Toolfair & Elex 2017 Build-up/Breakdown

Transcription

1 Toolfair & Elex 017 Build-up/Breakdown Following are guidelines for build-up and breakdown: 1) Build-up Times Wednesday 1 st November Space only Exhibitors.00am 7.00pm Shell scheme Exhibitors 10.00am 7.00pm Gangways must be cleared by 7.00pm Thursday nd November All Exhibitors 8.00am.0am Gangways must be cleared by.0am PLEASE NOTE EXHIBITORS ARRIVING BEFORE THESE TIMES CANNOT BE GUARANTEED ACCESS TO THEIR STAND. Breakdown Friday rd November.00pm 7.00pm BREAKDOWN MUST BE COMPLETED AND HALL CLEARED BY 7.00PM Please ensure that any contractors working on your stand are also aware of all regulations and restrictions. ) FOR IMMEDIATE ATTENTION Due to the width of the show s gangways, any exhibitor displaying a large item on their exhibition stand ie an item that should be in your allocated stand area before the exhibition shell scheme is erected (eg a vehicle) must notify me immediately. I will need to allocate a specific time for your buildup. If I am not notified of your special requirements before Wednesday th October, I cannot guarantee we will be able to accommodate you on the day. ) I have enclosed various maps showing venue location and unloading facilities for the exhibition halls. The exit doors shown on the plan will give direct access into the halls. ) Car Parking at Sandown is free of charge for exhibitors and contractors. Exhibitors are able to park on the Grandstand Apron area for the exhibition. Please ensure a completed vehicle pass is displayed in your vehicle at all times. The exhibition vehicle gate will be accessible for exhibitors use for open and build up days. On event open days the gate will be closed approximately 10 minutes prior to the event opening time (10am) and will be opened approximately 10 minutes after the event closing time depending on the amount of visitors still in the halls. Exhibitors/contractors will not be given access to this area during the

2 event open times for health and safety reasons and are also not encouraged to leave this area. Should exhibitors/contractors wish to leave during event hours they should park within the main car park area. Vehicle movement during open hours of events is strictly prohibited. ) Stand personnel must wear Exhibitor/Contractor badges at all times. These can be pre-ordered from the show website ( or ) There will be members of staff from Hamerville on site during build up, who can assist your staff during the day and there will also be staff from our contractors on hand to help with your shell scheme or electrical requirements. A service desk will be set up in the exhibition hall. Please provide the staff who will be building up your stand with the necessary copies of forms that needed to be completed for the shows contractors, for reference on the day, as these should have been returned directly to the contractors. Hamerville do not have copies of these forms so resolving any problems on the day would be made much easier if these were available. The Organiser s Office is situated in the Surrey Hall behind stand D1. The contact number in the office, from Wednesday 1 st November, is ) Show open times are: Thursday nd November 10.00am.00pm Friday rd November 10.00am.00pm However by.0am on each morning, we would expect all the finishing touches to your stand to be completed and all stand personnel ready to receive visitors. 8) There has been a change in the law within the Events Industry in regards to CDM (Construction Design and Management). Sandown Park is enforcing this new legislation. It is very important that you read the CDM Site Induction. Please make sure that you brief all staff working on your stand. If you have any contractors on your stand, they will also need to be given a copy of the CDM Site Information.

3 Locator Map A NE MORE L Sandown Park, Portsmouth Road, Esher, Surrey, KT10 AJ Tel: Fax: sandown.events@jockeyclubracecourse.com ESHER LANE RACECOURSE LAMM A S E S H E R A CHURCH LANE GRN Public Transport By Rail, Esher Station. Connections from London Waterloo on the Woking Line. 10 minutes walk to entrance. Heathrow Airport. Approximately 1 miles from racecourse - 0 minutes drive. Gatwick Airport. Approximately 7 miles from racecourse - minutes drive. ST Section Detail ESHER P K SANDOW HIGH ST A07 PORTSMOUTH RD N RD Guildford A07 (A) Claremont Landscape Gardens N To M, J10 London A0 (A) Sutton 11'" Kingston A07 Sandown Park Leisure Complex Walton A 0 0 1,1 km Start here A Northbound ESHER London A07 (A) Sandown Park & Exhibition St Georges Church SCILLY ISLES 0 0 0, km Start here Hampton Court Roundabout Esher A07 Guildford (A) STATION ROAD EMBER LANE ESHER Sandown Park Racecourse A Sandown Park To M, J (Eastbound only) ESHER RD. B7 A08 to M Junction1& M HAMPTON CT. RD. A00 A07 Sandown Park Racecourse Exhibition Cemtre HAMPTON COURT WAY HAMPTON COURT THAMES DITTON EMBER COURT RD. Esher Leatherhead A WESTON GREEN Except race days A07 Sandown Park Racecourse & Exhibition Centre London (A) Kingston THAMES DITTON Hampton Court Park HINCHLEY WOOD RIVER THAMES A0 KINGSTON BYPASS ROAD A ,0 km ,0 km Sandown Park Guildford (A) Esher A07 Sandown Park HINCHLEY WOOD SCILLY ISLES 0 0, km (M) Staines (A08) Hampton Court A0 1'" CLAYGATE ESHER BY-PASS A KINGSTON BY-PASS N M The M- Basingstoke & Southampton Uxbridge M B Staines M A M The A- Guildford & (Portsmouth) , km M 1 Heathrow 10 Staines A0 Esher HOOK ROAD A A A0 The A- Horsham & Worthing Give Way 007 TM Tel: OS data. PU Crown 00. A A0 A A1 Kingstonupon-Thames 1 A08/ Surbiton A A A TOLWORTH CENTRAL LONDON A Section detailed below Sutton A17 A A To Central London A0 7 M The M- M Crawley & Gatwick Airport Staines Esher (M) Portsmouth Guildford A0 L Head A Dorking (A) ,0 km A

4 Toolfair & Elex Sandown Park - Surrey Hall nd & rd November 017 F1 Imex F1 Innotec F 1 Grasslin F1 Easyview 1 Big. Wipes 1 1 F1 F1 Pilot Pen Packexe. F0 1 F Dart F Toolbank F Hultafors 1 t F17 t t t t Leica F8 F10 F1 Brian Hyde Irwin Action Can 8 F11 Fein Entrance C1 Festool..1 D1 C B1 B Trustford Faithfull Tools B Metabo C7 Milwaukee Wera A1 1 Makita. C C 1 D Lakedale B7 B8 FMB B Hitachi Boddingtons 1 Armeg B B B1 Tainer 1 1 Trade Survey Tools of the Trade Cladman Tremco Illbruck D B1 Knipex B1 Fischer Fixing C Thanet (Marshalltown) C1 A Ridgid Bahco A C A-Plan OX 0 B1 Uni-Lite Exit.. C17 YK BOSCH B0 B D7Schneider Electric 1 1 A Trend Panasonic C0 7 1 LS Starrett D B BEG 0 Wiha. 1 C C 1 Uni-Wipe 1 1. B Hylec B ITW Gap 1 Gewiss Timegaurd D1 A10 B8 B0 1 Searchlight Electric Trumpf A ECI 1 B Rako B C A8 Chint Europa Components 1 1 Hamilton.0 B Aico C0 C A11 ASBAC 1 Hager Kewtech Exit B8 Logic Training C C8 1 Wago.0 NAPIT A1.1 H10 TIS Clik Farho 1 R F Solutions Optonica LED.1 Megger B0 LED Hut 1 Exit Danlers B C C0 H1 H1 Marshall Tufflex Q Group 1 B C7 A1 Fluke BEW 1 C LED UK D1 Delta Dore D1National Amitex Ansell Daxlite Ventilation A1 Saxby Lighting B B Click 1 Labcraft Saving Electrorad Lightbulbs C Super Rod C8 Klein H B Alpha B8 H MK A17 SPD JCC C C0 1. B Eurolite 1 Wiska A Airflow C1 D1 D1 D1 B0 Brother A1 Varilight. Exit Exit Exit..8 B Schnabl. Stroma. C A0 Envirovent..8 Vespula Taison Lighting C Channel Safety A1 Hi-Line Lighting B B. 1. C0 NICEIC / ELECSA Exit Exit Exit Exit Surrey Hall Issue Number : 1 Issue Date : 0 Jun 017 Updated By : cshannon Scale : N.T.S.

5 Sandown Park Exhibition Centre Site Induction Construction Design & Management

6 Contents Introduction Emergency Evacuation Procedures Traffic Management Procedure Welfare facilities on site- Ø Toilets Ø Catering Facilities Ø First Aid Smoking PPE Build up & Breakdown procedures

7 Site Induction It is essential that anyone working in and around any CDM site with Sandown Park participates in this induction. This includes all organisers, exhibitors, contractors and Sandown Park staff. It is important whilst working at Sandown Park that you are aware of the safety rules and procedures that are in place. All of your contractors and employees are required to read this document prior to working at Sandown Park.

8 Emergency Evacuation Procedures Please ensure that you are familiar with your nearest Emergency Exits If you discover a FIRE raise the alarm immediately via the nearest Break Glass or by informing a member of staff or Duty Manager Fire extinguishers & break glasses are located next to each Fire Exit within the Halls

9 Emergency Evacuation Procedures On hearing the alarm leave the building via the nearest fire exit. Sandown Park staff will evacuate the building. There will be an announcement made following the alarm stating:- Ladies and Gentlemen we have an important announcement to make. You are requested to leave the building by the nearest available EXIT This message will be repeated TWICE. Once evacuated out of the building please make your way to either Assembly Point B or Assembly Point C as directed by a member of Sandown Park staff. An announcement will be made when visitors can be readmitted to the building.

10 Assembly Points C B A

11 Welfare Facilities Toilet locations Ø Lower Main Foyer Ø Upper Main Foyer Ø Surrey Hall, Centre (no disabled facility) Ø Surrey Hall, door 7 Ø Esher Hall Food & Beverages Ø Food Hall Ø Costa Coffee in Food Hall Ø Esher Hall Bar Ø All taps at Sandown provide suitable drinking water

12 Welfare Facilities First Aid In the event of requiring First Aid, please contact Ø Sandown Park Staff Ø Sandown Security Ø Visit Organisers Office (Door or Esher Hall) The First Aid Room is located in the centre of Surrey Hall between Door and 1 First Aid boxes locations Ø Organisers Office (Door and Esher Hall) Ø Security Desk, Main Foyer All incidents and near misses must be reported to your Event Manager

13 Site Plan Lower Ground Floor

14 Site Plan Ground Floor

15 Site Traffic Rules Loading / unloading during Events Report to the security on arrival and follow instructions and directions given Vehicles entering Sandown Park must conform to speed limits (MPH) and road signs Do not park on double yellow lines or hatched areas Do not park of pavements or pedestrian walkways as this may obstruct pedestrians Slow down when approaching junctions, narrow roadways and in areas of congestion Avoid obstructing points of access or exit When a pass system is in operation always display your pass in the windscreen A queuing system for loading / unloading on occasions will be in operation

16 Site Traffic Rules Loading / unloading during Events Adhere to times allocated for loading / unloading given to you by the organisers. Sandown Park will not allow access without the permission of the Event Organisers. Once you have unloaded your vehicle you will be directed to a car park All pedestrians please be aware of vehicles loading and unloading and moving / reversing vehicles including forklifts. Always use designated pedestrian walkways Vehicles parked in unauthorised areas may be removed by Sandown Park. Access to the unloading/loading doors is prohibited during Event opening times.

17 Breakdown Procedure Familiarise yourself with the breakdown procedures and timings as issued from the event organiser. This is key to ensuring the understanding of arrangement and cooperation in maintaining a safe environment. It is essential that breakdown does not commence until all visitors have left the hall.

18 Breakdown Procedure Please also be aware of site rules, ensuring that this information is passed on to all contractors and exhibitors working at the TIC. Ø No persons under the age of 1 are permitted in the exhibition Halls during these periods Ø No vehicles will be allowed to load / unload or enter / exit the venue until authorised by a member of the venue security team Ø No large items i.e. pop-up stands or trolleys may be taken through any of the main public entrances. All equipment must exit the building via the fire exit doors at the rear and side of the Halls Ø Stands must not be broken down until all public are clear from the hall Ø No vehicles allowed with the halls to unload/load at any time

19 Smoking Sandown Park is a No Smoking Venue. This includes e-cigarettes Smoking is permitted outside the halls overlooking the Racecourse or the Parade Ring

20 Site Rules During all event build ups and breakdowns ALL staff, organisers and contractors are required to wear hi vis clothing. It is advisable to wear safety shoes within the CDM site depending on the task you are completing Fire routes must be kept clear from obstruction at all times No hot works can take place without a hot works permit being issued Any person suspected to be under the influence of drugs or alcohol will be ejected Only persons who have received suitable training are permitted to operate plant or machinery (including fork lift trucks) and Sandown Park must see all relevant licenses

21 Thank you for your co-operation. If you have any queries regarding the above, please contact an Event Manager

22 TOOLFAIR & ELEX VEHICLE PASS EXHIBITOR: STAND NUMBER: DRIVER'S CONTACT NUMBER: Valid for duration of exhibition from to Wednesday 1st November Friday rd November Exhibitors are able to park on the Grandstand Apron area for the exhibition. The exhibition vehicle gate will be accessible for exhibitors use for open and build up days. On event open days the gate will be closed approximately 10 minutes prior to the event opening time (10am) and will be opened approximately 10 minutes after the event closing time depending on the amount of visitors still in the halls. Exhibitors/Contractors will not be given access to this area during the event open times for health and safety reasons and are also not encouraged to leave this area. Should Exhibitors/Contractors wish to leave during event hours they should park within the main car park area. VEHICLE MOVEMENT DURING OPEN HOURS OF THE EVENT IS STRICTLY PROHIBITED * PLEASE COMPLETE AND DISPLAY IN VEHICLE VEHICLE WINDSCREEN This is not a parking permit