Exhibition Manual for Gallagher Convention Centre ( GCC )

Transcription

1 Exhibition Manual for Gallagher Convention Centre ( GCC ) Gallagher Convention Centre ( GCC ) would like to take this opportunity to thank you for the interest shown in using our venue for your upcoming exhibition. This booklet has been drawn up to provide you details of the following: Contents 1. EXHIBITION HALLS: CARPETING: CLEANING: DRAYAGE: FIRE REGULATIONS: FLOOR DAMAGE: FLOOR LOADING LIMITS: FOOD & BEVERAGE: PARKING: RATES: SECURITY: SMOKING: STAND BUILDING & ELECTRICAL SUPPLY: SUPPLIERS: VENUE DETAILS: HALL SPECIFICATIONS:... 7

2 1. EXHIBITION HALLS: We have 5 exhibition halls of varying size: Hall 1: 3871m² Hall 2: 6125m² Hall 3: 5178m² Hall 2 & 3 are interlinked with an area of 360m² Halls 1, 2 & 3 are served by the Exhibition Restaurant Hall 4: 2520m² Hall 5: 6600m² Halls 4 & 5 are served by the Estate Restaurant 2. CARPETING: The exhibition halls are not carpeted. Carpeting is not included in the venue hire, but can be supplied by GCC at a rate of R15.00 per m². 3. CLEANING: You will be responsible for the cleaning of your hall. Your cleaning company is also responsible for the refuse removal from your show. We can provide this service for you with our preferred supplier at an additional cost. 4. DRAYAGE: A porter service, to assist exhibitors get their goods to and from their stands during build up and breakdown, is included in the rate per m². This service is supplied by Larouxnelle Logistics and Consulting. Jerome Jacobs / jerome@larouxnelle.co.za

3 5. FIRE REGULATIONS: The fire Department has laid down the following regulations concerning exhibition stands: (All halls and stands are subject to inspection by the Fire Prevention Bureau at anytime) No stand, other than standard shell scheme, shall be constructed either inside or outside a building, unless or until the fire department has approved a plan of the proposed construction and general layout. No highly combustible material such as Hessian, straw, paper, polystyrene etc. shall be used in or on the stand with out the approval of the fire department and without fire retardation treatment being applied to the combustible material. No solid ceiling may be erected with out the approval of the fire department. Written permission will be required for the storage of or use of hazardous substances, flammable liquids, gas cylinders, open fires and demonstrations with naked flames. No structure or display shall be placed or constructed so as to impede the ordinary movement of people, nor shall the existing facilities or signs be constructed by any structure or display. Fire extinguishes on walls, floors or else where may not be removed or obstructed. All aisles and exhibits must be kept clear at all times. Absolutely no storage of any kind will be permitted within the confines of the exhibition floor or placed behind the stand or against the walls or curtain. No gas cooking is permitted in Gallagher Convention Centre. It is compulsory to have a fire extinguisher on each level of a double storey display. 6. FLOOR DAMAGE: Every reasonable precaution necessary should be taken when construction or working on a stand to ensure the no damage is caused to the floor. Organisers will be held responsible for any damage caused to the floor and will be subject to a charge. 7. FLOOR LOADING LIMITS: Hall 1: 750 kg per m² Hall 2: 750 kg per m² Hall 3: 750 kg per m² Hall 4: 350 kg per m² Hall 5: 500 kg per m² All floor loadings can be reviewed by our engineers if needed for specific items to be brought into the venues.

4 8. FOOD & BEVERAGE: All catering must be done through the contracted catering company of GCC. No outside catering will be permitted on site. GCC is a fully Halaal and is certified by the NIHT (National Independent Halaal Trust) GCC is fully licensed and no alcohol may be brought onto the premises. Only GCC staff or its appointed contractors may serve alcohol and may only do so to persons over the age of PARKING: Open, secure parking for visitors is charged at R per vehicle per day, and is secured by Seriti. 10. RATES: The standard rate currently is R22.57 excl. VAT per m². This is a flat rate per day, regardless of whether it s a build up day, show day or breakdown day. This rate includes drayage. 11. SECURITY: You will be responsible for the securing of your venue for the duration of your tenancy. Your security company will also be responsible for getting permission for the event to take place, getting approval from all authorities, getting your floor plans approved, and liaising with all the relevant authorities by attending the city JOC and submitting your event. Please note that all security companies appointed need to comply with the PSIRA Act and its regulations and especially with the training regulations published in the government gazette, GG dated 24/07/1998. We can provide this service for you with our preferred supplier at an additional cost. 12. SMOKING: Due to government legislation, no smoking will be permitted within Gallagher Convention Centre. There will be designated smoking areas provided. 13. STAND BUILDING & ELECTRICAL SUPPLY: All electrical first point of contact required will be provided by Gallagher and the cost will be billed to yourself. All electrical installations must carried out in a competent manner to ensure safety. Where a fault becomes apparent, the equipment must not be used until the fault has been rectified. All electrical installations must comply with the requirements of the Occupational Health & Safety Act (85 of 183) as amended by the Occupational Health & Safety Act (181 of 1983 and the Labour Relations Act (66 of 1995).

5 Any electrical installation must comply as follows: Each installation shall be effectively bounded to earth Wiring shall be three core twin and earth not less than 1.5mm cross sectional and be PVC, electrometric or other plastic sheathing Joints shall not be made except where connecting into a circuit and insulated Screwed connectors shall be sued and totally enclosed in insulated enclosures All wiring shall be effectively protect and fixed to prevent damage and risk of injury Cables placed under carpets and prohibited unless suitable protected. An electricity meter reading will be done at the start of your tenancy, and again at the end, and you are charged for the electricity used. 14. SUPPLIERS: Should you require a list of contractors that supply the following: cleaning, registration, stand building, security or any other exhibition requirements please visit the Exhibitions Association of South Africa s website: VENUE DETAILS: Address: Gallagher Convention Centre 19 Richards Drive Midrand, Johannesburg, South Africa Access to loading bay: Exhibitors can off load their goods from commercial vehicles and private cars. Please ensure that goods are off loaded and vehicles are then removed and parked. Any vehicles parked in the loading bay will have their wheels clamped and standard penalties will apply. Fire prevention All halls have strategically placed fire escapes with fire extinguishers suited for all types of fires. There are also fire hydrants, to which the fire department is directly connected. These have 30m fire hose reels. The hose are situated in such manner to ensure that the halls have full coverage with these hoses. The Gallagher Convention Centre fire alarm is directly linked to the Midrand Fire Department to ensure immediate response Hazardous Items The regulation limit on Propane or LP Gas in the halls is 19kg. Should there be a requirement for additional gas, this has to be applied for in writing to the Fire inspector, Midrand Fire Department. If you intend using Gas for any reason please insure the operations departments are notified two weeks before the exhibition.

6 Should you require any additional information regarding the hosting of an Exhibition at G allagher Convention Centre please do not hesitate to contact our Exhibition Manager.

7 HALL SPECS - QUICK REFERENCE 16. HALL SPECIFICATIONS: HALL 1 HALL 2 HALL 3 HALLS 2&3 LINK HALL 4 HALL 5 Dimensions 80.6 x x x x x Square Meterage Ceiling Heights 4990/ / / /7700/ /8162/9374/7240 Floor Loading 750kg or to be reviewed by Engineers 750kg or be reviewed by Engineers 750kg or be reviewed by Engineers 350kg or be reviewed by Engineers 500kg or be reviewed by Engineers Roof Loading All roofing beams can take a load of 30 kg / m2.no load on cross members (purlins) All roofing beams can take a load of 30 kg / m2.no load on cross members (purlins) All roofing beams can take a load of 30 kg / m2.no load on cross members (purlins) All roofing beams can take a load of 30 kg / All roofing beams can m2.no load on take a load of 30 kg / cross members m2.no load on cross (purlins) members (purlins) Ventilation Grid Vent Panels 2m from floor Grid Vent Panels Hydraulic Louvers in Roof Evaporative Coolers Grid Vent Panels Hydraulic Louvers in Roof Evaporative Coolers 6 Extractor Fans in Roof Evaporative Extraction Fans Cooling switch over from Hall 5 Evaporative Coolers Access Ramp &Loads From road into loading bay 800kg/m2 From road into loading 800kg/m2 From road into loading 800kg/m2 From main entrance onto the ramp into the hall 800kg/m2 From road into loading bay 800kg/m2 Largest freight entrance 5Mx5M wide x 4 doors 5Mx5M wide x 3 doors 4.200w x Mx5M wide x 2 doors

8 Traffic Control & Speed Idling speed 2000kg per wheel 4 wheels only Idling speed 2000kg per wheel 4 wheels only Idling speed 2000kg per wheel 4 wheels only Idling speed 2000kg per wheel 4 wheels only Idling speed 2000kg per wheel 4 wheels only Mullet Level Stands Ground level + 1 Not exceeding 3.5m Ground Level + 1 Not exceeding 7,500m Ground Level +1 Not exceeding 7,500m Ground Level +1 Not exceeding 5000mm on the Ground Level +1 Not side & 8000mm exceeding 5000mm on in the centre of the side & 7000mm in the hall the centre of the hall Service Ducts Embedded in floor Grids 8,5m x 7m Embedded in floor Grids 8,5m x 7m Embedded in floor Grids 8,5m x 7m None only holes in floor to lower Embedded in floor level Grids 2,4m x 7m Balcony Offices None 4 4 None None 6 Floor Offices None None 2