority for maintaining 10 athletic fields. 13,900 l 1,600 Total Parks - Stethem Park 13, ,600 Parks - Oakridge Park Zero Turn Mower - 27 hp TC18 - Year Hours: 2,300 - Condition: Fair Turf Tractor M12 - Hours: 5,500 - Condition: Poor 9,000 l 1,000 22,000 l 2,500 Total Parks - Oakridge Park 31, ,500 Total Parks 130, ,800 04/16/ Capital Request.123 Capital: Page 2

3 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease Vehicle Maintenance OTV Brake Lathe PRIORITY: Replace vehicle brake lathe that is old and not operating properly. $6,300 l 700 Total Vehicle Maintenance 6, Roads Skid Loader Roller Attachment 6 wheel dump truck w/snow equipment 6 wheel dump truck w/snow equipment Grimco 54" MIMAKI Printer Skid Loader Tandem Axel Trailer To replace (RA-25) 1995 Edge Vibratory Roller Attachment. Must have for shoulder maintenance. Replace aging, salt damaged dump truck (R-11), 1991 International 6 wheel dump w/ 170,000 miles Replace aging, salt damaged dump truck (R-15), 1993 International 6 wheel dump w/ 175,000 miles To replace out dated 1988 HS15 Plus Gerber Plotter and 1999 Graph Tech FCS Plotter. Both Plotters are no longer supported and need to be replaced with a more modern plotter/printer. To replace (R-44) 1995 Gehl Skid Loader with hours. To replace (R-57) 1995 Interstate Trailer 15,000 l 1,700 99,000 l 11,100 99,000 l 11,100 20,000 l 2,300 50,000 l 5,600 8,000 l 900 Variable Message Board To replace obsolete 1981 VMS Board (R-53) w/ 20,243 hours. 5 Ton Vibratory Roller Replace roller that is old and worn out. Asphalt Scarifier Replacement item needed for the Traffic Safety Crew to remedy hazardous and safety issues. 6 wheel dump truck w/snow equipment 6 wheel dump truck w/snow equipment Replace aging, salt damages dump truck (R-2), 1996 International 6 wheel dump w/ 95,000 miles Replace aging, salt damaged dump truck (R-4), 1996 International 6 wheel dump w/ 145,000 miles 38,000 l 4,300 35,000 l 4,000 5,000 l ,000 l 11,100 99,000 l 11,100 Total Roads 567, ,800 Total Public Facilities 1,065, ,000 04/16/ Capital Request.123 Capital: Page 3

4 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease Community Services Media Copiers (2) and Maintenance Replacement of old copiers. Color copiers for production. 15,500 l 1,800 Total Media Division 15, ,800 Housing & Comm. Dev SUV, 4x4, 4 dr., 5 passenger 1994 Chevy Truck (CS7), License # LG38568 SUV, 4x4, 4 dr., 5 passenger 1996 Chevy Blazer (CS8), License # LG ,700 l 2,700 23,700 l 2,700 Total Housing Division 47, ,400 Total Community Services 62, ,200 Information Technology Network FOR ACCOUNTING & INTERNAL AUDIT Copier/ Scanner FOR PF: Copy Machine Lack of storage, need to upgrade current copier with an auto-feeder, but also includes scanning capability to start data storage of records & files, despite plans to begin a County-wide scanning solution that is likely on hold again for another year due to budget constraints Existing machine is not reliable, copy quality has diminished. Copier has exceeded life expectancy by several years. Machine is 8 years old. 5,000 l 600 5,000 l /16/ Capital Request.123 Capital: Page 4

5 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease FOR PGM: Digital Plotter/ Scanner Planning needs a new digital plotter/ scanner to replace existing outdated plotter and blueprint machine, both of which are over 10 years old, expensive to maintain, and difficult to find replacement parts to fix. A new plotter/scanner would allow staff to reproduce large size plats and plans in response to customer requests, rather than taking them out for reproduction and incurring lost staff time. The cost for this item is estimated to be $16, ,000 l 1,800 Total Network 26, ,000 Total Information Technology 26, ,000 County Attorney Copy Machine Similar to Xerox Work Center leased by CCrs Office in Include equip. and maintenance agreement at least 25,000 copies per month. Should have ability to interface with PC's. The one IT is recommending will not suffice with their needs. 7,500 l 900 Total County Attorney's Office 7, /16/ Capital Request.123 Capital: Page 5

6 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease Sheriff Patrol Vehicles(29) for new officers approved in FY07 652,500 p 652,500 0 budget Digital Mobile Video Cameras balance needed for the 29 new 111,500 p 111,500 0 (22) officers 3/4 ton truck with lift gate 30,000 p 30,000 0 Laminex 42" board stock laminator 6,600 p 6,600 0 Digital sign message board 25,000 p 25,000 0 Patrol vehicles (63) Replacement vehicles 1,417,500 p 1,417,500 0 Digital Mobile Video Cameras Replacement cameras 100,200 p 100,200 0 Door card system 72,300 p 72,300 0 Fuel master "AIMS" system 70,000 p 70,000 0 ATVs (8) 58,500 p 58,500 0 Mobile Data Units (56) 550,000 l 61,800 Total Sheriff's Office 3,094,100 2,544,100 61,800 Detention Center Digital Video Recorder 7,300 p 7,300 0 Prisoner Transport Van & 43,700 p 43,700 0 Container w/accessories Office Workstation 6,500 p 6,500 0 Washing Machine 15,700 p 15,700 0 Food Cart 5,500 p 5,500 0 Electronic Tilting Kettle 18,000 p 18, Total Detention Center 96,700 96,700 0 Detention Center - Computer Network for Disaster Recovery 20,000 p 20,000 0 Total Detention Center Computer Capital 20,000 20, /16/ Capital Request.123 Capital: Page 6

7 FY 2008 Requested Replacement Vehicle and Listing Asset Item Description Replacement of Request Purchase Lease Sheriff's Office- Computer Fingerprint network login 175,000 p 175,000 0 hardware system Dell server/driver 31,700 p 31,700 0 Network for Disaster Recovery 30,000 p 30,000 0 Total Sheriff Computer Capital 236, ,700 0 Total Sheriff 3,447,500 2,897,500 61,800 Emergency Services Hazmat Ford F250 Crew Cab 4X4 PU and emergency vehicle equipment Chevrolet, ES1, 1994, 57,142 miles 44,500 l 5, Ford F550 Crew Cab 4X4 Chassis & Box and emergency vehicle equipment International, ES12, 1990, 45,520 miles 149,500 l 16,800 Total Hazmat 194, ,800 Total Emergency Services 194, ,800 Library Van Outreach Van $20,000 l 2,300 Total Library 20, ,300 General Fund Total 4,823,800 2,897, ,000 Total cost of items to be leased 1,926,300 Recommended Baseline Lease 1,813,000 Variance (113,300) 04/16/ Capital Request.123 Capital: Page 7

8 General Fund Public Facilities Inventory Shelving To accommodate new growth in county operations in the warehouse. 15,000 15,000 0 Keystone Pallet Rack Installation of Pallet Racks - To open up extra warehouse pallet rack locations and to revamp warehouse #2. 13,000 13,000 0 Total Inventory 28,000 28,000 0 Building & Trades Wheel Dump Truck In order to move equipment and material. Currently must rely on other divisions and schedule time to use a dump truck, which is not effective. 87,000 9,800 Trailer In order to move equipment and material. Currently must rely on other divisions and schedule time to use a dump truck, which is not effective. 25,000 2,800 Articulating Arm Boom Lift 60 Foot Boom In order to speed up high wall and roof work, as well as exterior painting on two story buildings. 75,000 8,400 PF Modular Furniture Air Compressor To upgrade office and provide needed storage space to facilitate operation of facilities. New, for construction projects, can be towed to various job sites. 36,000 36, ,000 1,300 Mini Excavator New for use on construction projects. 52,000 5,900 Total Building & Trades 286,000 36,000 28,200 04/16/ New Capital only for books.123 Capital: Page 8

9 Parks - Parks & Grounds Vibrating Seeder PISGAH PARK 10,600 1,200 Utility Vehicle PISGAH PARK 8,500 1,000 Infield Conditioner PISGAH PARK 12,500 1,400 Tractor PISGAH PARK 24,000 2,700 Zero-Turn Mower PISGAH PARK 9,000 1,000 Batwing Mower PISGAH PARK 12,800 1,500 Total Parks & Grounds Program 77, ,800 Bensville Park Ton Truck w/dump Vehicle needed to transport maintenance equipment and supplies to parks on west side of Route 301. Regionalize for efficiency. 28,000 3,200 Total Bensville Park 28, ,200 Total Parks & Grounds 105, ,000 Vehicle Maintenance ,000 lb Vehicle Lift Increase productivity, enhance employee safety 12,000 1,400 Total Vehicle Maintenance 12, ,400 Total Public Facilities 431,400 64,000 41,600 04/16/ New Capital only for books.123 Capital: Page 9

10 Community Services Aging (2) Mid-size 4 dr. sedans Currently 4 vehicles are shared by 35 staff members at 5 locations. Vehicle use supports visits clients' homes, longterm care facilities, housing communities for benefit in-take, case management, assessments, and outreach. In addition, two fitness instructors travel to four senior centers daily. Current number of vehicles significantly inadequate to meet the existing travel needs. 31,400 3,600 Total Aging 31, ,600 Total Community Services 31, ,600 Information Technology Operations - Telephone EMS - Hazmat 4 Nextel Phones 2,400 2,400 0 EMS - EMT's Wireless Access Plan for Laptops 1,800 1,800 0 EMS - Hazmat Wireless Internet for 6 Mobile Data 5,400 5,400 0 Terminals EMS - EMT's Wireless Internet for 8 Mobile Data 7,200 7,200 0 Terminals Community Services 4 IP phone extensions (DID), converters Community Services new direct phone line for credit card machine Community Services IP telephone for gym at new building Community Services Improved wireless access for Aging Division (2) laptops 1,800 1,800 0 Total Operations-Telephone 19,700 19, /16/ New Capital only for books.123 Capital: Page 10

11 Network Communications (4) Desktop PC 7,200 7, Communications (4) Ruggedized Mobile Laptop 20,800 20,800 0 EMS (2) Laptops 2,400 2, Communications Document Scanner, multiple pages EMS - Admin Mobile Data Terminal (1) 6,800 6,800 0 EMS Projector Hazmat Mobile Data Terminals (6) 40,500 40,500 0 EMS - Admin EOC Technology 11,500 11,500 0 EMS Mobile Data Terminals (8) 56,000 56,000 0 Community Services PC with flat screen monitor & 1,800 1,800 0 associated software for New Gym Community Services PC with flat screen monitor & 3,600 3,600 0 associated software for Senior Center Community Services network laser printer Community Services PC with flat screen monitor & 1,800 1,800 0 associated software for Nanjemoy Community Services PC with flat screen monitor & 1,800 1,800 0 associated software for Waldorf SC Community Services Surveillance Camera System for the new building 12,400 12,400 0 PF - Roads Computer for weather emergency 1,800 1,800 0 command post PF - B&T PC for CCGB Reception Desk 1,800 1,800 0 PF - B&T PC for B&T Tool Room 1,800 1,800 0 Parks PC for White Plains Regional Park 1,800 1,800 0 communicate w/ office Parks PC for Laurel Springs Park 1,800 1,800 0 communicate w/ office DPF IBM Wheelwriter ,200 1, /16/ New Capital only for books.123 Capital: Page 11

12 Color printer for PGM The second item is a color printer. 1,800 1,800 0 PGM's current color printer is located in an area not convenient to Planning, ROW and CIP staff, resulting in lost staff time retrieving documents. The current color printer is also not available at times when needed, due to competing demands for use and downtime. As the demand for color printing, brochures, digital photo production, and other uses increased, a 2nd color printer for the department is needed. Planning Multi-feed document scanner IT UPS/Gen Set for DCS 35,000 35,000 0 IT Server Cluster Solution for Gov Bldg 11,500 11,500 0 FS Acct 2 excel lic 1 - to backup payroll managers & fixed asset accountant in performing duties 2 - needs Accountant to produce work to outside sources, CAFR production, etc Comm 16 Groupwise licenses; staff does not have CS 6 Groupwise & Nalware licenses; part time staff at Senior Center 1,600 1, ,000 2,000 0 Total Network 232, , /16/ New Capital only for books.123 Capital: Page 12

13 Applications Renovation to create 3 cubicles out of 2 existing cubicles for Apps Division Customer Service Representative. Community Services Provide work area for Apps Division Customer Service Representative. RecTrack: purchase new recreation management software 15,000 15, ,000 30,000 0 Public Facilities - Admin Human Resources Program call People Trak Software 8,500 8,500 0 Public Facilities - Parks & Grounds Maximum Solutions/Sports Scheduling Package for league scheduling 7,800 7,800 0 Internal Audit IDEA Data Analysis Software to generate random samples for testwork. 2,400 2,400 0 Total Applications 63,700 63,700 0 Total Information Technology 315, , /16/ New Capital only for books.123 Capital: Page 13

14 Election Board New voting system Possibility of new voting system (optical scan), if State does not pay for equipment 80,000 80,000 0 Total Election Board 80,000 80,000 0 Debt Service Debt Service FY08 requested capital lease exceeds what is in the 5yr plan. 113,300 12,800 Total Debt Service 113,300 12,800 Sheriff's Office VirTra Systems for firearm qualifications 153, ,900 0 Turning Target System for firearm qualifications 31,900 31,900 0 Range Tower for observation to oversee range 25,000 25,000 0 Armored Personal replace armored vehicle 200, ,000 0 Carrier - Tank Sheriff's Office Total 410, ,800 0 Total Sheriff 410, , /16/ New Capital only for books.123 Capital: Page 14

15 Emergency Services Office of Emergency Services Rail System for Dry Erase Boards Upgrade the EOC to make it more functional in the event of a disaster. During the last weather event, we found out that we don't have enough dry erase boards in the room to report all the activities. 5,000 5,000 0 Trailer set-up, guttering, reconstruction and electric FEMA donated trailers to emergency departments for emergency response equipment, training and education. 1,500 1,500 0 This trailer is a 74x14 wide trailer that needs to be set-up permanently at the ES complex and reconstructed to equip supplies and equipment Trailer gutting, reconstruction and electric This trailer is a 8x25 mobile trailer that will be used for training purposes. The disaster city module will be set-up in this trailer for tabletop exercises. 1,000 1,000 0 Total Office of Emergency Services 7,500 7, /16/ New Capital only for books.123 Capital: Page 15

16 Hazmat Spectra Mobile Radio (2) Vehicle Emergency Equip ( 1) Trailer Retrofit Emergency vehicle communication Emergency Response Emergency Response 11,000 1,300 9,500 1,100 2,500 2,500 0 Total Hazmat 23,000 2,500 2,400 Communication MHz radio equipment to add a ninth channel to our Public Safety / Public Service radio system. 800 MHz radio system was designed to be "prepped" for a ninth channel. Many of the components required are already in place. The number of users on our radio system has increased by nearly 15% since we began using it. This expenditure would give us the extra capacity that we will need to support our first responders capacity needs for 3 to 5 years into the future. 220,000 24,700 Communications 220, ,700 04/16/ New Capital only for books.123 Capital: Page 16

17 Emergency Medical Services Chevrolet Suburban 3/ 4 Ton LS or equivalent (pool vehicle in case the Captain positions are not approved) Serve as back-up to the current fleet should 1 Supervisor vehicle go out of service for maintenance & to be utilized by personnel attending frequent meetings across the state. 50,000 5,600 EKG monitor for above vehicle same as above 20,000 20,000 0 Supplies for the new Chevy Suburban Radio for Chevy Suburban Stair Chairs (3) same as above 5,000 5,000 0 same as above 3,000 3,000 0 Improve provider safety during patient care and assist with the reduction of w/ c claims from back injuries. 9,000 9,000 0 Hydraulic Stretchers (3) Improve provider safety during patient care and assist with the reduction of w/ c claims from back injuries. 30,000 3,400 Total Emergency Medical Services 117,000 37,000 9,000 Total Emergency Services 367,500 47,000 36,100 General Fund Total 1,749, ,200 94,100 TOTAL VALUE OF ITEMS BEING LEASED 832,600 04/16/ New Capital only for books.123 Capital: Page 17

CAPITAL OUTLAY. Improvements other than buildings. Furniture & Office Equipment

CAPITAL OUTLAY. Improvements other than buildings. Furniture & Office Equipment CAPITAL OUTLAY Capital Outlay Item expenditures for fixed assets such as equipment, remodeling, minor building improvements, and vehicles may be funded from the operating budget or shortterm financing.