, APP!

Transcription

1

2 The 2018 Chiltern 50 is approaching quickly with 1,000 people taking on the Challenge, this is going to be an amazing first year!. To help you make your final plans we have put this Final Event Guide together. Please read this to ensure you have all the information required to prepare for the Challenge. Chiltern 50 APP! Download the Chiltern 50 App for access to challenge documents & updates. Available in both the Apple or Google Play stores, search 'Action Challenge' and download using the code AC1 to get started then go to 'load challenge' in the menu and enter the code Chiltern. We will be updating the App in the lead up to the Challenge, including maps and special features to use, so make sure you keep it on your phone! In the APP you will find: Final Event Guide (this document) Training Guides & foot care advice Kit List & discounts Official Map (s) of the route & Rest Stops Challenge menu (closer to the Challenge) Exclusive offers coming soon, and much more! 2

3 Key pre event information Start times For anyone registered before the 31 st August, you should have received your allocated start time sent via on Friday 31 st August. If you created or joined a team when you registered, members of the team will be allocated the same start time as the team captain. If you have NOT received your start time by Wednesday 5 th September (do check your junk inbox) OR in exceptional circumstances you would like to request a start time amendment, OR there seems to be a problem with some of your Team s start times - then please complete the ONLINE FORM below by 17 th September at the latest. Please DO NOT OR PHONE to request your start time complete the form below. Anyone that has registered on the 31 st August or after, your start time will be confirmed on your e-ticket which will be sent on the 21 st September. CLICK HERE for online Start Time Request Form >> E-Tickets & Bib Number Your E-Ticket will be ED to you on Friday 21 st September 2018 and it will be required at event registration so you MUST bring it with you (ideally store it on a mobile device to save paper waste from printing). If you have NOT received this E-Ticket by close of play on Tuesday 25 th September (check your junk mail first) there will be a Starting List published on the App and the Participant s Area of the website, where you can check your Bib Number, Start Time and request for your E-Ticket to be re-sent. We ask that you do not or phone to request an e-ticket. 3

4 Optional Extras Remember that we have some Optional Extras that you can book to make it easier for you on the Challenge. You MUST pre-book these via our Optional Extras form as they are not available to purchase on the day. This form closes on the 24 th September. CAMPING - at Princes Risborough (the finish) Friday night camping (pitch only) per pitch Friday night camping (tent + roll mat) per person Friday night camping (tent + roll mat) for 2 people sharing per pair Saturday night camping (pitch only) per pitch Saturday night camping (tent + roll mat) per person Saturday night camping (tent + roll mat) for 2 people sharing per pair Friday AND Saturday night camping (pitch only) per pitch Friday AND Saturday night camping (tent + roll mat) per person Friday AND Saturday night camping (tent + roll mat) for 2 people sharing per pair Please note: There is no evening meal included with the Friday night camping. MEAL OPTIONS Saturday Morning Breakfast (Henley) per person Sunday Morning Breakfast (Princes Risborough) per person Please note: Meals must be booked in advance. TRANSFER Before Your Challenge Saturday morning shuttle to start (Princes Risborough to Henley) per person The coach departs Princes Risborough between 6am 7am. This is on a first come first serve basis. Doesn t include parking at Princes Risborough book as an extra - 5 per car TRANSFER After Your Challenge Saturday evening shuttle from finish back to start (Princes Risborough to Henley) per person 4

5 PARKING Weekend parking at Princes Risborough (finish) per car Henley Upon Thames parking (start) please use local Pay & Display car parks. BAGGAGE Either baggage transfer (start to finish) or baggage storage (at Princes Risborough finish). This will be 5 and is payable in cash on the day of the Challenge. You do not need to pre-book. CLICK HERE to book Optional Extras >> Event Timeline FRIDAY Camping & weekend parking open Princes Risborough 6.00 pm SATURDAY Henley 6.30 am registration opens in Henley 6.30 am breakfast served (if pre-booked) am coaches depart Princes Risborough am start waves Princes Risborough 4-8pm - expected finishers arrive 4.00 pm base camp opens for supporters 6.00 pm onwards - BBQ & Hogroast dinner 9.00 pm - charity raffle draw, entertainment and end of year awards pm walking cut off time pm - last orders Midnight - carriages! SUNDAY Princes Risborough 6.00 am breakfast served (if pre-booked) am campsite closes 5

6 SUPPORTER ENTRANCE - TO BASE CAMP PRINCES RISBOROUGH As we need to plan space inside our basecamp area & marquees (to ensure participants get a seat & space at the end of the challenge!) all challengers will receive automatic entrance, however entrance for supporters into the basecamp area will be on a strictly ticket only basis which must be purchased in advance (we will not be selling any tickets on the day) we ve 250 tickets at 19 per person and includes BBQ/ Hogroast food so why not encourage your friends & family to join us! Please note if you are planning on being collected/ picked up by a supporter there will be a strictly pick up zone only but this will be outside of our basecamp area and facilities. CLICK HERE to book supporter tickets >> Travel Getting To The Challenge The Start - Henley The start is at Mill Meadows, Henley Upon Thames, RG9 1BF look out for the big marquee and sail flags. Travelling by car there are local pay and display car parks near the start including Henley train station car park and Mill Meadow car park. Please note that availability is not guaranteed at these car parks and is on a first come, first served basis. If travelling by train: Station is Henley-on-Thames train station 5 minute walk from start Trains from London depart from Paddington (change at Twyford) - 1 hour 1 st train on Sat arrives in Henley at 07:09am Park and Ride Weekend parking available at the finish in Princes Risborough - 5 per car Saturday morning transfer from the finish in Princes Risborough to get you to the start in Henley - 10 per person NOTE the transfer does not automatically include parking this must be booking in addition ( 5 per car) if wanted. 6

7 Registration Registration Saturday 29 th September Opens from 6.30am at the start location in Henley Mill Meadows, Henley Upon Thames, RG9 1BF look out for the marquee and sail flags! At Registration You MUST arrive on site 1 HOUR before your start time to register) as it may be busy You MUST present your E-TICKET at the Registration Tent entrance Collect your EVENT PACK (Event Pass / timing chip, lanyard, bib number, safety pins) Collect your event buff and route card You will need to complete medical details on the reverse of your event bib (if have any serious medical conditions) E tickets are NOT transferable and we may ask for ID to confirm your details if we have any doubts You must come with at least 2 litres of water, either in a bottle or a camel back. Kit & Foot Care Advice There's no such thing as bad weather, just bad clothing! Check out our kit lists and foot care advice to help you plan and prepare for your challenge, and top tips to look after your feet! Please note you must bring a head torch with you. You will not be able to continue with the challenge after 6pm without one. CLICK HERE for Kit List advice and Footwear & Care >> 7

8 The Route Will be marked with pink arrows. Also you will be supplied with detailed route maps via the Challenge APP so you need a mobile phone - OR print the PDF version off from the Participant Area to bring with you (we are aiming to avoid wasted printing in 2018). Google Maps We have created a Google map that has useful information and points along the route. On the map you will find information on Catering, Shuttles and facilities at the Rest Stops as well as information for supporters. CLICK HERE to view the provisional Google map >> Rest Stop Information REST STOP Leg KM Total KM FOOD / CATERING SHUTTLE SERVICES 1: START: Mill Meadows, Henley Upon Thames, RG9 1BF 2: MID POINT: Swyncombe Cricket Club, Oxon 13 0 Tea, coffee, biscuits, energy drink, & water provided. Breakfast vendor on site. 13 Variety of free snacks, tea, coffee & water provided. n/a n/a 12 3: REST STOP: Field Farm, Shirburn Rd, Lewknor, OX49 5RR 4: MID POINT: Bledlow Ridge Cricket Club, Buckinghamshire Baguette picnic lunch included for all participants. Also tea, coffee water & a range of snacks included for all. 39 Variety of snacks, tea, coffee & water provided. Shuttle buses to finish Shuttle buses to finish 11 5: REST STOP: Princes Risborough School, Merton Rd, Princes Risborough, HP27 0LA 50 Finishers BBQ, Hog Roast & Celebration Shuttles buses to Princes Risborough train station 8

9 GPX file The GPX file of the route will be available for download on the 21 st September. Whilst we have gone to great lengths to map the route with various devices & GPS systems to determine exact distances, you may well find discrepancies on the day if you are planning on using your own GPS device. This will be for a variety of reasons, and it has been shown that many GPS devices overestimate distances / ascent by up to 20% due to the nature of how data points are scattered and plotted. For best results TURN OFF your GPS device when stationary for periods (e.g. Rest Stops etc). Please follow signage on the day regardless as safety diversions may be put in place last minute. IF YOU ARE LOST or need to SHARE YOUR LOCATION: Phone the Control Room on and advise of the last KM marker you saw. The Control Room will be able to direct you back onto the route. You may be asked to share your location via Google Maps and this is possible following the instructions below. The number to text your location to if asked is: Event Timing and Tracking Don t forget our live timing system, timing and tracking you on the Challenge at check points. Friends and family will be able to monitor your progress through the challenge check points seeing your results live and in real time as you make your way along the course this will be available on our website on Wednesday 26 th September. 9

10 You will be issued with a timing chip and lanyard to be worn around your neck during the Challenge. Scanners will be positioned at the start and finish line, as well as at all rest stops. You will need to pass through any check points and get scanned in order for your tracking profile to be updated. Your finish time, and split times at these rest stops will be immediately available following your completion of the Challenge. Drop Out Procedures and Cut-offs Emergency Numbers During the event there will be a control room in operation, this will be in our head office and will be manned for the duration of the Challenge. Please ensure that you save these numbers on your phone prior to the Challenge. Emergency Number (if you are injured but non-life threatening): Control Room Number (for non emergencies i.e. you are lost): Control Room SMS (to inform if you re retiring from the event): Life Threatening Incidents CALL 999 first, then the emergency number above Exiting / Retiring from the Challenge If you need to exit / retire from the Challenge, please inform Event Staff or by Text SMS to the number provided on the Route Card procedure details below. The ideal place to retire is at any Rest Stop / Mid Point Stop so unless it is an absolute emergency please do your best to carry on to one of these stops. If dropping out at a Rest Stop / Mid Point Go to the Information Point and hand in your Event Pass which you should write your exit time on. Staff will provide details of shuttle services or other ways to exit. The shuttle service is only available from the 25km point onwards - before that point, retirees will need to make their own travel arrangements, unless in an emergency when we will have vehicles and medics available. If exiting the event on the course Text (SMS) the Drop Out phone number (on route card) with - your NAME, BIB NUMBER, APPROXIMATE KM and TIME - with the words DROPPING OUT. Please include details for Team Mates exiting the event with you, if applicable. 10

11 Cut off times The Event will have cut off departure times from each Rest Stop/Mid-Points based on the 14 hour upper end time from the final start time at 9.00am. If anyone fails to meet these cut off times, the Organiser, reserves the right to withdraw participants from the Event. We will, however, do everything we can to ensure that participants, who want to continue, can continue to do so as we are fully aware of what finishing means to many. Event Rules There aren t too many rules but the ones we have are important. Please make sure you familiarise yourself with all the rules prior to the Challenge (on the Challenge website), and set out below are some important ones: NO LITTERING along the route. Your event Bib and Event Pass must be worn at all times. You must have a route map with you either printed or on your phone. Participants must ensure they are adequately hydrated (MUST carry at least 2 litres of water), fed and rested before commencing any stage of the Event and report any concerns to an Event Medic or Event Staff. If, in the opinion of an Event Medic, a participant is considered unfit to complete the next stage, or further stages, that participant will be excluded as necessary. All challengers must carry a head torch and wear it during the hours of darkness. You will NOT be allowed to leave Rest Stops and participate without wearing a head torch. Participants must carry a mobile phone with them & a power pack. The Event Organiser reserves the right to operate a 14 hour cut off time for all Participants attempting to complete the Event Rest Stop s closing times will be in accordance with this time frame. No individual should leave a rest stop alone during the hours of darkness you must walk with a TREK MASTER guided group or be part of an official Team or have formed a group en route. 11

12 LET S HELP THE ENVIRONMENT It s in the news and we all know it s a problem - and many of our participants have also ed in with concerns over single use plastic waste items on our events. For 2018, Action Challenge is determined to reduce the environmental impact, and we hope all our participants will be on board with these initiatives. For this year - we are expecting over 20,000 people to be taking part in our UK challenge events and they consume a lot to keep going! We re focussing on cups, bottles, cutlery and printing initially: 80,000 single use hot drink foam cups will be replaced with eco paper cups 200,000 items of plastic cutlery will be replaced by eco wooden items alongside paper plates 20,000 heavy duty single use plastic fizz flutes will be replaced by paper fizz cones 60,000 plastic bottles saved - as pre bottled water will only be used in emergencies 120,000 pages of A5 printed laminated maps will be saved by utilising the Action Challenge APP 100,000 pages of A4 printing by participants will be saved by using our APP We ll also have full recycling set ups at the Rest Stops on each event and all of our participants can help by properly sorting their own waste, and of course following Rule Number 1 - which is absolutely no litter of any kind on the routes and trails themselves. We also have other initiatives in hand including the aim to replace our plastic arrows (they are multi use and last for quite a few events) - without compromising participant safety in any way. 12

13 What can you expect next from us 1. E-Tickets These will be sent to you on the 21 st September keep an eye out for them in your inbox! 2. The Live Event Website & App On the 26 th September the Chiltern 50 website & App will go live for the event with our timing & tracking website, social media feed, competitions & much more so don t forget to check it out! 3. Official Results & Certificates Released Your final times will be released via the timing website on the 3 rd October you ll also be able to download your Chiltern 50 certificate! We wish you the best of luck for your challenge and look forward to meeting you on the event! Kind Regards, The Chiltern 50 Team Info@chiltern50.com 13