INVITATION TO BID PURCHASING DEPARTMENT P. O. BOX E. CENTRAL AVENUE THIRD FLOOR VALDOSTA, GEORGIA 31601

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1 INVITATION TO BID PURCHASING DEPARTMENT P. O. BOX E. CENTRAL AVENUE THIRD FLOOR VALDOSTA, GEORGIA BID # FOR: One Standby Diesel Pump for Lift Station OPENING DATE: May 22, 2018 TIME: 11:30 AM EST GREG BROWN, CPPB, CPPO PURCHASING AGENT (229) Fax (229)

2 NOTICE TO DEALERS/VENDORS 1. Any prices bid by dealer/vendor on any items offered to the City of Valdosta shall be the price effective at the date of delivery. 2. No delivery date of ASAP (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications. 3. The City of Valdosta reserves the right to accept alternate bids on any or all items where maximum delivery date, as listed in the specifications is not met by dealer/vendor. 4. Signature below of authorized agent for dealer/vendor shall constitute recognition and acceptance of all conditions of the sale as listed above. 5. All shipping is to be FOB Valdosta, GA and included in total price unless otherwise stated in the bid document. Dealer/Vendor Authorized Agent

3 GENERAL SPECIFICATIONS It is the intent of these specifications to furnish the City of Valdosta with the following requisitioned equipment, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact quality through specifications of the equipment proposed. The City of Valdosta reserves the right to accept any or all bids or to choose the bid considered to be in their best interest. The final decision of purchase will be made upon the award of the City of Valdosta Mayor and Council if the item or items total are greater than $25,000. NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED. Be sure to put the Bid Number on the outside of your return envelope.

4 INSTRUCTIONS TO BIDDERS 1. Proposals must be made upon the form of the proposal attached hereto. They must be enclosed in a sealed plain envelope, with the bid number written on the outside and endorsed with the title of the proposal, and must be filed with the Purchasing Agent of the City of Valdosta, located at 216 E. Central Ave 3rd floor. In the event you choose to mail your proposal, it should be mailed to Greg Brown, P.A., P.O. Box 1125, Valdosta, Ga No bidder will be allowed to withdraw his proposal for any reason whatsoever after the bids have been opened. 3. The specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted shall not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer s specifications must be submitted on each type of equipment offered. The City of Valdosta reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service. 4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code Title 26 and Georgia Exemption Certificate Number It is expressly understood by the bidder that written notice of the award or purchase order by the City of Valdosta will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties. 6. The bidder agrees that the City of Valdosta reserves the right to reject any or all proposals, or to accept the part of the bid considered to be in the best interest of the City. 7. Specifications referred to minimum, therefore unless otherwise indicated by the bidder, the City will assume proposals meet or exceed all specifications. 8. The names of a certain brand, make or definite specifications are to demote quality standard of the article desired, but do not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired. 9. The award of the contract will be made to the lowest responsible bidder taking into consideration quality performance and the time specified in the proposals for the performance of the contract. The City of Valdosta reserves the right to reject all bids as appears in its own best interest and to waive technicalities. In cases of a tie, the bid in the best interest of the City will be awarded.

5 SPECIFICATIONS It is the intent of these specifications to furnish the City of Valdosta with (1) One, Brand New Current Model Godwin CD150M Dri Prime diesel powered pump or comparable. These are minimum specifications and all deviations must be marked. The City reserves the right to purchase additional units at the same price until October 1, Please return these marked specifications with your proposal to this office. 1) General a) The City of Valdosta will purchase one skid mounted, silenced, six-inch (6 ) diesel powered lift station emergency standby pump. The pump will be of open impeller and dry-prime or of self-priming design. The pump shall be capable of remote operation based on level sensing float switches. The pump shall be capable of manual on/off operation and meet or exceed current submersible pump performance. The contractor shall provide the pump, float switches, wiring and conduit, and all necessary piping from the wet well to the pump inlet and from the pump discharge to station common discharge header piping. The contractor shall be responsible for pump and equipment delivery and piping installation. b) Pump station design / operating conditions: i) TDH 33 ii) Force main dynamic pressure: 3-5 PSI iii) Force main static pressure: 0 PSI iv) Current single pump discharge performance: GPM c) City of Valdosta customer contact is Tom Hess, available during the hours of 7:00 a.m. to 3:30 p.m., Monday through Friday and can be reached at or thess@valdostacity.com. d) The City of Valdosta reserves the right to reject proposals not meeting the minimum technical specifications and or functional requirements outlined in this document. e) Delivery of pump, piping, and installation shall not exceed 12 weeks from award of contract unless other arrangements have been approved by the City. f) Contractor shall provide sufficient training on pump operation. g) Contractor bid price shall be lump sum to include pump, piping, labor, mobilization, demobilization, transportation, delivery, prep, and onsite training. h) Customer will provide concrete mounting pad, 6 plug valve, 6 x 12 reducer to connect pump to the common discharge header. The contractor shall install the customer provided reducer and plug valve. The contractor shall provide customer with minimum specifications for the concrete pad.

6 2) Pump and Piping a) Contractor shall provide one new six-inch (6 ) standby diesel pump and include the following minimum specifications: i) One new Godwin CD150M Dri-Prime diesel-powered pump or equivalent. Other pumps submitted must meet the Godwin CD150M performance capabilities. Include appropriate literature with your bid document. ii) Gorman-Rupp pumps are not suitable and will not be considered for purchase. iii) Pump shall be of open impeller design capable of automatic prime to 28-feet of suction lift. iv) Pump construction shall be all cast iron with steel or hardened iron impeller. v) Pump shall be capable of dry running without sustaining damage to shaft seal. Pump shaft seal shall be suitable for severe use in waste water and of oil bath design. vi) Capable of passing solids up to 3 in diameter. vii) The pump volute design shall be such that access to and cleanout of the volute/impeller will be simple, not require special tools, and not require piping or pump component removal other than opening access panels or doors. viii) Engine supplied shall be water cooled diesel. Suitable engine manufacturers are John Deere, Cummins, Caterpillar, Perkins or Kubota. Alternative engine manufacturers may be submitted to the customer however, the customer retains the right to reject engines supplied by other than the listed manufacturers. ix) Fuel tank shall be integral, double wall, with mechanical fuel level gauge and sized to provide 24-hour pump operation. x) Pump and engine shall be supplied with a silenced enclosure featuring doors or easy to remove panels for pump/engine maintenance. The enclosure shall be such that it is completely removable and be equipped with lifting attach points for a crane or boom truck. Contractor / OEM must supply sound pressure data with proposal. xi) Pump inlet / discharge flanges shall be six-inch (6 ). xii) Pump discharge outlet shall include a non-clogging flexible disk flapper design like Val-Matic s Swing-Flex, specification: 506C. The contractor may supply an alternative design and/or brand of valve if approved by the customer. xiii) Digital engine/pump controller installed by the pump OEM. xiv) Wet well level control shall be automatic utilizing float switches. xv) Battery trickle charger (2-amp, 120 volt) with aluminum conduit connected to one available spare 15A breaker in customer control panel. xvi) Control Panel Lighting. xvii) Suction piping shall be HDPE installed through wet well lid via unused eight-inch (8 ) odor control pipe penetration. xviii) Pump discharge piping shall be HDPE between pump and station discharge common header.

7 3) Adder Options a) In-line 120-volt engine block heater with aluminum conduit connected to one available spare 15A breaker in customer control panel. 4) Field Testing and Training by Contractor a) Delivery to job site. b) Start-up and testing services. c) Operation and Maintenance Manuals: 1 Set d) Warranty, Two (2) years from the start-up date. e) Provide customer with pump operations training. 5) Warranty Information a) Manufacturer s Warranties must be provided in written form for inclusion with submittal, installation, and Operation and Maintenance manuals. The warranty period shall be two (2) years from the date of equipment delivery to customer. b) The contractor shall ensure completed work is free of material and workmanship defects. c) The contractor shall provide hard copies of operations and maintenance manuals for the engine and pump. 6) Deviations a) List any and all deviations from the required specifications on company letterhead. Reference the line item and the deviation from the specification so that an easy comparison is possible.

8 PROPOSAL We/I have examined the specifications and agree to furnish the City of Valdosta with the equipment/services accordingly. Any deviations from the specifications will be marked exception on the bid sheet. We/I propose to furnish the City of Valdosta with said equipment/ service for: SEND LITERATURE FOR THE ITEM YOU ARE BIDDING Pump Price: $ Electrical and Piping Installation Price: $ Block Heater Cost Wired to Control Panel: $ TOTAL COST $ Estimated time after receive order to completion: Date: Company Name: Address: Phone Number: Fax: Signature: Title: Printed Name: Is your company currently on any State or Federal Debarment list? Yes No Will your company accept a credit card for payment? Yes No E-Verfiy Number: Include a copy in package Include a W-9 in package.