AGENDA HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING Wednesday, September 11 th, :00 P.M.

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1 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: AGENDA HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING Wednesday, September 11 th, :00 P.M. 1. Call to Order 2. CALL TO THE PUBLIC 3. Correspondence 4. Approval of the Agenda 5. Approval of the Minutes 6. Unfinished Business *A. Chilson Commons Development Sewer Connection Update *B. The Village at Hamburg Sewer/Water Connection Update *C. LCWA Information/Updates *D DTE Power Supply Issues *E. Septage Receiving Station at WWTP 7. Current Business A. DPW Monthly Report August Statistics B. Fuller Direct Sewer Connection Agreement 7096 Campbell Mills Ct. C. Murlick Direct Sewer Connection Agreement 6062 Hampton Ct. D. Olympia Development Sewer Connection Agreement 7211 Pine Shadow Ct. E. Olympia Development Sewer Connection Agreement 8559 Mystic Pines Ct. F. Request to Revised Approved Contractors List G. H. I. J. K. L. 8. Call to the Public 9. Informational/Educational Material 10. Adjournment * No information available in packet. ** Information included in previous Municipal Utilities Committee meeting packet(s).

2 HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE WEDNESDAY, AUGUST 14 th, :00 P.M MERRILL ROAD, HAMBURG, MI CALL TO ORDER The meeting was called to order by Hohl at 3:10 p.m. Roll Call of the Committee: Present: Hohl, Hahn, Menzies Absent: None Also Present: Tony Randazzo, Dave Podvoyski and Brittany Campbell 2. CALL TO THE PUBLIC Hohl opened the call to the public and seeing no response, closed the call to the public. 3. CORRESPONDENCE There was no correspondence to be addressed at this meeting. 4. APPROVAL OF THE AGENDA MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE AGENDA WITH THE ADDITION OF ITEM 7.E. UNDER CURRENT BUSINESS. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Unfinished Business: A. Chilson Commons Development Sewer Connection Update B. The Village at Hamburg Sewer/Water Connection Update C. LCWA Information/Updates D. DTE Power Supply Issues E. Septage Receiving Station at WWTP Page 1

3 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 14, 2013 Page 2 Current Business: A. DPW Monthly Report July Statistics B. DH Simplex Grinder Pump Purchase Request C. Winneur/Philion Sewer Connection Agreement 6086 Hampton Ct. D. Olympia Development Co. Sewer Agreement 8638 Sunrise Mist Dr. E. Winkler Direct Sewer Connection Agreement 9940 Galatian Dr. 5. APPROVAL OF MINUTES MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE MINUTES OF THE JULY 10 th, 2013 MUNICIPAL UTILITIES COMMITTEE MEETING AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 6. UNFINISHED BUSINESS A. Chilson Commons Development Sewer Connection Update. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. B. The Village at Hamburg Sewer/Water Connection Project Update. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. C. LCWA Information/Updates. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. D. DTE Power Supply Issues. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Page 2

4 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 14, 2013 Page 3 E. Septage Receiving Station at WWTP. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 7. CURRENT BUSINESS A. DPW Monthly Report July Statistics. Randazzo noted that grinder calls were extremely high during the two week period of average temperatures during the middle of July. The DPW staff saw a lot of power related issues and Randazzo notified DTE of the problems. MOTION BY HOHL, SUPPORTED BY MENZIES TO NOTE THE DPW MONTHLY REPORT AS RECEIVED AND TO BE FILED AND TO ALSO FORWARD A COPY TO THE TOWNSHIP BOARD AS AN AGENDA ITEM FOR THEIR REVIEW. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. B. DH Simplex Grinder Pump Purchase Request. Campbell explained that at this time the Township has only eight (8) Simplex grinder pump stations available in inventory. With the current rate of construction and new sewer connections the Township will run out of grinder pumps in the next couple of months. The current charge for the sale of a grinder pump station for individual sewer connections is $2, This price was set in 2012 by the Township Board until the current inventory is depleted. Campbell has requested a quote from Dubois-Cooper & Associates for a full truckload of the new DH grinder pump stations. The cost per grinder pump station has increased recently to $2, per station with the purchase of a full truckload which consists of 59 grinders with a 50 cable and a 2-year warranty. Campbell suggests that the Township maintain the current resale price of $2, per station. This would provide the Township with a $ inventory/handling fee for each simplex grinder pump station versus the previous handling fee of $ The Committee reviewed the issue of the inventory/handling fee and Podvoyski confirmed that the new fee of $ would be adequate to cover the staff time for unloading and loading the pump stations and for inventory storage. Hohl noted that the resale cost of the grinder pump stations will likely have to be raised the next time the Township has to purchase the Simplex grinders. Page 3

5 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 14, 2013 Page 4 MOTION BY HOHL, SUPPORTED BY MENZIES TO FORWARD THE REQUEST TO THE BOARD WITH THE RECOMMENDATION TO PURCHASE FIFTY-NINE (59) SIMPLEX GRINDER PUMP STATION UNITS, A FULL TRUCKLOAD TO AVOID FREIGHT CHARGES, IN THE AMOUNT OF $164, TO BE PAID FROM THE CAPITAL CONSTRUCTION ACCOUNT IN THE ENTERPRISE FUND. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. C. Winneur/Philion Sewer Connection Agreement 6086 Hampton Ct. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE WINNEUR/PHILION SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER AND WATER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. D. Olympia Development Co. Sewer Agreement 8638 Sunrise Mist Dr. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE OLYMPIA DEVELOPMENT CO. SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. E. Winkler Direct Sewer Connection Agreement 9940 Galatian Dr. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE WINKLER SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 8. CALL TO THE PUBLIC Seeing no requests to address the Sewer Committee, Hohl closed the call to the public. 9. INFORMATIONAL/EDUCATIONAL MATERIAL There was no information and/or educational material available for this meeting. Page 4

6 Hamburg Twp. Municipal Utilities Committee Regular Meeting August 14, 2013 Page ADJOURNMENT MOTION BY MENZIES, SUPPORTED BY MENZIES TO ADJOURN THE MEETING. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. The meeting was adjourned at 3:34 p.m. The foregoing is considered to be a true and accurate record of all items discussed. If any discrepancies or inconsistencies are noted, please contact the writer immediately. Respectfully submitted, Brittany K. Campbell Hamburg Township Utilities Coordinator Page 5

7 FAX (810) TELEPHONE: (810) P.O. Box Merrill Road Hamburg, MI NO INFORMATION AVAILABLE FOR MUC PACKET

8 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: To: Municipal Utilities Committee From: Tony Randazzo Date: Re: DPW Monthly Report 1. Plant staff is currently working on our groundwater discharge permit renewal which is due later this month. Our current permit is set to expire in March. 2. The Wastewater Treatment Plant was out of compliance for one day in August for high total inorganic nitrogen. 3. We are tentatively scheduled to receive a full sludge haul at the end of the month. Once that is complete, our DPW staff will replace the aerators in sludge storage tank two and also install new valves in all the tanks to improve our sludge handling capability.

9 HAMBURG TOWNSHIP DPW ACTIVITY TRACKING CHART 2012 VERSES 2013 DPW Activities Jan-12 Jan-13 Feb-12 Feb-13 M ar-12 Mar.13 Apr-12 Apr.13 M ay-12 May-13 Jun-12 Jun-13 Jul-12 Jul-13 Aug -12 Aug-13 Sep.12 Sep.13 Oct-12 Oct-13 Nov-12 Nov. 13 Dec-12 Year End Year End Total - 13 Total 12 Grinder Calls Grinder Replacements Grinder Repairs Grinder Star - Ups Grinder Deact Sewer Repairs WWTP Alarms Hamburg Road Lift Winans Road Lift KESS RD. Lift Ore Station Alarms School Alarms Grinder Reacts Rustic Station Medical Center Miss Dig Stakings ,220 Grinders in stock Chilson Commons Overtime call outs tot PLANT -EFF./MO. 8.30mg 8,8 mg 7.696mg mg mg 9.2 8,933mg 9.3 8,950mg 8.8 8,732mg ,807mg 8,810mg 8,920mg 8,499mg AVE. DAILY/ MG.280mg.284 mg.276mg mg mg mg mg mg mg.280mg.310mg.284mg MAX. DAILY MG..383mg.333 mg.331mg mg mg mg mg mg mg.363mg.365mg.313mg PLANT- INF/ MO. 8.65mg 9,3 mg 7.907mg mg mg mg mg mg mg 9,372mg 9,345mg 9,140mg AVE. DAILY /MG.291mg.300mg.284mg mg mg mg mg mg mg.303mg.309mg.305mg MAX. DAILY MG..400mg.340 mg.347mg mg mg mg mg mg mg.280mg.290mg.333mg Dec. 13

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48 FAX (810) TELEPHONE: (810) P.O. Box Merrill Road Hamburg, MI August 28 th, 2013 Pinckney Trucking & Excavating, Inc. Attn: Michael Dorosh Spears Road Pinckney, MI Re: Approved Sewer Connection Contractor s List Dear Mr. Dorosh, Hamburg Township has made numerous attempts to contact you, both via mail and telephone, regarding your expired Certificate of Liability and Worker s Comp Insurance. Township records indicate that the current Certificate of Insurance on file with the Township expired on July 25 th, The Certificate must also name Hamburg Township as an additional insured. Under the Township s Policies and Procedures for the Selection of Contractor to Complete Connections to the Hamburg Township Sewer System the Municipal Utilities Committee may remove a Contractor from the approved list for cause. Please accept this letter as notification that the Committee feels it has cause to remove your name from the approved contractors list. If removed, you will no longer receive bid requests for new sewer installations nor be issued permits to complete any further sewer connections in Hamburg Township. The Committee is requesting that you attend the next Municipal Utilities Committee meeting scheduled for Wednesday, September 11 th, 2013 at 3:00 p.m. to provide justification why you should not be removed from the list. If the issues cannot be resolved then you will be removed from the approved list. To avoid an appearance at the Committee meeting this issue may be resolved by simply having your current Certificate of Insurance either ed to me at bcampbell@hamburg.mi.us or faxed to (810) prior to the meeting. Please be advised that the Committee has the final authority to determine whether or not you will remain on the Approved Contractors List. If you have any questions regarding this decision please contact the Township Supervisor, Patrick J. Hohl, at (810) Ext Regards, Brittany K. Campbell Hamburg Twp. Utilities Coordinator