BID # VEHICLE EXHAUST EXTRACTION SYSTEMS FOR THE CITY OF BLOOMINGTON FIRE STATIONS

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1 ADDENDUM NUMBER 1: NOVEMBER 12 th, 2013 BID # VEHICLE EXHAUST EXTRACTION SYSTEMS FOR THE CITY OF BLOOMINGTON FIRE STATIONS Unless explicitly noted below, all specifications will remain as originally prepared. Any variations or claims of equality or superiority must be demonstrated, proven and tested to the satisfaction of the City. A signed copy of this addendum must be submitted either: (a) With your completed bid, OR (b) If you submitted your bid prior to receiving this Addendum, you must return this addendum in a sealed envelope with the bid identification clearly noted in lower left-hand corner of the envelope. The City will NOT return your submitted bid; therefore, you MUST submit this addendum in a new envelope. 1. The Bid Due Date has been rescheduled to Tuesday, November 26, 2013 at 2:00p.m. Central Time. 2. Who decides the location of the fans, the Contractor or the City of Bloomington? The contractor 3. What is the population of the City of Bloomington? Approximately 77, How many calls does the City of Bloomington Fire Department roughly receive every year? Approximately 10, Would the number of calls in Normal be comparable to Bloomington? No. Normal receives approximately 3500 calls per year. 6. Will each vendor have an opportunity to show their product? No. 1

2 7. Who provides the Performance Bond? The contractor is responsible for providing a performance bond. 8. Are there vertical stacks at Station #3? No. 9. Vendor shall provide a system that will easily accommodate future modifications to accommodate exhaust evacuation regardless of apparatus tailpipe locations. The possibility of expansion in the future is important. The ideal system to be selected should be expandable. 10. Prior to site visits, the equipment list for each station was: Station #1-3 drive thru rails (serving 4 vehicles) and 2 vehicles, each designated for a track to back in / pull out. Station #2-3 drive thru rails ( serving 6 vehicles), intended for tandem application. Station #3-5 tracks (serving 5 vehicles) to back in / pull out Station #4-1 drive thru rail (serving 1 vehicle), and 2 vehicles, each designated for a track to back in / pull out. This list was agreed upon based on the provided drawings of the vehicle locations and the premises that all vehicles have passenger side tail pipes. During the site surveys we noticed that at least 6 vehicles have driver side tail pipes. Four of these vehicles were medics. (all vehicles were not present during the survey) In past experiences, the manufacturer of these vehicles for bid modification to the tail pipes and/or their exhaust systems. This situation conflicts the equipment list as intended and/or the parking location as shown on the drawings. How are we to proceed? Exhaust extraction systems should be designed and installed to accommodate the current vehicles in their present locations. Headquarters (310 N. Lee Street) Medic 1 (driver s side tailpipe) All other unit passenger side tailpipes Station #2 (1911 Hamilton Road) Medic 2 (driver s side tailpipe) Haz-Mat 1 (driver s side tailpipe) Squad 4 (driver s side tailpipe) All other unit passenger side tailpipes Station #3 (2301 E. Empire) Medic 3 (driver s side tailpipe) All other unit passenger side tailpipes Station #4 (1705 S. Morris Ave.) Medic 4 (driver s side tailpipe) All other unit passenger side tailpipes 2

3 11. What is the location of all the tailpipes? See the answer to question # In regards to Station #3, Truck #3 drives thru the bay, turns around and then pulls back in. 13. What engines/stations are drive thru/tandem? Station 1: Engine 1, Truck 1, Engine 7 and Assistant Chief are drive thru. Medic 1 bay is a tandem Station 2: All 3 bays are drive thru. Station 3: Truck 3 is drive thru, all others are tandem. Station 4: Engine 5 is drive thru. Engine 3 and Medic 4 are back in and pull out. 14. Who will be required to do tailpipe modifications? No modifications to Fire Department vehicles are allowed without prior approval from Deputy Chief Vaughn. No tailpipe or other modifications to BFD apparatus that might void manufacturers warranties will be allowed. 15. Who will be responsible for supplying electric? The Contractor 16. Contractor needs to be licensed with the City of Bloomington. Will permit fee and contractor license fees be waived? Permit fees pertaining to the project will be waived. Any fees associated with becoming a licensed contractor with the City of Bloomington is the contractor s responsibility and will not be waived. 17. How will the City of Bloomington base performance quality? Ability of equipment to adhere to the overall needs addressed in the specifications and appropriate variances; Ability of equipment to evacuate exhaust; Ability to be modified as needed; Ability to provide acceptable references; Conformity to City Budget. 18. What warranty does the City of Bloomington want? See page 24, item 30 of bid packet. System must be covered for warranty of not less than (5) five years of full parts and labor complete. 19. How shall a bidder provide service center locations and response times? This shall be included in writing with your bid submittal. 20. What amount of training is the City of Bloomington expecting? See page 24, item #31 and bid forms of bid packet. Training is to be provided by bidder at the time of installation to the Fire Staff for the use and operation of the Vehicle Exhaust Extraction System. Training must be provided to each shift at each Fire station. A minimum of (3) three days. 3

4 21. Are there electronic plans available? No, a PDF version is available and drawings are including in this addendum. 22. In order to get an accurate electrical quote the electrician will need to look at the stations. Is it okay to have the electrician contact you to arrange access to the stations? BFD will make the stations available for each interested firm s electrical contractors. Please give Deputy Chief Vaughn advance notice before the visit. Vendor supplied exhaust evacuation operating system shall conform to existing conditions/power supply at each fire station. BFD will allow bidders to evaluate each fire station in regards to electrical supply for this system. 4

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11 Firm Authorized Signature Date PLEASE NOTE: Failure to return the signed addendum with your sealed bid will result in disqualification from this bid. Misty Shafer, Procurement Specialist 11/12/2013 END OF DOCUMENT 11