LYON 12th & 13th SEPTEMBER 2016 GENERAL INFORMATION

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1 LYON 12th & 13th SEPTEMBER 2016 GENERAL INFORMATION

2 CONTENTS ACCESS... 3 SET UP AND STRIKING TIMES... 4 CAR PARK... 5 SERVICE TO EXHIBITORS... 6 BOOTH INFORMATION... 7 SERVICES INCLUDING... 7 DIMENSIONS DE STAND... 7 PARTITION/ BOARD MEASUREMENTS... 9 ADDITIONAL SERVICES ON BOOTH (ONLY EQUIPPED BOOTH) COVERING BANNERS REMINDERS FURNITURE DISPLAY FLYER AND GOODIES DELIVERY INTERNET ELECTRICITY STRUCTURE SUSPENDED IN THE AIR LOGISTIC ON EUREXPO SECURITY INSURANCE AND AND THEFTS TRANSPORTS ACCOMODATION Page 2

3 ACCESS EUREXPO LYON HALL 6 Exhibitors access: East gate Exhibitors A46 - Bypass East - Exit n 9 : Eurexpo Exhibitors Avenue Louis Blériot Chassieu cedex France Latitude: / Longitude: Page 3

4 SET UP AND STRIKING TIMES SET UP Sunday, September 11 th from 5pm to 10pm Monday, September 12 th from 7am to 9am STRIKING Tuesday, September 13 th from 6pm to midnight. 07am 08am 09am 12am 02pm 05pm 06pm 07pm 08pm 10pm SET UP & STRIKING TIMES SPORT ACHAT SUMMER 2016 SET UP SPORT ACHAT STRIKING SUNDAY11/09 MONDAY12/09 MONDAY 12/09 TUESDAY13/09 TUESDAY13/09 NB : For any construction application or installation before 17:00 thank you to contact us alexandre@sportair.fr NOTICE : We ask every exhibitor to not dismantle before 6pm in order to give a full working day for retailers, and increase the number of visitors on the last day. Page 4

5 CAR PARK IMPORTANT : In line with the anti-terrorist Vigipirate plan, Eurexpo is imposing a new MANDATORY control system for exhibitor access to the exhibition park during the set-up (until Monday 11th at 9.00 am) and disassembly periods (from Tuesday 12th at 6.00 pm). All vehicles must be equipped with a unique numbered sticker stuck on the windscreen. NO STICKER = NO ACCESS TO THE PARK Thank you to tell us the number of stickers required (vehicles for exhibitors and service providers, assemblers, stand workers, delivery persons, etc.) - camille@sportair.fr Warning: This sticker is not used as a parking place but only as an access badge. We are available for any further information at +33(0) and thank you in advance for your cooperation. DURING THE SET UP - Access/ Exit : East gate - Free parking around the halls with the sticker. DURING THE TRAIDE FAIR - Access/ Exit : East gate - Car park is charged 33 HT : parking cards to get back : To organization area on Sunday from 5pm On request before the show - Stop and parking are forbidden on the roadways and on the security perimeters. If you don t respect this, your car can be impounded for parking violation by Eurexpo. A parking for heavy truck is provided on the P7 car park. Page 5

6 SERVICE TO EXHIBITORS ORGANIZATION AREA The organization area is opened from 17pm on Sunday 11 th of September. As soon as you arrive, you can come to collect: - Your exhibitors badges access - Your car park ticket EXHIBITORS SERVICES EUREXPO On duty from 15pm to 10pm in the organization area (electricity, Wi-Fi ) GENERAL SET UP EXHIBITORS SERVICES XPO CREATIFS On duty from 15pm to 10pm in the organization area (booth, modules, light...) XPO Groupe CREATIFS P.A le logis neuf Nord - BP TOUSSIEU Tel: / Fax: service.exposants@creatifs.fr RENT AN ASSEMBLY ROOM An assembly room is available on inquiry at the organization area. Communicate us your needs (number of persons, day, duration) Contact: virginie@sportair.fr Page 6

7 BOOTH INFORMATION SERVICES INCLUDING Optimum Booth Confort Booth Equipped Booth DIMENSIONS DE STAND Page 7

8 For the booths with 3m depth: Sizes available are 9sqm (minimum) 12sqm - 15sqm - 18sqm - 21sqm For the booths with 4m depth : Sizes available are 12sqm (minimum) - 16sqm - 20sqm - 24sqm - 36sqm - 40sqm - 48sqm - 60sqm For any other size of booth, thanks to contact: alexandre@sportair.fr Page 8

9 PARTITION/ BOARD MEASUREMENTS BOARD HEIGHT 2.40m BOARD HEIGHT 1.50m Page 9

10 ADDITIONAL SERVICES ON BOOTH (ONLY EQUIPPED BOOTH) For any additional order of storehouse, lights, shelves, coat rack etc. You can fill in the order form XPO available to download on our website column «Exhibit» then «Additional Furniture» Order form to send directly to Créatifs - XPO before the 25 th of July, XPO Groupe CREATIFS P.A le logis neuf Nord - BP TOUSSIEU Phone: / Fax service.exposants@creatifs.fr COVERING For any inquiry of booth covering : DMF Color Phone: Mobile: dmfcolor@me.com XPO Groupe CREATIFS Phone: service.exposants@creatifs.fr BANNERS Brand banners are permitted in those conditions: - 1 banner higher than 2.40m per booth - Maximum 3.50m High With the exception of exhibitors whose commercial activity is related to this matter. REMINDERS It s forbidden to drill the boards or the partitions. It s asked to not fix anything permanently on the partitions: double-faced scotch tape, stickers Any damage will be charged 120 HT by pole and 90 HT by board. The height of your furniture is limited at 2.40m on your booth in order to not bother the other booth visibility. To respect the work of every exhibitor, sound system is not allowed during the trade fair opening hours. Page 10

11 FURNITURE Equipped, Confort and Optimum booth are given over with tables and chairs (grants details: see above on the table «Services including»). FOR ANY ADDITIONAL FURNITURE ORDER Sportair +33(0) FOR ANY OTHER ORDER (FRONT DESK, FRIDGE, COFFEE MACHINE, SHOWCASE ) SQUARE MOBILIER +33(0) info@square-mobilier.com Attention! No orders on site, thanks to plan it ahead. DISPLAY Displaying posters, stickers are allowed only on your booth. We remind you that wild posting is forbidden within the enclosure of the trade fair. FLYER AND GOODIES DELIVERY We remind you that goodies and flyers delivery on the trade fair can t be done without a preliminary agreement of the organizer. The action to promote you brand inside the trade fair and increase you visibility on the show is charged 350 VAT excluded (Hostess at your expense). INTERNET Free WI-FI will be available during all the trade fair. If you need it, an ADSL line or a private WIFI connection can be provided on your booth: ADSL line: 485 excl. taxes Private WI-FI access: 250 excl. taxes For any inquiry, please contact Sportair: +33(0) Page 11

12 ELECTRICITY BOOTH 24 SQM For any booth superior or equal to 24sqm, an electricity meter of 3Kw or 4Kw is provided and included on your booth grants (See above table «Services including»). If your electricity needs are superior to 3Kw or 4Kw, an increase is possible and will be charged 64 VAT excl. per extra Kw. BOOTH < 24 SQM For any booth smaller than 24sqm, a power supply is provided by a shared electricity meter (around 1Kw) : Thanks to make sure you have an extension cable and/or multisocket. In the case you require additional power or have particular needs (additional lights, coffee machine, lighted showcases ), you need to order an electricity meter of 3Kw minimum, charged 330 excl. VAT. STRUCTURE SUSPENDED IN THE AIR Lightweight ceilings, advertising materials, banners, lighting appliances any structure needed to be suspended from the hall ceilings need to be the subject of a faisability study made by Eurexpo. Depending on the location of you stand, you must consider the roof height and the unsuspending areas. For any order of lanyard, suspended services or stage structure, please contact: SERVICE ACCROCHAGE EUREXPO Nathalie Howard +33(0) accrochage@eurexpo.com LOGISTIC ON EUREXPO IMPORTANT : No delivery will be received on site by the organizer. For any inquiry : - Transport - Storage - Unloading and putting on the booth - Forklift truck -. Page 12

13 Please download the METEOR Logistics Order on our website column «Exhibit» then «Logistical information» METEOR LOGISTICS Loic Zanini Ligne directe : +33(0) Mobile :+33(0) loiczannini@meteor-fr.com The order form has to be send back to Meteor Logistics before the 15 th of August, SECURITY The general surveillance of the trade fair is fully covered by the organizer and ensured 24h/24h during the all duration of the trade fair (set up and striking including). INSURANCE AND AND THEFTS The organizer expressly disclaims responsibility for any loss, damage or theft to exhibitor property. Each exhibitor must carry its own insurance for goods, equipment, clothing samples, video equipment, etc Exhibitors undertake to take out all the necessary insurance, specially covering the theft of exhibited goods, and risks of all kinds, during the organization and staging of the event for which they hold complete liability and for which the the trade fair Sport-Achat shall be held harmless. Please contact your insurance company to subscribe the necessary insurance to cover the theft of goods. NB: Beware of theft! We advise you to clear your stand up after the end of each day, to put your products under cover and place valuable objects into your cabin lockable TRANSPORTS VEHICLES RENTAL Need to book a vehicle? Our official partner CARGO offers you 30% off for any rental in Rhône-Alpes agencies (ANNECY GRENOBLE - LYON CENTRE SEYNOD - VILLEURBANNE - CHAMBERY). CARGO Nicolas Rouchon nicolas.rouchon@cargo.fr +33(0) Page 13

14 SNCF To get 20% off on French railways (SNCF), please contact: SPORTAIR +33(0) ACCOMODATION Save up to 20% on your booking with our partner ACCORDHOTELS! To consult the large number of hotels, ideally located in Lyon and around Eurexpo: click here! Page 14

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