4. Booth Design and Facilities

Size: px

Start display at page:

Download "4. Booth Design and Facilities"

Joseph Hill
5 years ago
Views:

1 4. Booth Design and Facilities 4.1 Booth Design & Layout Display Panels 2m x 3m Standard Booth (Corner)

2 2m x 3m Standard Booth (One-side Open) 2m x 6m Standard Booth (Corner)

3 4m x 6m Standard Booth (Three-side Open) 4m x 9m Standard Booth (Four-side Open) (For information only, subject to change if necessary.)

4 4.2 Standard Booth All shell booths are designed and erected by the Organiser. Facilities provided include partitions, company fascia, table, chairs, display shelves, cabinets, spotlights and carpet. The Organiser reserves the right to make changes on the facilities provided at any time before the commencement of the Exhibition. Main switch and distribution board may be required to be installed within booth area at the Organiser s discretion. Fascia Board with company name will be provided free of charge. Exact wording of company name (English and Chinese lettering) on fascia will be the same as provided in your application form and business registration certificate. An exhibitor occupying a booth at the corner/peninsular/island site has a choice to close its open side(s) with panels before the specified deadline. Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths at their own. Exhibitors requiring special assistance to relocate or delete standard facilities should submit their request using Form 1-3 and by marking on the booth/panel layout and stating the booth number and company name and send to the Organiser no later than 30 March Deletions of standard items are free of charge only if the Organiser is notified before the deadline of 30 March Standard booth exhibitors must adhere to the following: (1) No additional booth fitting or display may be attached to the shell booth structure. (2) No tapes, stickers, graphics, nails or fixtures of any kind are allowed to be affixed to the partitions, floor or ceiling. Exhibitors are liable to any damage caused to their booth fixtures and fittings at the Expo and the Official Cotractor reserves the right to caim the cleaning cost if these items are not removed at the end of the Expo. (3) No items may exceed a height of 2.5 meter or extend beyond the boundaries of the booth allocated. These include but not limit to fittings, exhibits, company names, advertising material logos, inflatable ought along by the Exhibitor. (4) All exhibits, stand materials and the like shall be removed immediately after the closing of the Exhibition according to arrangements and within the time limits specified by the Organiser. Any exhibits or stand materials left behind at the Exhibition Venue shall be deemed abandoned. Exhibitors are liable for the disposal expense so incurred by the Organiser. (5) If any booth which differs from the approved specifications or does not confirm to the Organiser s rules and regulations, the Organiser reserves the right to alter or remove without prior notice at the Exhibitor s/contractor s own expense. (6) Installation of electrical equipment, including lighting fixtures, must adhere to the Electrical Regulations of Hong Kong Electricity Ordinance stringently. Exhibitors are prohibited to install any sub-standard fittings or wirings, which compromise the electrical safety standard. (7) If Contractor needs extra electricity, they should order from the Official Contractor and pay for the extra cost. Any illegal electricity wiring connection or any inadequate connection order will be charged for the price difference plus on-site surcharge and the site work deposit will be deducted

5 4.2.1 Booth Decoration The Council s Exhibition Services Department can provide booth décor modifications at a competitive price. You are most welcome to contact our colleagues for such service at phone: (852) , fax: (852) or ex.ser@hktdc.org. 4.3 Additional Facilities Exhibitors requiring additional facilities such as telephone, furniture, audio visual equipment, etc. should use Forms 1 and Form 3 for ordering the required facilities. Pre-payment in full will be required. 4.4 Rate of Over-time Penalty for Move-in/out If the Exhibitors and/or their appointed contractors work beyond the time as specified by the Organiser during move-in and move-out period, they shall pay to the Organiser the over-time charges claimed by HKCEC against the Organiser as follows:- Over-time Move-in, i.e. working after 2400hrs (midnight) during move-in period. Charges will be calculated on multiple of hours and according to the booth/panel area assigned. Overtime Work after 2400 hrs on 10 May 2012: 20 sqm or below HK$2,300 Exceeding 20 sqm to 50 sqm HK$3,400 Charges per booth per hour (require pre-approval by HK Over-time Move-out, i.e. work after Charges will be calculated on multiple of hours and according to the booth/panel area assigned. Overtime Work after 2400 hrs (between ) on 12 May 2012: Charges per booth per hour (require pre-approval by HKTDC) All HK$24,100 Overtime Work after 2400 hrs (after 0300) on 12 May 2012: Charges per booth per hour (require pre-approval by HKTDC) All HK$48,200 Remarks: Charges will be based on multiples of hour

Exhibitor Manual AICCE23

Exhibitor Manual AICCE23 Le Royal Hotel, Amman, Jordan 20 th - 22 nd November 2018 EXHIBITOR MANUAL Kindly read the General Rules and Regulations carefully and complete the attached forms. Please note