AGENDA ITEM C3. RECOMMENDATION: Approve Contract No with Lavandera Electrical

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1 AGENDA ITEM C3 DATE: June 1, 2014 TO: FROM: SUBJECT: Matt Jordan, General Manager Charles H. Carden, Chief Operating Officer Section 21 Wellfield Electrical Components - Project No Award Construction Contract No to the lowest, responsive, responsible bidder, Lavandera Electrical Company - Approve SUMMARY: The Section 21 Wellfield Electrical Improvements Project includes the replacement of the motor control panels with electronic soft start motor controllers at five of the facility s well houses. RECOMMENDATION: Approve Contract No with Lavandera Electrical Company in the amount of $314,700 for construction of Project No COST/FUNDING SOURCE: $314,700 / Capital Improvement Funds DISCUSSION: The Section 21 Wellfield Electrical Improvements project includes the replacement of the motor control panels with electronic soft start motor controllers at five of the facility s well houses. This project has been designed by Tampa Bay Water engineering staff. Contract No was advertised beginning on Friday, February 14, 2014, on the Onvia DemandStar website and on Tampa Bay Water s website. A mandatory pre-bid conference was conducted on February 25, 2014 at 9:00 a.m., with approximately 9 contractors in attendance. On Tuesday, March 18, 2014 at 1:30 p.m., bids were received from five contractors and publicly opened with the following results: BIDDER TOTAL BID Himes Electric Company, Inc. $250,080 (non-responsive) Southeast Drilling Services, Inc. $292,000 (non-responsive) Lavandera Electrical Company $314,700 B. L. Smith Electric, Inc. $360,600 Electrical Engineering Enterprises, Inc. $405,206 Tampa Bay Water s Staff Engineer reviewed and evaluated the bids and determined that Lavandera Electric Company is the lowest responsive, responsible bidder (Attachment A, bid schedule). Both Himes Electric Company, Inc. and Southeast Drilling Services, Inc. were deemed non-responsive (Attachment B, Engineer s Recommendation). Staff requests the Board approve Contract No with Lavandera Electrical Company in the amount of $314,700 for construction of Project No

2 Matt Jordan, General Manager June 1, 2014 Page 2 The contract has been approved as to form by Tampa Bay Water s General Counsel. A copy of the contract is available upon request. BACKGROUND: The Section 21 WF Electrical Improvements project has been identified in Tampa Bay Water s FYs Capital Improvement Program. This project includes the replacement of existing Motor starters and addresses arc flash mitigation requirements. Attachments

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10 DATE: April 25, 2014 TO: FROM: Teresa Collins, Purchasing Manager Luis Rodriguez, P.E., Electrical Engineer SUBJECT: Section 21 Electrical Improvements Project No Contract No Low Bidder Acceptance The major electrical equipment listed in specification section are; RV Solid State Motor Controller (Soft Starter), Generator Receptacle, Main Overcurrent Protection Device (Circuit Breaker), Control Panel, Manual Transfer Switch. The RV Solid State Motor Controller (Soft Starter) (specification section 16485) and the Main Overcurrent Protection Device (Circuit Breaker- specification section 16050) are the two major equipment components for which we listed acceptable manufacturers. The acceptable manufacturers for RV Solid State Motor Controllers (Soft Starters) are: Eaton / Cutler Hammer, General Electric and Rockwell Automation /Allen-Bradley. The acceptable manufacturers for Main Overcurrent Protection Device (Main Circuit Breakers) are: Eaton / Cutler Hammer, General Electric and Siemens. Attachment V required Bidders to identify manufacturers they proposed to use for major equipment. A review of Himes Electric, Inc. Bid documents, Attachment V, indicate that Squared D is the sole manufacturer for the electrical equipment specified in the technical specifications. Square D is not a specified acceptable manufacturer for either the RV Solid State Motor Controllers or the Main Overcurrent Protective Device. Therefore, Himes Electrical Inc. is found to be non-responsive. A review of SE Drilling, Inc. Bid documents, Attachment V, did not submit a manufacturer for the Main Overcurrent Protective Device one of the equipment specified in the technical specifications. Therefore, SE Drilling Inc. is found to be non-responsive. A review of Lavandera Electric, Inc. Bid documents submitted show Eaton/Cutler-Hammer as the manufacturer for both of the major electrical equipment specified in the technical specifications. Therefore, Lavandera Electric Inc. is found to be the lowest cost Bidder to be responsive. A Summary Table of Bidders Major Equipment Manufacturers Listing (Attachment V in Bid Documents) follows.

11 Section 21 Electrical Improvements Bid Analysis April 25, 2014 Major Equipment RV Solid State Motor Control Generator Receptacle Main overcurrent protection device Control panel Manual transfer switch License Submitted Applicable Specification Specified Manufacturers Eaton- CH/GE/Rockwe ll-ab Himes response(1) SE Drilling Response (2) Lavander a Response (3) BL Smith Response (4) Square D AB Eaton AB AB EEE Response (5) None None None None None None Eaton- CH/GE/Siemens Square D None Eaton Square D Eaton None None None None None None None None None None Square D None Attachment V Specify License & Jurisdiction Electrical - State GC - State Electric al - State Not Submitted Electrical - State (1) Himes form states Square D for new electrical service and Square D for controls (2) SE Drilling form states Square D for components (3) Lavendera form states Eaton for controls (4) BL Smith form states Square D for soft start (5) EEE form states Square D for safety switch