INVITATION TO BID PURCHASING DEPARTMENT P.O. BOX NORTH ASHLEY ST. VALDOSTA, GEORGIA #LC
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1 INVITATION TO BID PURCHASING DEPARTMENT P.O. BOX NORTH ASHLEY ST. VALDOSTA, GEORGIA #LC FOR: New Motor Grader w/rome Sloper for the Public Work s Department OPENING DATE: September 12, 2018 TIME: 10:00 am EST Amy Woods, Finance Department (229) /(229) FAX
2 GENERAL SPECIFICATIONS It is the intent of these specifications to furnish Lowndes County with the following requisitioned equipment/service, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact specifications of the equipment/service proposed. The bidder agrees that Lowndes County reserves the right to waive technicalities and to reject any or all bids. If you have any questions, please call the phone number listed on the cover page. Depending upon the purchase price, the Purchasing Agent or Lowndes County Board of Commissioners will make the final decision of purchase. All sealed bids must have the Bid Number and Name of Vendor submitting the bid located on the front of the envelope. Sealed bids are due and opened on the date and time listed on the front cover page. NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED! Invoices are paid on a net 30 basis. Any price(s) bid by dealer/vendor on any items offered to the Lowndes County shall be the price effective at the date of delivery. No delivery date of ASAP (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications. Addendum(s) issued in a bid must be acknowledged and submitted with the original bid package. All Shipping is to be FOB Valdosta, GA and included in the total price unless otherwise stated in the bid document. 2
3 INSTRUCTIONS TO BIDDERS 1. Bids must be made upon the form of the proposal if attached hereto. If there is not a form attached, please submit the proposal/bid on your company letterhead in a design/layout that will best suit the price and information that the County has requested. The following information should be listed legibly on the outside of the sealed envelope: 1. Name of vendor submitting the bid. 2. Bid number and Title located on the cover page of the Bid Package. Bids may be mailed or hand delivered ONLY to the Purchasing Department of Lowndes County, located at, 327 North Ashley Street, 3 rd floor, Valdosta, GA In the event you choose to mail your proposal, it should be mailed to Amy Woods, Finance Department, 327 North Ashley Street, Valdosta, GA ed or faxed bids will not be accepted. No Exceptions! 2. No bidder will be allowed to withdraw his bid for any reason whatsoever after the bids have been opened unless otherwise stated in the specifications. 3. The following specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted would not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer s specifications must be submitted on each type of equipment offered. Lowndes County reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service. 4. Federal or State taxes are not applicable to Georgia Counties under the United States Code Title 26 and Georgia Exemption Certificate Number The names of a certain brand, make, or definite specifications are to demote quality standard of the article desired. The County does not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired. 6. The award of the contract will be awarded to the lowest responsible bidder taking into consideration quality performance, the time specified in the specifications for the performance of the contract, provision of needed and unneeded features, usefulness to the using department, whether bidder meets guidelines set forth in the specifications, and prior County experience. 7. Unless otherwise specifically stated in the SPECIFICATIONS, any item that the county has sent out for bid(s) must be NEW equipment with the latest technology available. No remanufactured item will be accepted unless stated otherwise in the bid specifications. 3
4 P R E - B I D M E E T I N G M A N D A T O R Y A m a n d a t o r y p r e - p r o p o s a l c o n f e r e n c e w i l l b e c o n d u c t e d o n S e p t e m b e r 5, a t 1 0 A M E S T. The conference will be held in the Engineering Conference Room located on the 2 nd floor of the Lowndes County Administrative Building 327 N Ashley St Valdosta, GA Any questions related to this bid should be submitted either prior to or during the conference. Any questions submitted prior to the conference must be submitted in writing to the Purchasing Agent, Amy Woods at amy.woods@lowndescounty.com. Absolutely no questions will be allowed after the conclusion of the pre-bid meeting. Follow up responses to any questions not answered during the meeting will be provided as soon as possible. 4
5 SPECIFICATIONS It is the intent of these specifications to furnish Lowndes County with TWO (2) 2017 OR NEWER MOTORGRADERS WITH ROME SLOPERS. These are minimum specifications and all deviations must be marked. Please return the marked deviations along with your proposal to this office. In order for a bid proposal to be considered by Lowndes County, a machine compatible to the vendors bid must be demonstrated for at least three (3) days if requested by the County. Failure to do so could result in your bid being considered non-responsive. 1 Engine turbocharged diesel type, 170 horsepower with cold weather start aid. 2 Weight - operating weight - 35,000 lbs. minimum. 3 Transmission - direct drive, power shift, with electronic shift control, over speed protection. 4 Tires R24 tubeless Goodyear Grader Service SG-2B G-2 ( ) 5 Front Axle & Wheels - front wheels shall have not less than 18 degree left or right lean. Steering stops shall be provided and located at each wheel. 6 Main Frame - front frame shall be flanged single box section constructed and equipped with a rear draw bar with locking tool box lb. counterweight is to be mounted on the frame at the front of the machine. 7 Hydraulics - hydraulic system shall be closed center, load sensing which automatically adjusts flow and pressure to the work requirements. 8 Moldboard - moldboard shall be at least 14' long and have hydraulic side shift and tip control. 9 Operator's Compartment - enclosed cab with heater, defroster, suspension seat, 12volt inlet, back-up camera, 5lb. fire extinguisher, am/fm radio, and all necessary gauges including coolant, temperature, oil pressure, fuel level, frame articulation, hour meter, and a 3 level warning electronic monitoring system. Also, air conditioning is to be included in cab. 10 Safety - highway lighting with directional and cab lights. Working lights on front and rear of machine. Windshield wipers. Electrical system must have master disconnect switch with 5
6 a removable key, in addition to the standard ignition switch. 11 Articulation - articulation joint shall have a shim and adjustable bottom tapered roller bearings for long life. Also, a mechanical locking device to prevent frame articulating, and a remote mounted lube point. 12 Differential Lock - shall be equipped with an operator controlled differential with lock/ unlock control. Final drive shall be of planetary design. 13 Circle - shall be of solid beam construction supported by the draw bar with at least six (6) support shoes. Circle and draw bar wear strips shall be replaceable drop-in inserts. 14 Radio Hookup - shall be provided with hookup kit with 12 volt converter for County radio. 15 Manuals parts books and shop manuals to be ncluded on both the motorgrader and sloper. 16 Warranty - full coverage, five year extended warranty. Include in total bid price. 17 Rome Sloper - moldboard to be 188" long X 20" wide X 3/4" thick. Shall be fixed mount group design, single stage pull bar, hydraulic telescoping. Hardened bushing pins and swivel joints at all pivot points. Replaceable end bits at each end of moldboard, overlay on outboard end. Full hydraulic control from motorgrader seat, allowing operation completely independent of the standard blade. 18 Buy Back Five year or 7500 hours guaranteed buy back to be shown on proposal sheet. 19 Please state warranty on sloper: 20 Service bidder agrees to transport motorgrader at bidders expense anytime repairs are needed that cannot be handled in Valdosta, Ga. Bidder must list travel time or mileage costs while Performing Warranty Work. $ /hr & $ /mile Vendor is located miles from the Lowndes County Public Works Shop. PROPOSAL 6
7 We/I have examined the specifications and agree to furnish Lowndes County with the equipment accordingly. Any deviations from the specifications will be marked exception on the bid sheet. We/I propose to furnish Lowndes County with said equipment for: EQUIPMENT MODEL MANUFACTURER _ TOTAL BID COST FORMAT A. PURCHASE PRICE $ B. GUARANTEED BUY BACK (AT 5 YEARS OR 7500 HRS) $ C. TOTAL NET COST $ Bidder s Name: Address: Phone Number: Date Signature: Title: Delivery: Days After Receive Order 7
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