CITY AND COUNTY OF SAN FRANCISCO. SPECIFICATION FOR Copier Lease Agreement Last revision 03/03/2016

Transcription

1 SECTION 1 GENERAL EQUIPMENT SPECIFICATIONS: SPECIFICATION OUTLINE: SFMTA is seeking to enter a 5 year lease agreement for the following products or equivalent. Ricoh model Pro C900 S, Ricoh model Pro 1357 EX, and Ricoh model MP 5001 SP. MANUFACTURING, MATERIAL AND DESIGN PRACTICES: It is intended that the manufacturer, in the selection of components will use material and design practices that are the best available in the industry for the type of operating conditions to which the units will be subjected ALTERNATES: Bidders may propose items/brands of equivalent features. Requested copiers and/or equivalents, maybe remanufactured but no more than 3 years old. Bidders SFMTA shall be the sole judge as to whether such alternate articles are acceptable. Unless bidder states to the contrary, articles offered will be assumed to be the specific article named in this specification. If not offering the specific article named, bidder must enclose with its bid full information, specifications and descriptive data on alternate items offered. SFMTA reserves the right to permit deviations from the specifications if any article offered is substantially in accord with SFMTA s specifications and is deemed by SFMTA to be of as good quality and as fully satisfactory for its intended use, Bidder is responsible for identifying any deviations from SFMTA s specifications. Bidders should not assume an alternate offered is an approved equal. The City will evaluate the alternate and inform the bidder if the alternate is acceptable. SFMTA must approve all approved alternates. GENERALITIES: To allow for manufacturer s specific designs, and insure a level of competitiveness, we have left certain areas of our specifications general by design. In such cases, the items being referred to may be general, but adherence to the requested end product and /or result must be met. This is especially important in areas where critical dimensions, capacities, grades of steel, etc. are specified. In the cases where the word SHALL is used, no substitution will be allowed. MANUFACTURER S SPECIFICATION: Complete manufacturer s specification, published literature and photos or illustrations of unit proposed, should be furnished with bid. Only new models in current production that are catalogued by the manufacturer and for which printed literature and specifications are available will be accepted. Bidders shall prepare and submit their own proposals addressing each section, item or component of these specifications, indicating full compliance without exception, or explaining in detail any exception, deviation or non-compliance. Bidders should not simply submit a copy of these specifications as their proposal nor should they submit copies of manufacturer or third party quotations as a response to the City s bid solicitation. MANUFACTURER'S STANDARD EQUIPMENT: Page 1 of 9

2 All equipment and components listed as standard by the manufacturer for model quoted shall be furnished whether or not such items are detailed herein, e.g., special wrenches, tool kits, etc. Optional equipment as necessary to meet the following requirements of this specification shall also be supplied. DEMONSTRATIONS The City reserves the option to request, and the bidder shall agree to provide, an on the job demonstration and evaluation before acceptance of contract in the event the City is not familiar with the performance of the unit offered. If requested by the City, a demonstrator unit shall be made available prior to award and provided at no additional cost to the City. Time and amount of hours required for such evaluation shall be as determined by the City. Only units meeting the intent of these specifications will be considered. Time and amount of hours required for such evaluation shall be as determined by the City. OPERATIONAL NOISE STANDARD: Noise level shall be in conformance with standards established by Local, State and Federal Agencies. City personnel for noise requirements may test each unit delivered before the unit is accepted. PRE-BID CONFERENCE: A Pre-bid Conference will be held as follows: DATE: March 9, 2016 TIME: 9:00 am PLACE: SFMTA 1 South Van Ness Ave., Corona Heights Conference Room (Rm 6052) San Francisco, California Though not mandatory, attendance at the conference is strongly urged for all prospective bidders on this contract to attended. It is requested that bidder s questions concerning this Contract Proposal be submitted via at least 72 hours prior to the date and time of the Pre-bid Conference and directed to: Cristina Alderman cristina.alderman@sfmta.com Telephone: SFMTA Contracts & Procurement Office Page 2 of 9

3 Please reference Bid Proposal No. SFMTA The Pre-bid Conference will begin at the time specified, and company representatives are urged to arrive on time. Topics already covered will not be repeated for the benefit of late arrivals. Failure to attend the Pre-bid Conference shall not excuse the successful bidder from any obligations of the contract. Any change or addition to the requirements contained in this Contract Proposal as a result of the Pre-Bid Conference will be executed by written Change Notice. DELIVERY REQUIREMENTS: The delivery requirements will be discussed at the time of contract award. CONTRACT AMENDMENT: Any changes made to the specifications after the order is issued shall be approved by the SFMTA prior to the incorporation of the changes. Any work performed prior to the City s issuance of a written amendment to the order will be done at the risk of the vendor with the possibility of delayed acceptance and payment of the equipment. BIDDER S COMPLIANCE AND EXCEPTIONS: All exceptions shall be stated no matter how seemingly minor. Bidders shall indicate compliance with each section and line item specifications as required, in the line spaces provided by marking with a Y for yes. If the bidder is offering an alternate of equal or superior status to the line item specification, bidder will indicate by marking with an E for exception on each line item. The bidder must then reference each item exception and explain the exception taken and the proposed alternate on the Bid Exception Sheets. **Bids which do not include confirmation of each section and line item as required, will be deemed to take exception to such bid requirements, which may result in the bid being deemed non-responsive. If exceptions are taken Bid Exception Sheets must be returned with the submitted bids. IMPORTANT: If a single vendor is submitting multiple bids, the vendor shall submit a completed set of specs for each individual bid. Multiple bids that are submitted as one bid package will not be acceptable. Equipment Specifications Ricoh Pro C900S Specifications See Attachment A Ricoh Pro 1357 EX Specifications See Attachment B Page 3 of 9

4 Ricoh MP 5001 SP Specifications See Attachment C LEASE AGREEMENT: Will cover the Ricoh Pro C900S, Ricoh Pro 1357 EX, Ricoh MP 5001 SP and include full service, parts, labor and consumable supplies except for paper and staples MANUALS: Two (2) complete sets, per delivered copier, of repair manuals, parts, and operator Manuals. NOTE: Manuals in CD/DVD format will be acceptable if available. TRAINING: Successful bidder shall provide a qualified instructor(s) on the operations and safety procedures of the copiers. Training will provide training at the request of SFMTA Page 4 of 9

5 BID EXCEPTION SHEETS Return with Bid if any exceptions are taken Please Note: All exceptions to the City s bid requirements must be listed on the sheets provided. Only those exceptions that are listed on the sheets provided will be evaluated. Any material exceptions may result in the rejection of the bid and the bidder will not receive further consideration. Page 5 of 9

6 Page 6 of 9

7 *Section Title, Line Number, & Page Number: Page 7 of 9

8 Page 8 of 9

9 Page 9 of 9