CLEVELAND COUNTY NORTH CAROLINA REQUEST FOR BID NEW 2012 EXCAVATOR
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1 CLEVELAND COUNTY NORTH CAROLINA REQUEST FOR BID NEW 2012 EXCAVATOR August 3, 2012 BIDS ARE DUE NO LATER THAN 10:00 AM WEDNESDAY, SEPTEMBER 5, 2012
2 INSTRUCTIONS TO BIDDERS CLEVELAND COUNTY NEW 2012 EXCAVATOR 1. Sealed Quotations must be received on or before 10:00 am, Wednesday, September 5, 2012 by Cleveland County, 311 East Marion St./ PO Box 1210, Shelby, NC 25151, at which time the quotations will be opened and read aloud in the Lane Alexander Room, Administrative Building, 311 East Marion St, Shelby, NC (1 st floor). 2. Quotations and all supporting documentation as required in these specifications must be submitted in a sealed envelope, addressed to Cleveland County Finance & Purchasing, Attn: Kim Ogle, PO Box 1210, Shelby, NC The name of the bidder must appear on the envelope and must be marked Excavator Bid. 3. Cleveland County has elected to waive a bid bond requirement for this RFQ. 4. The Bidder must submit their quotation on the enclosed Bid Form Page. The Bidder s Quotation form must be signed by an authorized official of the firm. Quotations may be rejected if they show any omissions, alterations, or unauthorized additions to the form; or for conditional bids, or for any irregularities of any kind. 5. Required documents at Delivery: Bill of Sale, Odometer/Hours Reading (if applicable), Title or Manufacturers Certificate of Origin. Do not charge tags. CLEVELAND COUNTY is subject to N.C. Highway Use Tax, we will pay that at our local tag office. 6. No additional charges OF ANY KIND will be allowed on the awarded vendor s invoices. Any and all costs for the bidder, including freight/delivery charges, MUST be included in the bidder s quotation. Freight terms for the contract will be FOB: Delivered. 7. All questions concerning the bid requirements and/or specifications are to be forwarded to Kim Ogle, Purchasing Specialist, at least 48 hours prior to bid opening date. the questions to kim.ogle@clevelandcounty.com. All known bidders will be sent written copies of questions that require a written response or a change to the requirements and/or specifications. In the event of a major change to requirements and/or specifications, CLEVELAND COUNTY reserves the right to postpone the bid opening, with advance notice to all known bidders. 8. In the event of a tie bid, with all terms being equal, CLEVELAND COUNTY reserves the right to request the applicable vendors (only) submit best and final bids. 9. This contract shall be awarded to the lowest responsive, responsible bidder, taking into consideration quality, performance and time of delivery. CLEVELAND COUNTY reserves the right to reject any and all bids, including, without limitation, the right to reject any or all non- conforming, non-responsive, unbalanced or conditional bids, and to reject the bid of any bidder if CLEVELAND COUNTY believes that it would not be in the best interest of the CLEVELAND COUNTY to make an award to that bidder. CLEVELAND COUNTY also reserves the right to waive informalities. 10. If you have any questions concerning the bid package you may contact Gary Head at the Landfill gary.head@clevelandcounty.com or by phone or Kim Ogle, Purchasing Specialist kim.ogle@clevelandcounty.com or phone
3 SPECIFICATIONS To furnish One (1) 2012 New Excavator Equipment shall be new, unused and manufacturer s latest production model. All Federal, State and OSHA requirements and standards shall be met by the quoted machinery. SPECIFICATIONS: Hydraulic Excavator Requirement: New Hydraulic Excavator Quantity: One (1) General: Engine: Cab: Transmission: Electrical: Undercarriage: Bucket/Boom: The unit shall be new and unused, the latest model in production and shall have all standard equipment normally furnished on such models. Unit shall have a four-cycle, 4 cylinders, turbo-charged and aftercooled diesel engine which delivers net power not less than 113 horsepower and is not less than 269 cubic inches. Engine shall be low-emission type and meet Tier IV emission standards. Automatic engine speed control with one-touch low idle. Pressurized sound suppressed cab plus ROPS to meet OSHA specifications. Factory Installed. Operator protective guard to be bolted directly to windshield Maximum travel speed shall be at least 3 mph, and unit shall be equipped to travel in either low or high range. Twenty-four (24) volt direct electric starting system shall be standard. Unit shall have a minimum 80 amp alternator. System shall have twin maintenance free batteries with a minimum 900 CCA. Track should have a sealed and lubricated chain, Minimum ground level reach should be 30.5 feet, 7 rollers each side, 2 carriage rollers each side, should have 28 pads. 36 inch heavy-duty bucket required with at least a ten foot stick. Bucket linkage pins shall have thick chrome plating. Bucket shall have integrated lift-eye. Heavy-duty teeth and side cutters required. Minimum stick length of 10.2 feet required, boom should have an attachment of 185%, full rotating thumb with joystick control.
4 Back-Up Alarm: Seat: Cab Ventilation System: Hydraulics: Must meet OSHA requirements. The operator's seat shall be a deluxe suspended, adjustable seat with retractable seat belt. Heater, defroster, and air conditioner with filtered cab air. Air conditioning system FACTORY INSTALLED. Spring-applied, hydraulically released, automatic swing brake required. Auxiliary hydraulic valve shall be standard. Weight: Minimum operating weight of 38,000 lbs. and not to exceed 44,000 lbs. total operating weight required. Miscellaneous List: 1. Cab instrumentation shall include gauges for tachometer, fuel level, transmission oil temperature, coolant temperature, hydraulic oil temperature and engine hour meter. 2. Quick change air filters. 3. Vandalism protection kit with cap locks for radiator, hydraulic tank and fuel tank. 4. Horn 5. Muffler 6. A central warning system with audible alarm shall monitor all vital functions. 7. An onboard, electronic machine monitoring system with troubleshooting diagnostics capabilities and cab display must be included. 8. Cab shall have the following: sun shade, rearview mirrors, tinted safety glass, and windshield washer and wiper on front. 9. Unit shall be supplied with five (5) halogen lights, two on top of cab, two on the boom and one on the front (opposite side of the operator's station), cab lighting, and instrumentation lighting. 10. Operating service, parts and shop repair manuals (2 sets) 11. Cold starting aid. 12. AM/FM radio in the cab. 13. One (1) hand held fire extinguisher installed (10 lb rechargeable). 14. Fire suppressor system- AFEX
5 Standard manufacturer's warranty, one year, new machine warranty, plus 6 years, 10,000 hour extended power train warranty minimum. Delivery: Landfill. Successful bidder shall deliver the unit to the Cleveland County Delivery must be made within ninety (90) days after the awarding of the contract and shall be complete and in operating condition upon delivery. Inspection and Acceptance: The Solid Waste and Recycling Administrator or his/her designated agent shall hold the inspection and acceptance of the unit at Cleveland County Landfill. Upon delivery and prior to acceptance, the successful bidder will be required to conduct the necessary technical training in the operation and maintenance procedures for county personnel. Manuals: 2 Operator Manuals, 1 CD and 1 hard copy 2 Parts Manuals, 1 CD and 1 hard copy 2 Service Manuals, 1 CD and 1 hard copy ALTERNATE BID FOR WARRANTY Additionally, bidder shall include a five (6) year or 10,000 hour (whichever occurs first) full machine coverage contract on excavator. Contract to have no deductible on repairs. Bidder must include copy of contract with bid. During the five (6) year or 10,000 hours full machine coverage, successful Bidder shall guarantee parts delivery, within forty-eight (48) hours of being ordered (except weekends). Parts not delivered within forty-eight (48) hours shall be free of charge to Cleveland County. In the event that excavator is down for more than forty-eight (48) hours through no fault of the County, then the successful bidder shall furnish the County a comparable excavator at no cost to the County for the interim period of time the County's machine is down.
6 QUOTATION BID FORM per specifications previously outlined in this package Date: Price 2012 Excavator per Specifications: $ 2012 Excavator Hours: Price Option #2, Extended Warranty Payment Terms: Lead Time: $ By Signing and Submitting this Proposal, the undersigned declares that they have examined the complete requirements of this Request for Quotation and, if awarded the system(s), will furnish and deliver to the Cleveland County Landfill all equipment and services as listed in the CLEVELAND COUNTY. Specifications and all Bidder-supplied Documentation including, but not limited to specifications/exceptions/options/schematics. Bidding Company: Authorized Representative: Signature: Address: Phone: Fax: This bid shall be awarded to the lowest responsive, responsible bidder, taking into consideration quality, performance and time of delivery. CLEVELAND COUNTY reserves the right to reject any and all bids, including, without limitation, the right to reject any or all non-conforming, non-responsive, unbalanced or conditional bids, and to reject the bid of any bidder if CLEVELAND COUNTY believes that it would not be in the best interest of CLEVELAND COUNTY to make an award to that bidder. CLEVELAND COUNTY also reserves the right to waive informalities.
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