EXHIBITOR TECHNICAL GUIDE

Transcription

1 Interactive Event on Social Entrepreneurship in Europe Empowering social entrepreneurs for innovation, inclusive growth and jobs 16-17January 2014 PALAIS DE LA MUSIQUE ET DES CONGRES - STRASBOURG (Convention centre - STRASBOURG) EXHIBITOR TECHNICAL GUIDE 1

2 CONTENTS 1/ GENERAL INFORMATION A. PRACTICAL INFORMATION... pages 3-5 How to get to the PALAIS DES CONGRES (Convention centre) Delivery access map Exhibition space access map B. OPENING HOURS... page 6 C. SERVICES / INFORMATIONS... pages 6-7 Delivery - Storage Material handling Stand security Cleaning of the stands Construction of stands Insurance Safety regulations 2/ STAND A. EQUIPPED STAND DESCRIPTION Description / Units (6m² - 9m² - 12m²)... page 8 B. EQUIPPED STAND ORDER DEADLINE for ORDERING: Monday 16th December 2013 page 9 C. ADDITIONAL SUPPLIES FOR STAND pages Exhibitor Information sheet...obligatory page 11 Summary order form... page 12 Installation plan... page 13 Electrical installation order form... pages Storage unit & additional partitions for equipped stands order form... page 16 Furniture rental form... page 17 Customised additional fittings order form... pages Plant rental form... page 20 ADSL connection form... page 21 Audio-visual equipment rental form... page 22 IT and office equipment rental form... page 23 Cleaning order form... page 24 Stand security order form... page 25 Reception staff (hostesses) order form... page 26 Stand catering order form... pages

3 1/ GENERAL INFORMATION A PRACTICAL INFORMATION Event location: PALAIS DE LA MUSIQUE ET DES CONGRES (Convention centre) Place de Bordeaux F STRASBOURG Tel.: +33 (0) Dates and times of the event: Exhibitor set up: Wednesday 15 th January 2014 Exhibition : from Thursday 16 th to friday 17 th January 2014 Dismantling: Friday 17 th January Organizer: EUROPEAN COMMISSION Contact for the exhibition: M.Ciprian ALIONESCU Ciprian.alionescu@ec.europa.eu Stand installer: PALAIS DES CONGRES (Convention centre) Place de Bordeaux STRASBOURG CEDEX Exhibitor department: STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt STRASBOURG Cedex Tel.: +33 (0) Fax: +33 (0) exposants@strasbourg-events.com VAT information : French VAT may be subject to amendment on

4 How to get to the PALAIS DES CONGRES(Convention centre): AIRPORT: TER regional train link airport / city centre (station) 9 min., then TRAM link TRAIN/ SNCF: Station 15 min. from the PALAIS DES CONGRES (TRAM link) TRAMWAY: B Line, direction HOENHEIM, Lycée Kléber or Wacken stop CAR: Exit A350 - Parking Palais des Congrès(Convention centre) GPS Lat : Long :

5 Unloading bay Access Maximum Weight indoor 500 Kg/ m² Width: 2,90 M Length: 6 M Weight : 5 T Access by goods elevator to the 1st floor Width: 2,4 M Height: 2,380 M Depth: 5,250 M Weight : 5 T Access Map for Espace ARP Exhibition space at the main floor 1st floor: FORUM & AGORA area Main floor UNLOADING BAY ERASME entrance 1st floor EXHIBITION 5

6 B OPENING HOURS Installation period Wednesday 15 th January 2014 from 2.00pm to 7.00 pm Exhibition opening hours Thursday 16 th January 2014 from 8.00am to 8.45 pm Friday 17 th January 2014 from 8.00am to 4.00 pm Dismantling period Friday 17 th January 2014 at 4.00 pm C - SERVICES Delivery The PALAIS DES CONGRES (Convention centre)can receive your deliveries from: 13 th January 2014 Delivery times: 9:00am to 12:00 noon / 2:00pm to 5:00pm Deliveries Information by: bsaulnier@strasbourg-events.com All deliveries must clearly have indicated on them: - the address of PALAIS DES CONGRES (Convention centre) - the name and dates of the event - the stand name & number - the name of the stand and the person in charge STRASBOURG EVENEMENTS PALAIS DES CONGRES Avenue Herrenschmidt F STRASBOURG Cedex ENTREPRENEURS SOCIAUX STAND name & N M.or Mrs Delivery PALAIS DES CONGRES (Convention centre) reserves the right to refuse deliveries BEFORE the event if they do not bear this information. The PALAIS DES CONGRES (Convention centre) furthermore reserves the right to have any items left by the exhibitors at the end of the event removed and transported to a dump. Storage Storage of your packing material is neither provided nor permitted. Please arrange for packing material to be removed at stand set-up and delivered at dismantling. Handling Manual carriages and a trolley will be at the exhibitors disposal for free. 6

7 Stand security We recommend that the stand is not left unattended during the assembly and dismantling of the installations. Any items of value should be locked away. Stands builders (Construction of stands) The maximum authorized load on the floor is 500 kg per m². The maximum height is dependent on the location of the exhibit but should not in any case exceed 2.5m. If you intend your stand to be over 2.5m in height, you will need to submit a plan and certification of all the materials to be used so that authorisation can be obtained from the Convention Centre. Cleaning of the stands The general cleaning of the trade fair aisles and equipped stands installed by Strasbourg-Evénements (carpet vacuuming) will be carried out every morning by the PALAIS DES CONGRES. (Convention centre)the cleaning of customised stands should be ordered separately. Insurance The organiser shall take out overall fire and third-party insurance for the exhibition. It is the responsibility of each exhibitor to take out their own additional insurance that they judge necessary. Neither the organiser nor Strasbourg Evénements can be held responsible for any thefts or damage to the personal belongings of the exhibitors during visiting hours or during the installation and dismantling of the stands. Safety regulations The exhibitors are obliged to strictly comply with the provisions of the safety regulations and any regulations specific to the event. Parking After unloading their equipment, the exhibitors are asked to park in the car park (free) in front of the PALAIS DES CONGRES(Convention centre). Parking in the technical grounds of the PALAIS DES CONGRES (Convention centre) is strictly prohibited, except during unloading. 7

8 2/ STAND A. EQUIPPED STAND DESCRIPTION Available size : 6m² (L 2m x D 3m) / 9m² (L3m x D 3m) / 12m² (Lx D 3m) (stand may differ from photo of 9m²) Fastenings Use authorised fastenings: bead chains and small S hooks. We hereby remind you that it is PROHIBITED to nail, screw and stick things onto the partitions, boards and columns. Adhesives and double-sided tape should be removed during dismantling by the exhibitor. ANY EQUIPMENT THAT IS DAMAGED SHALL BE CHARGED TO THE EXHIBITOR. Important : You are prohibited from partitioning the open angle of a stand. It is strictly forbidden to carry out any work that affects the flues and electrical and telephone circuits, or involves any drilling, anchoring or sealing, the removal of doors or the installation of an antenna. Repairs and damages following the failure to observe the abovementioned provisions shall be charged in full to the exhibitor. FLOOR - Needle punch carpet with protective film, colour chosen by the organizer. STRUCTURE - Lacquered anthracite grey aluminium framework - Structure height: 2.50 m - Melamine panels useful dimensions of the panel: width 0.94 m, height 2.39 m overall height of the panel: partition 2.50 m, width 1.00 m Column: Cross-bar: FURNITURE included 1 Table L140 x D70 x H72 cm 2 Chairs ELECTRICITY CLEANING SIGN - Lighting from spotlight lighting tracks of 100 W: 1 spotlight of 100 W for 3 m². - Electrical service box with 30 ma differential switch and 2 power sockets - Power: 1 kw per booth Carried out every morning prior to the trade fair opening to the public, on the stands installed by Strasbourg-Evénements Standard (0.60 m x 0.17 m), double-sided, fixed at an angle on the aisle. Maximum 18 characters (including spaces). One sign per aisle 8

9 B. EQUIPPED STAND ORDER ========================================================================== Attention! This page 9 does not concern - The social enterprises selected by the European Commission who benefit from a 6m² equipped booth paid by the organiser - The organisers booth ========================================================================= To be returned before 17 th December 2013 to STRASBOURG EVENEMENTS -Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) Accompanied by the summary order form and payment DEADLINE for ordering your equipped stand Monday 16th December 2013 No more orders may be taken after this date for organisational reasons Company (Full contact details to be completed on the Exhibitor Information sheet) EQUIPPED STAND Price excl VAT until Quantity TOTAL in excl VAT Of 6 m² as described 480,00 Of 9 m² as described 720,00 Of 12 m² as described 960,00 For other request please contact us GENERAL PRICE without VAT (19,6%) to put on your SUMMARY ORDER FORM on page 12 VAT 19,6% OVERALL TOTAL INCL. VAT Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date of the order: Signature - Company seal: You will receive your booth number after registration of your booth order and after location on the exhibition by the organiser 9

10 C. ADDITIONAL SUPPLIES FOR STAND Exhibitor Information sheet...obligatory page 11 Summary order form... page 12 Installation plan... page 13 Electrical installation order form... pages Storage unit & additional partitions for equipped stands order form... page 16 Furniture rental form... page 17 Customised additional fittings order form... pages Plant rental form... page 20 ADSL connection form... page 21 Audio-visual equipment rental form... page 22 IT and office equipment rental form... page 23 Cleaning order form... page 24 Stand security order form... page 25 Reception staff (hostesses) order form... page 26 Stand catering order form... pages ATTENTION! To be returned before the 17 th December 2013 to: STRASBOURG EVÉNEMENTS Service Exposants Place de Bordeaux F STRASBOURG Cedex Per post, Fax: +33 (0) or Mail: 10

11 Exhibitor information sheet TO BE RETURNED TO THE EXHIBITOR S DEPARTMENT Fax: +33 (0) exposants@strasbourg-events.com Stand Stand name: Stand number (issued by the organiser): MUST BE RETURNED TO US Even without orders Bare space number of sqm Name, phone & address of booth builder: or Equipped stand number of sqm Company Company name: Business address: Post code: City: Country: Name of the person in charge of the stand: Tel.: Fax: Mandatory information VAT Number: Siret no.: Invoicing Invoicing address to be indicated only if different from the business address: Post code: City: Country: Name of contact: Tel.: Fax: 11

12 SUMMARY ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the exhibitor information sheet, the order forms, the plan and payment PRICES will INCREASE after the 16 th Dec According to availability Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) Equipped stand order... Total Services: Electrical installation... Total Services: Additional equipment... Total Rental: Furniture... Total customised additional fittings... Total Rental: Plants... Total Services: ADSL internet access... Total Rental: Audiovisual equipment... Total Rental: IT and office equipment... Total: Cleaning of the stand... Total: Security... Total Services: Reception (Hostesses)... Total Services: Catering... Payment methods: OVERALL TOTAL EXCL. VAT.. only for catering without alcohol...vat 7 %.. VAT 19.6 %... OVERALL TOTAL INCL. VAT.. Amount Payment by bank transfer Payment by cheque For the Administration Notice of transfer issued by the bank:... Amount in euro... Payment ref. and date of payment: on (date)... Cheque no.... This order was paid under the references:... To the account of Drawn by STRASBOURG EVENEMENTS Made out to Payment scheduled for (date): Payments should bear the name of the exhibitor and the stand no. STRASBOURG EVENEMENTS... Payment by Credit Card Visa Eurocard/Mastercard American Express Card no. Expiry date I hereby authorise STRASBOURG EVENEMENTS to debit... from my card. Crypto Name on the card: Bank details of recipient: SA STRASBOURG EVENEMENTS place de Bordeaux Wacken - FR STRASBOURG Cedex CIC EST bank code agency code account no key 01 IBAN FR BIC CMCIFRPP Domicile: CENTRE D AFFAIRES DE STRASBOURG, 31 rue Jean Wenger Valentin, FR STRASBOURG CEDEX 9 Intra-Community VAT FR Executed in (place): Date:... Signature (Name of signatory)... Company seal 12

13 INSTALLATION PLAN IMPORTANT Please INDICATE THE POSITION of the following on the installation plan: - the electrical connection board, the additional orders of lights and sockets - additional equipment, like panels, storage unit,. - fittings, video screen, computer - the ADSL connection. Company Stand No. For Stands built by your own stand builder, please send us your project for approval. 13

14 Quantity Dossier N 9313 ELECTRICAL INSTALLATION ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) For Bare space stands or additional equipment for EQUIPPED STANDS: Exhibitors are hereby reminded that the EQUIPPED STAND formula includes the following technical services: 1 lighting track with 3 spotlights each of 100 W, 2 electrical sockets and 1 connection of 1 kw-16a. requests that S.E. rents them the following installations: BASIC CONNECTIONS (Supply included) Unit price excl. VAT in until 16/12/2013 Unit price excl. VAT in from 17/12/2013 TOTAL Excl. VAT Single-phase 3 kw 16 A connection + 2 sockets on the board (220 V) Three-phase 10 kw 16 A connection + 3 sockets on the board (380 V) Three-phase 20 kw connection to a single terminal block 32A(*) Three-phase 20 kw connection wired to single and triple sockets Secondary distribution board (for 3 three-phase outlets) Rate for changing the board should the power be altered (*) Needs secondary distribution to be put in place (contact us if needed) LIGHTING (rental and installation only on our structures) Additional 100 W spotlight for existing lighting track Lighting track: 3 spotlights of 100 W ADDITIONAL SOCKETS (rental and installation) Single-phase 220V 16A electrical socket + Earth with duct Three-phase 380 V 16A electrical socket + Earth with duct** ** needs a three-phase connection with a minimum of 10 kw OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page 12 Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment Date of order: Signature Company seal NB: Please indicate the positions of the connection board and the desired equipment on the installation plan, page

15 The abovementioned fixed prices have been determined for the duration of the trade fair and include the installation, rental, maintenance and dismantling of the equipment set up. For special installations, an estimate may be submitted for approval. All equipment shall remain the property of STRASBOURG EVENEMENTS and should be returned in a good condition. Any equipment that is missing or damaged shall be invoiced. NB For all installations of sockets, lamps, etc., the power connection needed for the different electrical circuits must also be ordered. The connection boards should remain accessible at all times. The switch must be turned off at the end of each day by the exhibitor. The connections wired to a terminal block (20 kw and more) must be carried out by a qualified professional electrician (UTE C ). 15

16 Quantity Dossier N 9313 STORAGE UNIT & ADDITIONAL PARTITION FOR EQUIPPED STANDS ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) ADDITIONAL FITTINGS FOR ONLY OUR EQUIPPED STANDS INCLUDING (rental, assembly and dismantling) Additional modular full partition, per linear metre: (*)... Lockable hinged door 1 m wide, per unit (*)... Unit price excl. VAT in until 16/12/2013 Unit price excl. VAT in from 17/12/ m² storage unit with lockable door, partition m² storage unit with lockable door, partition TOTAL Excl. VAT Other additional equipment contact us (*) equipped surface to be reserved in advance from the organiser OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form page The abovementioned fixed prices have been determined for the duration of the trade fair and include the installation, rental, maintenance and dismantling of the equipment set up. For special installations, an estimate may be submitted for approval. All equipment shall remain the property of STRASBOURG EVENEMENTS and should be returned in a good condition. Any equipment that is missing or damaged shall be invoiced. Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date of the order: Signature - Company seal: NB: Please indicate the positions of your fittings on the installation plan, page

17 Quantity Dossier N 9313 FURNITURE RENTAL ORDER FORM according to the catalogue To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock CATALOGUE on Company Tab : STRASBOURG EVENEMENTS Stand N (Full contact details to be completed on the Exhibitor Information sheet on the exhibitor service manual) Références on catalogue FURNITURE UNIT PRICE In excl. VAT TOTAL Excl. VAT ASS Compulsory Insurance (obligatory) Prices below 1 GENERAL PRICE without VAT (19,6%) to put on your SUMMARY ORDER FORM on page 12 Increase by 20% of your total from the 17/12/2013 COMPULSORY INSURANCE To be add on your TOTAL RENTAL amount Rental amount excl. VAT Insurance contribution Rental amount excl. VAT Insurance contribution Rental amount excl. VAT Insurance contribution Rental amount excl. VAT Insurance contribution 0 à à à à à à à à à à à à à à à à The insurance is compulsory. It will cover the tenant against the risk of theft, loss or deterioration of the day previous the opening to the closing day. Failure to adhere to the terms and conditions of the insurance policy will result in any request for payment being denied. Coverage of the risk of theft is subject to complaint by the tenant to the competent authority and the transmission thereof to the company STRASBOURG EVENEMENTS within a maximum of 24 hours. The security deterioration and loss is subject to information provided by the client to the company STRASBOURG EVENEMENTS. Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment Date of order: Company seal Name & Signature 17

18 CUSTOMISED ADDITIONAL FITTINGS ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) ADDITIONAL FITTINGS ORDER FOR EQUIPPED STANDS INCLUDING: (rental, assembly and dismantling) Unit price excl. VAT in until 16/12/13 Unit price excl. VAT in from 17/12/13 Quantity TOTAL Excl. VAT LAYOUT 1**... FIXED RATE LAYOUT 2**... FIXED RATE LAYOUT 3**... FIXED RATE LAYOUT 1** with storage... FIXED RATE LAYOUT 2** with storage... FIXED RATE LAYOUT 3** with storage... FIXED RATE (*) equipped surface to be reserved in advance from the organiser (**) see description on the following page 316,00 379,20 287,00 344,40 277,00 332,40 472,00 566,40 443,00 531,60 433,00 519,60 OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form page SIGN TEXT: Reminder Please write the exact wording of the sign that you wish to display in the boxes below in capital letters: Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date of the order: Signature - Company seal: 18

19 CUSTOMISED STAND FITTINGS PROPOSAL LAYOUT 1 (furniture may differ from photo) 1 round table set, diam. 75 cm - height 75 cm 3 chairs 1 documentation display unit (3 x A4) 1 green plant around 1.80 m tall 1 front sign per façade (text to be provided by you: see previous page) x 3 LAYOUT 2 1 black round low table 3 chairs 1 documentation display unit 1 green plant around 1.80 m tall 1 front sign per façade (text to be provided by you: see previous page) x 3 LAYOUT 3 1 modular counter diam. L 0.50 x D 0.45 x H 1.10 m 2 high stools 1 documentation display unit 1 green plant around 1.80 m tall 1 front sign per façade (text to be provided by you: see previous page) x 2 Option : 1 m² storage unit with lockable door NB: The equipped surface should be reserved in advance from the organiser. The abovementioned fixed prices have been determined for the duration of the trade fair and include the installation, rental, maintenance and dismantling of the equipment set up. For special installations, an estimate may be submitted for approval. All equipment shall remain the property of STRASBOURG EVENEMENTS and should be returned in a good condition. Any equipment that is missing or damaged shall be invoiced. 19

20 PLANT RENTAL FLOWERS & GREEN FITTINGS ORDER FORM CATALOGUE ON Click on Login : exposants Password : 2013 To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) References on catalogue DESIGNATION UNIT PRICE In excl. VAT Until 16/12/2013 Quantity TOTAL Excl. VAT GENERAL PRICE without VAT (19,6%) to put on your SUMMARY ORDER FORM on page 12 IMPORTANT : Plants and rental supplies who are not returned will be charged. Increase by 20% of your total from the 17 th December 2013 Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment Date of order: Name & Signature : Company seal 20

21 ADSL CONNECTION ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) INTERNET CONNECTION (Rental, assembly and dismantling) Unit price excl. VAT in until 16/12/2013 Unit price excl. VAT in from 17/12/2013 Quantity TOTAL Excl. VAT Broadband internet connection with connection to RJ45 Ethernet socket and access for a computer Broadband internet connection, with access for 2 to 4 computers Broadband internet connection, with access for 5 to 7 computers Accessible functions: - surf on the net - access to Other functions contact us OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date of order: Signature - Company seal NB: Please indicate the positions of your connections on the installation plan, page

22 AUDIO-VISUAL EQUIPMENT RENTAL FORM ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) RENTAL, INSTALLATION, ADJUSTMENTS incl. Unit price excl. VAT in until 16/12/2013 Unit price excl. VAT in from 17/12/13 Quantity TOTAL Excl. VAT DVD Player Rental of a screen Screen 42" cm with stand (designer base) Audio broadcasting With or Without Source PC or DVD OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date and time of delivery wished (the customer must be present): on /./. at : hour NB The audio and video equipment (property of STRASBOURG EVENEMENTS) is entirely under the customer s responsibility. Breakage and theft insurance shall be paid for by the exhibitor. The value of any missing or damaged equipment shall be invoiced to you. A 1,000 deposit is requested when you order. Date of order: Signature - Company seal NB: Please indicate the positions of your connections on the installation plan, page

23 IT AND OFFICE EQUIPMENT RENTAL ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) DESCRIPTION Unit price excl. VAT in until 16/12/2013 Unit price excl. VAT in from 17/12/2013 Quantity TOTAL Excl. VAT PC with 22" screen, CD-Rom drive, Windows, standard Office pack (including Power Point) Laptop with 12.1" screen, CD-Rom drive, Windows, standard Office pack (including Power Point) Other requirements, please contact us OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date and time of delivery wished (the customer must be present): on /./. at : NB The IT and office equipment is entirely under the customer s responsibility. The value of any missing or damaged equipment shall be invoiced to you. The abovementioned fixed prices have been determined for the duration of the trade fair and include the installation, rental, maintenance and dismantling of the equipment set up. For special installations, an estimate may be submitted for approval. All equipment shall remain the property of STRASBOURG EVENEMENTS and should be returned in a good condition. Any equipment that is missing or damaged shall be invoiced Date of order: Signature - Company seal NB: Please indicate the positions of your connections on the installation plan, page

24 CLEANING ORDER FORM ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) One cleaning per day before exhibition opening is included in the package of the equipped stands built by STRASBOURG EVENEMENTS STRASBOURG EVENEMENTS shall, at your request, take charge of the cleaning of your exhibition stands. This will be carried out every morning and the stands shall be ready for the opening of the Trade Fair. STRASBOURG EVENEMENTS shall ensure, that the stands are vacuumed, the waste paper bins are emptied and furniture is dusted throughout the duration of the Trade Fair. The fees excl. taxes applicable for the length of the Trade Fair are as follows: Date Surface (in m 2 ) Unit price excl. VAT in until 16/12/2013 Unit price excl. VAT in from 17/12/2013 TOTAL Excl. VAT After set up before opening 3,12* /m² 3,75* /m² 1 st day : 16/01/2014 2,65* /m² 3,18* /m² 2 nd day: 17/01/2014 2,65* /m² 3,18* /m² OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page (*) 100% increase for Sundays, public holidays and nights Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. Date of order: Signature - Company seal 24

25 STAND SECURITY ORDER FORM ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) TECHNICAL SHEET FOR SECURITY IN THE EVENT OF AN EMERGENCY, CONTACT Mr. or Mrs. Tel. Address INDIVIDUALS AUTHORISED TO BE IN THE GUARDED AREA AND MEANS OF INSPECTION Name Name Role Role OTHER COMMENTS SECURITY SCHEDULE PRICES from / / at hour to / / at hour from / / at hour to / / at hour from / / at hour to / / at hour from / / at hour to / / at hour or following written order Per hour in excl.vat UNTIL Day hours from 6 :00 am to 9 :00 pm 26,50 Night hours from 9 :00 pm to 6 :00 am 53,00 Quantity Available as full hours and a minimum of 3 hours consecutive rates + 100% from 9 pm to 6 am, Sundays and holidays. OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page 12.. Increase by 20% of your total from the 17/12/2013 TOTAL Excl. VAT Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. 25

26 RECEPTIONIST (HOSTESSES) ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Company Stand N (Full contact details to be completed on the Exhibitor Information sheet) ROLE OF THE HOSTESSES RECEPTION HOURS Minimum 3 hours PRICES from / / at hour to / / at hour from / / at hour to / / at hour from / / at hour to / / at hour from / / at hour to / / at hour from / / at hour to / / at hour from / / at hour to / / at hour or following written order Per hour in excl.vat UNTIL Day hours from 6 :00 am to 9 :00 pm 31,60 Night hours from 9 :00 pm to 6 :00 am 63,20 Quantity Available as full hours and a minimum of 3 hours consecutive rates + 100% from 9 pm to 6 am, Sundays and holidays. OVERALL TOTAL EXCL. VAT to be carried forward to the summary order form on page 12.. Increase by 20% of your total from the 17/12/ 2013 TOTAL Excl. VAT Orders shall only be considered if they are accompanied by the corresponding tax inclusive payment. 26

27 STAND CATERING ORDER FORM To be returned to STRASBOURG EVENEMENTS Service Exposants Avenue Herrenschmidt F STRASBOURG exposants@strasbourg-events.com / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form, plan and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec According to availability of stock Name of the stand stand N Order for the day STAND CATERING with VAT at 19,6 % DESCRIPTION RENTAL UNIT PRICE in excl.vat ONLY USE 1 PURCHASE ORDER PER DAY Quantity by delivery time between 08h00/08h30 between 10h30/11h30 Beer tap with 20l beer *DEPOSIT 230, PERIOD PRICE / Quantity : Beer keg 20l 76 ALCOHOLIC DRINKS Pinot blanc 13,72 Pinot noir 15,24 Gewurztraminer 15,24 Pinot gris 15,24 Crémant d Alsace 19,55 Champagne 39,50 STAND CATERING with VAT at 7 % RENTAL./ / between 14h30/15h30 TOTAL TRANSFER to be noted on your detailed order form on page 12 No order will be accepted without payment VAT 19,6% Coffee machine with 100 capsules, stirrers, cups and sugar *DEPOSIT PERIOD PRICE / Quantity : 100 coffee capsules 70 Water cooler with 1x 18.9l water bottle *DEPOSIT 230,00 36,40 PERIOD PRICE / Quantity : 1 water bottle 18.9l 18,80 DISPOSABLE (package of) Flutes 10x 12cl 5 Wine glasses 10x 17cl 5 Cups 100x 20cl 5 CROCKERY (package of) 40 flutes (price per unit) 0,59 x beer glasses (price per unit) 0,59 x wine glasses (price per unit) 0,59 x water glasses (price per unit) 0,59 x 40 TOTAL TRANSFER to be noted on your detailed order form on page 12 No order will be accepted without payment VAT 7 % Date : / / Administrator Name, stamp and signature: TOTAL in excl.vat 27

28 To be returned to STRASBOURG EVENEMENTS Service Exposants / fax +33 (0) before 17 th December 2013 Accompanied by the summary order form and payment PRICES will INCREASE by 20% for orders received after the 16 th Dec.2013 According to availability of stock Name of the stand stand N Order for the day Please write date on.. STAND CATERING with VAT at 7 % DESCRIPTION UNIT PRICE in excl.vat SOFT DRINKS Still water 1.5l 3 Sparkling water 1.25l 3 Orange juice 1l 3 Coca Cola 1.5l 4,90 Orangina 1.5l 4,90 BREAKFAST descriptions attached Coffee break at the stand* (10 people) 45,40 2l Thermos flask of coffee 9,50 Thermos flask of tea + teabags 8,4 25 mini pastries 23,55 SAVOURY BITES descriptions attached Platter of 40 open sandwiches 47,70 Platter of 40 foie gras brioches 55,60 Platter of 40 salmon bites 55,60 Platter of 40 cassolettes 55,60 Platter of 40 verrines 55,60 Platter of 40 mini pan-bagnats 47,70 Platter of 40 pretzel rolls 47,70 Platter of 40 assorted blinis 47,75 Kugelhopf Surprise 70/80 servings 40,50 Surprise bread trio 70/80 servings 40,50 Platter of crudités 40,50 SWEET BITES descriptions attached Platter of 40 petit fours 48,90 Platter of 40 macaroons 48,90 Platter of 40 fruit skewers 48,90 MEAL PLATTERS./ / 2014 descriptions attached L Incontournable 23,50 Dolce Vita 23,50 Gourmet 23,50 Green Attitude 23,50 COCKTAILS Upon quotation ONLY USE 1 PURCHASE ORDER PER DAY Quantity by delivery time between 08h00/08h30 Between 10h30/11h30 between 14h30/15h30 TOTAL TRANSFER to be noted on your detailed order form on page 12 No order will be accepted without payment TVA 7 % Date : / / Administrator Name, stamp and signature: TOTAL in excl.vat 28

29 STAND CATERING DELIVERY DESCRIPTIONS (Photos may differ from actual products) COFFEE BREAK (based on 10 people) 1x 2 litres of coffee (in a thermos flask) 1 litre of hot water (in a thermos flask) + 10 teabags 1 still mineral water 1.5l 1 sparkling mineral water 1.25l 1 litre of orange juice 25 mini all-butter pastries This price includes: the products listed opposite, napkins, sugar, milk servings and organic packaging. Excludes waiting staff MEAL PLATTERS (delivered with cutlery and bread) L Incontournable «Bibeleskäss» Alsatian cottage cheese, potatoes and bacon crisps Mixed Salad and Crudités Pork Pie, cold roast, dried ham Chicken Wings Chocolate Cake with custard Fresh fruits, cookies and mini cakes Dolce Vita Antipasti with Ricotta cheese Roasted vegetables Soft Bressaola Grissinis Tomato with mozzarella and olive oil Saltimbocca and chicken piccata Salad, surdiried tomato, pine nut with balsamic dressing Tiramisu, coulis Gourmet Red mullet with satay Sauce and vegetable tartare Smoked salmon salad with dried ham involtini Foie gras confit Grilled king prawns Brie de Meaux cheese slice Selection of sweets Maxi Fruit Skewer Macaroons Green Attitude Hard boiled egg Couscous, cherry tomatoes Radish Variety of mixed Salads and Crudites Fruits salad Pineapple and Kiwi Fresh Fruit tar Macaroons 29

30 SAVOURY BITES Platter of open sandwiches Assortment of 40 gourmet open sandwiches: Salmon - cucumber / cherry tomato - mozzarella / roasted avocado - garlic prawns / Parma ham - Parmesan / cheese - fried bacon bits - chives / foie gras - fig preserve All presented on a platter Platter of filled brioches 40 all-butter brioches filled with mi-cuit foie gras or 40 all-butter brioches filled with salmon tartare All presented on a platter Platter of cassolettes 40 cassolettes: Beef carpaccio, gingerbread and foie gras millefeuille, smoked duck breast, chorizo and spiced beef, pan-fried vegetable medley All presented on a platter Platter of verrines 40 verrines: Tzatziki and poultry skewers, pan-fried duck breast, rainbow of vegetables All presented on a platter Platter of mini pan-bagnats 40 mini pan-bagnats: Chicken with tomato confit, roast beef with tartare sauce, oven-baked vegetables, turkey fillet All presented on a platter Platter of pretzel rolls 40 mini pretzel rolls: Regional speciality of stuffed pretzel rolls All presented on a platter Platter of blinis 40 blinis: Tuna mayonnaise, smoked salmon, marinated scallops, crab mousse All presented on a platter Platter of crudités Assortment of raw seasonal vegetables accompanied with dipping sauces 30

31 Surprise bread trio 70/80 servings Kugelhopf Surprise Alsatian speciality, 70/80 servings SWEET BITES Platter of 40 assorted petit fours Platter of 40 fresh fruit skewers, Platter of 40 assorted macaroons 31