Municipality of the District of West Hants Request for Proposal (RFP) PW Supply of one (1) new ½ Ton 4x4 Truck

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1 1.0 INSTRUCTIONS TO BIDDERS 1.1 Complete the Bid Sheet and attach other required information and send in a sealed envelope by mail or delivery to; To: Municipality of the District of West Hants RFP # PW 15-43, C/O Rick Sherrard, Municipal Engineer 76 Morison Drive, P.O Box 3000, Windsor, Nova Scotia B0N 2T0 1.2 Pricing is to include FOB Destination to the West Hants Public Works Department, 76 Morison Drive, Windsor, Nova Scotia. 1.3 Bidders are to include lead time for delivery. 1.4 There are to be no hidden costs. All optional costs are to be attached separately to the Bid Sheet. 1.5 Truck specifications of truck proposed must accompany the Bid Sheet 1.6 References: The Municipality of the District of West Hants will not enter into an agreement with any Proponent whose references are found to be unsatisfactory. Proponents must provide a minimum of three (3) references where you have successfully implemented similar product and provided similar services. The bid must contain the following information for each reference provided, (1) agency name; (2) complete address; (3) contract person and telephone number (4) type of vehicle provided. The references shall be attached to the Bid Sheet 1.7 Closing Date: March 5, 2015, at 2:00 pm local time (AST) Public Opening: March 5, 2015, at 2:15 pm local time (AST), at the West Hants Municipal Office, 76 Morison Drive, Windsor, Nova Scotia For more information, contact Rick Sherrard, Municipal Engineer at (902) or

2 2.0 SPECIFICATIONS 2.1 Vehicles shall be supplied with the manufacturer s most suitable specifications and available equipment to supply an acceptable piece of equipment as closely matched to the RFP specifications as possible. Known acceptable trucks GMC 1500, Ford F150, RAM 1500 or CHEVEROLET No frame or structure will be cut, welded or drilled unless approved in writing by the manufacturer or the West Hants Public Works Department. No factory wiring is to be spliced unless approved in writing by manufacturer or the West Hants Public Works Department. All wiring being spliced must be soldered & covered with shrink tube. All aftermarket items installation, parts & service manuals, & CD s including complete wiring diagrams must be forwarded to West Hants Public Works Department at time of delivery. A copy of the vehicle line ticket, owner s manual, warranty certificates, an electronic version (CD) of the vehicles parts and shop manuals including complete wiring diagrams will have to be forwarded to Public Works Department at time of delivery.

3 General Requirements A new 2015 full sized 4x4 Truck with a regular cab (would accept an alternate quote for an extended cab or new 2014 model vehicle). Automatic transmission Power steering Power brakes (with ABS) Engine: small V8 gas engine 3.35 rear end axle ratio, with limited slip rear axle Suspension shall be heavy duty; the Municipality requires the heaviest suspension for the GVW rating (from the factory) of the vehicle model quoted. (would accept air bag suspension) Towing capability of 2810kg (6195lbs), please specify maximum trailer tow weight on proposed specifications. Vehicle must be safety inspected and delivered with a full tank of fuel Tire Requirements Five (5) tires and rims to be P235 radial X 15 inch or larger all-season tires. Small spare tire not acceptable. Tires must be sized for heaviest GVW rating specified above. Exterior Requirements Standard cab 2 door or alternate proposal extended cab 8 ft. box or 6.5 ft. for alternate extended cab bid Spray in bed liner (Would prefer Line-X product) Color: navy blue (alternate color to be approved by West Hants) Front bumper Rear step bumper Factory Trailer Tow Group (7 pin wiring harness; heavy duty 75 amp maintenance free battery; heavy duty engine cooling, heavy duty hitch). Front mounted tow hooks Exterior mirrors to include convex Front and Rear mud flaps Under hood lights Cargo lights Fuel tank to be approximately 100 litres

4 Continued; Power supply and cab switch for 360 degree LED Roof Light (roof light to be provided by the Municipality and installed by truck provider) Interior Requirements All steel to be covered Air conditioning Interior Blue or Grey Heavy duty vinyl seats ( or 40-60) Shall have approximately 20cm of storage area behind seats, when the seat is in the rear position Fresh air heater and defroster Rubber floor covering Removable rubber floor mats Intermittent wipers AM/FM radio shall be Blue Tooth compatible, for cellular hands free function Tilt Steering Service Requirements Local service is mandatory local being within 50 kilometers of the West Hants Public Works Department, 76 Morison Drive, Windsor, Nova Scotia. Bidder is to clearly state the location of the service provider for the vehicle. Warranty Requirements 36 months/60,000km bumper to bumper, paint. 60 months/100,000km power-train, rust Specify rust perforation warranty in proposed specifications Specify spray-on bed liner warranty in proposed specifications

5 Bid Sheet RFP # PW 15-43: Closing Date: March 5, 2015, at 2:00 pm local time (AST) Public Opening: March 5, 2015, at 2:15 pm local time (AST), at the West Hants Municipal Office, 76 Morison Drive, Windsor, Nova Scotia Supply and Delivery of: 1 (one) New 2015 ½ Ton 4x4 truck regular cab (as per specifications) Total Cost (excluding taxes): $ 2 Alternate Quote (as per specifications) Please specify: Alternate Quote (excluding taxes): $ FOB POINT: destination Terms: Invoice: Net 30 days Bidding Firm: Company Signature: Phone No: Mailing Address: The Municipality of the District of West Hants reserves the right to reject any or all Proposals, not necessarily accept the lowest Proposal, or to accept any Proposal which it may consider to be in its best interest. The Municipality of the District of West Hants also reserves the right to waive formality, informality, or technicality in any proposal

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