Michael J. Buffington, Superintendent of Electrical Services

Transcription

1 AGENDA ITEM EXECUTIVE SUMMARY Agenda Item: Presenter & Title: Consider Draft Resolution Authorizing the Mayor to Award through State of Illinois Joint Purchase Program, Replacement of one Utility Truck Michael J. Buffington, Superintendent of Electrical Services Date: August 2, 203 Please Check Appropriate Box: X Committee of the Whole Meeting Special Committee of the Whole Meeting X City Council Meeting Special City Council Meeting Public Hearing Other - Estimated Cost: $93,000 If NO, please explain how the item will be funded: Budgeted? X YES NO Executive Summary: Truck G4 is a utility truck with a crane. The truck chassis was purchased in 999 and the city reused the body & crane from a 989 truck. This truck is used daily for system maintenance & outages. Staff is proposing to purchase the truck utilizing the State of Illinois Joint Purchase program, using the statewide competitive bidding, the low bidder is Bob Ridings Fleet Sales, Taylorville, Illinois. The price of the truck is $92,944, coming in on budget, includes the cab and chassis, body, crane and delivery to the Geneva PW. It will be expensed under line item Attachments: (please list) Resolution State Contract Proposal Capital Request Recommendation / Suggested Action: (briefly explain) Approval to award this purchase contract, utilizing the State of Illinois Joint Purchase program, to Bob Ridings Fleet Sales, Taylorville, Illinois for the amount of $92, coming in on budget.

2 RESOLUTION NO RESOLUTION AUTHORIZING Awarding Replacement of a Utility Truck BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GENEVA, KANE COUNTY, ILLINOIS, as follows: SECTION : That the Mayor is hereby authorized to award on behalf of the City of Geneva, through State of Illinois Joint Purchase Program, the purchase of a Utility Truck as recommended by Staff, relating to the construction and maintenance of the electric distribution system. SECTION 2: This Resolution shall become effective from and after its passage as in accordance with law. PASSED by the City Council of the City of Geneva, Kane County, Illinois, and this 3rd day of September, 203. AYES: NAYS: ABSENT: ABSTAINING: HOLDING OFFICE: Approved by me this 3rd day of September, ATTEST: Mayor City Clerk

3 Ph Bob Ridings Fleet Sales Todd Crews, Fleet Sales Mgr. 93 Springfield Rd Taylorville IL Fax Thursday, August 08, 203 KIRK LANDBERG CITY OF GENEVA 800 SOUTH ST GENEVA, IL 6034 Dear Kirk: Thank you for your inquiry about our Fleet Sales Program, note this proposal is in association with our State of Illinois contract# We are pleased you are considering us for your new truck and we can order it as follows. Note delivery is estimated in 20 days+ after your order. 204 Ford F550 Regular Cab 4x4 Chassis ONLY Includes All Standard Pkg Equipment 8,000 Min GVWR 6.8 Litre V0 w/5spd Automatic Air Conditioning Tilt Wheel AM/FM Upfitter Switch Panel BASE COST $29,60.00 USE 84" CA, 65" Wheelbase $65.00 NOTE CRUISE CONTROL & Power Windows/Locks/Mirrors NOT Ordered ADD USE MANUAL HUBS wn Limited Slip Axle $30.00 Snowplow Prep Pkg $75.00 TGB All Terrain Tires $20.00 NO Spare Tire Built in Factory Trailer Brake $95.00 High Capacity Trailer Pkg $ PTO Provision $ F550 PAYLOAD UPGRADE Pkg $ ,500 GVWR () Extra Programmed Key $25.00 Factory Black Running Boards $ Delivery to your Location $ New Municipal Lie & Title $55.00 Subtotal $32, White Ext, Steel Gray VINYL 40/20/40 Split Seat, Full Vinyl Floor Covering ASTORIA ft FIBERGLASS Service Body Pkg w/al TEC Tiger 325 Crane & Related Altec Quote $60, YOUR COST, PIO #Pending $92, NOTE if this outline is incorrect in any way please call me IMMEDIATELY to correct it. Please contact me with any questions and thanks for your business! Sincerely, Todd Crews Fleet Sales Manager

4 July 29, 203 Our 84 h Year City of Geneva Electric Dept. Altec Quotation Number Account Manager: Bill To: Altec Sales Order(s): Mark Finch Description ~. Tiger Model 32 SE Crane Specifications General Specifications -,000 ft/lb. Crane Rating - 5' Reach lb Lift Capacity - 9'-5' Hydraulic Boom Extension - 6' Lifting Height (from base of crane) - 34" Storage Height (from base of crane) - 9" Overall Storage Length lbs. Operating Weight - 4" X 4" Mounting Space Required (for base of crane) - 2" Square Bolt Pattern (for base of crane) - Powder Coated Base, Turret and Inner & Outer Booms - Standard Overload Protection - Standard Anti two Block protection System Characteristics UTILITY EQUIPMENT AND BODIES SINCE 929 Page of 7

5 - 400 Degrees Rotation - 2 VDC Cartridge Valves With Manual Override - -5 Degrees to + 75 Degrees Boom Elevation Positions Winch Characteristics - /4" X 80' Aircraft Winch Cable - Performance LOAD PART LINE LIFTING SPEED 0lbs 33 FPM 000 lbs 25 FPM 500 lbs 2 22 FPM Outrigger OR- Configuration (fully hydraulic both sides) Unit & Hydraulic Acc. 2. HVl-22 Hydraulic Oil (Standard). 3. Standard Pump For PTO 4. Hot shift PTO for automatic transmission 9 5. ASTORIA Fiberglass Body 84" CA Recycled Fiberglass Core Body (Up to 50% recycled material) Two Year Limited Warranty Covering Astoria Workmanship and Manufactured Items Molded Fiberglass Side Compartments Gel Coat Exterior Finish (White) Reinforced Doors (double laminated) Heavy Duty Stainless Steel Hinges Heavy Duty Strikers Automotive Bulb Gasket Door Seal Flush Mounted Taillights and Backup Lights FMVSS 08 Lighting Package Corrosion Resistant Fasteners All Self-locking Nuts Stainless Steel Rotary Paddle Latches (keyed alike) UTILITY EQUIPMENT AND BODIES SINCE 929 Page 2 of 7

6 License Plate Bracket with Light Loomed Wiring Harness Extruded Aluminum Drip Rail Fiberglass Bulkheads Between Compartments Non-skid Finish on Module Tops Aluminum Fuel Filler Cone Two (2) Louvered Vents Compartment Drains Cargo walls to be lined with treadbrite aluminum Wheel chock holders one each side LED Rope Lights in all compartment on three side of compartment Compartmentation - Street Side st vertical - Three (3) adjustable shelves with dividers on three inch centers 2nd Vertical - Drawer kit to fill the vertical. Drawers to have egg crate dividers (removable) in all drawers. Horizontal - Divider tray in bottom of compartment Rear Vertical - One adjustable shelf with dividers, Hook (3-4-3) under the shelf (removable/adj) Hotstick shelf - full length of body with door Compartmentation - Curb Side st Vertical - Transverse compartment with three (3) pull out shelves. Inverter to be installed in the bottom of the compartment. 2nd Vertical - Three (3) adjustable shelves with dividers on three inch centers Horizontal - One Shelf (centered), two pull out drawers installed under the bottom of the shelf. Drawers to included egg crate dividers. Rear Vertical - OPEN, Crane reinforced for Tiger Crane 6. Reel Carrier, installed in the cargo area 7. Top opening box (20" H x 46" L x 20" W), installed in the cargo area at the bulkhead 8. Shovel Rack, Three (3) PVC tubes 6" Diameter, installed front corner of Curb side cargo area UTILITY EQUIPMENT AND BODIES SINCE 929 Page 3 of 7

7 9. Receiver Hitch, installed under front bumper 0. Receiver hitch, installed at the rear. Water Cask bracket and 5 gallon cooler, installed street side compartment tops front corner. 2. Headache Rack, installed bulkhead of body to protect rear window. To include two posts each side (8" H x 2" W). Body and Chassis Accessories 3. Install CUSTOMER SUPPLIED BOX, street side compartment tops 4. Rear Step bumper, installed at rear of body 5. U-Shaped Grab Handle Installed At Rear each side shallow style 2 6. Combination 2 Ball (0,000 LB MGTW) And Pintle Hitch (6,000 LB MGTW) 7. Set Of D-Rings for Trailer Safety Chain, installed one each side of towing device mount. for trailer safety chain, installed one each side of towing device mount. 8. Wheel Chocks, Rubber with Metal Hairpin Style Handle, 9.75" L X 7.75" W X 5.00" H (Pair) 9. Mud Flap Without Altec Logo (Pair) Electrical Accessories 20. Lights and reflectors in accordance with FMVSS #08 lighting package. (LED) 2. LED Strobe Light, Eight (8) ECCO 350A strobe lights: Two (2) located in the front grill Two (2) located on the back of the rear verticals, as high and outisde as possible. Install vertically. Two (2) locate each side top of body (total of 4 lights), front and rear, installed on the drip rails 22. 5", Combo Spot/Flood Light with Chrome Housing, Unity #5AG-R-4700 CD-FX-2 2 selectable spot/flood light: Single or dual reflector provides halogen spot or flood or enhanced flood beam pattern. Black anodized aluminum body, Chrome plated reflector housing, On/off switch standard. To include two (2) installation brackets for CD-FX-2 Spot/flood lights. UTILITY EQUIPMENT AND BODIES SINCE 929 Page4 of 7

8 Installed on the headache rack, one each side 23. Go-Light Model (LED), installed on chassis roof center 24. 4" Round worklights,installed two at bulkhead of body and one street side rear 3 of top of compartments 25. Warn winch plug PN 2268, two plugs, installed front bumper and rear bumper Dual Tone Back-Up With Outrigger Motion Alarm Way Trailer Receptacle (Pin Type) Installed At Rear W Pure Sine inverter, installed in the st vertical curb side. 29. OV GFCI outlet, installed rear curb side of body 30. PTO Indicator Light Installed In Cab Chassis Model Year 32. Ford F Chassis Color - White IL State Bid Contract 34. Chassis Cab To Axle Length - 84 inch 35. Chassis Wheelbase Length - 64 inch 36. GVWR 8,000 LBS 37. 7,000 LBs Front Axle Rating 38. 3,660 LBs Rear Axle Rating /70R9.5 Front Tire /70R9.5 Rear Tire (Traction) 4. V0 Gas Enginel 42. Ford, Automatic Transmission With PTO Provision 43. Single Horizontal Exhaust Right Hand UTILITY EQUIPMENT AND BODIES SINCE 929 Page 5 of 7

9 44. Hydraulic Brakes 45. No Idle Engine Shut-Down Required 46. Other Drivetrain 4x2 47. Park Brake In Rear Wheels 43. Regular Cab Standard Altec Warranty One () year parts warranty One () year labor warranty Ninety (90) days warranty for travel charges Limited Lifetime Structural Warranty Notes: Altec Standard Warranty: One () year parts warranty. One () year labor warranty. Ninety (90) days warranty for travel charges. Warranty on structural integrity of the following major components is to be warranted for so long as the initial purchaser owns the product: Booms, boom articulation links, hydraulic cylinder structures, outrigger weldments, pedestals, subbases and turntables Bidder is to supply a self-directed, computer based training (CBT) program. This program will provide basic instruction in the safe operation of this aerial device. This program will also include and explain ANSI and OSHA requirements related to the proper use and operation of this unit. F.O.B. - Customer Site Changes made to this order may affect whether or not this vehicle is subject to F.E.T. A review will be made at the time of invoicing and any applicable F.E.T. will be added to the invoice amount. Price does not reflect any local, state or Federal Excise Taxes (F.E.T). The quote also does not reflect any local title or licensing fees. All appropriate taxes will be added to the final price in accordance with regulations in effect at time of invoicing. Terms: If chassis is ordered through AL TEC Industries, Inc. the chassis payment is due upon receipt of the chassis at AL TEC Industries, Inc. Balance is due IMMEDIATE days after receipt of completed unit. Interest charge of /2% per month to be added for late payment. Delivery: days after receipt of order PROVIDING: A. Chassis is received a minimum of sixty (60) days before scheduled delivery. B. Approval drawings are returned by requested date. UTILITY EQUIPMENT AND BODIES SINCE 929 Page 6 of 7

10 8 9 0 C. Vendor or customer supplied accessories are received by date necessary for compliance with scheduled delivery. D. Altec makes every effort to meet the delivery commitments we provide to our customers. Unfortunately, if a chassis manufacturer fails to deliver the bare chassis to our plant for the installation of our equipment, we cannot deliver a finished product to you, our customer. Recent inconsistencies by some chassis manufacturers have forced us to include this disclaimer in every bid. If a chassis manufacturer halts or delays production for any reason, Altec cannot be held responsible. This quotation is valid until After this date, please contact Altec Industries, Inc. for a possible extension. After the initial warranty period, Altec Industries, Inc. offers mobile service units, in-shop service and same day parts shipments on most parts from service locations nationwide at an additional competitive labor and parts rate. Call 877-GO-AL TEC for all of your Parts and Service needs. Please direct all questions to Spencer C Gowen at UTILITY EQUIPMENT AND BODIES SINCE 929 Page 7 of 7

11 FY CAPITAL REQUESTS Department: Public Works Department Priority Ranking: # Fund Number: Submitted By: Michael J. Buffington Account Number: 825 Date: 08/2/203 Use this form to request capital expenditures if the item has a value of at least $5,000 and a useful life over one year. Complete a separate form for each item or group of identical items. If the requested expenditure is replacing an existing item, complete the Replaced Item section below. Use actual cost data where possible. The net cost should reflect the gross cost less trade-in value. Prioritize each item with the highest priority as #, the next as #2, and no lower than #3. Purchase Item Requested Quantity Date Net Cost Utility Truck with Crane, F450, 4W 999 Justification For Request (Attach separate sheet if necessary): Replaces a 999 Utility Truck, FORD F450 4W Mileage 49,495 recommendation 50,000 Chassis 64 months in service recommendation 20 months of service Body & Crane 284 months in service Need $5,000 in repairs Vehicle is used daily, system maintenance & outages $ 93,000 Decrease maintenance, labor costs & outside repairs Estimated operating budget annual dollar: (Check one) $5,000 Increase Decrease X No impact (Fill in positive/negative dollar amount when applicable.) Check One New Item: or Replaced Item: X Replaced Item: Disposition of Replaced Item (Check all that apply) Description: Utility Truck, Use by Another Department: FORD F450 4W crane Fixed Asset Number: Cost Control Center: Vehicle Number: G-4 Use by Another Agency: Serial Number: Which Agency: FDXF47F6XEF0043 Age: 4 yrs Trade In: Year 999 Trade In Value: $2,000 Mileage: 49,495 Auction: X Estimated Value: $0 Which Auction: Ibid