From: Arthur Canafe, P.E. Approved by: /s/ General Manager

Transcription

1 AGENDA ITEM : 3.F.1 MEETING DATE: 05/17/2010 ADMINISTRATIVE REPORT : To: Honorable Public Utilities Board Submitted by: /s/ Robert Streich AGM Engineering and Operations From: Arthur Canafe, P.E. Approved by: /s/ Sr. Electrical Engineer Girish Balachandran General Manager Subject: Award Materials Contract for Single-Phase and Three-Phase Pole-Mounted and Pad- Mounted Distribution Transformers (Specification No. MS ) RECOMMENDATION By resolution, award separate material contracts to ERMCO, HD Supply Utilities Ltd. (Cooper), and Howard Industries, Inc. to supply, as a one-time purchase, single-phase and three-phase pole-mounted and pad-mounted distribution transformers for Alameda Municipal Power (AMP). AMP reserves the right to extend this contract for two additional years after the one-time purchase. The immediate initial purchase will be supplied by ERMCO for $38,018 and Howard Industries Inc. for $14,115 for a combined total of $52,134. Deferral of action on this matter could delay the delivery of the transformers necessary to maintain minimum inventory levels and to serve future commercial and residential developments. BACKGROUND In October 2009, the Public Utilities Board (Board) authorized the General Manager to solicit proposals from qualified vendors and manufacturers to supply pole-mounted and pad-mounted distribution transformers. Following Board approval, Engineering staff prepared Material Specification No. MS In accordance with the specifications, vendors and manufacturers were asked to provide bids for both mineral oil-filled and vegetable oil-filled distribution transformers for each unit type with AMP selecting one or both of these types. Request for Proposals (RFP) for the various types of transformers were mailed to 10 vendors and manufacturers on February 23, Notice to Bidders was also published in the Alameda Journal on March 5, On March 16, 2010, bids were received from three (3) different vendors and manufacturers for most of the transformers.

2 AGENDA ITEM : 3.F.2 MEETING DATE: 05/17/2010 ADMINISTRATIVE REPORT : AMP required all bidders to submit transformer loss data with their bids. Bids were evaluated based on conformance to the specifications, equivalent cost of ownership, unit cost, delivery time, product quality, reliability, manufacturer s support, and vendor/bidder s qualifications. The recommended bid for award was selected for meeting the minimum technical requirements, having the lowest equivalent cost of ownership, shortest delivery time, and the least number of exceptions to the specifications. Howard Industries, Inc. submitted bids that met the minimum technical requirements for specification numbers MS A.1, A.2, A.3, A.4, A.8, B.1, B.2, and C.1 to C.4 (both mineral and vegetable oil); and G.1 and G.2 (mineral oil only). ERMCO submitted bids with the shortest delivery time, the least number of exceptions, and meeting the minimum technical requirements for specification numbers MS A.5, A.6, A.7, A.9, B.3, B.4, E.1 to E.6, and F.1 to F.6 (both mineral and vegetable oil). HD Supply Utility Ltd (Cooper) submitted bids with lowest equivalent cost of ownership and meeting the minimum technical requirements of the specifications for specification numbers MS D.1 to D.6 (both mineral and vegetable oil). Staff recommends awarding separate Materials Contracts to ERMCO, HD Supply Utility Ltd (Cooper), and Howard Industries, Inc. to supply single-phase and three-phase pole-mounted and pad-mounted distribution transformers for a one-time purchase with an option to extend for two additional years. Transformer quantities in the proposals are for bidding purposes only. Quantities of future orders will be based on actual needs of AMP. For AMP s immediate needs, staff recommends to purchase KVA, KVA, and 1-75 KVA, 3-phase pad-mounted transformers for a combined total of $52,134. FINANCIAL IMPACT Transformer costs are generally included in the capital budget for each fiscal year. The proposed FY 2011 budget has sufficient funds for the purchase of these transformers. Future budgets will include a line item to accommodate future transformer purchase needs. LINK TO STRATEGIC PLAN AND METRICS Strategy No.8: Plan for the long-term reliability of utility distribution system assets while ensuring that annual operations and maintenance are implemented. EXHIBIT A. Transformer Bid Evaluation Summary B. Summary of Contract Awards C. Resolution

3 A KVA, Pad Mineral ERMCO 2,503 13,995 $42, $78, KV-480Y/277V HD Supply Utilities Ltd (Cooper) 2,278 16,351 $55, $94, Howard Industries 2,417 15,636 $55, $93, YES Vegetable ERMCO 2,503 13,995 $49, $85, HD Supply Utilities Ltd (Cooper) 2,748 14,799 $58, $97, Howard Industries 1,088 16,086 $68, $98, YES A KVA, Pad Mineral ERMCO 1,588 9,762 $27, $52, KV-480Y/277V HD Supply Utilities Ltd (Cooper) 1,501 10,624 $32, $57, Howard Industries 1,797 10,413 $33, $59, YES Vegetable ERMCO 1,588 9,762 $33, $57, HD Supply Utilities Ltd (Cooper) 1,613 10,437 $35, $60, Howard Industries 701 9,993 $45, $64, YES A KVA, Pad Mineral ERMCO 1,112 6,943 $21, $38, KV-480Y/277V HD Supply Utilities Ltd (Cooper) 1,204 6,888 $27, $44, Howard Industries 1,342 7,683 $27, $47, YES Vegetable ERMCO 1,112 6,943 $26, $43, HD Supply Utilities Ltd (Cooper) 1,228 6,868 $27, $45, Howard Industries 532 5,883 $40, $52, YES A KVA, Pad Mineral ERMCO 869 6,440 $16, $31, KV-480Y/277V HD Supply Utilities Ltd (Cooper) 967 5,751 $22, $36, Howard Industries 957 6,525 $22, $38, YES Vegetable ERMCO 869 6,440 $20, $35, HD Supply Utilities Ltd (Cooper) 876 6,232 $22, $37, Howard Industries 411 5,187 $32, $42, YES A KVA, Pad Mineral ERMCO 581 4,295 $15, $25, YES 12KV-480Y/277V HD Supply Utilities Ltd (Cooper) 760 3,821 $18, $28, Howard Industries 633 4,969 $17, $28, Vegetable ERMCO 581 4,295 $18, $28, YES HD Supply Utilities Ltd (Cooper) 725 3,911 $19, $29, Howard Industries 629 5,250 $21, $33,

4 A KVA, Pad Mineral ERMCO 403 2,845 $11, $18, YES 12KV-480Y/277V HD Supply Utilities Ltd (Cooper) 525 2,352 $13, $19, Howard Industries 419 2,913 $14, $20, Vegetable ERMCO 403 2,845 $14, $21, YES HD Supply Utilities Ltd (Cooper) 540 2,472 $13, $20, Howard Industries 412 3,063 $16, $23, A KVA, Pad Mineral ERMCO 255 1,776 $8, $12, YES 12KV-480Y/277V HD Supply Utilities Ltd (Cooper) 320 1,389 $11, $15, Howard Industries 282 1,737 $9, $13, Vegetable ERMCO 230 1,798 $10, $14, YES HD Supply Utilities Ltd (Cooper) 320 1,399 $11, $15, Howard Industries 286 1,716 $11, $16, A KVA, Pad Mineral ERMCO 217 1,432 $7, $11, KV-480Y/277V HD Supply Utilities Ltd (Cooper) 258 1,110 $10, $14, Howard Industries 222 1,149 $7, $10, YES Vegetable ERMCO 217 1,432 $9, $13, HD Supply Utilities Ltd (Cooper) $11, $14, Howard Industries 232 1,107 $9, $12, YES A.9 75 KVA, Pad Mineral ERMCO $7, $9, YES 12KV-480Y/277V HD Supply Utilities Ltd (Cooper) $10, $12, Howard Industries 163 1,014 $7, $9, Vegetable ERMCO $9, $11, YES HD Supply Utilities Ltd (Cooper) $10, $13, Howard Industries $9, $11, B KVA, Pad Mineral ERMCO 368 6,331 $16, $27, KV-208Y/120V HD Supply Utilities Ltd (Cooper) 802 3,931 $19, $30, Howard Industries 688 4,908 $16, $28, YES Vegetable ERMCO 368 6,331 $19, $31, HD Supply Utilities Ltd (Cooper) 880 3,960 $20, $31, Howard Industries 693 4,902 $21, $32, YES

5 B KVA, Pad Mineral ERMCO 300 3,377 $11, $18, KV-208Y/120V HD Supply Utilities Ltd (Cooper) 534 2,487 $13, $20, Howard Industries 372 3,240 $14, $21, YES Vegetable ERMCO 318 3,583 $14, $21, HD Supply Utilities Ltd (Cooper) 534 2,508 $14, $21, Howard Industries 395 3,207 $16, $24, YES B KVA, Pad Mineral ERMCO 230 1,919 $8, $13, YES 12KV-208Y/120V HD Supply Utilities Ltd (Cooper) 345 1,461 $11, $15, Howard Industries 244 1,869 $9, $13, Vegetable ERMCO 290 1,767 $11, $15, YES HD Supply Utilities Ltd (Cooper) 294 1,648 $11, $16, Howard Industries 237 1,908 $11, $15, B.4 75 KVA, Pad Mineral ERMCO 140 1,014 $7, $9, YES 12KV-208Y/120V HD Supply Utilities Ltd (Cooper) $9, $12, Howard Industries $7, $9, Vegetable ERMCO 140 1,014 $9, $12, YES HD Supply Utilities Ltd (Cooper) $10, $12, Howard Industries $9, $11, C KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries 214 1,676 $9, $12, YES HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries 190 1,856 $10, $14, YES C KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries $6, $8, YES HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries $10, $13, YES

6 C.3 75 KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries $6, $7, YES HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries $7, $9, YES C.4 50 KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries $5, $6, YES HD Supply Utilities Ltd (Cooper) no bid no bid Howard Industries $6, $8, YES D KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper 209 1,431 $5, $9, YES Howard Industries 214 1,676 $8, $11, HD Supply Utilities Ltd (Cooper 209 1,446 $6, $9, YES Howard Industries 190 1,856 $9, $13, D KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper $4, $6, YES Howard Industries $5, $8, HD Supply Utilities Ltd (Cooper $4, $6, YES Howard Industries $7, $9, D.3 75 KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper $3, $5, YES Howard Industries $5, $7, HD Supply Utilities Ltd (Cooper $3, $5, YES Howard Industries $6, $8,

7 D.4 50 KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper $3, $4, YES Howard Industries $4, $5, HD Supply Utilities Ltd (Cooper $3, $4, YES Howard Industries $5, $6, D KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper $2, $3, YES Howard Industries $4, $5, HD Supply Utilities Ltd (Cooper $3, $4, YES Howard Industries $5, $6, D.6 25 KVA, Pad Mineral ERMCO no bid no bid 12KV-240/120V HD Supply Utilities Ltd (Cooper $2, $3, YES Howard Industries $3, $4, HD Supply Utilities Ltd (Cooper $2, $3, YES Howard Industries $4, $5, E KVA, Pole Mineral ERMCO 178 1,307 $5, $8, YES 12KV-240/480V HD Supply Utilities Ltd (Cooper) 228 1,518 $5, $8, Howard Industries 231 1,622 $6, $9, Vegetable ERMCO 178 1,307 $6, $9, YES HD Supply Utilities Ltd (Cooper) 235 1,463 $5, $9, Howard Industries 229 1,624 $7, $11, E KVA, Pole Mineral ERMCO $3, $5, YES 12KV-240/480V HD Supply Utilities Ltd (Cooper) $4, $6, Howard Industries $4, $6, Vegetable ERMCO $3, $5, YES HD Supply Utilities Ltd (Cooper) $4, $6, Howard Industries $5, $7,

8 E.3 75 KVA, Pole Mineral ERMCO $2, $4, YES 12KV-240/480V HD Supply Utilities Ltd (Cooper) $2, $4, Howard Industries $3, $5, Vegetable ERMCO $2, $4, YES HD Supply Utilities Ltd (Cooper) $3, $4, Howard Industries $4, $6, E.4 50 KVA, Pole Mineral ERMCO $1, $3, YES 12KV-240/480V HD Supply Utilities Ltd (Cooper) $2, $3, Howard Industries $2, $3, Vegetable ERMCO $2, $3, YES HD Supply Utilities Ltd (Cooper) $2, $3, Howard Industries $3, $4, E KVA, Pole Mineral ERMCO $1, $2, YES 12KV-240/480V HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $1, $3, Vegetable ERMCO $2, $3, YES HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $2, $3, E.6 25 KVA, Pole Mineral ERMCO $1, $2, YES 12KV-240/480V HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $1, $2, Vegetable ERMCO $2, $2, YES HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $1, $2, F KVA, Pole Mineral ERMCO 183 1,497 $6, $9, YES 12KV-120/240V HD Supply Utilities Ltd (Cooper) 227 1,552 $5, $9, Howard Industries 222 1,652 $6, $10, Vegetable ERMCO 183 1,497 $6, $10, YES HD Supply Utilities Ltd (Cooper) 227 1,552 $5, $9, Howard Industries 208 1,681 $8, $11,

9 F KVA, Pole Mineral ERMCO 137 1,000 $3, $5, YES 12KV-120/240V HD Supply Utilities Ltd (Cooper) $4, $6, Howard Industries $4, $6, Vegetable ERMCO 137 1,000 $3, $6, YES HD Supply Utilities Ltd (Cooper) $4, $6, Howard Industries $5, $7, F.3 75 KVA, Pole Mineral ERMCO $2, $4, YES 12KV-120/240V HD Supply Utilities Ltd (Cooper) $2, $4, Howard Industries $3, $5, Vegetable ERMCO $3, $4, YES HD Supply Utilities Ltd (Cooper) $3, $4, Howard Industries $4, $5, F.4 50 KVA, Pole Mineral ERMCO $1, $3, YES 12KV-120/240V HD Supply Utilities Ltd (Cooper) $2, $3, Howard Industries $2, $4, Vegetable ERMCO $2, $3, YES HD Supply Utilities Ltd (Cooper) $2, $3, Howard Industries $3, $4, F KVA, Pole Mineral ERMCO $1, $2, YES 12KV-120/240V HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $2, $3, Vegetable ERMCO $1, $3, YES HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $2, $3, F.6 25 KVA, Pole Mineral ERMCO $1, $2, YES 12KV-120/240V HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $1, $2, Vegetable ERMCO $1, $2, YES HD Supply Utilities Ltd (Cooper) $1, $2, Howard Industries $1, $2,

10 G.1 167/25 KVA, Pad Mineral ERMCO $0.00 $ KV-240/120V HD Supply Utilities Ltd (Cooper) $0.00 $0.00 Howard Industries 399 1,564 $14, $19, YES Vegetable ERMCO $0.00 $0.00 HD Supply Utilities Ltd (Cooper) $0.00 $0.00 Howard Industries $0.00 $0.00 G.2 167/10 KVA, Pad Mineral ERMCO $0.00 $ KV-240/120V HD Supply Utilities Ltd (Cooper) $0.00 $0.00 Howard Industries 399 1,791 $14, $19, YES Vegetable ERMCO $0.00 $0.00 HD Supply Utilities Ltd (Cooper) $0.00 $0.00 Howard Industries $0.00 $0.00

11 SUMMARY OF AWARDS *BID QUANTITY PROPOSED INITIAL PURCHASE QUANTITY PROPOSED INITIAL PURCHASE AMOUNT A KVA, Pad Mineral Howard Industries 1 $55, KV-480Y/277V Vegetable Howard Industries 1 $68, A KVA, Pad Mineral Howard Industries 1 $33, KV-480Y/277V Vegetable Howard Industries 1 $45, A KVA, Pad Mineral Howard Industries 1 $27, KV-480Y/277V Vegetable Howard Industries 1 $40, A KVA, Pad Mineral Howard Industries 1 $22, KV-480Y/277V Vegetable Howard Industries 1 $32, A KVA, Pad Mineral ERMCO 1 $15, $30, KV-480Y/277V Vegetable ERMCO 1 $18, A KVA, Pad Mineral ERMCO 1 $11, KV-480Y/277V Vegetable ERMCO 1 $14, A KVA, Pad Mineral ERMCO 1 $8, KV-480Y/277V Vegetable ERMCO 1 $10, A KVA, Pad Mineral Howard Industries 1 $7, KV-480Y/277V Vegetable Howard Industries 1 $9, A.9 75 KVA, Pad Mineral ERMCO 1 $7, KV-480Y/277V Vegetable ERMCO 1 $9, B KVA, Pad Mineral Howard Industries 1 $16, KV-208Y/120V Vegetable Howard Industries 1 $21, B KVA, Pad Mineral Howard Industries 1 $14, $14, KV-208Y/120V Vegetable Howard Industries 1 $16, B KVA, Pad Mineral ERMCO 1 $8, KV-208Y/120V Vegetable ERMCO 1 $11, B.4 75 KVA, Pad Mineral ERMCO 1 $7, $7, KV-208Y/120V Vegetable ERMCO 1 $9, C KVA, Pad Mineral Howard Industries 1 $9, KV-240/120V Vegetable Howard Industries 1 $10, C KVA, Pad Mineral Howard Industries 1 $6, KV-240/120V Vegetable Howard Industries 1 $10, C.3 75 KVA, Pad Mineral Howard Industries 1 $6, KV-240/120V Vegetable Howard Industries 1 $7, C.4 50 KVA, Pad Mineral Howard Industries 1 $5, KV-240/120V Vegetable Howard Industries 1 $6, D KVA, Pad Mineral HD Supply Utilities Ltd (Cooper) 1 $5, KV-240/120V Vegetable HD Supply Utilities Ltd (Cooper) 1 $6, D KVA, Pad Mineral HD Supply Utilities Ltd (Cooper) 1 $4, KV-240/120V Vegetable HD Supply Utilities Ltd (Cooper) 1 $4, D.3 75 KVA, Pad Mineral HD Supply Utilities Ltd (Cooper) 1 $3, KV-240/120V Vegetable HD Supply Utilities Ltd (Cooper) 1 $3, D.4 50 KVA, Pad Mineral HD Supply Utilities Ltd (Cooper) 1 $3, KV-240/120V Vegetable HD Supply Utilities Ltd (Cooper) 1 $3, D KVA, Pad Mineral HD Supply Utilities Ltd (Cooper) 1 $2, KV-240/120V Vegetable HD Supply Utilities Ltd (Cooper) 1 $3, D.6 25 KVA, Pad Mineral HD Supply Utilities Ltd (Cooper) 1 $2, KV-240/120V Vegetable HD Supply Utilities Ltd (Cooper) 1 $2,734.97

12 SUMMARY OF AWARDS *BID QUANTITY PROPOSED INITIAL PURCHASE QUANTITY PROPOSED INITIAL PURCHASE AMOUNT E KVA, Pole Mineral ERMCO 1 $5, KV-240/480V Vegetable ERMCO 1 $6, E KVA, Pole Mineral ERMCO 1 $3, KV-240/480V Vegetable ERMCO 1 $3, E.3 75 KVA, Pole Mineral ERMCO 1 $2, KV-240/480V Vegetable ERMCO 1 $2, E.4 50 KVA, Pole Mineral ERMCO 1 $1, KV-240/480V Vegetable ERMCO 1 $2, E KVA, Pole Mineral ERMCO 1 $1, KV-240/480V Vegetable ERMCO 1 $2, E.6 25 KVA, Pole Mineral ERMCO 1 $1, KV-240/480V Vegetable ERMCO 1 $2, F KVA, Pole Mineral ERMCO 1 $6, KV-120/240V Vegetable ERMCO 1 $6, F KVA, Pole Mineral ERMCO 1 $3, KV-120/240V Vegetable ERMCO 1 $3, F.3 75 KVA, Pole Mineral ERMCO 1 $2, KV-120/240V Vegetable ERMCO 1 $3, F.4 50 KVA, Pole Mineral ERMCO 1 $1, KV-120/240V Vegetable ERMCO 1 $2, F KVA, Pole Mineral ERMCO 1 $1, KV-120/240V Vegetable ERMCO 1 $1, F.6 25 KVA, Pole Mineral ERMCO 1 $1, KV-120/240V Vegetable ERMCO 1 $1, G.1 167/25 KVA, Pad Mineral Howard Industries 1 $14, KV-240/120V G.2 167/10 KVA, Pad Mineral Howard Industries 1 $14, KV-240/120V INITIAL PURCHASE AMOUNT BY VENDOR/ ERMCO $38, Howard Industries $14, HD Supply Utilities Ltd (Cooper) $0.00 Total $52, *Note: Transformer bid quantities are for evaluation purposes only. Quantities of future orders will be based on AMP's actual needs.

13 CITY OF ALAMEDA ALAMEDA MUNICIPAL POWER RESOLUTION AWARDING A MATERIALS FOR SINGLE-PHASE AND THREE-PHASE POLE-MOUNTED AND PAD-MOUNTED DISTRIBUTION TRANSFORMERS () WHEREAS, Specification No. MS , was issued to obtain bids for a single purchase of single-phase and three-phase pole-mounted and pad-mounted distribution transformers; and WHEREAS, on March 16, 2010, Alameda Municipal Power received bids from ERMCO, HD Supply Utilities Ltd. (Cooper), and Howard Industries, Inc.; and WHEREAS, ERMCO submitted bids with the shortest delivery time, the least number of exceptions, and meeting the minimum technical requirements for specification numbers MS A.5, A.6, A.7, A.9, B.3, B.4, E.1 to E.6, and F.1 to F.6 (both mineral and vegetable oil); and WHEREAS, HD Supply Utility Ltd (Cooper) submitted bids with lowest equivalent cost of ownership and meeting the minimum technical requirements of the specifications for specification numbers MS D.1 to D.6 (both mineral and vegetable oil); and WHEREAS, Howard Industries, Inc. submitted bids that met the minimum technical requirements for specification numbers MS A.1, A.2, A.3, A.4, A.8, B.1, B.2, and C.1 to C.4 (both mineral and vegetable oil); and G.1 and G.2 (mineral oil only); and WHEREAS, the transformer quantities in the proposals are for bidding purposes only and actual quantities to be ordered will be based on the needs of Alameda Municipal Power; and WHEREAS, separate contracts for the purchase of the specified distribution transformers will be prepared in accordance with the specifications and the successful bidders per unit proposals; and AGENDA ITEM : 3.F MEETING DATE: 05/17/2010 EXHIBIT C Page 1 of 2

14 W, THEREFORE, BE IT RESOLVED that the Public Utilities Board of the City of Alameda hereby authorizes the General Manager to award separate material contracts to purchase single-phase and three-phase pole-mounted and pad-mounted distribution transformers in accordance with the specification from ERMCO, HD Supply Utilities Ltd. (Cooper), and Howard Industries, Inc., with the immediate initial purchase from ERMCO for $38, and from Howard Industries, Inc. for $14, for a combined total of $52,134.38, including sales tax and transportation charges; and, authorizes the General Manager to sign said contract. Approved as to Form By: /s/ Farimah Faiz Assistant City Attorney AGENDA ITEM : 3.F MEETING DATE: 05/17/2010 EXHIBIT C Page 2 of 2