REQUEST FOR PROPOSALS (RFP) FOR THE PURCHASE OF SOLAR ENERGY
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1 SAUT/17-18/002 REQUEST FOR PROPOSALS (RFP) FOR THE PURCHASE OF SOLAR ENERGY ISSUED BY: Southern Arkansas University Tech Purchasing Office PO Box 3499 Camden, AR PROPOSAL OPENING DATE & TIME: February 26, :00 P.M. CT PROPOSALS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED. THE ENVELOPE MUST BE SEALED AND PROPERLY MARKED WITH THE BID NUMBER, DATE AND HOUR OF PROPOSAL OPENING, PROPOSER S NAME, AND RETURN ADDRESS.
2 Southern Arkansas University Tech PURCHASING OFFICE Post Office Box 3499 Camden, AR REQUEST FOR PROPOSALS Bid Number: SAUT/17-18/002 Purchasing Agent: Angela Fry THE PURCHASE OF SOLAR ENERGY Bid Opening Date: February 26, 2018 Bid Opening Time: 2:00 p.m. MAILING ADDRESSESS: BID OPENING LOCATION: Southern Arkansas University Tech Southern Arkansas University Tech Attention: Purchasing Office Purchasing Office Post Office Box 3499 Administration Building 6415 Spellman Road 6415 Spellman Road Camden, AR Camden, AR All questions regarding this RFP should be directed to or Company Name: Agent s Name: Agent s Title: Address: City / State /Zip Telephone Number: Address: Agent s Signature: USE INK ONLY, UNSIGNED BIDS WILL NOT BE CONSIDERED. RETURN THIS COMPLETED SHEET WITH BID. 2
3 Southern Arkansas University Tech REQUEST FOR PROPOSALS FOR THE PURCHASE OF SOLAR ENERGY 1.0 SCOPE Southern Arkansas University Tech (SAU Tech) is issuing this Request for Proposals ("RFP") for the purchase of solar energy up to 2,000,000 kwh per year. The generation is to be built on a site located within Ouachita Electric Cooperative Corporation s (OECC) service territory. SAU Tech is requesting proposals for a Solar Power Purchase Agreement ( SPPA ). 2.0 SCHEDULE The following schedule and deadlines apply to this solicitation: Release of RFP: February 12, 2018 Proposals Due: February 26, 2018 Establish Short List: March 19, 2018 Selection of Developer: April 2, 2018 Execute Contracts: By June 1, 2018 Commercial Operation Date: September 1, 2018 SAU Tech reserves the right to revise the schedule to accommodate changes. 3.0 PROJECT DESCRIPTION A. Background SAU Tech is a two-year comprehensive College located in Camden, Arkansas. SAU Tech is seeking opportunities to collaborate with a developer for the purpose of developing a solar electricity generation project. The project envisions a ground mounted solar energy generation facility capable of delivering up to 2,000,000 kwh annually. The specific technology is left up to the respondent to propose. SAU Tech s objective is to obtain the desired level of generation at the lowest overall cost. 3
4 B. SPPA SAU Tech is most interested in an SPPA that takes into consideration the federal Investment Tax Credits ( ITCs ) and the allowance for accelerated depreciation. SAU Tech, as a nonprofit entity, would look to the developer to take advantage of the ITCs and accelerated depreciation and build those benefits into their response. The preferred respondent would design, construct and own the facility and would sell the output to SAU Tech under the SPPA. The developer will be responsible for all equipment, materials, and services required for a complete operating facility. C. Site and Easement Agreement Site must be located within the boundaries of the OECC service territory and is not limited to the site being located on property owned by SAU Tech. If the site selected is owned by SAU Tech the selected developer shall enter into an Easement Agreement (EA) allowing the developer to construct and operate the solar facility on the site. In addition, if the site selected is owned by SAU Tech, SAU Tech reserves the right to recover timber values should timber be removed from the site. Upon completion of the SPPA term all equipment would need to be removed from the SAU Tech properties or negotiations for extending the term of the SPPA will be agreed upon. The term of the EA will coincide with the term of the SPPA. Developer will be responsible for preparation and maintenance of the site. D. Interconnection & Metering The solar facility will interconnect with the OECC s distribution system at the site. The metering equipment shall be installed by the developer at the point of interconnection. The developer shall be responsible for all costs associated with extending electric facilities to the point of interconnection. The developer shall be responsible for all costs associated with delivering power to the `76200/13200 kv point of interconnection. 4.0 PROJECT SELECTION Proposals will be judged based on their ability to meet SAU Tech s need for economical and reliable renewable energy in the necessary timeframe. Respondents to this solicitation should provide all relevant information necessary to allow SAU Tech to conduct a thorough analysis of the proposal. The principal criteria to be used by SAU Tech in evaluating proposals include, but are not necessarily limited to, total delivered cost of the energy over the contract term, the design and reliability of the project, and the financial and operational wherewithal of the respondent. 4
5 SAU Tech reserves the right to consider any other factors that it deems to be relevant to its needs, and to request additional information from individual respondents or to request all respondents to submit supplemental materials in fulfillment of the content requirements of this RFP or to meet additional information needs of SAU Tech. SAU Tech also reserves the unilateral right to waive any technical or format requirements contained in the RFP. Furthermore, SAU Tech, in its sole discretion, will analyze any financial, operational, or other necessary criteria to determine that the respondent has the capability to fulfill their proposal. Finally, SAU Tech reserves the right to withdraw this solicitation at any time and/or reject all offers received. Respondents are encouraged to include the following information: Past Experience. SAU Tech will consider past experience of respondents in designing, installing, owning, operating, and maintaining solar energy projects of similar size and complexity. If the respondent forms a joint venture or other teaming arrangement, these same considerations will be applied to the parties to the joint venture or teaming arrangement cumulatively. Pricing. Provide a fixed price per kilo-watt hour ($/kwhh) for energy for the term of the SPPA. Proposed System Conceptual Design & Technical Specifications. Describe the preliminary design/layout of the solar facility, type of technology, efficiency, mounting, tracking method if used, and the proposed point of interconnection. Also provide an estimate of the initial year output in kilowatt-hours (kwhh) and the anticipated annual rate of degradation of the panels. Financial Capability. Provide verifiable information demonstrating that the respondent is in sound financial condition and has the ability to secure the necessary financing to meet the project s requirements now and in the future. The respondent s financial capability will be reviewed for stability and adequacy to meet its obligations under the proposal. If the respondent plans to secure financing from an outside source, an official letter from the financier confirming the financial arrangement may be required. Telephone, , and/or FAX responses to this bid will not be accepted. Proposal openings will be open to any interested proposing party and to the general public. However, openings will serve only to open, read and record the receipt of each proposal. No discussion will be entered into with any vendor as to quality or provisions. 5
6 Addendum Meter BILL DATE BILL AMOUNT KWH ACTUAL DEMAND KW BILLED DEMAND KW BILLED DEMAND COST FUEL RTO TAX AMT W/O FUEL, RTO & TAX PRICE PER KWH /27/17 17, , , , Primary Meter 11/27/17 17, , , , /27/17 27, , , , /27/17 26, , , , /28/17 29, , , , /27/17 25, , , , /27/17 23, , , /26/17 19, , , /26/17 19, , , , /29/17 17, , , , /24/17 17, , , , /27/17 13, , , /27/ Radio Station 11/27/ /27/ /27/ /28/ /27/
7 06/27/ /26/ /26/ /29/ /24/ /27/ /27/ Career Services 11/27/ Center 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Office Bldg 11/27/
8 18 Dorms 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Tech Branch 11/27/ Garage 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/
9 01/27/ /27/ Fire Training 11/27/ Station 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Airport Bldg 11/27/ /27/ /27/ /28/ /27/ /27/
10 05/26/ /26/ /29/ /24/ /27/ /27/ Harrell Field 11/27/ /27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ E Busbee St 11/27/ Apt D 10/27/
11 09/27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Hwy 79 11/27/ Old Armory 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ #DIV/0! 11
12 /27/ E Busbee St 11/27/ Apt B 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ E Busbee St 11/27/ Apt C 10/27/ /27/ /28/ /27/ /27/ /26/
13 04/26/ /29/ /24/ /27/ /27/ E Busbee St 11/27/ Apt D 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ E Busbee St 11/27/ Apt A 10/27/ /27/
14 08/28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Hwy 79 N 11/27/ /27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/
15 /27/ E Busbee St 11/27/ Apt B 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ E Busbee St 11/27/ Apt A 10/27/ /27/ /28/ /27/ /27/ /26/ /26/
16 03/29/ /24/ /27/ /27/ E Busbee St 11/27/ Apt C 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Automotive 11/27/ Classes 10/27/ /27/ /28/
17 07/27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Maintenance 11/27/ Shop 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/
18 FA Training 11/27/ Prop 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/ /24/ /27/ /27/ Hwy 203 Model 11/27/ Fire Station 10/27/ /27/ /28/ /27/ /27/ /26/ /26/ /29/
19 02/24/ /27/ Totals BILL DATE BILL AMOUNT KWH ACTUAL DEMAND KW BILLED DEMAND KW BILLED DEMAND COST FUEL RTO TAX AMT W/O FUEL, RTO & TAX PRICE PER KWH All meters 12/27/17 24, , , , , , /27/17 25, , , , , , /27/17 38, , , , , , /27/17 36, , , , , , , /28/17 40, , , , , , /27/17 35, , , , , , /27/17 31, , , , , , , /26/17 27, , , , , , /26/17 26, , , , , , /29/17 24, , , , , , /24/17 24, , , , , , /27/17 22, , , , , , , ,841, ,
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