Vendor Pack. WINNER 2010 Best Charity or Cause-Related Event
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1 WINNER 2010 Best Charity or Cause-Related Event Vendor Pack
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3 About the Million Paws Walk Introduced in 1996, the Million Paws Walk has become a well-loved and hugely popular event. This event provides the RSPCA with the opportunity to fundraise, grow public awareness, communicate key messages and to give something back to a community that has provided so much loyal support. In 2011, an estimated 19,000 people attended 16 Walks across the state. In 2012 the number of Victorian Walks will increase to 18. The key to the success of this event comes from providing animal lovers with an opportunity to do something fun and simple that will have a big impact on the lives of thousands of animals. Australian households are home to over 38 million pets and there are over 907,000 pet dogs in Victoria (Australian Animal Companion Council Inc 2007). Participants across the country are able to come together in a Walk, which raises money through registrations and sponsorship, and enjoy a day of entertainment.
4 Important site details - Please read carefully Parking As a vendor, we understand that you may conduct your business from a vehicle and will require parking in the event village. If this is the position of your business, please complete the details attached to your registration form. This site fee entitles you to one car parking space in the exhibitor s car park, and you will be asked to provide the registration number of this vehicle attached to your registration form. The exhibitor s car park will be marshalled by RSPCA volunteers, who will have your company name and vehicle registration on a list. The RSPCA will send a map highlighting the exhibitor s car park in your confirmation pack closer to the event. Additional vehicles brought on the day will need to be parked in the Albert Park public parking areas. Public parking fees will apply. Acceptable items Edible pet items: Hill s Science Diet is our Major National Sponsor for the event in Please contact the Event Assistant on regarding any pet food items you wish to bring, sell and/or giveaway at the event. Edible food items for promotional use: For food safety and allergies reasons, ensure that all food items are wrapped and the ingredients are listed on the packaging. Promotional flyers In accordance with the EPA laws, promotional flyers are to be available only at your stand; no roaming distribution of flyers allowed (i.e. handing out flyers in other areas of the event site or approaching people in front of your stand with flyers). All exhibitors must follow the EPA laws as instructed by the Parks Victoria guidelines. Please consider the environment impact of your promotional material and if it is strictly necessary, that it is on recycled paper. Not acceptable items The majority of pet food and treats (either for sale or as samples) are not acceptable items to include in your exhibit due to the supply of these items by our Major National Sponsor, Hill s Pet Nutrition. Animal clothing and any items that restricts the natural movement and/or behaviour of an animal are not acceptable as they conflict with RSPCA policy. Any clothing for pets or humans that is made of animal product is not acceptable. Exhibitors must hire marquees from the RSPCA. Providing samples or selling of food / beverages for the public are not acceptable items. Show bags are not permitted to be sold or given away at the event. MPW Vendor Form 4
5 Registration form Contact details Contact Name Address Business Name Fax Postcode Mobile PH Set up requirements Details Set up is to occur on Saturday 19 May between 9am and 12pm wherever possible. Otherwise, set up is to occur between 6.30am and 8am on the day of the event. Parks Victoria will complete a site inspection at 8am on the morning of the event. Any vehicles that remain parked in the event village at this time without a permit will be fined. Unfortunately there are NO exceptions. Equipment you plan to bring on site Please include signage, trestle tables, chairs etc. Please do not use star pickets or any fixtures that need to go into the ground. If you are bringing your own marquee, please specify details below. This site free entitles you to a 3 x 3 space. Please note: Marquees cannot be in contact with shrubbery and trees as per the Parks Victoria Guidelines. Marquees touching shrubbery and trees will be issued a fine. Power Do you require power at your site? YES NO please tick [ ] How many power outlets are required? NB: A fee will apply please see hire charges on the following page. MPW Vendor Form 5
6 Goods for sale Description of Exhibits / Goods for Sale Please list individually all items that you will have available for purchase on the day. The RSPCA will ensure that no more that one other vendor has the same items available on the day. Please refer to the Acceptable Items List to check you are able to display/sell specific items at your exhibit. Please note: Items not listed in this description of goods section will not be permitted to be sold at the event. Site fee options As a Million Paws Walk 2012 caterer you have two site fee options Non-powered - $363 per Vendor Number of Vendors: Total: Powered - $506 per Vendor Number of Vendors: Total: NB: Initial site fee to be paid in advance of event in order to secure your space. Space Space provided is 3m x 3m. NB. If you require more space please contact our Event Assistant on To ensure full access to your site to set up marquee please arrive by 6.30am. Water Do you require water at your site? YES NO please tick [ ] Parking Vehicle Details If you need to conduct your business from your vehicle and require parking in the event village please complete this section: Vehicle Registration Height (meters) Length (meters) Depth (meters) Space provided is 3m x 3m. NB. If you require more space please contact our Event Assistant on Additional Vehicle Details As a vendor, you are entitled to one parking space in the exhibitor car park Do you require one parking space in the exhibitor car park? YES NO please tick [ ] If yes, please note the Vehicle Registration: Additional vehicles brought on the day will need to be parked in the Albert Park public parking areas. Public parking fees will apply. MPW Vendor Form 6
7 Payment details Payment Options Please see above for site fee options. We are unable to confirm your place at Million Paws Walk without payment. Total Amount to be paid: $ (please include equipment hire in total amount) Cheque Visa MasterCard Amex Card number: / / / Expiry date / Card holders signature: Name on card: I have read and agree to the site details listed. Signed (on behalf of company): Required documentation and fees Please enclose the following items with your registration form; we are unable to confirm your place at Million Paws Walk without these items. Copy of Certificate of Currency for Public Liability & Workcover Site fee Payment The RSPCA would like to thank you for taking the time to complete this form which will help to ensure that Million Paws Walk 2012 is a great success. From all creatures great and small, thank you. Please return registration form and paperwork no later than 1 March, 2012 to: Event Assistant - Marketing Department RSPCA Victoria 3 Burwood Highway BURWOOD EAST VIC 3151 Fax: Ph: MPW Vendor Form 7
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