20,000 $10,500 $10,500 Facilities $50,000 $10,000 TOTALS $165,000 $300,500 $385,500 $865,500 $86,000

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Bryce Spencer
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1 FIRE DEPARTMENT PROJECT DESCRIPTIONS As a city wide Capital Improvement Plan (CIP) is developed, major capital improvements for the Brookville Fire Department (BFD) may include the following: Apparatus: purchase and/or refurbishment of fire engines; ambulances; heavy rescue vehicles; aerials; ladder trucks; water tankers; command vehicles; utility vehicles; light trucks; sport utility vehicles and equipment trailers. Major equipment: purchase and/or replacement of personal protective equipment (PPE); self contained breathing apparatus (SCBA); and advanced life support (ALS) medical equipment. Facilities: new construction and/or renovation of fire stations; training facilities (manipulative drill ground buildings and props); emergency operations centers, and accessory buildings. TABLE 1 FIRE DEPARTMENT CAPITAL IMPROVEMENTS ITEM Apparatus $36,000 $225,000 $350,000 $850,000 $70,000 PPE $30,000 $30,000 $15,000 $15,500 $16,000 Thermal Imagers $12,000 Cardiac Monitor $35,000 Power Cot $17,000 Chest Compression Device 20,000 $10,500 $10,500 Facilities $50,000 $10,000 TOTALS $165,000 $300,500 $385,500 $865,500 $86,000 Estimated apparatus expenditures include the following: Apparatus Replacement: Currently the BFD has no standard apparatus or equipment depreciation and replacement schedule, nor does it have an amortized equipment replacement fund. Monies set aside typically can cover the need to purchase ambulances when necessary; however, in 2015, for the first time in the history of the BFD, a used fire engine was purchased to replace a 29 year old pumper that was in poor condition. Prior to this purchase, only new pumpers had ever been purchased throughout the 144 year history of the BFD. Whether purchasing new or quality used apparatus, the one constant with a department the size of the BFD is an annual, recurring need to address significant capital needs. The current funding stream is not sufficient to replace firefighting apparatus on a reasonable schedule of 10 years of front line service and 10 years of reserve service. Even with an extension of that replacement schedule to 15 years front line service and 10 years of reserve service for a total of 25 years, revenue is insufficient given the present number of front line fire apparatus, and the problem will only compound over time.

2 A similar situation exists with ambulance replacement. The additional of a third ambulance to the fleet in 2015 has helped keep two ambulances available for front line service 99% of the time; however, the lack of scheduled replacement of ambulances has led to inefficient use. A procedural adjustment in 2016 has established a rotation which minimizes use of the newest ambulance (keeping it from running out of warranty prematurely) and maximizes use of the most troublesome ambulance (in an effort to position it for replacement). A standard cycle of fire apparatus replacement for a modern suburban department would likely by as previously stated: 10 years of front line service and 10 years of reserve service before being cycled out of the fleet. However, given the available resources of the BFD, it may be more practical to extend the service life to 15 years of front line service followed by a minimum of 5 years of reserve service. Given our current call volume, a standard cycle of ambulance replacement for the BFD should be four years front line and eight years backup / reserve. Given the recent move to a three ambulance fleet, two ambulances with high mileage will need to be replaced/refurbished to permit the four year rotation to be implemented. Adjusting service life of apparatus (up or down in the number of service years) is based on the continual analysis of on going maintenance costs to determine trends in exceptional costs that are in excess of routine preventative and regular maintenance expenditures. Apparatus maintenance records should indicate how much time is spent in time and materials for maintenance costs on a single piece of apparatus. This analysis will allow the ability to flag apparatus that has gone beyond cost effectiveness equilibrium. Apparatus Recommendations: Adopt and implement an apparatus replacement schedule policy. The policy should also require the maintenance of equipment and accurate repair records. This data will support the evaluation of useful service life for each apparatus, and it will take into account any necessary adjustments to either extend or reduce front line or reserve service status. Another consideration is that the 2013 Insurance Services Office (ISO) evaluation of the BFD identified the department lacks the necessary apparatus to receive full credit (i.e., an additional pumper and an aerial device for the fleet). Much like the addition of the ambulance to the fleet as detailed above, a forth pumper would need to be added to make a pumper replacement schedule functional. TABLE 2 APPARATUS and VEHICLE REPLACEMENT SCHEDULE (VRS) Apparatus Front Line Backup / Reserve Decommission Class A Pumper (1000 gal) years 5 10 years 25 years Class A Pumper/Tanker ( gal) years 5 10 years 25 years Ladder Truck years 5 10 years 25 years Heavy Rescue Truck years 25 years Ambulance 4 years 8 years 12 years Utility Vehicles 5 10 years 5 years 15 years Equipment Trailer 25 years 25 years 2

Vehicle 301 1986 Class A Pumper This vehicle served the BFD as the primary front line pumper from 1986 until 2010; reserve pumper from 2010 to 2012; front line pumper / tanker from 2012 until

TABLE 3 BROOKVILLE FIRE DEPARTMENT (with ISO recommendations) Vehicle Type Apparatus & Year Front Line Backup / Reserve Decommission Backup (3 rd )Pumper Vehicle 302 1995 1995 2012 2013 2020 2020

3 Vehicle Class A Pumper This vehicle served the BFD as the primary front line pumper from 1986 until 2010; reserve pumper from 2010 to 2012; front line pumper / tanker from 2012 until decommissioned in TABLE 3 BROOKVILLE FIRE DEPARTMENT (with ISO recommendations) Vehicle Type Apparatus & Year Front Line Backup / Reserve Decommission Backup (3 rd )Pumper Vehicle Heavy Rescue Truck Vehicle n/a 2027 Brush Truck Vehicle n/a 2031 Primary (1 st ) Pumper Vehicle Backup Ambulance Vehicle Utility Pickup Vehicle Utility SUV Vehicle Command Pickup Vehicle Reserve Ambulance Vehicle * Pumper/Tanker Vehicle (2 nd Pumper) (acquired in 2014) Frontline Ambulance Vehicle ; Equipment Trailer Vehicle n/a 2041 ** New or Used Aerial TBD ** New or Used Pumper/Tanker (4 th Pumper) TBD * Vehicle 310 was classified as a 2013 model, but it went into service May, 2012; and was refurbished in ** ISO recommended apparatus additions 3

Estimated major equipment expenditures include the following: Major Equipment Replacement: Replacing major equipment on an established schedule is more difficult than apparatus.

into the marketplace. Major Equipment Recommendations: Adopt and implement a major equipment replacement schedule policy.

4 Estimated major equipment expenditures include the following: Major Equipment Replacement: Replacing major equipment on an established schedule is more difficult than apparatus. Some items, such as PPE and SCBA have specific target dates for replacement, while rescue tools can last a number of years, but then suddenly become ineffective on new automotive metals that come into the marketplace. Major Equipment Recommendations: Adopt and implement a major equipment replacement schedule policy. The policy should also require the maintenance of equipment and accurate repair records. This data will support the evaluation of useful service life for each piece of major equipment, and it will take into account any necessary adjustments to either extend or reduce front line or reserve service status. TABLE 4 MAJOR EQUIPMENT REPLACEMENT SCHEDULE (MERS) Equipment Front Line Backup / Reserve Decommission Structural Fire Gear 7 years 3 years 10 years Structural Fire Helmet 10 years n/a 10 years SCBA Assembly 15 years n/a 15 years SCBA Cylinder 15 years n/a 15 years Thermal Imaging Camera 10 years 5 years 15 years Power Cot 7 years n/a 7 years Rescue Air Bags 10 years n/a 10 years Estimated facility expenditures include the following: New Fire Station Equipment: The 2018 capital budget anticipates at least $50,000 of soft costs related to the new fire station project. One of the features built into the new fire station is an Emergency Operations Center for our region. In 2017 we were awarded a grant to help cover costs related to our EOC. 4

1. Project Descriptions Apparatus a) Backup (3 rd ) Pumper Vehicle 302 This vehicle was purchased new in 1995 and currently has 19,332 miles and 2,023.2 engine hours.

This vehicle was designed as a basic Class A pumper and lacks many features required of a front line pumper in the BFD today.

5 1. Project Descriptions Apparatus a) Backup (3 rd ) Pumper Vehicle 302 This vehicle was purchased new in 1995 and currently has 19,332 miles and 2,023.2 engine hours. It was first used as the front line pumper from Fire Station 2, and then front line pumper from Fire Station 1 until This vehicle was designed as a basic Class A pumper and lacks many features required of a front line pumper in the BFD today. Some of these missing features include an integrated generator and light tower; integrated foam capabilities; and necessary body compartments to carry all required tools and equipment. This vehicle does feature stainless steel piping an attribute that will prolong its useful life. Historically it is the pump and its related components that become the biggest maintenance challenges once a vehicle reaches the 20 year mark. This vehicle would be a prime candidate for refurbishment into a pumper / tanker. As stated above, the vehicle is not well designed for use as a front line pumper, but through the refurbishment process the vehicle could easily meet the department s needs for a pumper / tanker / 4 th pumper. The estimated cost of refurbishment/replacement is $350,000 and should be completed no later than b) Heavy Rescue Truck Vehicle 303 This vehicle was purchased new in 2002 and currently has 18,400 miles and engine hours. It was well designed for the current and future needs of the BFD. Although the BFD does not currently have or anticipate a need to maintain a Reserve Heavy Rescue Truck, this vehicle is so configured that it could have a future use as a water main repair vehicle to be utilized by the Brookville Service Department. In addition to allowing storage and organization of many important service department tools, the vehicle s integrated generator and light tower would be very helpful for many Service Department projects. The estimated replacement cost is $350,000 and should be completed no later than

c) Brush Truck Vehicle 304 This vehicle was purchased new in 2006 and currently has 3067 miles and 358.8 engine hours.

This vehicle was made with as short a wheelbase as possible due to space restrictions at Fire Station 2.

Once a new fire station is in operation, consideration can be given to moving the skid unit to a larger pickup truck chassis.

6 c) Brush Truck Vehicle 304 This vehicle was purchased new in 2006 and currently has 3067 miles and engine hours. This vehicle lacks the preferred extended cab or crew cab configuration, but otherwise meets the current and anticipated future needs of the BFD. This vehicle was made with as short a wheelbase as possible due to space restrictions at Fire Station 2. The water tank and fire pump are of a skid type design, allowing for fairly easy removal of these components. Once a new fire station is in operation, consideration can be given to moving the skid unit to a larger pickup truck chassis. In turn, this pickup has extremely low mileage and can be utilized as a utility vehicle as needed. The estimated replacement cost for the chassis is $25,000 and should be completed no later than d) Primary (1 st ) Pumper Vehicle 305 This vehicle was purchased new in 2007 and has 25,047 miles and hours. It was purchased with the help of an Assistance to Firefighter s Grant (AFG) and currently serves are the primary pumper for BFD from Fire Station 1. This vehicle originally replaced an aging pumper/tanker. It was welldesigned and meets the current needs of the BFD for a primary pumper. The estimated replacement cost for this pumper is $550,000; it should be moved to a backup or reserve role no later than 2022, and should be replaced no later than e) Backup Ambulance Vehicle 306 This vehicle was purchased new in 2007 and currently has 124,566 miles and 5635 engine hours*. This ambulance is one of two the BFD owned that were maintenance nightmares. The true problem was identified BFD has too much of a demand for ambulance service to spread across just two ambulances. A 2004 ambulance was decommissioned in 2012, and this 2007 model required a $10,000 motor rebuild* in Now that it operates in a three 6

ambulance rotation, its maintenance issues have decreased significantly. It functions well in its current role and should be able to continue to be functional until its anticipated replacement date.

Instead of sending pumpers along with ambulances to service emergency medical services (EMS) calls, the BFD uses utility vehicles.

The problem we currently experience with utility vehicles (as pickups or SUV s) is storage space.

7 ambulance rotation, its maintenance issues have decreased significantly. It functions well in its current role and should be able to continue to be functional until its anticipated replacement date. The estimated replacement cost is $225,000 and should be completed no later than f) First Responder Pickup Vehicle 307 This vehicle was purchased new in 2009 and currently has 35,007 miles. Instead of sending pumpers along with ambulances to service emergency medical services (EMS) calls, the BFD uses utility vehicles. This significantly prolongs the life of the pumpers we can wear out more than twenty utility vehicles for the cost of one pumper. The problem we currently experience with utility vehicles (as pickups or SUV s) is storage space. The tools and equipment we attempt to carry are necessitating a move towards a vehicle that has a service body design. (Refurb in progress) We hope to refurbish this vehicle to incorporate this concept in This chassis will work excellent as it has relatively low mileage, ample cab room, four wheel drive and is already totally outfitted with emergency warning and communications equipment. The estimated cost of refurbishment will not exceed $20,000 and will be similar to the image shown here. g) Utility SUV Vehicle 308 This vehicle was purchased new in 2009 and currently has 48,207 miles. This unit originally served as the Fire Chief s vehicle until It lacks space for necessary tools equipment and has been re purposed for utility tasks. The lack of space issue has us considering alternative uses. The estimated replacement cost is $35,000 and should be completed no later than

Rotation of this vehicle to a utility use is planned for 2018, before its mileage and maintenance needs lead to premature disposal. Another pickup will be purchase for use as a Command Pickup.

8 h) Command Pickup Vehicle 309 This vehicle was purchased new in 2012 and currently has 57,490 miles and 2969 engine hours. This vehicle continues to meet the needs of the Fire Chief s vehicle; however, given its current level of use, this vehicle will likely require replacement wellahead of the Replacement Schedule. Rotation of this vehicle to a utility use is planned for 2018, before its mileage and maintenance needs lead to premature disposal. Another pickup will be purchase for use as a Command Pickup. The estimated replacement cost is $35,000 and should be completed no later than i) Reserve Ambulance Vehicle 310 This vehicle was purchased new in May 2012 (considered a 2013 model) and currently has 108,241 miles. Although a well designed ambulance, this chassis has been, and continues to be, a maintenance nightmare. This chassis has been towed numerous times, and has spent weeks out of service for multiple repairs over the last four plus years. This vehicle is a prime candidate for a re chassis procedure. (Refurb in progress) Additional information must be considered before a decision is made about the future of this vehicle. It is anticipated that fitting this patient compartment onto a new chassis will prolong the useful life of this ambulance. There is also the potential the existing chassis could be utilized by the Service Department. Although the chassis has been a maintenance problem as detailed above, the issues are directly related to the heavy, on going service this vehicle sees as the front line ambulance. Occasional use in another, less intense role will likely allow this chassis to be used in some fashion toward its anticipated VRS date. The estimated replacement cost is $225,000; re chassis cost is expected to be much less and should be completed no later than

j) Primary (2 nd Pumper) Pumper/Tanker Vehicle 311 This vehicle was purchased used in 2014 and has 23,722 miles and 3751.3 hours.

This vehicle meets the current and future Pumper/Tanker needs of the BFD.

Vehicle 311 prepared for remarking Vehicle 311 as Cypress Engine 21 Vehicle 311 in service as Brookville Engine Tanker 77 k) Frontline

This vehicle has successfully proved that the newest ambulance introduced to our three vehicle rotation should serve initially as the reserve

9 j) Primary (2 nd Pumper) Pumper/Tanker Vehicle 311 This vehicle was purchased used in 2014 and has 23,722 miles and hours. This vehicle was originally purchased in 2000 as a rural pumper by the Cypress Creek (Houston), Texas Fire Department. This vehicle meets the current and future Pumper/Tanker needs of the BFD. Although 14 years old when purchased, this vehicle should easily serve through the target VRS date. Vehicle 311 prepared for remarking Vehicle 311 as Cypress Engine 21 Vehicle 311 in service as Brookville Engine Tanker 77 k) Frontline Ambulance Vehicle 312 This vehicle was purchased new in 2015 and currently has 22,495 miles and engine hours. This vehicle has successfully proved that the newest ambulance introduced to our three vehicle rotation should serve initially as the reserve vehicle. This will serve to keep the vehicle from prematurely falling out of its manufacturer s warranty. Due to how quickly a front line ambulance accumulates miles, the vehicle warranty typically is voided years ahead of standard expiration. The estimated replacement cost is $225,000 and should be completed no later than

l) Equipment Trailer Vehicle 313 This trailer was purchased new in 2016 and is part of a multi year project.

The estimated replacement cost is $2,500 and should be completed no later than 2041.

This is based on the type, kind, and number of buildings the BFD is expected to protect from fire.

10 l) Equipment Trailer Vehicle 313 This trailer was purchased new in 2016 and is part of a multi year project. The trailer and a minimal amount of traffic control devices were initially purchased in 2016; additional traffic control devices are planned for The estimated replacement cost is $2,500 and should be completed no later than m) New or Used Aerial Device A 2014 ISO evaluation identified that the BFD should have an aerial device within its fleet. This is based on the type, kind, and number of buildings the BFD is expected to protect from fire. We anticipate the ability to locate and acquire a used aerial device that would still offer several serviceable years at a minimum cost, similar to the purchase of Vehicle 311. The BFD currently lacks an interior fire station location where such a vehicle can be housed. The new fire station will provide ample space for an aerial device. The estimated cost of a new aerial device will be at least $850,000; a used vehicle is anticipated to cost much less than this. The addition of an aerial device cannot happen prior to completion of the new fire station in n) New or Used Pumper/Tanker/4 th Pumper A recent ISO evaluation identified that the BFD should have an 4 th Pumper within its fleet. This is based on the type, kind, and number of buildings the BFD is expected to protect from fire Gallon Pumper / Tanker 10

New or Used Pumper/Tanker/4 th Pumper (continued) This addition to the fleet would be totally determined by decisions made above.

), this piece of apparatus could be a Class A pumper with 1250 gallon tank, a fully capable pumper/tanker, or a straight tanker piece of equipment.

Ultimately the type of apparatus selected must compliment the overall fleet and fill the current and anticipated needs of the BFD. 2.

11 New or Used Pumper/Tanker/4 th Pumper (continued) This addition to the fleet would be totally determined by decisions made above. Based on what happens with other vehicles (refurbishment versus replacement, addition of an aerial device can count as a pumper as well, etc.), this piece of apparatus could be a Class A pumper with 1250 gallon tank, a fully capable pumper/tanker, or a straight tanker piece of equipment Gallon Straight Tanker Each 1250 Gallon Class A Pumper piece will have advantages and disadvantages, and could range in cost from $250,000 to $500,000. Ultimately the type of apparatus selected must compliment the overall fleet and fill the current and anticipated needs of the BFD. 2. Project Descriptions Major Equipment a) Personal Protective Equipment (PPE) The structural firefighting PPE utilized by the BFD is a protective envelop from head to toe. The helmet, hood, coat, gloves, pants, and boots have a life span (per national standard) of 10 years. The BFD has had a successful gear replacement program that has replaced five sets of gear per year. This rotation has assured that all personnel have a proper fitting set of gear available to them that is within its usable life span. This program had to be restructured beginning in Recent research has identified significant carcinogen exposure for firefighters after structural firefighting. To minimize exposure, firefighters must decontaminate their protective gear immediately after exposure a process that will leave the PPE unavailable for use for a few hours. This requires BFD to have additional PPE available for temporary use. The availability of spare PPE is limited, and having spare PPE that would properly fit more than 40 firefighters of all shapes and sizes proves challenging to say the least. 11 The 2017 gear replacement program has increased gear replacement to a minimum of ten sets per year. Five of the sets will replace five that were due, and an additional five or more sets will be purchased to create a cache of spare gear. This spare gear will be in sizes that will fit as many of our

decontaminated. The estimated annual cost is approximately $30,000 until we build up the cache of additional gear; then approximately $15,000 thereafter.

We have a need to replace four existing thermal imagers over the next couple of years. The approximate annual cost of this would be $15,000.

12 personnel as possible. A couple of years of gear replacement at this level should put the BFD ahead of the curve and allow for measured replacement, while maintaining multiple sets of usable gear while other sets are being decontaminated. The estimated annual cost is approximately $30,000 until we build up the cache of additional gear; then approximately $15,000 thereafter. b) Thermal Imaging Cameras The BFD utilizes thermal imaging cameras that are at or past the recommended service life date. We have a need to replace four existing thermal imagers over the next couple of years. The approximate annual cost of this would be $15,000. c) EMS Equipment Cardiac Monitor The BFD has one older cardiac monitor left to replace. The final existing LifePak 12 is nearing end of life. Replacing it in 2019 with a LifePak 15 will standardize the cardiac monitor defibrillators in all three medic units, and set the stage for potential trade in valve of the LP 12 before total failure. The estimated cost of a new LifePak 15 (without any trade in value for the LifePak 12) would be $35,000. d) EMS Equipment Power Cot BFD was the recipient of an Ohio BWC Safety Grant in This grant provided two power patient cots and one power cot loading system. As a part of the grant, BFD committed to adding power cot loading systems to new ambulances that replace two existing ambulances (cost of the load system would be included with the overall cost of the ambulance). The estimated cost of a new Stryker PowerPro patient cot is $17,

e) EMS Equipment Chest Compression Unit Innovations in EMS patient care equipment continue to allow us to do more with less with regards to advanced life support.

13 e) EMS Equipment Chest Compression Unit Innovations in EMS patient care equipment continue to allow us to do more with less with regards to advanced life support. What would have taken five or six personnel to accomplish just a few years ago can be accomplished with just two or three personnel. A device that absolutely contributes to replacing one person s role in cardiac arrest management is a chest compression unit. Until recently these units have cost $17,000 or more and we have not seriously considered them at that price. Competition in the marketplace has finally offered alternatives including more affordable pricing. The chest compression unit is ideal for us as we work to maximize our available staffing and only commit the necessary amount of personnel to an incident. The estimated cost of a new chest compression unit is $20,000. We anticipate adding four of these over the life of this CIP. 3. Project Descriptions Facilities a) New Fire Station Equipment We have a large list of items for the new fire station that are either Owner Furnished, Contractor Installed or Owner Furnished, Owner Installed. These items will be prioritized and may require purchasing from both the 2017 and 2018 CIP s. b) Fire Training Center Additions The tax payer investment in the Brookville Fire Training Center has been minimal over the years. The Brookville Firefighters Association has contributed much of the financial support for the Center over the years. Money allocated in 2020 would be used to complete construction of the multi story burn facility. 13

Fairview Fire District

Fairview Fire District Apparatus Replacement Plan Created January 2016 1 P age Introduction: It is the mission of the Fairview Fire District (FFD) is to protect lives and property from the adverse effects