RLY AGENDA REPORT. Meeting Date: January 22, 2018 Item Number: E 9 To: From:

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1 RLY AGENDA REPORT Meeting Date: January 22, 208 Item Number: E 9 To: From: Honorable Mayor & City Council Chad Lynn, Assistant Director of Public Works Judi Tamasi, Senior Management Analyst Subject: AMENDMENT NO. TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND CLEAN FUEL CONNECTION, INC. FOR UPGRADE OF EV CHARGERS FROM CT 2000 S TO CT 4000 S IN VARIOUS PARKING STRUCTURES; AND APPROVAL OF A PURCHASE ORDER IN THE NOT-TO-EXCEED AMOUNT OF $82,90 Attachments:. Amendment No. RECOMMENDATION Staff recommends that the City Council move to approve Amendment No. to Agreement No between the City of Beverly Hills and Clean Fuel Connection, Inc. for model upgrade of remaining electric vehicle chargers from CT 2000 s to CT 4000 s (from Level to Level 2) in various parking structures and authorize a purchase order in an amount not to exceed $82,90. INTRODUCTION The City operates 35 publicly available electric vehicle (EV) charging stations, including 59 ports in 4 City parking facilities and at Roxbury Park, These represent a combination of Level and Level 2 chargers. The City has started upgrading the EV charging stations. Fourteen electric vehicle charging stations in City parking structures have already been upgraded by Clean Fuel Connection, Inc. and staff has submitted documentation of these upgrades seeking rebates offered by the South Coast Air Quality Management District (SCAQMD).

2 Meeting Date: January 22, 208 Separately, staff is exploring adding inventory of direct current ( DC ) fast charging stations. Installation of fast chargers, and future maintenance and service of existing and future stations, would be considered. It is anticipated that a request for proposals would be developed and released in March 208. This would include consideration of Tesla-specific fast chargers and other models. The proposed amendment would complete the upgrade process that has started. It would authorize upgrades to the remaining 4 charging stations (distinct parking structures from the first 4). DISCUSSION The City entered into an agreement with Clean Fuel Connection (Agreement No ) for upgrade of EV chargers. Clean Fuel Connection, Inc. completed the installation in the following quantities at the following parking structures: N. Beverly Drive (previously incorrectly listed as 345 N. Brighton) Dual Ports 2 26 S. Beverly Drive Single Port N. Camden Drive Dual Ports N. Beverly Drive/439 N. Canon Drive Dual Ports 2 46 N. Bedford Drive Dual Ports 2 22 N. Crescent Drive Single Port This initial round of upgrades is pending an $8,000 rebate from SCAQMD, processed through Chargepoint, the original equipment manufacturer. This is the full amount available to the City. The proposed Amendment No. would authorize Clean Fuel Connection, Inc. to implement model upgrades of remaining electric vehicle charging station inventory in the following quantities and at following parking structures: W. Third Street Dual Port N. Rexford Drive Dual Ports Brighton Way Dual Ports 2 24 N. Canon Drive/242 N. Beverly Drive Dual La Cienega Boulevard Dual Ports N. Crescent Drive Single Port Dayton Way Single Port Ports The proposed amendment would authorize upgrades of the remaining EV charging stations to Level 2 and they will be designated as such. If these 4 EV charging stations are upgraded, there will not be any remaining Level stations in the City parking structures. Data supports the conclusion that Level 2 chargers were used at the City locations at a greater frequency than Level chargers in the past. Addressing this demand is expected to be one of the advantages of upgrading all of the City s EV charging stations to Level 2. Completion of these upgrades also simplifies the striping and signage, by eliminating the need to distinguish between Level and Level 2 chargers. Staff recommends City Council elect to waive the bid process for the upgrades to the remaining 4 charging stations per Municipal Code , as it is in the best interest of Page 2 of 3

3 Meeting Date: January 22, 208 the City to complete the remaining upgrades using the current service vendor, which covers ongoing maintenance, prior installation of EV charging stations, and the pending rebate. This would allow the most seamless continuation of the existing upgrade process, without delay. As background, Level charging refers to a OV/20V connection, similar to a household electrical outlet. This is a slower method of charging and the City does not provide the cord or connection to this outlet. Level 2 charging refers to a 240V connection, similar to what powers a home electric dryer or oven. Level 2 charging connections have a standardized cord provided by the City. Electric vehicles with Level 2 charging capabilities are the most common type in use today. Fast chargers (DC) charge faster and allow for longer distance travel on a charge. Staff is currently working with Tesla and the current original equipment manufacturer (Chargepoint) to install fast chargers at City garages. Staff will solicit bids for evaluation and installation of fast chargers, as well as maintenance, service and repair of EV charging stations in March 208. The Traffic and Parking Commission recommended transition to Level 2 or Level 3 charging stations. At the July 5, 206, Study Session, City Council agreed to move forward with the recommendation. The City has processes (e.g., signage) to inform the public about the availability of EV charging stations. Chargepoint also posts information on its website. FISCAL IMPACT Funding for the proposed upgrades to the remaining 4 charging stations is available in the current capital improvement budget under CIP No Parking Program Upgrades and Improvements. The proposed Amendment No. would add $82,90 to the existing contract amount of $50,000 for a total contract amount of $32,90. The existing agreement with Clean Fuel Connection of $50,000 is essentially expended (after any outstanding invoice is paid). The proposed amendment consists of $57,90 for the upgrades of the additional 4 EV charging stations, plus $25,000 for additional services that must be negotiated in advance and set forth in writing. By Page 3 of 3

4 Attachment

5 AMENDMENT NO. TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND CLEAN FUEL CONNECTION, INC. FOR UPGRADE OF EV CHARGERS FROM CT 2000 S TO CT 4000 S IN VARIOUS PARKING STRUCTURES NAME OF CONTRACTOR: RESPONSIBLE PRINCIPAL OF CONTRACTOR: CONTRACTOR S ADDRESS: CITY S ADDRESS: CLEAN FUEL CONNECTION, INC. Enid Joffe, President 800 Clark Street Arcadia, CA 9006 City of Beverly Hills 345 Foothill Road Beverly Hills, CA 9020 Attention: Director of Public Works COMMENCEMENT DATE: June 5, 207 TERMINATION DATE: June 30, 208, unless extended pursuant to section 2 of this Agreement CONSIDERATION: Original Agreement: $50, Amendment No. : $82,90.00 Total Not to Exceed: $32,90.00 B07$ v.doc

6 AMENDMENT NO. TO AN AGREEMENT BETWEEN THE CITY OF BEVERLY HILLS AND CLEAN FUEL CONNECTION, INC. FOR UPGRADE OF EV CHARGERS FROM CT 2000 S TO CT 4000 S IN VARIOUS PARKING STRUCTURES This Amendment No. is to that certain Agreement between the City of Beverly Hills (hereinafter called CITY ), and Clean Fuel Connection, Inc. (hereinafter called CONTRACTOR ) dated July 4, 207 and identified as Contract No ( Agreement ). REC ITALS A. CITY and CONTRACTOR previously entered into the Agreement for upgrade of Electric Vehicle ( EV ) chargers from CT 2000 s to CT 4000 s in various parking structures throughout CITY. B. CITY and CONTRACTOR desire to amend the Agreement to replace/install additional charging stations and increase the consideration for such additional services. NOW, THEREFORE, the parties agree as follows: Section. The Consideration shall be amended as set forth on the cover page. Section 2. Exhibit A, Scope of Work, shall be amended as attached hereto and incorporated herein. Section 3. Exhibit B, Schedule of Payment and Rates, shall be amended as attached hereto and incorporated herein \247556v doc

7 Section 4. Except as specifically amended by this Amendment No., the remaining provisions of the Agreement shall remain in full force and effect. EXECUTED the day of 20_, at Beverly Hills, California. CITY OF BEVERLY HILLS A Municipal Corporation LILI BOSSE Mayor of the City of Beverly Hills, California ATTEST: BYRON POPE City Clerk CONSULTANT: Clean F I Connection, Inc. Prest RICK COS FGLIOLO ) Chief FinanciOffleer APPROVED AS TO CONTENT: LAURENCE S.WIE City Attorney ER B \247556v doe

8 EXHIBIT A SCOPE OF WORK ORIGINAL AGREEMENT CONTRACTOR shall perform the following services: CONTRACTOR shall provide and install charging stations according to the requirements set forth below. CONTRACTOR shall provide electric vehicle charging stations according to the model described below. Each machine shall have charging ports. CONTRACTOR shall provide these charging station at a discount based on the ChargePoint Competitive Trade-In Promotion. CONTRACTOR shah provide one () year of pre-paid Commercial ChargePoint Network Service Plana per charging ports. CONTRACTOR shall properly disconnect and remove existing charging stations and shall be responsible for the coordinating any trade-in with the ChargePoint Competitive Trade-In Promotion. CONTRACTOR shall properly install charging stations at these locations as outlined below and other locations as needed: QTY: ADDRESS: N Beverly Drive - Dual Ports 2 26 S. Beverly Drive Single Ports N Camden Drive Dual Ports N Beverly Drive 439 N. Canon Drive Dual Ports 2 46 N Bedford Drive Dual Ports 2 22 N. Crescent Drive Single Ports CONTRACTOR Exclusions and Conditions. Estimated installation costs do not include overtime or after-hours works. 2. CONTRACTOR assumes adequate power exists on site. 3. CITY is responsible for any necessary load test. CONTRACTOR may provide this service at an additional cost to CITY. CONTRACTOR shall provide quote to CITY in advance of performing load test when requested by CITY. CITY shall authorize load test in writing prior to CONTRACTOR providing this service. 4. CITY shall assume additional costs associated with purchase and installation for any conecealed or unforsean conditions. 5. CONTRACTOR s scope excludes wheel-stops, safety bollards, striping and signage that may be required after installation \247556v doe 4

9 AMENDMENT NO. I CONTRACTOR shall replace/install charging stations at the following locations in CITY: ADDRESS/DESCRIPTION: QTY: 9333 W. Third Street, Dual Ports N Rexford Drive, Dual Ports Brighton Way, Dual Ports 2 24 N. Canon Drivel 242 N. Beverly Drive, Dual Ports 2 32 S. La Cienega BI, Dual Ports N. Crescent Drive, Single Port Dayton Way, Single Port 2 CONTRACTOR shall provide and install electric vehicle charging stations according to the models described in Exhibit B. Each machine shall have charging ports. CONTRACTOR shall provide these charging stations at a discount based on the ChargePoint Competitive Trade-In Promotion. CONTRACTOR shall provide one () Service Plan for each charging port. year of pre-paid Commercial ChargePoint Network CONTRACTOR shall properly disconnect and remove existing charging stations and shall be responsible for coordinating any trade-in with the ChargePoint Competitive Trade-In Promotion. CONTRACTOR shall properly install charging stations at the above locations as required by State and local law and at other locations as needed by CITY. CONTRACTOR Exclusions and Conditions. Estimated installation costs do not include overtime or after-hours work. 2. CONTRACTOR assumes adequate power exsists on site. 3. CITY is responsible for any necessary load test. CONTRACTOR may provide this service at an additional cost. 4. CITY shall assume additional costs associated with purchase and installation for any conecealed or unforseen condititions. 5. CONTRACTOR s scope excludes wheel-stops, safety bollards, striping and signage that may be required after installation. Additional Services Additional services outside of the scope of work as outlined above will be set forth in writing in an executed Individual Project Order (IPO) to be approved by the CITY in writing before any work will be initiated. CONTRACTOR and CITY will mutually agree to additional services in writing. Page 5

10 EXHIBIT B SCHEDULE OF PAYMENT AND RATES ORIGINAL AGREEMENT CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in a total amount not to exceed Fifty Thousand Dollars ($50,000.00). CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services rendered. CITY shall pay CONTRACTOR the undisputed amount of such billing within thirty (30) days of receipt of same. Item Description Qty Rate Total CT4023-G.., OOT CT4023-GWn (Dual Output Gateway Option Wall Mount Unit 30A with Cord Management) (345 N. Beverly) year of ASSURE Coverage CT4023-G OOT CT4023-GWn (Dual Output Gateway Option Wall Mount Unit 30A with Cord Management) (440 N. Camden) Prices includes; CT4023-G , ,000.OOT CT4023GWn (Dual Output Gateway Option Wall Mount Unit 208/240V 30A with Cord Management) (438 N. Beverly Drive/ 439 N. Canon Drive) Prices includes; CT4023-G ,000.OOT CT4023-GWn (Dual Output Gateway Option Wall Mount Unit 30A with Cord Management) (46 N. Bedford Drive) CT4023-G OOT CT4023-GWn (Dual Output Gateway Option Wall Mount Unit 208/240V 30A with Cord Management) (For 26 S Beverly Drive) Price includes Year ASSURE Coverage CT4023-G OOT CT4023-GWn (Dual Output Gateway Option Wall Mount Unit 30A with Cord Management) (22 N. Crescent Drive) Page 6

11 EV Charges OOT THESE PRICES ARE THE CHARGEPOINT TRADE-OUT PROMOTIONAL PRICES Installation Installation (non-taxable) Exchange CT4000 for Existing CT2000 Units Only 2, , Shipping ,00.00 Shipping (non-taxable) Sales tax 8.75% TOTAL 49, Project Total shall not exceed $49, (Forty Nine Thousand Nine Hundred Seventy Five Dollars). Contingency amount shall not exceed $25.00 (Twenty Five Dollars). Total amount shall not exceed $50, (Fifty Thousand Dollars). AMENDMENT NO. I CITY shall compensate CONTRACTOR for the satisfactory performance of the work described in this Agreement in an amount not to exceed One Hundred Seven Thousand One Hundred Ninety Dollars ($07,90.00), including all applicable taxes. In the event the CITY requests Additional Services outside the scope set forth in Exhibit A, the fee shall be negotiated in advance and set forth in writing, but shall not exceed Twenty Five Thousand ($25,000.00). The total fee under this Agreement shall not exceed One Hundred Thirty-Two Thousand One Hundred Ninety Dollars ($32,90.00). CONTRACTOR shall submit an itemized statement to CITY for its services performed, which shall include documentation setting forth in detail a description of the services tendered. CITY shall pay CONTRACTOR the undisputed amount of such billing within thirty (30) days of receipt of same. CT4023-GWn CT4023-GWn (Dual Output Gateway Option with Cord Management) (9333 W. Third Street) Price includes: - Wall Mount Unit CT4023-GWn CT4023-GWn (Dual Output Gateway Option - Wall Mount Unit with Cord Management) (450 N. Rexford Drive) - 2 3, , Tax - 2 Units 3, , Tax Page 7

12 CT4023-GWn CT4023-GWn (Dual Output Gateway Option with (950 Brighton Way) Cord Management) CT4023-GWn CT4023-GWn (Dual Output Gateway Option with Cord Management) (24 N Canon I 242 N Beverly) CT4023-GWn CT4023-GWn (Dual Output Gateway Option with (32 S. La Cienega) Cord Management) CT403-GWn CT403-GWn (Single Output Gateway Option with (333 N. Crescent Drive) Cord Management) - Wall - Wall Mount Mount Unit - 2 3, , Unit - 2 Units 3, Wall Mount Unit - - Wall Mount 2 Units 3, Unit - 2 3, = = = 6, , , Tax Tax Tax Tax CT403-GWn CT403-GWn (Single Output Gateway Option with (936 Dayton Way) Cord Management) - Wall Mount Unit - 2 3, , Tax EV Chargers THESE PRICES ARE THE CHARGEPOINT TRADE-OUT PROMOTIONAL PRICES. P0 to ChargePoint is for the CT2000 Trade-Out Promotion Serial Numbers of the CT2000 Units to be Replaced TBA Installation Exchange CT4000 for Existing CT2000 Units Only $90000 Shipping; 4@$50.00 $ Sales Tax 9.50% $3, TOTAL: $57,90.00 Page 8

AGENDA REPORT. Meeting Date: August 21, 2018 Item Number: 0 13 To: From:

AGENDA REPORT. Meeting Date: August 21, 2018 Item Number: 0 13 To: From: Meeting Date: August 21, 2018 Item Number: 0 13 To: From: Subject: AGENDA REPORT Honorable Mayor & City Council Aaron Kunz, Deputy Director of Transportation Martha Eros, Transportation Planner AMENDMENT