Lea County Maintenance Department

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5 Lea County Maintenance Department Erich Francke, Director Monthly Report June 1-30, 2015 I. Activity Logs Lea County Courthouse Event Center Knowles Community Center Maljamar Community Center Caprock Community Center Crossroads Community Center Monument Community Center LCCA Hobbs Complex Sherriff s Department

6 I. Activity Logs Lea County Courthouse Date Maintenance Activity Supplies Used 6/1/15 Unlocked all entrance doors and did my rounds. Blew down ramps, sidewalks, and picked up trash. Mow, edged, weed-eat and blew off sidewalks at the Health Clinic. Edged, weed-eat and blew off sidewalks at the Courthouse. Weed-eat across the street. 6/2/15 Unlocked all entrance doors and did my rounds. Blew off sidewalks and ramps and picked trash. Mow and edged upper levels of the Courthouse. Worked on sprinkler head. Worked on push lawn mower. Walk through the old jail to check out what tables need to remove. Drove to Detention pick up a security screwdriver. 6/3/15 Unlocked all entrance doors and did my rounds. Blew off the sidewalks and clean out Chiller area. Installed new bulbs in District Court office on 2 nd. Floor. Mow lawn at the Courthouse. Eric weed-eat at the north parking lot. Went to old jail started removing table tops. 6/4/15 Unlocked all entrance doors and did my rounds. Blew off sidewalks and ramps and set up flags for Commissioner s meeting. Weed-eat around the old shop across the street. Eric trimmed trees around the Courthouse. Worked on unit in new office on 2 nd. Floor. Hauled paper to Assessor office. Clean off wood putty of the door frame in new office on 2 nd. Floor. Worked on table tops at the old jail. Took flags down and haul them to the storage. Helped unload paper for the District Court. 6/5/15 Unlocked all entrance doors and did my rounds. Blew down sidewalks and ramps and picked up trash. Worked on table top at the old jail. Unloaded supply from American supply and stocked in back room. Worked on riding lawn mower. Wash down mower and high pressure equipment. Worked in new office on 2 nd. Floor. 6/8/15 Unlocked all entrance doors and did my rounds. Blew down sidewalks and picked up trash. Worked on mower had to go to Hobbs bring parts for mower installed parts on mower got it working. Mow, edged weed-eat and blow grass off sidewalks at the Courthouse lawn. 6/9/15 Unlocked all entrance doors and did my rounds. Blew down sidewalks and picked up trash.

7 Mow, edged, weed-eat and blow grass off sidewalks at the Health Clinic. Hauled paper to 3nd. Floor for the District Court. Assemble two chairs for Secretaries on 2 nd floor. Started taking metal off equipment at the old jail. 6/10/15 Unlocked all entrance doors and did my rounds. Picked up trash around the Courthouse. Pulled everything out of storage and later put everything back again. Unlocked the old jail open doors to air out. Mow the old jail. Started clipping rose bushes. Assisted Jon put in chemical in boilers. Assisted moving the storage and metal containers. Added salt to Water softener. 6/11/15 Unlocked all entrance doors did my rounds. Blew off sidewalks and picked up trash. Moved three filing cabinets from 3nd. Floor to 4 th. Floor. Worked at the old jail removing metal from window and breaking window for fresh air. Clean out water and old pallets from walk-in at the old jail. Open doors at the old jail to air it out. Went back and lock up doors. Unloaded 49 bags of salt and stacked them in boiler room. 6/12/15 Unlocked all entrance doors and did my rounds. Blew off sidewalks and picked up trash. Assemble three chairs for the district court office. Reinforce paper towel holder. Set up supply for Daniel and loaded in his van. Unloaded metal off the trailer. Pulled weeds and trimmed rose bushes. Open doors in the jail to air out. Went back to lock up old jail doors. Installed cooling unit in office on 4 th floor. Went to bring truck. 6/13/15 Checked Detention Center, Sheriff Dept. and Courthouse. 6/14/15 Checked Detention Center, Sheriff Dept. and Courthouse. 6/15/15 Unlocked all entrance doors and did my rounds. Mow, edged, weed-eat blow grass off sidewalks at the Courthouse. Mow, edged. Weed-eat blow grass off sidewalks at the Health Clinic. Clean cameras for security. Removed cooling unit from office on 4 th. Floor. 6/16/15 Unlocked all entrance doors and did my rounds. Blow down sidewalks and picked up trash. Trimmed shrubs on east side of Courthouse. Trimmed broken limbs on trees. Tighten up loose screws above the escalators. 6/17/15 Unlocked all entrance doors and did my rounds. Blow down sidewalks and picked up trash. Mow, edged, weed-eat blow grass off sidewalks at the old jail. Finished trimming shrubs on east side of Courthouse and cleaned up.

8 6/18/15 Unlocked all entrance doors and did my rounds. Blow down sidewalks and picked up trash. Eric wash down corner areas and sidewalks. Install condense line on east side of Courthouse. Worked on unit in District Court office unstopped drain pan. Went to gasoline for equipment and filled up truck. Hauled trailer to old dog pound. Wrap up wire on electrical box. 6/19/15 Unlocked all entrance doors and did my rounds. Set up electrical box for event. Removed all hand rails in old jail load them on trailer. Took mirrors off. 6/20/15 Picked up water off the floor in basement and set up speakers for event. Came back hauled speakers and electrical box into the Courthouse. 6/22/15 Unlocked all entrance doors and did my rounds. Picked up trash around the Courthouse. Mow, edged, weed-eat and blew off sidewalks at the Health Clinic. Removed all the tin around the old jail recreation area load tin on the trailer and haul to old dog pound. 6/23/15 Unlocked all entrance doors and did my rounds. Picked up trash and blew off sidewalks around the Courthouse. Install light bulbs in women s private restroom on 1 st. floor. Removed hand rails on the east side of old jail hauled them to trailer took them to the old dog pound. Hauled batteries down stairs from old jail loaded on the truck to disposal. Open all doors at old jail to air it out at the end of the day we locked them back up. 6/24/15 Unlocked all entrance doors and did my rounds. Picked up trash and blew off sidewalks. Installed light bulbs in men s restroom on 3nd. Floor. Installed light bulbs in kitchen area in basement. Installed paper holders in basement in custodian area. Hauled batteries to NAPA to disposal. Went through old jail to open all doors that were locked. Removed handle off Cell Block. Opened doors at the old jail to air out. Removed blades from big mower to sharpen them. 6/25/15 Unlocked all entrance doors and did my rounds. Set up flags for Commissioner s meeting. Installed ballast and bulbs in Treasurer s office. Blew off sidewalks and picked up trash. Mow, edged, weed-eat and blew sidewalks at the old jail. Started throwing trash in the big dumpster from the metal container. Sharpen blades and installed back on mower. Took off flags and hauled them to the storage. 6/26/15 Unlocked all entrance doors and did my rounds. Picked up trash and blew off sidewalks. Installed batteries on Handicap buttons.

9 Empty more trash from metal containers to dumpsters. Remove gum from sidewalk on east side of Courthouse. Trimmed and clean out weeds from rose bushes. 6/29/15 Unlocked all entrance doors and did my rounds. Picked up trash around the Courthouse. Mow, edged, weed-eat, and blow grass off sidewalks at the Courthouse. Helped glass technician installed glass on desks and on credenza. Hauled 8 boxes of Kleenex to Assessor s office. 6/30/15 Unlocked all entrance doors and did my rounds. Blow off sidewalks. Lea County Annex Date Maintenance Activity Supplies Used 6/2/15 (Dalton Tabor) We mounted a television to the wall, and also installed a white board and sign. (w/pat) 6/3/15 (Dalton Tabor) We installed an announcement board(w/pat) 6/11/15 (Dalton Tabor) We worked on lights in the bathrooms (w/pat) (Dalton Tabor) We worked on lights in Jeff Broom s office. (w/pat) 6/22/15 (Dalton Tabor) I installed an automatic door-closer at the south hall-way door, beside Kelly s office. (Dalton Tabor) I secured data access plugs to the wall in a couple of offices (Dalton Tabor) I installed marker holders beside the white board in the entry hall-way. 6/23/15 (Dalton Tabor) I spackled holes and began doing touch-up painting. (Dalton Tabor) I replaced the door-knob/lock assembly on Ryan s door. (Dalton Tabor) I took bottles to H2O to go, and wound up calling them for replacement service. (Dalton Tabor) I took keys to have copies made. 6/24/15 (Dalton Tabor) I spackled, sanded and did touch-up painting. (Dalton Tabor) I installed a door-knob on a closet door. (Dalton Tabor) I used a grinder to remove bolts that were protruding above the cement, at the rear entry. I also put caution tape up to prevent someone from accidentally stepping off of the loading dock. 6/25/15 (Dalton Tabor) I continued touch-up painting. 6/26/15 (Dalton Tabor) I purchased/installed toilet paper holders and soap dispensers.

10 Knowles Community Center Date Maintenance Activity Supplies Used 6/1/15 I did a weekly inspection of the facility; no maintenance issues are present. 6/17/15 I did a weekly inspection of the facility; there were no issues to address. I sprayed weeds. Maljamar Community Center Date Maintenance Activity Supplies Used 6/1/15 I did a weekly inspection of the building, finding no maintenance issues. 6/2/15 I trimmed weeds. I noted that honey bees were beginning to swarm, at the southeastern corner of the building. They also appear to be entering at the roof-wall line. 6/11/15 We did the weekly inspection of the building. The bees are still there, and beginning to build up. I put in a call to Dennis Ross, the bee guy, to see if he can extract/exterminate them. He is scheduled to do so during the coming weekend. 6/16/15 I checked the facility. I also followed up on the bee issue. Dennis Ross did kill the bees and seal off their entrances. I killed a few stragglers that were still hanging around. Caprock Community Center Date Maintenance Activity Supplies Used 6/1/15 I did the weekly inspection of the facility; there were no maintenance issues 6/9/15 We mowed, and trimmed and sprayed weeds. (w/pat) 2-4D, trailblazer We checked the building/grounds for any maintenance related issues. (w/pat) 6/19/15 I sprayed weeds 2-4D, trailblazer 6/29/15 I checked the facility for any maintenance related issues. While approaching the building, I noticed that the well-house was flipped over. I then noticed that the windows were open, and heard, what sounded like, the back door closing. I then encountered someone in the building. I found that the back door was broken into, and the condensing unit was moved away from the building (the disconnect was turned off also). After the authorities arrived and left, I went to Lovington and picked up new door knob/lock assemblies, and pad locks, and went back to begin replacement of all. I was able to get the pad-locks changed, as well as the dead-bolts. The other knobs/locks will be replaced tomorrow, as soon as I can get the additional needed parts. 6/30/15 I returned to make sure no additional tampering had taken place, as well as completing the knob/lock installations

11 Crossroads Community Center Date Maintenance Activity Supplies Used 6/1/15 I did a weekly walk-through of the facility. There were no maintenance issues to address. 6/9/15 We mowed, and trimmed and sprayed weeds. (w/pat) 2-4D, trailblazer We checked the building/grounds for any maintenance related issues. (w/pat) 6/29/15 I checked the facility for any maintenance related issues; there were none present. Monument Community Center Date Maintenance Activity Supplies Used 6/1/15 I did the weekly maintenance inspection; there were no issues present. 6/4/15 We cut/removed trees, mowed, and trimmed/sprayed 2-4D, trailblazer weeds. (w/pat) 6/9/15 We continued mowing, and trimming and spraying weeds. 2-4D, trailblazer (w/pat) 6/19/15 I sprayed weeds. 2-4D, trailblazer LCCA Date Maintenance Activity Supplies Used 6/3/15 (EOC) We met and worked with the HVAC tech, who was making repairs (w/pat) (EOC) We mowed, and trimmed and pulled weeds (w/pat) 6/24/15 (EOC) I began spraying for bugs in and around the facility 6/25/15 (EOC) I completed spraying for bugs, in and around the facility Hobbs Complex Date Maintenance Activity Supplies Used 6/1/15 (Linam Building)-I checked the grounds. 6/2/15 (Dalton Tabor) We mounted a television to the wall, and also installed a white board and sign. (w/pat) 6/3/15 (Michigan Building) We picked up a table at the Linam Building, and hauled it to the Health Dept. (w/pat) (Dalton Tabor) We installed an announcement board(w/pat) 6/5/15 (Michigan Building) We loaded/hauled cage pieces to the Hobbs convenience center, and unloaded/stored them in

12 the large garage. (w/pat) (Hobbs Health Dept.) We worked on lighting, and other maintenance issues. (w/pat) 6/8/15 (Michigan Building) We worked on lighting issues (throughout the building(bulbs, ballasts, and broken ends) (w/pat) (Michigan Building) We began pulling weeds (w/pat) 6/11/15 (Dalton Tabor) We worked on lights in the bathrooms (w/pat) (Dalton Tabor) We worked on lights in Jeff Broom s office. (w/pat) (Dalton Tabor) We cut/discarded, and sprayed weeds at the back of the building(along the sidewalk) 6/17/15 (Linam) I sprayed weeds around the building. 6/19/15 (Dalton Tabor) We swapped out a door handle/lock-set in the kitchen, to allow for locking of the door, from both sides. (w/rodney) 6/22/15 (Dalton Tabor) I installed an automatic door-closer at the south hall-way door, beside Kelly s office. (Dalton Tabor) I secured data access plugs to the wall in a couple of offices (Dalton Tabor) I installed marker holders beside the white board in the entry hall-way. We went to the fair-grounds to see if there was any fencing that we could use at the old jail. (w/rodney) 6/23/15 (Dalton Tabor) I spackled holes and began doing touch-up painting. (Dalton Tabor) I replaced the door-knob/lock assembly on Ryan s door. (Dalton Tabor) I took bottles to H2O to go, and wound up calling them for replacement service. (Dalton Tabor) I took keys to have copies made. 6/24/15 (Dalton Tabor) I spackled, sanded and did touch-up painting. (Dalton Tabor) I installed a door-knob on a closet door. (Dalton Tabor) I used a grinder to remove bolts that were protruding above the cement, at the rear entry. I also put caution tape up to prevent someone from accidentally stepping off of the loading dock. 6/25/15 (Dalton Tabor) I continued touch-up painting. 6/26/15 (Dalton Tabor) I purchased/installed toilet paper holders and soap dispensers. Sherriff s Department Date Maintenance Activity Supplies Used 6/2/15 Mowed and Edged around the building 6/6/15 I did the daily checks of the facility 6/7/15 I did the daily checks of the facility 6/9/2015 Mowed and Edged around the building

13 6/10/15 We mowed, cut weeds, and sprayed(includes the vacant lot at the corner, between the park and LCDC) (w/pat) 6/11/15 We continued mowing, trimming weeds, and cutting trees, at the vacant lot, between the park and LCDC) (w/pat) 6/16/2015 Mowed and Edged around the building Cleaned out the landscaping and trimmed the bushes 6/23/15 Mowed and Edged around the building Cleaned out the landscaping and trimmed the bushes 6/30/2015 Mowed and Edged around the building Cleaned out the landscaping and trimmed the bushes

14 Section 1: Finance Department June 2015 Table of Contents Financial Reports Income Statement Detailed Revenue & Expenditure Report Discretionary Cash Report Monthly Revenue & Expenditure Report Section 2: Activity Reports Accounts Payable Contract Administration Procurement Section 3: Vehicle Report

15 REVENUES Budget Actual Pct Rec'd Pct of Yr Oil and Gas Production & Equip $ 23,100,000 $ 28,955, % 100.0% Property taxes & PILT $ 15,892,763 $ 16,175, % 100.0% Gross receipts tax (all sources) $ 13,722,633 $ 17,035, % 100.0% Grants (all sources) $ 17,121,447 $ 4,012, % 100.0% Care of prisoners (all sources) $ 2,283,000 $ 2,533, % 100.0% Other Revenue $ 8,220,556 $ 6,941, % 100.0% Subtotal County Funds $ 80,340,399 $ 75,655, % 100.0% EXPENDITURES Budget Actual Pct Exp'd Pct of Yr Salaries, wages & benefits $ 23,022,340 $ 20,779, % 100.0% Operations $ 43,777,354 $ 30,689, % 100.0% Capital Outlay $ 77,595,745 $ 13,735, % 100.0% Subtotal County Funds $ 144,395,439 $ 65,205, % 100.0% YTD Revenues over Expenditures $ 10,450,291 Trust & Agency Funds REVENUES/EXPENDITURES Budget Actual Pct Rec'd Pct of Yr All Sources $ 12,096,169 $ 9,521, % 100.0% All Expenditures $ 11,467,131 $ 6,984, % 100.0% YTD Revenues over Expenditures $ 2,537,552 All Funds REVENUES/EXPENDITURES Budget Actual Rec'd/Exp'd Pct of Yr Total County Revenues $ 90,864,568 $ 85,177, % 100.0% Total County Expenditures $ 155,862,570 $ 72,189, % 100.0% YTD Revenues over Expenditures $ 12,987,844 All Funds - Beginning Cash 07/01/14 $ 92,942,174 General Fund - Beginning cash 07/01/ ,887,620 General Fund - Revenues over Expenditures 25,803,082 General Fund - Transfers In/(Out) (24,136,042) General Fund - Cash Balance as of 06/30/ ,554,660 Designated Funds - Beginning Cash 07/01/ ,737,247 Designated Funds - Revenues over Expenditures (15,352,791) Designated Funds - Transfers In/(Out) 25,708,042 Designated Funds - Cash Balance as of 06/30/ ,092,498 Trust and Agency Funds - Beginning Cash 07/01/2014 4,317,308 Trust and Agency Funds - Revenues over Expenditures 2,537,552 Trust and Agency - Transfers In/(Out) (1,572,000) Trust and Agency Funds - Cash Balance as of 06/30/2015 5,282,860 All Funds - Cash Balance as of 06/30/ ,930,018 (Unaudited - for management's use only) Lea County Revenue vs Expenditures For the month ending June 30, 2015 County Funds

16 LEA COUNTY, NEW MEXICO Expenditure Report Fiscal Year - As of June 30, 2015 Fund UNRESTRICTED FUNDS (GENERAL, CAPITAL & DETENTION FUNDS) Final Adjusted Budget FY 2013/2014 FY 2014/2015 Year to Date Expended Percentage of Budget Expended Adjusted Budget Year to Date Expended Percentage of Budget Expended CY vs PY $ Change 12 months 12 months 100% of Yr 12 months 12 months 100% of Yr Δ Δ CY vs PY % Change Salaries and Benefts 17,550,093 16,402,544 93% 18,008,271 16,459,377 91% 56,833 0% Operations: Community Agency Support 350, ,418 84% 300, ,591 79% (57,827) -20% Local Government Support 1,743,500 1,382,845 79% 1,880,000 1,285,190 68% (97,656) -7% Economic Development 3,120,000 1,705,103 55% 2,904,000 1,216,912 42% (488,191) -29% LCCA 2,154,690 1,155,372 54% 4,046,859 2,401,094 59% 1,245, % Other 15,884,395 11,771,249 74% 14,348,872 9,669,500 67% (2,101,748) -18% Subtotal Operations 23,252,585 16,308,986 70% 23,479,731 14,809,286 63% (1,499,700) -9% Capital Projects and Equipment 26,589,465 2,378,587 9% 50,696,250 1,922,186 4% (456,401) -19% TOTAL UNRESTRICTED FUNDS 67,392,143 35,090,117 52% 92,184,252 33,190,849 36% (1,899,268) -5% RESTRICTED FUNDS Special Revenue Funds Road 17,141,277 9,353,761 55% 21,100,351 15,318,310 73% 5,964,549 64% Special Revenue - GRT 8,882,380 6,481,153 73% 11,044,761 10,249,677 93% 3,768,524 58% Special Revenue - Other 9,349,118 2,060,032 22% 13,952,814 2,638,396 19% 578,363 28% Grants 3,176,492 2,588,293 81% 3,125,160 2,580,658 83% (7,635) 0% Total Special Revenue Funds 38,549,267 20,483,239 53% 49,223,086 30,787,041 63% 10,303,802 50% Debt Service 876, , % 869, , % 367 0% Enterprise Fund 4,527, ,284 18% 2,118, ,832 17% (458,452) -57% Funds Held In Trust 9,142,447 6,357,979 70% 11,467,131 6,984,309 61% 626,330 10% TOTAL RESTRICTED FUNDS 53,095,471 28,526,633 54% 63,678,318 38,998,680 61% 10,472,047 37% TOTAL ALL FUNDS 120,487,614 63,616,750 53% 155,862,570 72,189,530 46% 8,572,779 13% (Unaudited - for management's use only)

17 Fund UNRESTRICTED FUNDS (GENERAL, CAPITAL & DETENTION FUNDS) Tax Revenue Final Budget Year to Date Received Percentage of Budget Collected Budget Year to Date Received Percentage of Budget Collected CY vs PY $ Change 12 months 12 months 100% of Yr 12 months 12 months 100% of Yr Δ Δ CY vs PY % Change Oil and Gas Production 18,220,000 26,024, % 19,975,000 24,180, % (1,843,985) -7% Oil and Gas Equipment 3,269,900 3,870, % 3,125,000 4,775, % 905,125 23% Property Tax- Current 12,165,002 11,527,642 95% 12,892,763 12,628,349 98% 1,100,707 10% Property Tax - Delinquent 369, , % 300, , % (162,358) -35% Motor Vehicle Tax 195, , % 200, , % 6,877 3% PILT - Federal and Local 1,930,000 3,061, % 2,700,000 3,241, % 180,585 6% Subtotal tax revenue 36,148,902 45,194, % 39,192,763 45,381, % 186,951 0% Sales, Services, Activities Revenue Detention 2,182,500 2,629, % 2,283,000 2,533, % (96,074) -4% Fairgrounds 1,346,250 1,607, % 1,353,500 1,429, % (178,584) -11% Event Center 890,100 1,115, % 709, ,077 66% (644,462) -58% Subtotal Sales, Services, Activities 4,418,850 5,352, % 4,345,500 4,433, % (919,120) -17% Grants Federal 14,500 25, % 20,000 17,739 89% (7,651) -30% State 899, ,880 45% 495,000-0% (406,880) -100% Other - 164,997 N/A 3,000,000-0% -100% Subtotal Grants 913, ,267 65% 3,515,000 17,739 1% (579,528) -97% Other 3,022,985 3,411, % 1,594,335 2,230, % (1,181,530) -35% TOTAL UNRESTRICTED FUNDS 44,504,237 54,557, % 48,647,598 52,063, % (2,493,227) -5% Net Transfers - (7,298,151) (7,197,042) (11,947,042) 166% (4,648,891) 64% After Transfers 44,504,237 47,258, % 41,450,556 40,116,739 97% (7,142,118) -15% RESTRICTED FUNDS Special Revenue Funds LEA COUNTY, NEW MEXICO Revenue Report Fiscal Year - As of June 30, 2015 FY 2013/2014 FY 2014/2015 Special Revenue - GRT 6,530,500 7,997, % 7,630,633 9,687, % 1,689,624 21% Special Revenue - Other 2,633,614 2,420,695 92% 2,787,121 2,555,267 92% 134,572 6% Grants 10,510,228 2,976,777 28% 13,606,447 3,995,154 29% 1,018,377 34% Total Special Revenue Funds 19,674,342 13,394,951 68% 24,024,201 16,237,523 68% 2,842,573 21% Net Transfers - 11,131,151 N/A 12,603,042 12,603, % 1,471,891 13% After Transfers 19,674,342 24,526, % 36,627,243 28,840,565 79% 4,314,464 18% Debt Service GRT 4,903,000 6,147, % 6,092,000 7,349, % 1,201,784 20% Net Transfers - (5,200,000) N/A (5,950,000) (1,200,000) 20% 4,000,000-77% After Transfers 4,903, ,921 19% 142,000 6,149, % 5,201, % Enterprise Fund 501, , % 4,600 4,502 98% (503,375) -99% Net Transfers - 301,000 N/A 2,116,000 2,116, % 1,815, % After Transfers 501, , % 2,120,600 2,120, % 1,311, % Funds Held In Trust 7,777,880 5,708,736 73% 12,096,169 9,521,861 79% 3,813,126 67% Net Transfers - 1,066,000 N/A (1,572,000) (1,572,000) 100% (2,638,000) -247% After Transfers 7,777,880 6,774,736 87% 10,524,169 7,949,861 76% 1,175,126 17% TOTAL RESTRICTED FUNDS 32,856,272 25,759,485 78% 42,216,970 33,113,592 78% 7,354,108 29% Net Transfer - 6,997,151 N/A 5,081,042 11,947, % 4,949,891 71% After Transfers 32,856,272 32,756, % 47,298,012 45,060,634 95% 12,303,998 38% TOTAL ALL FUNDS 77,360,509 80,015, % 88,748,568 85,177,373 96% 5,161,881 6% (Unaudited - for management's use only)

18 Discretionary Cash 6/30/2015 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 Ending Cash 56,775,778 51,782,175 52,718,880 64,887,620 66,554,660 Operational Budget 26,081,833 30,995,090 34,320,117 40,802,678 32,770,246 3/12th Reserve 6,520,458 7,748,773 8,580,029 10,200,670 8,192,562 Discretionary Cash (3/12th) 50,255,320 44,033,403 44,138,851 54,686,951 58,362,098 5/12th Reserve 10,867,430 12,914,621 14,300,049 17,001,116 13,654,269 Discretionary Cash (5/12th) 45,908,348 38,867,554 38,418,831 47,886,504 52,900,390 65,000,000 60,000,000 55,000,000 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 FY 11/12 FY 12/13 FY 13/14 FY 14/15 Discretionary Cash (3/12th) Discretionary Cash (5/12th) (Unaudited - for management's use only)

19 Lea County General, Capital, Detention, Special Revenue, and Enterprise Fund Expenditures FY15 Historical Data Personnel % Expn'd Operations % Expn'd Capital % Expn'd Total % Expn'd % of Yr Budget $ 23,022, % $ 43,777, % $ 77,595, % $ 144,395, % 100% July 2,053, % 1,074, % 710, % 3,837, % 8.3% August 1,686, % 3,282, % 1,123, % 6,092, % 16.7% September 1,739, % 3,011, % 1,473, % 6,225, % 25.0% October 1,442, % 2,489, % 780, % 4,711, % 33.3% November 1,638, % 2,000, % 351, % 3,990, % 41.7% December 1,675, % 773, % 715, % 3,164, % 50.0% January 2,360, % 2,533, % 511, % 5,405, % 58.3% February 1,637, % 1,273, % 1,215, % 4,125, % 66.7% March 1,611, % 1,071, % 982, % 3,665, % 75.0% April 1,634, % 5,741, % 1,019, % 8,394, % 83.3% May 1,641, % 2,755, % 1,192, % 5,589, % 91.7% June 1,647, % 4,694, % 3,660, % 10,002, % 100.0% Total 20,766, % 30,702, % 13,735, % 65,205, % 100.0% Remaining Budget 2,255, % 13,074, % 63,859, % 79,190, % 0.0% $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000, % of Budget YTD Actual $30,000,000 $20,000,000 $10,000,000 $- Personnel Operations Capital $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 FY12 FY13 FY14 FY15 $10,000,000 $5,000,000 $- Personnel Operations Capital (Unaudited - for management's use only)

20 Lea County Oil and Gas Production Revenue Historical Data % Inc/Dec From PY % of Bdgt Collected % of Yr July $ 1,051,554 $ 1,536,874 $ 1,930,808 $ 1,766,080 $ 1,814,565 2,351, % 11.8% 8.3% August 1,016,622 1,358,897 1,773,889 1,564,395 1,960,128 2,595, % 24.8% 16.7% September 1,290,738 1,230,572 1,734,347 1,294,518 1,857,399 2,554, % 37.6% 25.0% October 1,223,630 1,357,007 1,919,937 1,486,414 2,022,683 2,612, % 50.6% 33.3% November 1,277,969 1,432,809 1,617,563 1,589,596 2,385,855 2,311, % 62.2% 41.7% December 1,146,095 1,235,392 1,529,361 1,480,687 2,308,201 2,124, % 72.8% 50.0% January 1,343,005 1,442,490 1,552,322 1,665,666 2,367,846 2,052, % 83.1% 58.3% February 1,430,704 1,251,340 1,742,628 1,486,520 2,068,306 2,035, % 93.3% 66.7% March 1,367,980 1,593,424 1,758,444 1,535,001 2,283,675 1,465, % 100.6% 75.0% April 1,562,895 1,434,989 1,819,279 1,610,014 2,135,152 1,230, % 106.8% 83.3% May 1,372,846 1,123,903 1,880,254 1,445,573 2,170,678 1,364, % 113.6% 91.7% June 1,584,530 1,860,347 1,941,780 1,669,065 2,650,087 1,482, % 121.1% 100.0% Total 15,668,568 16,858,045 21,200,614 18,593,530 26,024,577 24,180, % 121.1% 100.0% $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500, $- $30,000,000 Year to Date Comparison $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $ (Unaudited - for management's use only)

21 Lea County Current and Delinquent Property Tax Revenue Historical Data % Inc/Dec From PY % of Bdgt Collected % of Yr July $ 51,340 $ 57,504 $ 62,467 $ 51,037 $ 59,222 $ 74, % 0.6% 8.3% August 16,428 28, ,657 30,839 $ 39,211 $ 30, % 0.8% 16.7% September 81,850 37,065 57,453 22,772 $ 26,476 $ 48, % 1.2% 25.0% October 32, ,340 40,199 17,394 $ 205,010 $ 21, % 1.3% 33.3% November 2,404,865 3,142,662 3,422,543 2,930,393 $ 4,254,229 $ 4,634, % 36.5% 41.7% December 3,244,368 2,684,028 2,809,182 3,902,679 $ 3,315,369 $ 3,663, % 64.2% 50.0% January 756, , , ,167 $ 330,252 $ 159, % 65.4% 58.3% February 75,045 90, ,029 85,993 $ 102,262 $ 215, % 67.1% 66.7% March 189, , , ,438 $ 392,822 $ 352, % 69.7% 75.0% April 686, ,906 1,280,092 1,198,146 $ 1,525,229 $ 1,371, % 80.1% 83.3% May 2,300,331 2,079,396 1,769,154 1,895,791 $ 1,567,453 $ 2,146, % 96.4% 91.7% June 154, , , ,898 $ 178,080 $ 214, % 98.0% 100.0% Total $ 9,994,002 $ 9,951,447 $ 10,250,173 $ 11,005,546 $ 11,995,615 $ 12,933, % 98.0% 100.0% 14,000,000 Year to Date Comparison 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000, $4.5 Bil Property Valuations $4.0 Bil $3.5 Bil $3.0 Bil $2.5 Bil $2.0 Bil Non-Residential Residential $1.5 Bil $1.0 Bil $0.5 Bil $ (Unaudited - for management's use only)

22 Lea County GRT Combined Revenue - All Levies Historical Data % Inc/Dec From PY % of Bdgt Collected % of Yr July $ 554,807 $ 628,380 $ 869,104 $ 992,585 $ 1,020,350 $ 1,202, % 8.8% 8.3% August 616, , , ,728 $ 1,139,277 $ 1,240, % 17.8% 16.7% September 651, , ,838 1,004,616 $ 1,095,645 $ 1,633, % 29.7% 25.0% October 637, , ,104 1,082,874 $ 1,217,456 $ 1,583, % 41.3% 33.3% November 590, , ,682 1,028,357 $ 1,106,962 $ 1,479, % 52.0% 41.7% December 627, , ,272 1,122,231 $ 1,238,827 $ 1,544, % 63.3% 50.0% January 570, , ,969 1,103,521 $ 1,115,357 $ 1,382, % 73.4% 58.3% February 666, , ,378 1,124,029 $ 1,261,689 $ 1,779, % 86.3% 66.7% March 602, , , ,409 $ 1,183,650 $ 1,366, % 96.3% 75.0% April 599, , , ,278 $ 1,148,111 $ 1,239, % 105.3% 83.3% May 707, ,918 1,035,146 1,008,273 $ 1,321,991 $ 1,579, % 116.8% 91.7% June 684, , ,053 1,037,011 $ 1,292,707 $ 1,002, % 124.1% 100.0% Total 7,508,637 9,119,657 11,134,199 12,312,912 14,142,022 17,035, % 124.1% 100.0% $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200, $- $18,000,000 Year to Date Comparison $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 Environmental 1/8th Gross Receipts Tax Revenue - Unincorporated Areas Only Revenue Bond Debt Service 1/8th Gross Receipts Tax Revenue - County Wide Indigent 1/8th Gross Receipts Tax Revenue - County Wide $4,000,000 $2,000,000 $ (Unaudited - for management's use only)

23 Lea County Indigent 1/8th Gross Receipts Tax Revenue - County Wide Historical Data % Inc/Dec From PY % of Bdgt Collected % of Yr July $ 235,586 $ 271,932 $ 381,711 $ 440, , , % 8.3% 8.3% August 264, , , , , , % 17.0% 16.7% September 272, , , , , , % 27.8% 25.0% October 265, , , , , , % 38.4% 33.3% November 248, , , , , , % 48.4% 41.7% December 260, , , , , , % 59.1% 50.0% January 247, , , , , , % 68.4% 58.3% February 283, , , , , , % 80.7% 66.7% March 257, , , , , , % 90.1% 75.0% April 256, , , , , , % 98.6% 83.3% May 303, , , , , , % 109.0% 91.7% June 293, , , , , , % 116.3% 100.0% Total 3,189,531 3,949,366 4,917,364 5,359,751 6,144,543 7,348, % 116.3% 100.0% Lea County Revenue Bond Debt Service 1/8th Gross Receipts Tax Revenue - County Wide Historical Data % Inc/Dec From PY % of Bdgt Collected % of Yr July $ 235,586 $ 271,932 $ 381,711 $ 440, , , % 8.6% 8.3% August 264, , , , , , % 17.6% 16.7% September 272, , , , , , % 28.9% 25.0% October 265, , , , , , % 39.9% 33.3% November 248, , , , , , % 50.3% 41.7% December 260, , , , , , % 61.3% 50.0% January 247, , , , , , % 71.0% 58.3% February 283, , , , , , % 83.7% 66.7% March 257, , , , , , % 93.5% 75.0% April 256, , , , , , % 102.3% 83.3% May 303, , , , , , % 113.1% 91.7% June 293, , , , , , % 120.6% 100.0% Total 3,189,531 3,949,366 4,917,364 5,359,751 6,144,543 7,348, % 120.6% 100.0% Lea County Environmental 1/8th Gross Receipts Tax Revenue - Unincorporated Areas Only Historical Data % Inc/Dec From PY % of Bdgt Collected % of Yr July $ 83,636 $ 84,516 $ 105,682 $ 111, , , % 11.4% 8.3% August 86, , , , , , % 22.8% 16.7% September 105,748 91, , , , , % 42.7% 25.0% October 107, , , , , , % 61.2% 33.3% November 93, , , , , , % 77.6% 41.7% December 105,919 96, , , , , % 92.8% 50.0% January 74,869 99, , , , , % 108.2% 58.3% February 99, , , , , , % 125.9% 66.7% March 88, , , , , , % 139.3% 75.0% April 86, ,215 99, , , , % 151.6% 83.3% May 100, , , , , , % 171.8% 91.7% June 97, ,619 90, , ,616 87, % 178.5% 100.0% Total 1,129,576 1,220,925 1,299,471 1,593,410 1,852,936 2,338, % 178.5% 100.0% (Unaudited - for management's use only)

24 Accounts Payable June 2015 and YTD June 2015 YTD Number of Checks 760 7,834 Dollar Amount $ 8,914,300 $ 48,065,166 Contract Administration FY The Finance Department is tracking 157 active contracts as of June 2015

25 RFP 301 Procurement FY Bids and RFPs Advertised During June 2015 Demolition/Salvage of Old Jail YTD Totals Advertised Awarded RFPs 11 7 Bids 9 6 CES Contracts Currently Active 19

26 VEHICLE ACTIVITY REPORT FROM 7/1/2014 TO 6/30/2015 Description License Plate Beginning Ending Miles Avg Miles Odometer Odometer Traveled Per Month Gallons Used MPG Cost of Gasoline Maint. Costs W.O.s Pending AIRPORT 2007 Chevrolet 1500 G68108(NM) 65,178 75,610 10, $1,838 $ Chevrolet Silverado G58823(NM) 115, ,962 6, $1,503 $0 2 DEPARTMENT TOTAL 180, ,572 17,088 1,447 1, $3,341 $71 4 ASSESSOR 2002 Ford F150 4x2 G51643(NM) 139, , $143 $ Chevrolet Suburban G73629(NM) 31,382 37,054 5, $870 $ Dodge Ram G91467(NM) 3,875 20,162 16,287 1,388 1, $2,667 $422 1 DEPARTMENT TOTAL 174, ,047 22,528 1,944 1, $3,680 $1,420 2 CLERK 2002 Dodge Durango G50583(NM) 147, ,508 3, $521 $ Dodge Durango G87417(NM) 16,574 26,663 10, $1,439 $0 1 DEPARTMENT TOTAL 163, ,171 13,206 1, $1,961 $816 2 CONVENIENCE CENTERS 2007 Cehvrolet 2500 Ext Cab G68974(NM) 98, ,436 17,042 1,461 1, $3,714 $114 3 DEPARTMENT TOTAL 98, ,436 17,042 1,461 1, $3,714 $114 3 Page 1 of 6

27 VEHICLE ACTIVITY REPORT FROM 7/1/2014 TO 6/30/2015 Description License Plate Beginning Ending Miles Avg Miles Odometer Odometer Traveled Per Month Gallons Used MPG Cost of Gasoline Maint. Costs W.O.s Pending DETENTION 2002 Dodge Ram G63349(NM) $0 $ Chevrolet Silverado G56734(NM) 142, ,167 10, ,322 8 $3,112 $ Dodge 2500 Ext Cab G50131(NM) 126, , $251 $ Ford Expedition G73154(NM) 108, ,269 27,091 2,613 1, $4,062 $1, Dodge Intrepid G79793(NM) 129, ,759 9, $937 $1, Ford Explorer G81943(NM) 27,273 34,540 7, $1,048 $ Ford Econoline 15 Pass Ford 138 E-Series 15 Pass. G85537(NM) 85,549 99,808 14,259 1, $2,424 $468 1 G88010(NM) 66, ,739 45,852 3,821 3, $7,480 $2,051 2 DEPARTMENT TOTAL 685, , ,535 10,127 7, $19,314 $7,190 7 DWI 2007 Chevrolet Tahoe G69712(NM) 95, ,183 17,405 1,488 1, $2,888 $ Ford Expedition G73153(NM) 116, ,009 13,739 1, $2,471 $1, FORD VAN G76011(NM) 183, ,923 5, $1,269 $1,139 1 DEPARTMENT TOTAL 395, ,115 36,276 3,084 2, $6,627 $3,270 5 Page 2 of 6

28 VEHICLE ACTIVITY REPORT FROM 7/1/2014 TO 6/30/2015 Description License Plate Beginning Ending Miles Avg Miles Odometer Odometer Traveled Per Month Gallons Used MPG Cost of Gasoline Maint. Costs W.O.s Pending EMERGENCY MANAGEMENT 2011 Ford F250 Ext Cab G82405(NM) 86, ,913 31,250 2,633 2, $6,423 $1, Ford F250 Ext Cab G83826(NM) 67,838 93,443 25,605 2,146 2, $5,408 $ Chevrolet Silverado G85364(NM) 56,662 86,425 29,763 2,529 2, $6,232 $215 2 DEPARTMENT TOTAL 211, ,781 86,618 7,309 7, $18,063 $2,650 7 ENVIRONMENTAL SERVICES 2007 Chevrolet 2500 Ext Cab G70783(NM) 147, ,316 22,514 1,935 2, $5,388 $ Ford 139 Supercrew G62094(NM) 150, ,329 1, $389 $ Ford F150 Ext Cab G79019(NM) 110, ,636 22,537 1,894 1, $3,854 $ Ford F150 Ext Cab G79020(NM) 67,677 75,683 8, $1,464 $ Chevrolet Silverado G85363(NM) 61,839 93,840 32,001 2,652 2, $7,109 $1, Dodge Ram G89912(NM) 14,941 42,672 27,731 2,298 1, $4,940 $ Dodge Ram G89913(NM) 8,347 18,996 10, $1,771 $99 2 DEPARTMENT TOTAL 561, , ,267 10,629 9, $24,915 $2, Page 3 of 6

29 VEHICLE ACTIVITY REPORT FROM 7/1/2014 TO 6/30/2015 Description License Plate Beginning Ending Miles Avg Miles Odometer Odometer Traveled Per Month Gallons Used MPG Cost of Gasoline Maint. Costs W.O.s Pending EVENT CENTER 2006 Silverado Ext Cab G63310(NM) 179, ,317 2, $400 $ Ford Expedition G83806(NM) 33,072 44,748 11,676 1, $1,689 $ Dodge Ram 1500 Ext Cab G89764(NM) 2,314 12,697 10, $1,496 $0 2 DEPARTMENT TOTAL 214, ,762 24,192 2,207 1, $3,585 $156 5 FAIR/RODEO 1999 Chevrolet 1500 G39807(NM) 145, , $177 $ Chevrolet Silverado G83950(NM) 34,185 44,759 10, , $2,808 $3,720 1 DEPARTMENT TOTAL 180, ,668 11, , $2,985 $3,720 2 FINANCE 2001 Dodge Intrepid G46966(NM) 58,806 64,905 6, $609 $ Ford Excursion G52596(NM) 188, ,590 4, $621 $ Chevrolet Impala G86873(NM) 16,386 28,533 12,147 1, $1,059 $0 2 DEPARTMENT TOTAL 263, ,028 22,533 2, $2,290 $99 5 HR 2006 Chevrolet Trail Blazer G67322(NM) 67,526 77,729 10, $1,358 $ Dodge CLB G93847(NM) 73,611 74, $56 $0 2 DEPARTMENT TOTAL 141, ,040 10,903 1, $1,414 $504 4 Page 4 of 6

30 VEHICLE ACTIVITY REPORT FROM 7/1/2014 TO 6/30/2015 Description License Plate Beginning Ending Miles Avg Miles Odometer Odometer Traveled Per Month Gallons Used MPG Cost of Gasoline Maint. Costs W.O.s Pending IT 2009 Chevrolet Impala G77532(NM) 65,509 76,600 11, $1,051 $102 2 DEPARTMENT TOTAL 65,509 76,600 11, $1,051 $102 2 LCCA 2012 Dodge Journey G86923(NM) 20,303 30,387 10, $1,257 $106 0 DEPARTMENT TOTAL 20,303 30,387 10, $1,257 $106 0 LEGAL 2008 Buick Lucerne G72502(NM) 78,352 88,002 9, $922 $152 1 DEPARTMENT TOTAL 78,352 88,002 9, $922 $152 1 Page 5 of 6

31 VEHICLE ACTIVITY REPORT FROM 7/1/2014 TO 6/30/2015 Description License Plate Beginning Ending Miles Avg Miles Odometer Odometer Traveled Per Month Gallons Used MPG Cost of Gasoline Maint. Costs W.O.s Pending MAINTENANCE 2002 Ford Styleside G52169(NM) 84,309 94,935 10, $1,453 $ Chevrolet 1500 G60243(NM) 85,475 87,994 2, $430 $ Chevrolet 1500 G67388(NM) 157, ,131 2, $406 $ Cehvrolet Silverado 1500 G70785(NM) 83,046 97,356 14,310 1, $2,356 $ Dodge Ram G65172(NM) 175, ,463 7, $1,919 $ Dodge 1500 Ext Cab G65171(NM) 207, ,941 1, $337 $ Dodge Ram G68016(NM) 159, ,245 7, $1,352 $ Ford E35 G90459(NM) 119, , $107 $ Ford E35 G90460(NM) 147, , $267 $0 3 DEPARTMENT TOTAL 1,219,763 1,267,322 47,559 4,354 3, $8,628 $1, MANAGER 2011 Chevrolet Tahoe G82846(NM) 60,236 74,196 13,960 1, $2,477 $0 2 DEPARTMENT TOTAL 60,236 74,196 13,960 1, $2,477 $0 2 Page 6 of 6

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