Exhibitor Manual AICCE23

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1 Exhibitor Manual AICCE23 Le Royal Hotel, Amman, Jordan 20 th - 22 nd November 2018

2 EXHIBITOR MANUAL Kindly read the General Rules and Regulations carefully and complete the attached forms. Please note the following important dates: Sunday, 18 Nov 9:00 am. - 9:00 pm. Official contractor exhibition and event Set up Monday, 19 Nov 9:00 am. - 1:00 pm. 1:00 pm. - 9:00 pm. Special design contractors Set up of Stands All Exhibitors & Special Design Contractors Set up of Stands Tuesday, 20 Nov 9:30 am. Exhibition Official Opening Wednesday, 21 Nov 9:30 am. - 5:00 pm. Exhibition Thursday, 22 Nov 9:30 am. - 1:00 pm. Exhibition Friday, 23 Nov 10:00 am. - 5:00 pm. Dismantling of Stands For dismantling, security personnel will not be responsible for any stands left unattended. Official Stand Builder: P.O. Box Amman Jordan Tel: Fax: Abdullah Al Skran abdullah@bdesigngroup.net marketing@bdesigngroup.net GENERAL RULES & REGULATIONS 1 P a g e

3 SECTION 1: GENERAL INFORMATION 1.1- DATE & PLACE The event will be held on 20 th, 21 st and 22 nd of Nov 2018 at Le Royal Amman, Amman located at Zahran Street. Exhibitors should be at their stands an hour before the official opening time on Tuesday, 20 Nov Kindly note that Le Royal Amman will not allow participants to enter the exhibition and the conference without badges or invitations. 1.2-SECURITY The Organisers are not responsible for any case of theft or loss during opening hours. It is strongly recommended that you do not leave valuable items at your stand especially during the dismantling of the stands. Do not hesitate to call the Organisers for any further advice concerning this important issue. It is mandatory that a member of your personnel be present at the stand until all visitors have left the halls. Under no circumstances should the stand be unmanned during the opening period of the exhibition. Whilst the Organisers will make all reasonable arrangements for security coverage, they are not responsible for any loss or damage which may occur and the exhibitors will be responsible for Security of their stand, its exhibits and contents including personal property INSURANCE We strongly recommend that Exhibitors should take adequate insurance coverage against public liability during the show in case of accidents that may occur at your stand. The Organisers are not responsible for any accidents that may occur at your stand during the event. We recommend that valuables, particularly of portable nature, are not left unattended in your stand especially during the Build-up and Dismantling period FIRE PREVENTION All material used in stand construction and the exhibits must be properly fireproofed in accordance with Jordanian regulations. Fire extinguishers are available inside the exhibition halls. Please take note of their locations EMERGENCY EXIT Emergency exits will be open during the event opening hours, please take note of their location RESTRICTIONS Distribution of samples and promotional material is only allowed within the Exhibitor s stand. It is strictly forbidden to shout in order to attract clients or solicit support by any means. Sound Transmission The Organisers reserve the right to specify the installation and level of sound systems accepted at the stands. SECTION 2: STAND LAYOUT & REGULATION; HANDLING OF GOODS; ENGINEERING SERVICES 2.1- STAND LAYOUT & FITTING Shell Scheme: The Standard Shell Scheme includes: White shell scheme walls and fascia panel (panel width 1m, panel height 2.5 m). Exhibitors name details. Adding logo will incur extra charges; please fill the attached form to order this service. Three spotlights on a single base One power supply with 3-pin socket attached Two chairs One table No#37 page6 Waste Basket B-Design & Marketing is the official stand builder for the Event. Additional fixtures are available for hire Space Only No#9 page6 Exhibitors booking Space only should note that the area applied for would not include any fixtures, furniture; only electricity connections (one power socket) will be provided. The height of exhibits or promotional material used in the building of stands or inside the stand shall not exceed 2.5 meters. This includes logos, banners, towers etc. Double Decker stands are not allowed. The maximum height of custom booth design allowed is 2.5 meters. 2 P a g e

4 The Organisers must approve design drawings for specially designed stands. Please send the booth design for approval by the 3 rd of November 2018 to the following abdullah@bdesigngroup.net and please cc: aucbm@scs-net.org / aucbm1977@gmail.com Decoration Norms & Additional Furniture/ Fixtures: Each Exhibitor is responsible for his/her stand s decoration. For assistance, please contact our official contractor for the event B-design & Marketing Tel: Fax: Abdullah Al Skran abdullah@bdesigngroup.net Cc: aucbm@scs-net.org / aucbm1977@gmail.com Kindly note that Exhibitors are not allowed to hang, glue, drill, nail, paint or use wallpaper on the stand panels. If this is ignored, the stand contractor will charge the Exhibitor concerned for damage to the material. Exhibitors may hang posters by using double sided adhesive tape. Exhibitors may also order items furniture on hire. For security purposes, all alleys should be kept free of obstacles such as furniture, displays or advertising material. Exhibitors are not allowed to hang banners from the ceiling SETTING-UP AND DISMANTLING OF STANDS Build-Up: Day Date Time Sunday 19 Nov 9:00 am. to 9:00 pm Setting up of all stands are preferably to be completed by 9:00 pm. on Monday, 19 Nov Exhibitors will not normally be allowed to work beyond this time. In exceptional circumstances, kindly write to the Organizers. Dismantling: The exhibition hall will be closed and lights switched off on the official closing time of the exhibition. For security reasons no one will be allowed to remain inside the halls after that time. Stands should not be dismantled on that day. The exhibition hall will re-open on Friday, 23 rd Nov 2018 at 10:00 a.m. for staff to commence the dismantling and removal of their stands, display material and exhibits. We kindly ask you to be present during the dismantling of the stands from 10:00 a.m. Friday, 23 rd Nov The Organisers are not responsible for any stands left unattended and for any items that go missing from the stand. Exhibitors taking part in the dismantling of their stands should wear their badges. Dismantling of stands must be completed by Sunday November 27 th. Any material left on site after that time will be disposed RECEIVING, TRANSPORTING, AND STORING GOODS DURING THE EXHIBITION Exhibitors are responsible for their own material handling either during the build-up and dismantling periods or during the show. 2.4-ENGINEERING SERVICES Power Supply: The normal voltage is Single-phase 220 volts. The cost of electricity connection is included in the price of a Standard Shell Scheme and Space only stands. Additional power requirements must be lodged. Special arrangements can be made for 3-phase connection. Please fill extra elect in this manual SPACE CONSOLIDATION It may be necessary to re-assign the allocated space of some exhibitors due to floor consolidation requirements. Every effort will be made to minimize this occurrence. However, the Organisers reserve the right to re-allocate exhibition areas and position of exhibition space in accordance with the general interest of the conference and Exhibition. The Exhibitor shall accept such new allotment of space in substitution of that originally allotted to him. SECTION 3: ADDITIONAL SERVICES 3.1- CLEANING The Organisers will offer daily cleaning of walkways and public areas. Cleaning of exhibits and furniture in your stands is not included. Stands should always be kept clean and tidy. They should never be left without competent personnel during the opening hours of the conference and the exhibition. SECTION 4: BADGES; INVITATIONS; PARKING; REGISTRATION 4.1- EXHIBITORS BADGES The Organisers will issue badges to Exhibitors and their staff who will be present during the show. Badges must be collected from the Organisers Office. 3 P a g e

5 SHELL SCHEME FASCIA NAME TO BE FILLED BY SHELL SCHEME ORDERS ONLY Exhibitor name: Address: Stand no: Website: Tel: Fax: Contact person: Position: The Shell scheme fascia is a white surface which the exhibitor's name in English (Roman) and lettering show in dark blue. Please write below the name as you wish it to be shown in maximum of 24 letters. 1. FACIAL NAME (ENGLISH): 4 P a g e

6 SHELL SCHEME FASCIA LOGO TO BE FILLED BY SHELL SCHEME ORDERS ONLY Exhibitor name: Address: Stand no: Website: Tel: Fax: Contact person: Position: Adding company logo to fascia board (logo only): Price per two Logos: 80 USD +16% sales tax Graphics Option Description Quantity UNIT PRICE USD Total Top Sign Vinyl Sticker on the sign Panel 80 Total Price 16% Sales Tax Total After Tax We require the file to be either Adobe illustrator (AI) or PDF Press Quality. If the file is less than 10 mega bytes the file can be sent by to the following address: If the file is larger than 10 mega bytes the file can be sent using the following website Please send the form to: P.O. Box Amman Jordan Tel: Fax: Abdullah Al Skran abdullah@bdesigngroup.net Cc: aucbm@scs-net.org / aucbm1977@gmail.com 5 P a g e

7 FURNITURE RENTAL TO BE FILLED IF THE SERVICE IS REQUIRED PLEASE TYPE OR USE CAPITAL LETTERS Exhibitor name: Company name: Company Address: Tel: Hall: Stand no: Website: 1 Table 1 w 74 x d 74 cm X h 73 cm 80 2 Round Table R=90 h 70 cm 90 3 Coffee Table 1 w 55 x d 55 cm x h 45 cm 40 4 Coffee Table 2 w 90 x d 55 cm x h 45 cm 80 5 High Top Round Table 70 6 Glass High Round Top Table R= 113 x h 77 cm Lockable Cabinet w 100 cm xd 35 cm x h 100 cm Shelf Grid w 77 cm x d 39 cm x h147cm Standard Chair w 41 cm x d 48 cm x h 90 cm Normal Chair w 39 cm x 47 cm x h 77 cm a White Stool Chair w 38 cm X d 36 cm x h 84 cm b Black Stool Chair w 54 cm X d 44 cm x h 90 cm Folding Chair w 41 cm X d 45 cm x h 78 cm Arm Chair office (black) w 41 cm X 45 cm x h 78 cm Secretary Chair w 74 cm x d 69 cm x h 102 cm Sofa Seat Single White w 70 cm x h 75 cm Sofa Seat- Double black Brochure Stand -Cloth Glass Show Case w 43 cm x d 43 cm x h 163 cm Potted Plants/Medium Display Menu Stand A Normal Coffee Machine Without Coffee Supplies Nesspresso Coffee Machine With 100 Nespresso Coffee Pods Waste Basket-Plastic Waste Basket-Metal Flat Shelf Clothes Rack display stand Single wall panel 1mx2.5m Fridge LED Display Stand LED TV 42'' LED TV 50'' LED TV 60'' Lap Top Computer Laser Printer/ Black &White, Basic Sound System Water Dispenser with Two (5 galons) Water Supply Standared Exhibition Table w 60 x d 60 cm X h 70 cm 35 Image Next page Please send your order to B-design & Marketing abdullah@bdesigngroup.net 6 P a g e Total Before tax %16 Sales Tax Total After Tax

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Upgraded Booth Graphics Options TO BE FILLED IF THE SERVICE IS REQUIRED Exhibitor name: Company Address: Company name: Tel: E-mail: Website: Stand No: Option One: Rollable PVC infill Or Printed

5 cm: 120 USD +16% sales tax Price for the top branded full sign per side W 300 x H 30 cm: 100 USD + 16% sales tax The price does not include the small number sign and table or furniture.

9 Upgraded Booth Graphics Options TO BE FILLED IF THE SERVICE IS REQUIRED Exhibitor name: Company Address: Company name: Tel: Website: Stand No: Option One: Rollable PVC infill Or Printed Sticker on Panel -Printed direct to a rollable PVC material -Sitting in between the metalwork as image -Attached to the wall using double sided tape Price per panel size W 96.2 cm x H cm: 120 USD +16% sales tax Price for the top branded full sign per side W 300 x H 30 cm: 100 USD + 16% sales tax The price does not include the small number sign and table or furniture. Please note that with this option there can be slight ripples in the material Also the above design does not include carpet or any furniture item. If required please fill in the extra furniture form Graphics Option Panel Branding Top Sign Description Quantity UNIT PRICE USD Printed on PVC Size per panel: W 96.2 cm x H cm Printed on PVC Size per panel: W 295 cm x H 35 cm Total Total Price 16% Sales Tax Total After Tax We require the file to be either Adobe illustrator (AI) or PDF Press Quality. If the file is less than 10 megabytes the file can be sent by to the following address: abdullah@bdesigngroup.net If the file is larger than 10 megabytes the file can be sent using the following website 8 P a g e

Upgraded Booth Stand Option TO BE FILLED IF THE SERVICE IS REQUIRED Exhibitor name: Company Address: Website: Stand No: Company name: Tel: E-mail: The Booth includes the following: Steel frame

10 Upgraded Booth Stand Option TO BE FILLED IF THE SERVICE IS REQUIRED Exhibitor name: Company Address: Website: Stand No: Company name: Tel: The Booth includes the following: Steel frame structure High Quality printed banners One electrical plug 220 V Please note that with this option there can be slight ripples in the material Also the above design does not include any furniture item. If required please fill in the extra furniture form Required Banner dimensions: 310 cm x h 260 cm Instructions: We require the file to be either Adobe illustrator (AI) or PDF Press Quality. If the file is less than 10 megabytes the file can be sent by to the following address: abdullah@bdesigngroup.net If the file is larger than 10 megabytes the file can be sent using the following website Graphics Option Description Quantity UNIT PRICE USD Total Booth 3 x 3 Booth 3 x 3 Booth 3 x 3 with two sides only full branding Booth 3 x 3 with three sides full branding Total Price 16% Sales Tax Total After Tax We require the file to be either Adobe illustrator (AI) or PDF Press Quality. If the file is less than 10 megabytes the file can be sent by to the following address: abdullah@bdesigngroup.net If the file is larger than 10 megabytes the file can be sent using the following website 9 P a g e

11 ELECTRICAL SERVICE TO BE FILLED IF THE SERVICE IS REQUIRED PLEASE TYPE OR USE CAPITAL LETTERS Exhibitor name: Address: Stand No: Website: Tel: Fax: Contact person: Position: SECTION A- MAIN SUPPLY FOR LOW POWER INCLUDING CONSUMPTION DIRSCRIPTION UNIT PRICE USD SECTION A- MAIN SUPPLY FOR LOW POWER CONSUMPTION AND LIGHTS 1 16Amp SPN 230V- 50Hz Amp SPN 230V 50Hz Amp TPN 415V- 50Hz Amp TPN 415V- 50Hz Amp TPN 415V-50Hz 850 SECTION C-MAIN SUPPLY FOR LOW POWER CONSUMPTION AND LIGHT 6 16 Amp TPN 415V- 50Hz Amp TPN 415V- 50Hz Amp TPN 415V-50Hz 980 SECTION D-24 HOUR SUPPLY 9 13 Amp SPN 230V-50H z Power outlet.(*) Amp SPN 230V-50H z Power outlet Amp SPN 415V-50H z Amp SPN 415V-50H z Amp SPN 415V-50H z Amp SPN 415V-50H z 975 QTY Total 16% Sales Tax Total After Tax Total 10 P a g e

12 TEMPORARY STAFF TO BE FILLED IF THE SERVICE IS REQUIRED Exhibitor name: Address: Stand No: Website: Tel: Fax: Contact person: Position: Promotional Staff Quantity Male/ Female Number of Days Working Hours 9:00am 5:00 pm Price per day in USD Total Hostess 85 Receptionist 85 16% Sales Tax CHARGES: Daily charge $ 85 Total After Tax The temporary staff contractor does not provide uniform, if and Exhibitor requires special dress must be negotiated with Temporary staff contractor and will be at an additional cost, if uniform etc. are required, 2 weeks notice must be given to the temporary staff contractor. The working hours should not exceed 8 hours/day, Prices are subject to 16% sales tax. We require the following languages, Arabic (Please state). and 11 P a g e

13 SHELL SCHEME SPECIFICATION 3 x 3 m Standard booth shell scheme Shell scheme stands includes: Aluminum Partitions, 1 table, 2 chairs, three spot lights, electricity Connection, 1 Waste basket, and company name in English. 12 P a g e

14 SPACE ONLY EXHIBITORS FORM Exhibitor name: Address: Stand No: Website: Tel: Fax: Contact person: Position: Space Only Exhibitors booking Space only should note that the area applied for would not include any fixtures, furniture or electricity Connections. So if you require electrical connection you must fill in the Electrical Services Form. The height of exhibits or promotional material used in the building of stands or inside the stand shall not exceed 2.5 meters. This includes logos, banners, towers etc. Double Decker stands are not allowed. The maximum height of custom booth design allowed is 3 meters. The Organizers must approve design drawings for specially designed stands. Space only should fill in SPACE ONLY CONTRACTOR DETAILS: THIS FORM MUST BE COMPLETED & RETURNED WITH A COPY OF YOUR STAND PLANS This form is applicable to all exhibitors who have contracted for Space only and will be engaging their own stand fitting contactor or are building their own stand. APPOINTED CONTRACTOR DETAILS Name of Contracting company: Contact Name: Website Mobile Number: Telephone Number: Required Design approval Instructions: We require the design file to be either PDF or DWG. File should be sent for approval to Abdullah Al Skran abdullah@bdesigngroup.net Tel: Fax: cc: aucbm@scs-net.org / aucbm1977@gmail.com 13 P a g e

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4. Booth Design and Facilities

4. Booth Design and Facilities 4.1 Booth Design & Layout Display Panels 2m x 3m Standard Booth (Corner) - 34 - 2m x 3m Standard Booth (One-side Open) 2m x 6m Standard Booth (Corner) - 35 - 4m x 6m Standard