CITY OF BARTLETT FINANCE DEPARTMENT 6400 STAGE ROAD BARTLETT, TENNESSEE 38134

Transcription

1 CITY OF BARTLETT FINANCE DEPARTMENT 6400 STAGE ROAD BARTLETT, TENNESSEE A. Keith McDonald, Mayor Mark Brown, Chief Administrator Officer Dick Phebus, Finance Director Rick McClanahan, Engineering Director REQUEST FOR SEALED BIDS SB # FY DUE: Thursday, August 25, 2016, no later than 2:00 p.m. (CST) DAY CAB TRACTOR WITH DUMP TRAILER Engineering Wastewater Treatment Plant The City of Bartlett, Engineering Wastewater Treatment Plant is seeking bids for (1) one, new and unused day cab tractor with a 28 dump trailer as per the written specifications.

2 NOTICE TO BIDDERS Sealed bids are to be received no later than 2:00 P.M. on Thursday, August 25, All bid packets with an original, clearly identified, and two copies must be labeled FY DAY CAB TRACTOR WITH DUMP TRAILER and addressed to: MAYOR A. KEITH MCDONALD CITY OF BARTLETT 6400 STAGE ROAD BARTLETT, TENNESSEE The City reserves the right to reject any and all bids and to waive any informality in the bidding process. The City of Bartlett is an equal opportunity employer. If further information is desired, please contact Debbie Cairncross, Purchasing Agent at or Please quote prices on attached bid sheet. We propose to furnish the item(s) listed on attached form(s) at prices quoted and guarantee safe delivery FOB Delivery as specified. These prices are submitted with a declaration that no Bartlett Aldermen or Employee has a financial or beneficial interest in this transaction. NAME OF FIRM ADDRESS ADDRESS SIGNATURE OF AUTHORIZED REPRESENTATIVE TELEPHONE PRINT NAME 2

3 INTENT The intent of these specifications is to provide sufficient specified information to permit prospective bidders to submit proposals for a new and unused Day Cab Tractor with 28 Dump Trailer to be used by the City of Bartlett water/wastewater Treatment Plant. The awarded supplier will be required to deliver the vehicle to the City of Bartlett Fleet Services located at 3583 Altruria Road, Bartlett, TN STATEMENT OF EQUALITY AND FAIRNESS The City of Bartlett will not discriminate against any individual of any reason and will provide services to all citizens in a nondiscriminatory fashion. It is the intent of the city to fully comply with the provision of Title VI and Title VII of the Civil Rights Act of The City is committed to a moral, ethical, and legal responsibility to ensure equitable employment practices and the delivery of city services regardless of an individual s race, color, religion, national origin, age, disability, gender or political affiliation. GENERAL SPECIFICATIONS These specifications are intended as minimum requirements. However, it is recognized that each manufacturer has special features that make his equipment unique. Therefore, all bids will be considered, but every bidder must state, in detail, where his product fails to meet these specifications. Unless otherwise stated, these specifications are not intentionally written to favor any one Manufacturer, and are only for the purpose of indicating generally the type of work required of said bid items. It is the intention of the City to purchase quality products and not necessarily the products with the lowest initial cost. 1. All bidders must clearly identify any and all deviations from these specifications that their products may have; however, bids must meet or exceed specifications. 2. Bidder shall include the specification check list, along with the signed pricing sheet and the signed and notarized Public Acts 109 form (page 12). Note: An original, clearly marked, and two copies shall be included in the bid package. 3. All prices are to be firm for 120 days from bid due date. 4. The City reserves the right to reject any and all bids. 5. The bid should state the manufacturer s warranty, along with owner s manuals. 6. An Award Letter and purchase order will be issued to the successful vendor. 7. All charges for transportation and unloading are to be pre-paid by the successful bidder, and are not the responsibility of the City of Bartlett Fleet Services. 8. Vehicle delivered as a result of the award of this bid shall be a current year model, new and unused. 9. All vehicles/equipment are to be delivered F.O.B. to the City of Bartlett Fleet Services, 3583 Altruria Road, Bartlett, TN

4 DETAILED SPECIFICATIONS Part I - Day Cab Tractor - Truck Type - Current M2 112 Model Conventional Chassis, or equal. GVWR - 52,000 Minimum GVCW - 80,000 Minimum Engine - Type DD L or equal Note: Must meet 2010 EPA/cab emission certifications Horsepower Rating RPM Torque Rating lb RPM Air Cleaner side of hood air intake with firewall- mounted Donaldson air cleaner Coolant Filter spin-on type Oil Filter single disposable type Oil Cooler external engine block type Drain Plug - Magnetic Type Fuel Filter - Fuel Filter/Water Separator type Fuel System - Auxiliary fuel cooler Fuel Tank - (13) thirteen gallon diesel exhaust fluid Tank, mounted on left side of truck Cooling System -HD System as Recommended and furnished by manufacturer to properly cool engine and transmission furnished Hoses - All hoses to be silicone 4

5 Exhaust System - Left hand, outbound frame mounted vertical, after treatment system assembly with top-sack Alarm System - engine warning and shutdown system, three-function with low oil pressure, high water temperature and low coolant level Drivelines & U-Joints - As recommended and supplied by manufacturer, to handle torque produced by engine and transmission supplied Front Axle Capacity -12,000 lbs. Steering - Hydraulic Power Shocks - Double Acting, Telescopic Wheel Seals - manufacturer s standard Springs - 12,000 lbs. capacity Tandem Rear Axle Capacity - 40,000 lbs. Axle Type -Tuftrac 40,000 rear spring suspension Divider Lock - Air operated power Axle Ratio Magnetic Plugs - Magnetic drain and fill plugs Wheel Seals - manufacturer s standard Shock Absorbers- Rear Transmission Type - Eaton Fuller, 10 speed or equal Transmission Make - PTO provision Transmission Fluid Synthetic type PTO Hot Shift - with direct mount pump with over speed control on PTO 5

6 PTO - cancels at 5 MPH Brakes Type to be full air S Cam type with an anti-compounding valve Front Brakes X6 Q+ Rear Brakes - 16 ½ x 8.62 Q+ and drum shall be out bound type drums Air Compressor - Cummins 19.0 C.F.M. with internal safety valve Parking Brake - Spring set type on rear axle, dash mounted control and buzzer Air Dryer - Meritor Wabco 1200SS or equal (Part number R955205) ABS System - Wabco 4S/4M Adjustment - Automatic slack adjuster s front and rear Manual Drain -Lanyard type drain on ALL air tanks Electric System Starter - 12 Volt system Alternator - DR 12 Volt 160 Amp Minimum, 28-SI Quadramount Pad Battery Supply three (3) 12-volt maintenance free 3375 CCA type Battery Box - to be frame mounted to the left hand side with externally mounted jump posts to allow jump starting without removal of battery box top Tractor Cab Seat - Air ride driver s seat and basic high back non Suspension passenger seat Exterior Cab Paint - manufacturer s standard White or Oxford White Cab Trim - manufacturer s standard 6

7 Hood - Forward Tilting Type Seat Belts - Two (2) sets Gauges Required: Speedometer Tachometer Fuel Oil Pressure Coolant Temperature Amp-meter (or Volt-meter) Air Pressure Transmission Temperature Turn Signals - standard front turn signal lamps with self-canceling switch Steering Wheel - minimum 18 with adjustable tilt and telescoping steering column Mirrors - dual West Coast type with 8 convex mirrors Windshield Wipers - single electric windshield wiper motor with delay Glass- Driver - passenger and rear window glass to be tinted Lights - must meet all state and federal guidelines Air Conditioner - provide Integral Heater and Defroster Horns (1) electric and (1) 14 round air horn Accessories: Dual inside sun visors Arm rests on each door panel Dual outside grab handles Twelve (12) volt power supply in dash 7

8 Fuel - Diesel Tank Capacity - minimum 50 gallon Fuel Tank - aluminum tank Fuel Tank Location - Left Hand Side Front Tires - 11R x 22.5 H tubeless radial Goodyear G 6621 HSA or equal Rear Tires - 11R 22.5, 14 Ply radial Goodyear G 182 RSD or equal Wheels - Front and Rear Occuride x Hub pilot 2-hand HD steel disc Fifth Wheel - J5K37 series 24.0 air slider fifth wheel with 2 slide increments Bumper 3-piece 14 steel center bumper with flexible plastic ends Tow Hooks Two (2) Fronts, Frame Mounted Cab Steps - non-slip, both sides Power Outlet Provide (1) 12 volt power outlet Alarm provide back-up alarm Radio - AM/FM radio, MP3 with auxiliary hook up Hydraulics Wet Kit manufacturer s standard End of Part 1 - Day Cab Tractor Specifications And Compliance Sheets 8

9 Part II Aluminum Dump Trailer - new and unused, current model heavy-duty, aluminum end dump quarter frame, Travis Wave, or equal. 9 BODY Type Quarter frame with sloping nose design and hoist Style Extruded Wave panel sides with aluminum Flat bottom Thickness: Floor H34 Aluminum (minimum) Sides Extruded Wave panel or equal Front - Nose to be H34 Aluminum (minimum) with rounded corners Rear - Tailgate to be Extruded Wave panel or equal Length 28 feet Capacity minimum 33.5 Cubic Yards Sidewall Height - 54 Inches - Extruded Wave panels or equal Width 96 Inches Draft Arms 6 x 3 strapped Steel Tube aluminum King Pin Setting 16 behind nose Tire Carrier Standard basket type, located under trailer Ladder Front curbside with inside step or equal Landing Gear Two- speed Crossmembers Extruded aluminum, 14 with a Minimum of 7 spacing or equal Tailgate Slope three degrees to insure proper latch angle

10 Tailgate Hinge Top over slung, heavy duty type hinge Tailgate Heavy duty with water tight snap in extruded rubber seal and two sets of wing-nut style safety latches (one set side and one set bottom) Tailgate Latch - Air operated with latch control on trailer; tailgate latch control to also control suspension air dump with one push/pull control on driver side body CHASSIS Suspension -50,000 pound Hendrickson Intraax AA250 air suspension or equal, designed to automatically dump air when tailgate is opened Axles -25,000 pound capacity, 96 wide each with Interchangeable bearings Drums Outboard Cast Hubs- Cast HP Wheels Eight (8) Aluminum 11R22.5, Note: (4) polished, (4) machined Tires- Eight (8) 11R22.5 Trailer OEM radial tires Mud Flaps Required (plain, no advertisement) Ride Height Trailer shall ride level when hitched to tractor Brakes - Air activated S-Cam type (brake system must comply with FMVSS 121) Antilock Brakes 4 Sensor/2 module ABS (4S/2M) HYDRAULICS Hoist -8 five stage cylinder with a minimum 265 minimum stroke to achieve proper dump angle Hoist Fitting Standard 1 male screw one brass fitting 10

11 ELECTRICAL Body Lighting Must meet all applicable state and federal Regulations to include stop, tail, turn and clearance lights Lights Shall provide all LED type lights Outboard Lights Deluxe Three (3) per side, minimum Marker Lights- Deluxe Three (3) per side, minimum Side Turn Signal One (1) per side, minimum Wiring- Color-coded, loomed, and properly secured to prevent sagging and abrasions, all connections and splices to be properly sealed to prevent corrosion. Note: Scotch lock type connectors are not acceptable. Receptacle Provide 7-way ATA 12 volt receptacle PAINT Body - Natural aluminum finish Steel Parts Black finish (standard color) Wheels Natural aluminum finish OPTIONS Utility Bed Liner Installed HMW black utility bed liner,.375 x 10 (R) designed for sludge hauling/dumping Air Operated Bed Vibrator Installed 3 air operated bed vibrator mounted near base of dog house with trailer mounted control to include air regulator, water trap and oiler Side Roll Tarp Installed heavy duty side roll tarp (22 oz. vinyl tarp) End of Part II - Dump Trailer Specifications And Compliance Sheets 11

12 ALL WARRANTY INFORMATION TO BE PROVIDED UPON DELIVERY OF VEHICLE. ALL WARRANTY WORK TO BE DONE WITHIN 50 MILES OF BARTLETT CITY LIMITS Minimum 12 month warranty; Specify ALL warranties available Engine: Transmission: Truck: Dump Trailer: OWNERS MANUALS - Furnish All Manuals DVD format preferred, however book format is acceptable Truck and Body Service manual (to include hydraulic and mechanical systems) Truck and Body Parts manual Truck and Body Operators manual DELIVERY Vehicle, invoice and all documents pertinent to the vehicle shall be delivered to: City of Bartlett - Fleet Services 3583 Altruria Road Bartlett, TN

13 BID PRICING SHEET Day Cab Tractor with Dump Trailer Delivered Price $ Time required for delivery: days Bid Price in words: NAME OF FIRM Authorized Representative (Typed or Printed) Phone Number Authorized Representative Signature Date 13

14 PUBLIC ACTS 109 By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalties of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Full text of Public Chapters can be found on the Tennessee Secretary of State s website: PublicActs.109.php. Print Name Signed Title Subscribed and sworn before me this day of, 20. Signed Print Name Title My commission expires:, 20. NOTE: Bids cannot be considered nor awards made to anyone without the above required statement. 14