Toolfair & Elex 2018 Build-up/Breakdown

Transcription

1 Toolfair & Elex 0 Build-up/Breakdown Following are guidelines for build-up and breakdown: 1) Exhibition timings Build-up Wednesday 1 th September All Exhibitors.0am.00pm Gangways must be cleared by.00pm Thursday 0 th September All Exhibitors.00am.0am Gangways must be cleared by.0am Show opening times Thursday 0 th September Friday 1 st September.00am.00pm.00am.00pm However by.0am on each morning, we would expect all the finishing touches to your stand to be completed and all stand personnel ready to receive any early visitors. Breakdown Friday 1 st September -.00pm.00pm BREAKDOWN MUST BE COMPLETED AND HALL CLEARED BY.00PM Please ensure that any contractors working on your stand are also aware of all regulations and restrictions. ) Due to the width of the show s gangways, any exhibitor displaying a large item on their exhibition stand ie an item that should be in your allocated stand area before the exhibition shell scheme is erected (eg a vehicle) must notify me immediately. I will need to allocate a specific time for delivery of the vehicle/item during build-up. If I am not notified of your special requirements before Friday th September, I cannot guarantee we will be able to accommodate you on the day.

2 ) Build-up & Breakdown Proceedure I have enclosed various maps showing venue location and the loading gates to the exhibition hall. Vehicle passes are included for both gate G and G. Please choose the pass for the loading gate with the best access to your stand (gates are marked on the floorplan) To make this process a quicker, safer and more structured experience, the Ricoh have supplied the following build up and breakdown procedure; Build-up 1) Display your exhibitor pass in your windscreen before arriving onsite ) Report to the traffic marshal at the main gate on arrival ) Follow the instructions of the traffic marshal - you will either be directed to the holding car park or straight to the loading gates. ) Once you have been given permission to access the loading gates, please ensure that you unload your vehicle as quick as possible. ) Once you have finished unloading your vehicle at the loading gates, please move your vehicle immediately to the allocated exhibitor car park, which is Car Park C. Please note Car Park C will be locked up 0 minutes after tenancy finishes, and reopened 0 minutes before tenancy starts the next day any overnight parking must be booked in with Ricoh Arena prior to the event. Box Storage Box storage is available onsite near the exhibition hall for shell exhibitors only to use please note, this is on a first come first served basis as there is only limited space available. This facility is not to be used by contractors or for any construction material. All boxes must be labeled with the stand name, number and contact details. It is recommended, that exhibitors use this space to store their boxes in preparation for breakdown on Friday. Once build-up has finished, there is only hours on Friday afternoon to drop your boxes off at one of the loading gates. Once this period, has closed you will be directed to CAR PARK C to form part of the queuing system for the loading gates. Please contact the onsite information point at your loading gate for further details on storage. Box and Tool Drop Off The box and tool drop off period is from 1:00 till 1:00 on Friday afternoon, this is for exhibitors and contractors to drop off their boxes and tools required for breakdown. You must report to the main gate from 1:00 and the traffic marshals will direct you to the allocated drop off zone. Once you have dropped off your items, you must then park your vehicle in CAR PARK C. Any vehicles after 1:00 will be sent to Car Park C to form part of the queuing system for the loading gates.

3 Breakdown To get your vehicle to the loading gates, please follow the process below. 1) Display your exhibitor pass in your windscreen before arriving onsite ) Park your vehicle in Car Park C there will be no access to the loading gates if you are not parked in CAR PARK C. ) Break down your stand first, this includes equipment and all content material - this must be all boxed up ready to load. ) Go to your allocated loading gate and collect your vehicle movement pass from the information point. ) Your stand will be checked and your vehicle movement pass will only be issued if your stand has broken down fully. ) Go to your vehicle with your pass, place the pass in your windscreen, and await the availability of space at your loading gate. ) Once released from cark park C proceed to your allocated gate and load your vehicle quickly this will allow others to bring their vehicles up. ) Once loaded, please depart the Ricoh Arena following the one way system. ) Parking is free of charge for all exhibitors and visitors. ) The organisers office is located between stands A & A1. The contact number in the office, from Tuesday th September, is 0 1. ) Stand personnel must wear Exhibitor badges at all times. These can be pre-ordered from the show website ( or ) There will be members of staff from Hamerville on site during build up, who can assist your staff during the day and there will also be staff from our contractors on hand to help with your shell scheme or electrical requirements. A service desk will be set up in the exhibition hall. Please provide the staff who will be building up your stand with the necessary copies of forms that needed to be completed for the shows contractors, for reference on the day, as these should have been returned directly to the contractors. Hamerville do not have copies of these forms so resolving any problems on the day would be made much easier if these were available. ) There has been a change in the law within the Events Industry in regards to CDM (Construction Design and Management). The Ricoh Arena is enforcing this new legislation. It is very important that you read the CDM Site Induction. Please make sure that you brief all staff working on your stand. If you have any contractors on your stand, they will also need to be given a copy of the CDM Site Information.

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5 Toolfair & Elex 0 VE DOOR - GATE. Stands in the green zone please use this door to load Coventry 0th & 1st September VE DOOR - GATE. Sands in the Yellow zone please use this door to load. Hall 1 Hall Hall 1 Entrance Hall 1 Entrance Hall Entrance Store VE Door A1 A A Trade Survey B1 Tainer C1 D1 Imex E1 F1 1 1 Zenith Survey Tremco Evolution 11 B Dart C 1 1 Tainer 1 Gira Trade A Plan Modecsoft Big PJ GDC Group Connexbox Netatmo Unicrimp Wall Ravin Survey Wipes Wiseman Unilite 1 Linian Simpro Volex 0 Whotz Hot Packexe 1 Delta Zipwall Trackd CK Tools BEG Cudis Envirovent Dore C LS Starrett Armeg C 1 Knipex Regatta Wiska Ansell Teng Tools C1 C0 Hager C1 C0 C C Bahco Reisser C C Elnur UK ECA Brother 1 Optimaxx 0 Preslite LED UK 1 1 D D D1 D1 D0 D D D D D D Rollins Trade D Quickwire Chimp Pitacs Saxby Lighting Premspec Stroma Makita Festool Trend Hitachi D0 1 Bristor D D D D. D. GE Screwfix ASBAC Sealey Fein D D0 Aerial and Napit Schneider Lighting Cable BOSCH F F B ITW Bott Ridgid B Gloforce C B B C E F Ox Group B C Protec TTI / Milwaukee B Time Guard B1 UCS C11C1 DeWalt / Stanley F F1 A Irwin Jobman B1 Tools of the Trade B1 C1 Bar A F0 C1 1 Organisers Office A B B0 B Action Can C E E0 LED Light Vision F B1 E F Wago Super Rod Klein Aico Draper WC A1 A1 A1 A1 A A0 A 1 B C Luceco M E Daxlite E Electrorad F Bar B 1 1 E Chanel Safety Systems RF Solutions 1 NICEIC / ELECSA B B B B0 B V-Tac 1 C E Megger E Clik 1 C E1 E F F Advanced Access 1 ECS Scolmore International Denmans TIS LED Hut. F1 C0 E F Red Arrow Trading Kiosk C E0 E Nest ESP Inels F F 1 MK Electric Wera C 1 E F Electronics Line F E Hamilton 1 F0 Chint Office Crabtree C E ECI E0 F 1 GAP Farho F G1 WC 1 0 B1 Wylex B B CC E BEW 1 B Metrel Contactum F F Lewden E 1 Lamp Shop Online Gewiss 0 0 D Isuzu D0 Fuji Kura E IET 0 Catering Area D Vanguard E0 E Seminar Area G Kiosk D D Store Beha Amprobe 1 Milwaukee Storage. D 0 Energenie D0 F0 1 Bench Marx 1 1 Roller Shutter Stand Catering VE Door Issue Number : 00 Issue Date : 1:0: Updated By : cshannon Scale : N.T.S.

6 Toolfair/Elex 0 Exhibitor Onsite Pass G Name: Company Name: Vehicle Registration: Contact Number: Stand Name: Stand Number: Please display this pass in your windscreen before arriving onsite - this must remain displayed until your departure offsite at the end of the event. Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates. Please ensure you read the build and breakdown procedures before arriving onsite.

7 Toolfair/Elex 0 Exhibitor Onsite Pass G Name: Company Name: Vehicle Registration: Contact Number: Stand Name: Stand Number: Please display this pass in your windscreen before arriving onsite - this must remain displayed until your departure offsite at the end of the event. Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates. Please ensure you read the build and breakdown procedures before arriving onsite.