2017/ / /2020 Greenbush Patrol $15.23 $15.73 $16.23 South Leeds Patrol $14.42 $14.92 $15.42 FrankvillePatrol $15.23 $15.73 $16.

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1 APRIL4, 2017 REPORT TO COMMITTEE OF THE WHOLE REPORT NO. CW DEBBIEWILLIAMS PUBLICWORKS COORDINATOR RECOMMENDATIONS THAT the Committee of the Whole recommends the following contracts be awarded: 1. Contract for the three year supply of winter salt be awarded to Compass Minerals at their tendered bid price excluding taxes of $88.20/tonne for 2017/2018; $89.62/tonne for 2018/2019and $91.06/tonne for 2019/ Quotation for the three year supply of winter sand be awarded to G. Tackaberry 8LSons Construction at their tendered bid price excluding taxes for the Greenbush Patrol, South Leeds Patrol, and FrankvillePatrol as follows: Greenbush Patrol $15.23 $15.73 $16.23 South Leeds Patrol $14.42 $14.92 $15.42 FrankvillePatrol $15.23 $15.73 $ Quotation17-02 for the three year supply of winter sand be awarded to Lafarge Holcirn at their tendered bid price excluding taxes for the South Grenville Patrol and North Grenville Patrol as follows: North Grenville Patrol $12.80 $12.90 $13.00 South Grenville Patrol $13.85 $13.95 $14.05

2 Page 2 COMMITTEEOF THE WHOLE 4. Quotation17-02 for the three year supply of winter sand be awarded contingent upon the approval of the Townships of Ricleau Lakes and Elizabethtown-Kitleyto G. Tackaberry & Sons Construction at their tendered bid price excluding taxes for the North Crosby Patrol; South Crosby Patrol, North Leeds Patrol and the FrankvillePatrol as follows: North Crosby Patrol $15.23 $15.73 $16.23 South Crosby Patrol $13.88 $14.38 $14.88 North Leeds Patrol $14.92 $15.42 $15.92 Frankville Patrol $15.23 $15.73 $16.23 BACKGROUND Contract for the Three Year Supply of Winter Salt The County Roads Department contracts for the Supply of winter salt for the County Patrol Garages for the purpose of winter roadway maintenance. The duration of the contract is for the three winter seasons 2017/2018, 2018/2019and 2019/2020.The increase in the unit price of salt from 2016 to 2017 is 2.6% with a 1.6% increase for 2018/2019and a 1.6% increase for 2019/2020. Salt is accounted for as an inventory item and is only expensed at the time of use being charged to the applicable Patrol Garage. The material usage included in the report is an estimated amount based on 2016 actuals. The actual amount utilized in 2017/2018will be dependent upon the type and frequency of weather experienced. The 2017 Budget for sand and salt is $2,819,323 and includes costs for sand, salt, county labour, and County owned equipment. Three tenders (excluding taxes) were received as follows: Compass Minerals $88.20/tonne $89.62/tonne $91.06/tonne Cargill De Fey $89.22/tonne $90.69/tonne $92.41/tonne KSLSWindsor Salt $88.44/tonne $90.99/tonne $93.59/tonne

3 Page 3 COMMITTEEOF THE WHOLE Quotation for the Three Year Supplv of Winter Sand The County Roads Department contracts for the supply of winter sand for their respective County Patrol Garages as well as for the Township of Rideau Lakes Patrols of North Crosby, South Crosby and North Leeds and the Township of Elizabethtown-Kitley for the use of the FrankvillePatrol Dome. The duration of the contract is for the winter seasons 2017/2018, 2018/2019, 2019/2020. The increase in the unit price of sand from 2016 to 2017 is 0% with increases in the range from 0.71to 3.6% for the years 2018/2019 and 2019/2020 respectively. The following tenders were received with the lowest prices indicated in bold: Tender Bid Patrol Garage Unit Price Unit Price Unit Price Submission G. Tackaberry Greenbush Patrol $15.23 $15.73 $16.23 South Leeds Patrol $14.42 $14.92 $15.42 Frankville Patrol $15.23 $15.73 $16.23 North Grenville Patrol $13.13 $13.63 $14.13 South Grenville Patrol $14.07 $14.57 $15.07 North Crosby Patrol $15.23 $15.73 $16.23 South Crosby Patrol $13.88 $14.38 $14.88 North Leeds Patrol $14.92 $15.42 $15.92 South Greenbush Patrol $17.30 $17.40 $l7.50 Leeds Patrol $18.40 $18.50 $18.60 Frankville Patrol (E-K) $17.75 $17.85 $17.95 North Grenville Patrol $12.80 $12.90 $13.00 South Grenville Patrol $13.85 $13.95 $14.05 North Crosby Patrol $18.30 $18.40 $18.50 South Crosby Patrol $17.95 $18.05 $18.15 North Leeds Patrol $17.95 $18.05 $18.15 FINANCIAL IMPLICATIONS The low tendered price for the above noted Contracts meets the required specifications as set out in the respective tender document and falls within the 2017 Roads Budget.

4 Page 4 COMMITTEEOF THEWHOLE Contract Budget Contract Award Variance Supply of Winter Salt (Surplus)/Deficit 2017 Salt Total $2,819, , t X $88.20 = ($1,403,044.16) 1, Quotation for Supply of Winter Sand Green bush Patrol 2,500 t X $15.23 = $38,075 South Leeds Patrol 2,000 t x $14.42 = $28,840 FrankvillePatrol 1,000 t X $15.23 = $15,230 (County Use) North Grenville Patrol 1,000 t X $128 = $12,800 South Grenville Patrol 1,000 t X $13.85 = $13, Sand Total 2500 t = $108, $ 108, Sand 8LSalt Variance ($1,294,249.16) for 2017 County Labour and $1 294, Equipment for Sanding 8LSalting 2017 UCLGTotal $ 0.00 igcal Municipalities North Crosby Patrol Township of $15.23 x $78,650 $81,150 Township of Rldeau Lakes Rideau Lakes 5000! Rideau Lakes =$76,lS0 South Crosby Patrol Township of $13.88 x $71,900 $74,400 Township of Rideau Lakes Rideau Lakes 5000 : = Rideau Lakes $69,400 North Leeds Patrol Township of $14.92x $77,100 $79,600 Township of Rideau Lakes Rideau Lakes 5000 : = Rideau Lakes $74,600 Elizabethtown-Kitley Township of $15.23 x $78,650 $81,150 Township of (Frankville) E izabethtown~ 50ODt E izabethtown T Kitley =$76,15O Kitley

5 Page5 SALTAND SAND CONTRACTS COMMITTEE OF THE WHOLE ATTACHMENTS: NH. 1 ~ //Cédéé/ac /7//p//079 &v 7 DEBBIE WILLIAMS DATE L PUBLIC WORKS COORDINATOR '/)( ) VC? /7/Zm/E2;, Lei? PAT HUFFMAN, TREASURER DATE ANDY BROWN CHIEF ADMINISTRATIV OF DAT E '2o\