Open Session Item. Construction Bid Award Pavement Maintenance & Rehabilitation Program FY 16 Chip Seal Applications, Contract No.

Transcription

1 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Construction Bid Award Pavement Maintenance & Rehabilitation Program FY 16 Chip Seal Applications, Contract No. MS-PMP PRESENTATION DATE: Tuesday, April 5, 2016 PRESENTATION BY: Scott Hobbs, P.E., Deputy Director Division of Engineering & Construction Management RECOMMENDED MOTION: Move to award the bid for the Pavement Maintenance & Rehabilitation Program FY 16 Chip Seal Applications contract to the lowest responsive, responsible bidder, Hammaker East LTD of Fayetteville, PA for the amount of $1,397, REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County s website, and on the State of Maryland s website, e-maryland Marketplace. Two (2) bids were received on Wednesday, March 2, 2016 as listed below and further detailed on the attached Bid Tabulation. Contractor: Total Bid: Hammaker East LTD $1,397, American Paving Fabrics, Inc. $2,497, The bids have been evaluated and the low bid by Hammaker East LTD is in order. The engineer s estimate is $1,752, DISCUSSION: The Pavement Maintenance & Rehabilitation Program for chip seal applications generally described as asphalt preservation and repair. The project involves treatment applications of chip seal bar patch, single chip seal surface treatment, double chip seal surface treatment, scrub seal treatment, and permanent pavement markings. This project will include 54 miles of treatment applications. The proposed contract follows standard State Highway Administration provisions for monthly liquid asphalt price adjustments, as used in prior years. The bid documents provide one hundred twenty (120) consecutive calendar days to complete the work. The Notice to Proceed is anticipated on or about May 2, 2016 with a final completion date of August 30, The bid documents include Liquidated Damages in the amount of $ per calendar day for work beyond the completion date. Motorists may experience some minor delays as a result of lane closures. There are no major road closures associated with this work. Public notices will be made and road work signs posted prior to the start of work. The Road Listing is attached and will be posted on the County s website for reference.

2 2 P age AGENDA REPORT FORM FISCAL IMPACT: This is a budgeted Capital Improvement Plan (CIP) project (RDI024) with an unencumbered balance of $5,399, This budget is also for the Hot Mix Asphalt Applications contract. Total expenses for the chip seal applications are estimated at $1,687,470.01; including $1,397, for proposed bid award, $120, for inspection/testing, $70,000 for 5% construction contingency, and $100,000 for asphalt adjustment costs. CONCURRENCES: ALTERNATIVES: ATTACHMENTS: AUDIO/VISUAL TO BE USED: Director of Engineering and Construction Management This is the most cost effective and practical alternative. Roads are substandard and need repairs to extend service life. Bid Tabulation, Road Listing, Road Maps N/A

3 WASHINGTON COUNTY DIVISION OF ENGINEERING & CONSTRUCTION MANAGEMENT FY-2016 Pavement Maintenance & Rehabilitation Program Chip Seal Applications ROAD FROM TO TREATMENT MILES Green Lane Road Creek Road PA State Line Double Chip Seal 0.76 Tollgate Ridge Road Ford Drive PA State Line Double Chip Seal 2.27 White Oak Ridge Road MD Millstone Road PA State Line Double Chip Seal 2.55 Bain Road Maple Ridge White Oak Ridge Double Chip Seal 0.79 Maple Ridge Road MD Millstone Road Weller Road Double Chip Seal 2.71 Weller Road Hollow Road PA State Line Double Chip Seal 1.74 Slabtown Road Hollow Road River Double Chip Seal 1.42 Orchard Ridge Road Slabtown Road Hollow Road Double Chip Seal 1.67 Bottom Road MD 68 - Clear Spring Road MD 68 - Clear Spring Road Double Chip Seal 3.47 Bakersville Road MD 63 - Spielman Road MD 65 - Sharpsburg Pike Double Chip Seal 3.09 Tommytown Road Bakersville Road Taylors Landing Road Double Chip Seal 1.56 Taylors Landing Road MD 65 - Sharpsburg Pike Woburn Road Double Chip Seal 3.10 Remsburg Road Taylors Landing Road Bowie Road Double Chip Seal 0.50 Harpers Ferry Road East High Street Chestnut Grove Road Double Chip Seal 7.01 Millers Sawmill Road Harpers Ferry Road Canal Road Double Chip Seal 1.72 Washington Monument Road Old National Pike Zittlestown Road Double Chip Seal 0.90 Mill Point Road Old National Pike MD 66 - Mapleville Road Double Chip Seal 1.24 Millers Church Road MD 60 - Leitersburg Pike MD 60 - Leitersburg Pike Double Chip Seal 4.29 Leiters Mill Road MD 60 - Leitersburg Pike PA State Line Double Chip Seal 2.50 Black Angus Road Millers Church Road Strite Road Double Chip Seal 0.42 Ritchie Road MD Raven Rock Road MacAfee Hill Road Double Chip Seal 3.91 Wise Road Ritchie Road Frederick County Line Double Chip Seal 0.30 Larrabee Avenue MD550 - Military Road Brooks Avenue Double Chip Seal 0.17 Brooks Avenue MD550 - Military Road Larrabee Avenue Double Chip Seal 0.09 High Rock Road Pavement Transition High Rock Parking Area Double Chip Seal 1.14 Cave Hill Road Itnyre Road West Water Street Double Chip Seal 0.97 Itnyre Road MD 64 - Jefferson Blvd Cave Hill Road Double Chip Seal 0.44 Olivewood Drive College Road Woodside Drive Double Chip Seal 0.08 Woodside Drive Summerlin Drive Sharpsburg Pike Double Chip Seal 0.73 Summerlin Drive Sharpsburg Pike Woodside Drive Double Chip Seal 0.36 Woodside Court Woodside Drive Cul-de-sac Double Chip Seal 0.10 Driftwood Lane Summerlin Drive Woodside Drive Double Chip Seal 0.12 Fernwood Lane Woodside Drive Woodside Drive Double Chip Seal 0.27 Candlewood Lane Summerlin Drive Fernwood Lane Double Chip Seal 0.16

4 Chapelwood Lane St. James Circle Woodside Drive Double Chip Seal 0.14 Deanewood Lane Summerlin Drive Woodside Drive Double Chip Seal 0.12 Summerlin Court Woodside Drive Cul-de-sac Double Chip Seal 0.04 Sandlewood Court Woodside Drive Cul-de-sac Double Chip Seal 0.07 Heritage Lane Marsh Pike Portsmouth Drive Double Chip Seal 0.06 Portsmouth Drive Heritage Drive Heritage Drive Double Chip Seal 0.61 Johnnycake Lane Portsmouth Drive Dead End Cul-de-sac Double Chip Seal 0.05 Postrider Court Portsmouth Drive Dead End Cul-de-sac Double Chip Seal 0.11 Newport Court Portsmouth Drive Dead End Cul-de-sac Double Chip Seal 0.08 Total 53.82

5

6 WASHINGTON COUNTY, MARYLAND DIVISION of ENGINEERING and CONSTRUCTION MANAGEMENT PAVEMENT MAINTENANCE and REHABILITATION PROGRAM FY-'16 - CHIP SEAL APPLICATIONS CONTRACT NO. PMP BID TABULATION March 2, 2016 at 10:00 am Hammaker East, LTD American Paving Fabrics Inc. Fayetteville, PA Hanover, MD ITEM No. ITEM DESCRIPTION QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL 101 Maintenance Of Traffic 1 LS $ 43, $ 43, $ 79, $ 79, A Single Chip Seal - Emulsion, CRS-2PM 2,500 GAL $ 1.53 $ 3, $ 2.96 $ 7, B Single Chip Seal - No. 10 Aggregate 50 TON $ $ 1, $ $ A Double Chip Seal - Emulsion, CRS-2PM 489,318 GAL $ 1.53 $ 748, $ 2.96 $ 1,448, B Double Chip Seal - No. 8 Aggregate 7,470 TON $ $ 185, $ $ 323, C Double Chip Seal - No. 10 Aggregate 6,322 TON $ $ 162, $ $ 277, A Chip Seal Bar Patch - Emulsion, CRS-2PM 55,656 GAL $ 1.57 $ 87, $ 2.96 $ 164, B Chip Seal Bar Patch - No. 8 Aggregate 1,509 TON $ $ 41, $ $ 48, A Scrub Seal - Emulsion, CRS-2PM 2,500 GAL $ 1.57 $ 3, $ 2.96 $ 7, B Scrub Seal - No. 10 Aggregate 50 TON $ $ 1, $ $ CONTINGENT - Fog Seal - Emulsion, CSS-1H 2,500 GAL $ 1.63 $ 4, $ 3.52 $ 8, Pavement Marking Paint - Lines 730,342 LF $ 0.14 $ 102, $ 0.17 $ 124, Markings - 12" Wide Crosswalk 50 SF $ 8.25 $ $ 4.79 $ No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Lines 24" Wide Stop Bars 834 SF $ 9.75 $ 8, $ 4.79 $ 3, CONTINGENT - No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Legends, Letters 115 SF $ $ 1, $ $ 1, No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Symbols, Railroad Crossing 130 SF $ $ 1, $ 5.78 $ *denotes mathematical error BID TOTALS $ 1,397, $ 2,497, PMP FY16 - Chip Seal Bid Tab Page 1