MINUTES. Interim City Manager Derek Campbell Assistant City Manager E. Bruce Ford Authority Attorney David Weatherford Recording Janice L.
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1 MINUTES Sand Springs Municipal Authority March 24, 2014 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma MEMBERS PRESENT: ALSO PRESENT: ABSENT: Chairman Mike Burdge (11-0) Vice Chairman Harold G. Neal (9-2) Trustee Michael L. Phillips (10-1) Trustee Dean Nichols (9-2) Trustee Brian Jackson (11-0) Trustee James Rankin (11-0) Interim City Manager Derek Campbell Assistant City Manager E. Bruce Ford Authority Attorney David Weatherford Recording Janice L. Almy Council Ward Four - Vacant The Sand Springs Municipal Authority met in regular session on March 24, 2014 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk's office and posted at 10:00 a.m., on March 20, 2014 on the electronic display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma Call to Order Chairman Burdge called the meeting to order at the noted time of 7:42 pm. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Nichols, here; Trustee Phillips, here; Vice Chairman Neal, here; Chairman Burdge, here; Trustee Jackson, here; Trustee Rankin, here.
2 MUNICIPAL AUTHORITY MINUTES MARCH 24, 2014 PAGE 2 3. Consent Agenda (A-B) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 3A through 3B. A motion was made by Trustee Phillips and seconded by Vice Chairman Neal to approve the Consent Agenda Items 3A through 3B, as follows: A) The minutes of the February 24, 2013 regular Municipal Authority meeting. B) The monthly Transfers of Funds. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Jackson, aye; Chairman Burdge, aye; Vice Chairman Neal, aye; Trustee Phillips, aye; Trustee Nichols, aye. The motion carried Financial Reports The monthly Financial Reports for all funds were presented to Trustees for their review and information. 5. Correspondence The following correspondence was provided to Trustees for their review and information: A) Regular monthly bills. 6. City Manager's and Trustees' Report There was nothing further to report at this time.
3 MUNICIPAL AUTHORITY MINUTES MARCH 24, 2014 PAGE 3 7. Adjournment The meeting adjourned at the noted time of 7:44 Janice L. Almy~Secretary"
4 AFFIDAVIT OF FINANCE DIRECTOR FOR BILLS AND SALARIES STATEMENT M5 I, the undersigned, am the duly appointed and acting Finance Director/ Treasurer, in and for the City of Sand Springs, Oklahoma, and upon oath do depose and say that each purchase order listed in the attached statement for bills and salaries was itemized in detail, verified and filed for allowance with the amount shown thereon pursuant to the Statutes of the State of Oklahoma and requirements of the Charter and Ordinances of the City of Sand Springs, Oklahoma: that each purchase order has indicated thereon that all items have been delivered and/or the services have been rendered and that each purchase and contract was made pursuant to all applicable law and the Charter and Ordinances of the City of Sand Springs, Oklahoma, so help me God. Kelly A, Uamberson Finance Director / City Treasurer Subscribed and sworn to before me this day of M'-'&^Wfe x?x? % # * 1 = (/>=EXP.02/26/1SJ_f JJ)»'* My Commission Expires /y (cvl@ 11 A,20 /*/ Notary Public
5 710 MASTORMWATERFUND STORM WATER INCOG INCOG INCOG KEITHLINE ENGINEERING GROUP PLLC TULSA COUNTY PRINT SHOP STORM WATER MAINTENANCE TOTAL ADMIN SERV STRMWTR PRMT P 3, ADMIN SERV STRMWTR PRMT P -3, ADMIN SERV STRMWTR PRMT P 3, DRAIN PIPE REPAIR 6, CARE FREE CLNUP DY , GRAND TOTAL FOR FUND $10, MA WATER UTILITY FUND PI4237 HD SUPPLY WATERWORKS, LTD PI4238 HD SUPPLY WATERWORKS, LTD PI4239 HD SUPPLY WATERWORKS, LTD PI4240 HD SUPPLY WATERWORKS, LTD PI4496 HD SUPPLY WATERWORKS, LTD PI4497 HD SUPPLY WATERWORKS, LTD LEGAL SHIELD PR0221 TULSA AREA UNITED WAY INC PR0307 TULSA AREA UNITED WAY INC PI4498 UTILITY SUPPLY CO INC TOTAL BRENNTAG SOUTHWEST BRENNTAG SOUTHWEST BRENNTAG SOUTHWEST BRENNTAG SOUTHWEST BRENNTAG SOUTHWEST BRENNTAG SOUTHWEST CURB BALL, REGULATOR CLAMPS RETROSETTER ANGLE BALLS HYMAX,2" NEPTUNE COUPLINGS, RESETTERS LEGAL COV FEES PAYROLL SUMMARY PAYROLL SUMMARY 4" GATE VALVE , , , , , , Page 1
6 PUBLIC WORKS AMERICAN ELECTRIC POWER THE UPS STORE 3683 WAL-MART #0838 WAL-MART #0838 WAL-MART #0838 CDW GOVERNMENT WALGREENS#7857 WAL-MART #0838 USPS USPS CAMPBELL, DEREK OML WTR SMMT TRVL REIMB CENTER FOR EMPLOYMENT OPPORTUNITIES CEO LABOR PROGRAM CHARLES PEST CONTROL INC INCOG INCOG INCOG OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA MUNICIPAL LEAGUE OKLAHOMA MUNICIPAL LEAGUE OKLAHOMA NATURAL GAS OKLAHOMA TURNPIKE AUTHORITY FEB 14 PEST CONTROL CNG SUMMIT 2012 CNG SUMMIT 2012 CNG SUMMIT TH QTR OMAG WRKR COMP PL WTR ISSUES SMMT WTR ISSUES SMMT TURNPIKE FEES PAPA PAT'S PORTABLE PARTIES TULSA COUNTY PRINT SHOP PWAC LUNCHEON BUSINESS CARDS PUBLIC WORKS ADMINISTRATION TOTAL 7, , , WATER AT&T CHARLES PEST CONTROL INC KEITHLINE ENGINEERING GROUP PLLC OKLAHOMA NATURAL GAS PORTAJOHNCOINC WATER LAKE CARETAKER TOTAL FEB 14 PEST CONTROL INSP % REPORT SHELL LKE D PORTA JOHN SHLL CRK LKE , , AT&T Page 2
7 2013 ANN WTR USE ADMIN FE OP & MAINT OF RAW WTR SYS WATER SKIATOOK WATER SYSTEM TOTAL 18, AMERICAN ELECTRIC POWER AMERICAN ELECTRIC POWER OKLAHOMA WATER RESOURCES BRD TETRATECH INC , , ADVANCE CHEMICAL SOLUTIONS INC ATWOODS-SAND SPRINGS CENTER POINT ENERGY SERVICES INC CHARLES PEST CONTROL INC DEPT OF ENVIRONMENTAL QUALITY DEPT OF ENVIRONMENTAL QUALITY MIDWEST PRINTING MORROW GILL LUMBER CO MORROW GILL LUMBER CO MORROW GILL LUMBER CO O'REILLY AUTO PARTS - S.S. OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS PREFERRED BUSINESS SYSTEMS LLC WATER TREATMENT TOTAL AT&T AT&T A-1 RENTALS SUPPLY CO.INC A-1 RENTALS SUPPLY CO,INC ACCURATE ENVIRONMENTAL LLC AMERICAN ELECTRIC POWER APAC-CENTRALINC BELK CONSTRUCTION CHARLES PEST CONTROL INC CINTAS CORPORATION OG3 DEPT OF ENVIRONMENTAL QUALITY DEPT OF ENVIRONMENTAL QUALITY FASTENAL FASTENAL FASTENAL FASTENAL WT , GLOVES , FEB 14 PEST CONTROL WTR ANALYSIS WTR ANALYSIS LOG BOOKS ELECTRIC CORDS ELECTRIC CORDS TAP CORD ANTIFREEZE TH QTR OMAG WRKR COMP PL 4, COPIER MAINT , FILTERS FILTER EXAM FEE CRUSHER RUN 1, THE UPS STORE RD BORE 37TH REDBUD FEB 14 PEST CONTROL UNIFORM JEAN B FULTS OP EXAM C STEPHENS OP EXAM BATTERIES TUBE CUTTER BALL VALVES, KEY GROUT CLEANER Page 3
8 FORESTRY SUPPLIERS INC HARD HAT SAFETY & GLOVE LLC HD SUPPLY WATERWORKS, LTD HD SUPPLY WATERWORKS, LTD HD SUPPLY WATERWORKS, LTD HD SUPPLY WATERWORKS, LTD HD SUPPLY WATERWORKS, LTD HD SUPPLY WATERWORKS, LTD INTERSTATE ELECTRIC INC INTERSTATE ELECTRIC INC INTERSTATE ELECTRIC INC LAMPTON WELDING SUPPLY LAMPTON WELDING SUPPLY LOCK^ SUPPLY LOCKE SUPPLY LOCKE SUPPLY LOCKE SUPPLY LOCKE SUPPLY MCCONNELL ICE/FREEDOM ICE MCCONNELL ICE/FREEDOM ICE NORTHERN TOOL & EQUIPMENT CO O'REILLY AUTO PARTS - S.S. HCS3/4-10X21/4Z5 TUBE CUTTER HCS3/4-10X3YZB PICK JACKET, GLOVES PROREAD METER, HOSE PROREAD METER, HOSE HYMAX.2" NEPTUNE COUPLINGS, RESETTERS RESETTER RESETTER, COUPLINGS REPAIR FRANKLIN MOTOR REPAIR PUMP & MOTOR GOULDS PUMP CYLINDER RENTAL CYLINDER RENTAL HEATER REDUCER GUAGE COUPLING, CROSS WIRE, BUSHING, CEMENT TAPE, CONDUIT BULK ICE BULK ICE MAGLITE WATER METER KEY NAILS ROOF EDGE, SCREWS TUBING REDUCER, GALV BUSHING TUBING COMPRESSION TEE PROPANE COUPLER, FITTINGS BULB, TORCH PVCT, PRIMER REBAR ELBOW, PAINT COUPLING FF BLUE 8X MO DIESEL TREAT, WIPER FLUID , , , Page 4
9 O'REILLY AUTO PARTS - S.S. CIRCUIT O'REILLY AUTO PARTS - S.S. MINI BULB OCV CONTROL VALVES 4 WAY ASCO VALVE 1, OKLAHOMA MUNICIPAL ASSURANCE GROUP 4TH QTR OMAG WRKR COMP PL 8, OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS OKLAHOMA RUBBER & GASKET CO GASKETS, STRAINER TRACTOR SUPPLY COMPANY WELDONDRING VERDIGRIS VALLEY ELECT CO-OP WATER IMPROVEMENT DIST #14 2, YELLOWHOUSE MACHINERY CO FILTER, ORING WATER WATER MAINT & OPERATIONS TOTAL 26, ENGINEERING OKLAHOMA MUNICIPAL ASSURANCE GROUP ENGINEERING ADMINISTRATION TOTAL AMERICANA! TH QTR OMAG WRKR COMP PL 1, , SERVICE ACCURI NT-ACCOUNT # ADMIRAL EXPRESS INC AMERICAN ELECTRIC POWER MAILFINANCE INC MAILFINANCE INC OKLAHOMA MUNICIPAL ASSURANCE GROUP SUNGARD PUBLIC SECTOR INC TPSI TPSI TPSI TPSI PERSON SEARCHES PENCIL,PAPER, CLIPS RIB CRIB FREDPRYOR CAREERTRACK WAL-MART # MAIL MACHINE LEASE MAIL MACHINE LEASE TH QTR OMAG WRKR COMP PL NAVILINE ACCESS 3, MAILING 2, PRINTING PRINTING 2, PRINTING 2, Page 5
10 TPSI TRANSWORLD SYSTEMS INC TRANSWORLD SYSTEMS INC TULSA COUNTY PRINT SHOP TULSA COUNTY PRINT SHOP TULSA COUNTY PRINT SHOP VERDIGRIS VALLEY ELECT CO-OP SERVICE CUSTOMER SERVICE TOTAL PRINTING COLLECTION COLLECTION CTY SCPE NWSLTTR CTYSCPE NWSLTTR CTYSCPE NWS LTTR 2, , , GRAND TOTAL FOR FUND $114, M A WW UTILITY FUND AMERICAN BANK & TRUST LEGAL SHIELD PR0221 ROBINSON & HOOVER PR0307 ROBINSON & HOOVER PR0221 TULSAAREA UNITED WAY INC PR0307 TULSA AREA UNITED WAY INC TOTAL SEWER FEES COLL FOR FEB14 BRENNTAG SOUTHWEST LEGAL COV FEES PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY 2, , WASTEWATER ACCURATE ENVIRONMENTAL LLC ACCURATE ENVIRONMENTAL LLC ACCURATE ENVIRONMENTAL LLC ACCURATE ENVIRONMENTAL LLC ACCURATE ENVIRONMENTAL LLC ACCURATE ENVIRONMENTAL LLC ACCURATE ENVIRONMENTAL LLC OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA TURNPIKE AUTHORITY WTR ANALYSIS WATER ANALYSIS WATER ANALYSIS WATER ANALYSIS WATER ANALYSIS WATER ANALYSIS WTR ANALYSIS TH QTR OMAG WRKR COMP PL 2, TURNPIKE FEES 7.65 Page 6
11 SIEMENS WATER TECHNOLOGIES LLC REACT CARBON, MIXBED TULSA CITY COUNTY HEALTH DEPT WTR COLIFORM TEST WASTEWATER EVIRONMENTAL COMPLIANCE TOTAL 3, AT&T ADMIRAL EXPRESS INC AMERICAN ELECTRIC POWER ATWOODS-SAND SPRINGS EXPRESS SERVICES INC EXPRESS SERVICES INC EXPRESS SERVICES INC EXPRESS SERVICES INC EXPRESS SERVICES INC GRAINGER INC HARD HAT SAFETY & GLOVE LLC J & R EQUIPMENT LLC J & R EQUIPMENT LLC J&REQUIPMENTLLC LAMPTON WELDING SUPPLY LAMPTON WELDING SUPPLY MISCELLANEOUS-EMPLOYEE REIMBURSE O'REILLY AUTO PARTS - S.S OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA NATURAL GAS SAND SPRINGS REBUILDERS KEYBOARD PLUG 2.88 PAM DISTRIBUTING B MOISAN TEMP LBR TMP LBR TMP LBR TMP LBR PINE SOL TOOL TOOLS BATTERIES MOPBCKT&WRNGR COVER ALLS, MASK BALL VALVE COTTER PIN, SPACER BALL VALVE CYLINDER RENTAL CYLINDER RENTAL BOOTREIMB WORKING HANDS CREME 7.49 GRIND WHEEL, GRINDING POI WASHERS 1.63 ANGLE 6.99 BOLTES, WASHERS BOLTS, WASHERS RETURN BARREL BOLT LOCKS REFLECTOR BULB LOCKS TOOLS TH QTR OMAG WRKR COMP PL 6, SAW TUNE UP Page 7
12 SCHAEFER TIRE INC TIRE REPAIR U# WALMART COMMUNITY BRC CLEANERS WASTEWATER MAINTENANCE & OPERATIONS TOTAL 11, AMERICAN ELECTRIC POWER AMERICAN RESOURCE RECOVERY CORP AMERICAN RESOURCE RECOVERY CORP AMERICAN WASTE CONTROL INC ATWOODS-SAND SPRINGS AUTOZONE CARDER SERVICE CO INC CENTER POINT ENERGY SERVICES INC CHARLES PEST CONTROL INC HG FLAKE CO INC HARD HAT SAFETY & GLOVE LLC LOCKE SUPPLY OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA NATURAL GAS OKLAHOMA NATURAL GAS PRO FENCE INC WASTEWATER TREATMENT TOTAL 1, SHAFT BEARINGS 1, SHAFT BEARINGS SLUDGE DISPOSAL 6, EXT CORD, TAPE VBELT REXEL PIPE INSTALL , FEB 14 PEST CONTROL PINE SOL CLEANER WELD STICK AIR COMPRESSOR PVC SLIP FLNGE COVERALLS, MASK BLADE, WOOD HEATING CABLE GLUE, TAPE BULBS 4.12 WHEEL BRUSH, SAND PAPER PIPE TH QTR OMAG WRKR COMP PL 3, , GATE RECEIVER AND TRANSMI , GRAND TOTAL FOR FUND $35, M A SW UTILITY FUND Page8
13 SOLID WASTE ALSUMATRUCKS EQUIP REPAIR AMERICAN ENVIRON LANDFILL.INC CHARLES PEST CONTROL INC FENTRESSOILCO LAMPTON WELDING SUPPLY LAMPTON WELDING SUPPLY O'REILLY AUTO PARTS - S.S O'REILLY AUTO PARTS-S.S O'REILLY AUTO PARTS - S.S OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA NATURAL GAS SCHAEFER TIRE INC SCHAEFER TIRE INC STOREY WRECKER SERVICE T&WTIRE SOLID WASTE COMMERCIAL TOTAL ALSUMATRUCK & EQUIP REPAIR ALSUMA TRUCKS EQUIP REPAIR AMERICAN ENVIRON LANDFILL.INC CHARLES PEST CONTROL INC FENTRESSOILCO FENTRESS OIL CO GENESIS OF OKLAHOMA O'REILLY AUTO PARTS - S.S O'REILLY AUTO PARTS - S.S OKLAHOMA MUNICIPAL ASSURANCE GROUP OKLAHOMA NATURAL GAS SCHAEFER TIRE INC SCHAEFER TIRE INC SCHAEFER TIRE INC STAND BY PERSONNEL OF OK INC STAND BY PERSONNEL OF OK INC STAND BY PERSONNEL OF OK INC REPAIR COOLANT LEAK DUMP FEES 5, FEB 14 PEST CONTROL OIL, COOLANT CYLINDER RENTAL CYLINDER RENTAL LUBRICANT, BIT WIPES SEALED BEAM BATTERY TH QTR OMAG WRKR COMP PL 2, TIRE REPAIR U# TIRE REPAIR U# TOWSERVU# TIRES 1, , SHIM SLIDE PANEL REPAIR HYDRAULIC LEAKS DUMP FEES 11, CRANE CARRIER COMPANY FEB 14 PEST CONTROL GLOVES RAIN PANTS OIL, COOLANT MYSTIK JT6 HI TEMP COPIER USAGE ANTIFREEZE CLEANERS TH QTR OMAG WRKR COMP PL 5, TIREREPAIRU# TIRE REPAIR U# TIRE REPAIR U# TMPLBR TMP LBR TMP LBR Page 9
14 SOLID WASTE RESIDENTIAL TOTAL 20, MA AIRPORT FUND GRAND TOTAL FOR FUND $33, PR0221 TULSAAREA UNITED WAY INC PR0307 TULSA-AREA UNITED WAY INC TOTAL SPORTY'S CAT PAYROLL SUMMARY PAYROLL SUMMARY AIRPORT ATWOODS-SAND SPRINGS ATWOODS-SAND SPRINGS CHARLES PEST CONTROL INC FERRELLGAS CARVER LLC BUNGYCORD BUNGY CORD FEB 14 PEST CONTROL PROPANE ARPRT CNSLT CNTRCT FY14 GENTRY MCDONALD AUSTIN CONSTRUCTION BUILD WOODEN DECK HOOTENOILCOINC HOOTENOILCOINC HOOTENOILCOINC HYDRONIC SYSTEMS SERVICE LLC L&P ENTERPRISES LOCKE SUPPLY LOCKE SUPPLY MORROW GILL LUMBER CO MORROW GILL LUMBER CO OKLAHOMA MUNICIPAL ASSURANCE GROUP AIRPORT OPERATIONS TOTAL AVIATION FUEL MAINT FEE FIRE PUMP MAIN CONTR AWOS/ NDB INSPECTIONS FLOOD LAMPS, BULBS FLOOD LAMPS, BULBS TORCH LIGHT CONTROL 4TH QTR OMAG WRKR COMP PL 44,573, , , , , Page 10
15 GRAND TOTAL FOR FUND $45, MA GOLF COURSE FUND YAMAHA MOTOR CORP USA TOTAL STANLEY CONVERGENT SEC GOLF CARTS 3, , GOLF COURSE A-1 RENTALS SUPPLY CO,INC A-1 RENTALS SUPPLY CO,INC A-1 RENTALS SUPPLYCO.INC A-1 RENTALS SUPPLY CO,INC A-1 RENTALS SUPPLY CO,INC AMERICAN ELECTRIC POWER AMSAN AMSAN HOOTENOILCOINC KEITHLINE ENGINEERING GROUP PLLC LAMPTON WELDING SUPPLY LAMPTON WELDING SUPPLY LUBER BROTHERS, INC PORTAJOHN CO INC PROFESSIONAL TURF PRODUCTS RSR PRODUCTS INC RSR PRODUCTS INC R&R PRODUCTS INC R&R PRODUCTS INC REGAL CHEMICAL CO SIGN IT INC GOLF COURSE MAINTENANCE TOTAL ADMIRAL EXPRESS INC BAR OIL, CHAIN CHAINS, FUEL MIX, WRENCH CREDIT FR ORIG INV# BAR OIL, CHAIN CHAINS, FUEL MIX, WRENCH SCREEN ROLL TOWEL GASOLINE FOR GOLF INSP S REPORTR MUN LKE DA CYLINDER RENTAL CYLINDER RENTAL KIT MOTOR PLYWOOD CLIPS PORTAJOHN GOLF CRSE ADJUSTER SCREW BAIT, NOZZLE VALVES VALVES BAIT, NOZZLE CHEMICALS WARNING SIGNS 14, , , , PEN, TONER, BATTERY Page 11
16 ADMIRAL EXPRESS INC CHARLES PEST CONTROL INC HOOTENOILCOINC OKLAHOMA NATURAL GAS STAPLES ADVANTAGE GOLF COURSE PRO TOTAL EXP FILE FEB 14 PEST CONTROL GASOLINE FOR GOLF SHARPIE CHISEL.PEN , , NON DEPARTMENTAL YAMAHA MOTOR CORP USA NON DEPARTMENTAL OTHER TOTAL GOLF CARTS MUNICIPAL AUTHORITY STCF WATER GRAND TOTAL FOR FUND $20, OCT EQUIPMENT LLC TRAILER TRDE & PRCHSE 7, WATER WATER MAINT & OPERATIONS TOTAL 7, GRAND TOTAL FOR FUND $7, GRAND TOTAL $266, Page 12
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