City of Delta COUNCIL REPORT Regular Meeting Equipment Program. The following report has been reviewed and endorsed by the City Manager.

Transcription

1 City of Delta COUNCIL REPORT Regular Meeting F.05 To: From: Mayor and Council Finance Department Date: November 7, Equipment Program The following report has been reviewed and endorsed by the City Manager. RECOMMENDATIONS: A. THAT the 2018 Equipment Program (Attachment A) be approved. B. THAT $5,095,000 from the Equipment Replacement Reserve Fund be authorized to fund the equipment purchases. C. THAT staff be authorized to proceed in 2018 with the purchase of equipment included in the 2018 Equipment Program in accordance with the City of Delta Purchasing Policy. PURPOSE: The purpose of this report is to obtain Council's approval to proceed with the purchase of the equipment included in the 2018 Equipment Program, to be funded by the Equipment Replacement Reserve Fund. BACKGROUND: The Equipment Replacement Reserve Fund was established to fund the replacement of equipment and the acquisition of some new equipment. The reserve is funded by equipment charges, interest revenue, and equipment sales. Major new equipment purchases are considered as part of the municipal priority setting process and annual Financial Plan discussions. The following strategies are applied to ensure the Reserve Fund remains healthy: Charge Out Rates/Purchases: Equipment charge-out rates and annual equipment expenditures are reviewed and revised annually. Self-Supporting Contributions: Each group participating in the Equipment Replacement Reserve F'und maintains contributions to the Fund that offset capital purchases from the Fund. In this way, each g.roup is self-supported within the Fund. Interest: Interest earned in the Fund is allocated proportionately to the equipment groups.

2 Page 2 of Equipment Program November 7,2017 Target Balances: Target balances for each equipment group provide for approximately one to two years of capital purchases. Target balances are reviewed on an on-going basis to determine if they are adequate. Equipment Group $ Engineering and Parks 2,500,000 Fire and Emergency Services 2,000,000 Police 800,000 Computer 1,200,000 Total 6,500,000 Council Policy: Council approval is required to authorize expenditures from the Equipment Replacement Reserve Fund. DISCUSSION: The 2018 Equipment Program is provided in Attachment A and lists the equipment purchases for The total program for 2018 is $5,095,000. Attachment B provides a continuity schedule for the Equipment Replacement Reserve Fund from 2018 to The Fund's five-year overview indicates that the overall balance is healthy. Detailed submission for the five-year equipment program from the Engineering Department is provided in Attachment C. The five-year equipment programs for Fire, Police and Computer are provided in Attachment D. Charge out rates for Engineering and Parks equipment are proposed to increase by 2% each year for 2018 to Charge out rates for Fire and Emergency Services equipment and Police equipment are proposed to have no increase for 2018 to Charge out rates for Computers are proposed to have no increase for 2018, and then increase by 1 % each year for 2019 to Engineering and Parks 2018 equipment request is $1,840,000. The Engineering Department prepares a long range' plan based on anticipated replacement costs in current dollars inflated for future years. Over the next five years, the reserve balance remains healthy. Fire and Emergency Services 2018 equipment request is $1,246,000 to purchase a heavy rescue truck and selfcontained breathing apparatus. The reserve balance is sufficient to support the planned expenditures. Police 2018 equipment request is $564,000 to purchase eight vehicles. Over the next five years, the reserve balance is healthy given the expected expenditures and contributions.

3 Page 3 of 3' 2018 Equipment Program November 7, 2017 Computer 2018 expenditure request is $1,445,000. This amount includes regular computer expenditures for personal computers, printers, upgrades to multiple software applications, storage area network upgrade, distribution network switches, and facility Wi-Fi upgrades. This expenditure request also includes municipal fibre optic network connections for Delta Community Animal Shelter, Firehall #7, and Tilbury Ice facility, as well as server and network equipment replacement for Delta Police Department. The reserve balance is healthy and adequate to support these expenditures. Implications: Financial Implications - The total requested equipment expenditures for 2018 are $5,095,000. There are sufficient funds in the Equipment Replacement Reserve Fund to accommodate the purchases and the overall Fund balance is healthy. CONCLUSION: Departments have taken measures to ensure the 2018 to 2022 equipment programs are appropriate given the balances in the reserve. There is adequate funding to support the programs. The Equipment Replacement Reserve Fund is reviewed on an ongoing basis to ensure the balances remain adequate to meet future requirements. The 2018 to 2022 equipment programs will form part of the 2018 five-year Financial Plan.., " :./ Karl Preuss, CPA, CA Director of Finance Department submission prepared by: Debbie Seto, Budget Officer This report has been prepared in consultation with the following listed departments. Department Name Signature Engineering Fire & Emergency Services Parks, Recreation & Culture Police Steven Lan Dan Copeland Ken Kuntz Neil Dubord ATTACHMENTS:. A Equipment Program B. Equipment Replacement Reserve Fund Continuity Schedule 2018 to 2022 C. Equipment Program: Engineering D. Equipment Program: Fire, Police and Computer

4 Attachment A Page 1 of Equipment Program $ $ Engineering and Parks 1 1/2 Ton Van 2 8 Passenger Van 1 Light Duty Van 1 1 Ton Service Body 2 5 Ton Van 2 2 Ton Dump Truck 1 2 Ton 4x4 Dump Truck 2 Compressor 1 Dump Trailer 1 Skid Steer 1 Backhoe 1 Sweeper 1 Electronic Notice Board 2 Light Duty 4X4 Pick Up 1 Greens Mower 1 Bucket Truck Various Equipment, 40,000 90,000 35,000 75, , ,000 95,000 70,000 15,000 65, , ,000 25,000 80,000 15, ,000 75,000 1,840,000 Fire and Emergency Services 1 Heavy Rescue Truck Self-Contained Breathing Apparatus 1,0, ,000 1,246,000 Police 8 Vehicles 564, ,000 Computer Regular 180 Personal Computers 20 Printers DeltaMap Upgrade Maximo Upgrade Storage Area Network Upgrade Facility Wi-Fi Upgrades Network Switch Refresh (PRC & CP&D) Windows Datacentre 2012 Licensing Upgrade Total Regular Program Corporate DeltaNET Fibre Optic Network (Firehali #7, DCAS, Tilbury Ice) Total Corporate Program Delta Police Department Physical Server Refresh Network Equipment Refresh Total Delta Police Department Total 2018 Equipment Program 3,000 20, ,000 0, ,000 25,000 40,000 90,000 1,085, , ,000 50,000 20,000 70,000 1,445,000 5,095,000

5 Equipment Replacement Reserve Fund Continuity Schedule Attachment B Page 1 of Engineering and Parks Opening Balance 4,669,500 4,595,000 4,581,000 4,711,500 4,981,500 Add: Chargeout Rate Revenues 1,672,000 1,705,000 1,738,500 1,773,000 1,808,500 Add: Equipment Sales 25,000 25,000 25,000 25,000 25,000 Add: Interest 68,500 68,000 69,000 72,000 77,000 Less: Expenditures (1,840,000) (1,812,000) (1,702,000) (1,600,000) (1,525,000) Closing Balance 4,595,000 4,581,000 4,711,500 4,981,500 5,367,000 Fire and Emergency Services Opening Balance 2,025,000 1,607,000 2,350,500 2,303,500 1,623,500 Add: Chargeout Rate Revenues 800, , , , ,000 Add: Interest 28,000 29,500 35,000 29,500 26,000 Less: Expenditures (1,246,000) (86,000) (882,000) (1,509,500) (585,000) Closing Balance 1,607,000 2,350,500 2,303,500 1,623,500 1,864,500 Police Opening Balance 1,154,500 1,132,500 1,128,500 1,112,000 1,084,500 Add: Chargeout Rate Revenues 525, , , , ,000 Add: Interest 17,000 17,000 16,500 16,500 16,000 Less: Expenditures (564,000) (546,000) 1558,000) (569,000) (592,000) Closing Balance 1,132,500 1,128,500 1,112,000 1,084,500 1,033,500 Computer Opening Balance 1,476,000 1,116, , ,000 1,281,000 Add: Chargeout Rate Revenues 1,065,500 1,076,000 1,087,000 1,098,000 1,9,000 Add: Interest 19,500 15,000 13,000 16,000 23,000 Less: Expenditures (1,445,000) (1,300,000) (1,140,000) (700,000) (625,000) Closing Balance 1,116, , ,000 1,281,000 1,788,000 Total Opening Balance 9,325,000 8,450,500 8,967,000 8,994,000 8,970,500 Add: Chargeout Rate Revenues 4,062,500 4,6,000 4,150,500 4,196,000 4,242,500 Add: Equipment Sales 25,000 25,000 25,000 25,000 25,000 Add: Interest 133, , , , ,000 Less: Expenditures (5,095,000) (3,744,000) (4,282,000) (4,378,500) (3,327,000) Closing Balance 8,450,500 8,967,000 8,994,000 8,970,500,053,000

6 Attachment C Page 1 of City of Delta ENGINEERING To: From: Steven Lan, Director of Engineering Trent Reid, Manager Engineering Operations File: Date: September 29,2017 Subject: Equipment Replacement for 2018 to 2022 The Fleet Superintendent has reviewed Delta's fleet and has made recommendations for the replacement of equipment, machinery, and vehicles for the years 2018 to These recommendations result from strategies of timely replacement, effective fleet management, green fleet upgrade, and preventative maintenance programs in order to provide the lowest overall cost and environmentally responsible fleet for Delta. The Equipment Replacement Reserve Fund (Equipment Reserve) was established for the purpose of the replacement of equipment, machinery, and vehicles (collectively referred to as "equipment"). The various user departments contribute funds to the Equipment Reserve through hourly, daily or monthly charges. These charges also include a component to offset maintenance and operating costs. During its life, each piece of equipment contributes the value of its replacement to the Equipment Reserve. The overall strategies of equipment replacement are intended to achieve the following results: Replacement before service life is exceeded Replacement within municipal industry averages Minimize costly emergency repairs Maximize in-service use Minimize crew downtime due to breakdowns Ensure the appropriate equipment is available Reduce greenhouse gas emissions (GHG's) Right sizing of vehicles where appropriate The recommended replacements for 2018 have been determined in conjunction with the following additional strategies: Page 1 of 2

7 Attachment C Page 2 of Equipment Replacement for 2018 to 2022 September 29, 2017 Delta's Green Fleet Management Plan and initiatives - Where possible, vehicles will be replaced with one of the top three fuel efficient vehicles in its class. We are committed to improving the efficiency of the corporate fleet and to reducing GHG's. When conventional vehicles are replaced and where feasible, hybrid or alternative fuel vehicles will be considered first as a suitable replacement. Where feasible, we will use hybrid vehicles in Delta's Go Home Green Corporate Carpooling program. Standardization of equipment - We will continue to standardize equipment that is specialized in nature and where we have limited numbers. By doing this we have increased safety with operator familiarity, interchange ability of parts and accessories, reduction of down time, and reduced operator and mechanical training times. We continue to standardize our corporate vehicle decals, whereby the Delta symbol and Department are affixed to the appropriate vehicles. Fleet Audits Annual fleet audits to ensure vehicles are assigned appropriately to the correct user group, review annual usage, mileage, and fuel consumption and ensure there is still a need or use for the assigned vehicle. Reallocation of vehicles to user departments to maximize its mileage and life span will continue. Diesel Vehicles - We will review the need to purchase diesel trucks based on the application and work required. We have found that the extra cost to purchase a vehicle with a diesel engine, the cost to maintain and the expense of repairs is becoming cost prohibitive compared to purchasing a vehicle with a traditional gasoline combustion engine. The rationale and detailed listing of the proposed 2018 Equipment Replacement Schedule is provided as Appendix A. The future projected Equipment Replacement plans for the years 2018 to 2022 are attached as Appendices B - F. Cost projections for all appendices are based on anticipated replacement costs in current year dollars inflated for!l;ttt:1re years respectively. Trent Reid Manager, Engineering Operations TRISRM cc: Shane Margetson, Fleet Superintendent Appendices Page 2 of 2

8 Attachment C Page 3 of Appendix A 2018 Equipment Replacement Details Unit# Comments Current Mileage 15 This 2000 Ford F-150 pickup is assigned to 183,000kms Engineering Operations and will be replaced with a Y:, ton pickup and reassigned to a Parks Recreation and Culture facility. 40 This 2004 Chevrolet Astro van is assigned to 186,751kms Engineering Operations and will be replaced with an 8 passenger van and will be reassigned to a Parks Recreation and Culture facility for programs This 2015 Nissan NV 200 van is assigned to 187,245kms Parks Operations for its Park Attendant Program and will be replaced with a light duty van in the same application. This van is driven up to 7 days a week with 2 shifts per day This 2003 Ford 1-ton service body is assigned to 128,067kms Parks Operations and will be replaced with a Hon service body in the same application. The current service body has corrosion problems and is not worth the cost to repair This 2001 Freightliner step van is assigned to 175,714kms Utilities and will be replaced with a 5-ton van for use in the same application. This type of van build takes approximately 18 months This 2003 Ford F-450 Hon dump is assigned to 149,485kms Parks Operations and will be replaced with a Hon dump truck in the same application This 2004 Ford F ton dump is assigned to 175,390kms Parks Operations and will be replaced with a Hon dump truck in the same application This 2005 Ford F-450 Hon dump is assigned to 190,437kms Roads and will be replaced with a 1-ton dump truck in the same application This 2007 Freightliner step van is assigned to 171,240kms Utilities and will be replaced with a 5-ton van for use in the same application. This type of van build takes approximately 18 months This 2005 Atlas air compressor is assigned to 3,000hrs Small Equipment Stores and will be replaced with a compressor for use in the same application (rental equipment) This 1999 Leroi air compressor is assigned to 2,800hrs Construction and it will be replaced with a dump trailer as there is no use for the compressor at this time. 26 This 1997 Ingersol air compressor is assigned to 3,250hrs Small Equipment Stores and will be replaced with a compressor for use in the same application (rental equipment). Proposed Replacement Vehicle Y:, Ton Pickup 8 Passenger van Light Duty Van 1-Ton Service Body 5-Ton Van 1-Ton Dump 1-Ton Dump 1-Ton Dump 4x4 Snow and Ice 5-Ton Van Air Compressor Air Compressor to Dump Trailer Air Compressor

9 Unit# Comments 2142 This 2005 John Deere skid steer is assigned to Construction and will be replaced with a skid steer for use in the same application This 2011 John Deere backhoe is assigned to Utilities and will be replaced with a backhoe for use in the same application This 2013 Elgin sweeper is assigned to Roads and will be replaced with a sweeper for use in the same application. This sweeper had extensive accident damage sustained by a third party and has been plagued with mechanical and electrical problems since This 2009 Ver-Mac electronic notice board is assigned to Roads and will be replaced with an electronic notice board for use in the same application This 2004 Toyota van is assigned to Parks Recreation and Culture and will be replaced with an 8 passenger van for use in the same application This 2006 Ford Taurus car is presently assigned to Property Use and Compliance and will be replaced with a light duty 4x4 pickup for use in the same application. This car has had service issues in regards to engine related components This 2006 Ford Taurus car is presently assigned to Property Use and Compliance and will be replaced with a light duty 4x4 pickup for use in the same application. This car has had service issues in regards to engine related components This 1999 Jacobsen greens mower is presently assigned to Parks and will be replaced with a greens mower for use in the same application. NEW To help aid in a variety of programs such as to banners, pole painting, hanging baskets, tree support, seasonal light hanging, there has been a need to have new bucket truck for such programs. Current Mileage 3,364hrs 5,470hrs 33,791kms N/A 160,152kms 166,982kms 157,744kms N/A N/A Attachment C Page 4 of Proposed Replacement Vehicle Skid Steer Backhoe Sweeper Electronic Message Board 8 Passenger Van Light Duty 4x4 Pickup Light Duty 4x4 Pickup Greens Mower Bucket Truck

10 Attachment C Page 5 of Unit # N/A Comments The remaining items on the 2018 Equipment Replacement Schedule are small gas powered pieces of equipment. These units are replaced only as they fail or become unreliable or unsafe. This practice allows us to replace fewer pieces of equipment and ensures we get full value out of the units we own and results in most of the equipment being of little or no value at the end of its service life. Accordingly, in most cases, they are disposed of. Our experience has shown that the average brush saw/weed eater and chainsaw will cost $700. We are budgeting $45,000 for gas powered equipment and $30,000 for additional small equipment that is required as needed throughout the year. The purchase of this small equipment is still guided by the principles of the Green Fleet Management Plan. Staff seeks to purchase equipment meeting stringent emissions controls such as those imposed by the California Air Resource Board. Current Mileage N/A Proposed Replacement Vehicle VARIOUS EQUIPMENT

11 ... APPENDIX B 2018 EQUIPMENT REPLACEMENT EQUIPMENT DESCRIPTION CHARGE-OUT REPLACEMENT ANTICIPATED LIFE CURRENT NO. AREA EQUIPMENT EXPECTANCY REP. COST FORD 1/2 TON PICKUP OPERATIONS 1/2 TON PICKUP $ 40, CHEV ASTRO VAN OPERATIONS 8 PASSENGER VAN $ 45, NISSAN NV 200 VAN PARKS LIGHT DUTY VAN 5 $ 35, FORD 1 TON SERVICE BODY PARKS OPS 1 TON SERVICE BODY $ 75, FREIGHTLINER 5 TON STEP VAN UTILITIES 5 TON VAN 15 $ 170, FORD F450 1 TON DUMp PARKS OPS 2 TON DUMP $ 75, FORD F450 1 TON DUMP PARKS OPS 2 TON DUMP $ 75, FORD F450 1 TON DUMP ROADS 2 TON 4X4 DUMP SNOW AND ICE $ 95, FREIGHTLINER 5 TON VAN ROADS 5 TON VAN $ 170, ATLAS AIR COMPRESSOR EQSTORES COMPRESSOR $ 35, LEROI AIR COMPRESSOR CONSTRUCTION DUMP TRAILER $ 15, INGERSOL AIR COMPRESSOR EQSTORES COMPRESSOR 15 $ 35, JOHN DEERE SKID STEER CONSTRUCTION SKID STEER 7 $ 65, JOHN DEERE BACKHOE UTILITIES BACKHOE 7 $ 170, ELGIN CROSSWIND SWEEPER ROADS SWEEPER 5 $ 350, VER-MAC ELECTRONIC NOTICE BOARD ROADS ELECTRONIC NOTICE BOARD 15 $ 25, TOYOTA SIENNA VAN PR&C 8 PASSENGER VAN $ 45,000! FORD TAURUS PU&C LIGHT DUTY 4X4 PICKUP $ 40, FORD TAURUS PU&C LIGHT DUTY 4X4 PICKUP $ 40, JACOBSEN GREENS MOWER PARKS OPS GREENS MOWER 15 $ 15,000 NEW BUCKET TRUCK OPERATIONS NIA $ 150,000 ADDITIONAL EQUIPMENT ENGIOPS VARIOUS EQUIPMENT NIA $ 75, ~ ~ ---~ $ 1,840,0~0 ""'0»:=;: m m (Q (") CD ::r (J) 3 0 CD :::J --" - 0 ()

12 APPENDIX C 2019 EQUIPMENT REPLACEMENT EQUIPMENT DESCRIPTION CHARGE-OUT REPLACEMENT ANTICIPATED LIFE CURRENT NO. AREA EQUIPMENT EXPECTANCY REP. COST FORD F-250 4X4 PICKUP ROADS 3/4 TON PIU 4X4 $ 45, FORD ESCAPE HYBRID PU&C HYBRID CAR OR SUV $ 40, FORD 1 TON DUMP PARKS OPS 1 TON DUMP $ 76, FORD 1 TON DUMP PARKS OPS 1 TON DUMP $ 76, FORD ECONOLINE VAN PU&C 3/4 TON VAN 5 $ 70, INTERNATIONAL TANDEM DUMP UTILITIES TANDEM DUMP $ 250, INTERNATIONAL TANDEM DUMP UTILITIES TANDEM DUMP $ 250, JOHN DEERE BACKHOE UTILITIES BACKHOE 7 $ 170, BOWMAG ROLLER CONSTRUCTION RIDE ON ROLLER $ 55, J DEERE EXCAVATOR CONSTRUCTION EXCAVATOR 7 $ 145, NEW HOLLAND TRACTOR ROADS FLAIL MOWER 12 $ 190, FORD TAURUS PU&C HYBRID CAR $ 35, FORD TAURUS PU&C HYBRID CAR $ 35, ZAMBONI 520 PR&C ICE RESURFACER 15 $ 190, TORO GROUNDMASTER 59 PARKS OPS ROADABLE MOWER 7 $ 1,000 ADDITIONAL EQUIPMENT ENG/OPS VARIOUS EQUIPMENT NIA $ 75,000 $ 1,812, }> -0 <0 til til (') CD ::::r -...j 3 0 CD -~ ->. 0 ()

13 APPENDIX D 2020 EQUIPMENT REPLACEMENT EQUIPMENT DESCRIPTION CHARGE-OUT REPLACEMENT NO. AREA EQUIPMENT CHEVY ASTRO PNAN PR&C 8 PASSENGER VAN CHEVY RAISED ROOF VAN OPERATIONS 3/4 TON VAN 1195 FORD ESCAPE HYBRID BYLAW HYBRID VEHICLE 1196 FORD ESCAPE HYBRID BYLAW HYBRID VEHICLE TON STEP VAN OPERATIONS 5 TON VAN FREIGHTLINER 5 TON VAN ROADS 5 TON VAN FORD F-350 CREW CAB CONSTRUCTION 1 TON CREW CAB STERLING S/A DUMP ROADS SINGLE AXLE DUMP SHORING TRAILER UTILITIES SHORING TRAILER CROSSWIND J SWEEPER ROADS SWEEPER NEW HOLLAND FLAIL MOWER ROADS FLAIL MOWER NEW HOLLAND TRACTOR PARKS OPS TRACTOR ZAMBONI 552 PR&C ICE RESURFACER ADDITIONAL EQUIPMENT ENG/OPS VARIOUS EQUIPMENT ANTICIPATED LIFE EXPECTANCY N/A CURRENT REP. COST $ 47,000 $ 40,000 $ 45,000 $ 45,000 $ 175,000 $ 175,000 I $ 75,000 i $ 200,000 $ 15,000! $ 350,000 $ 180,000 $ 85,000. $ 195,000 $ 75,000! I --_..-.- TOTAL $ 1,702,000 ""0 2:;: III. <0 III CD g. (Xl 3 _ CD :::l o ->..- o 0

14 APPENDIX E 2021 EQUIPMENT REPLACEMENT EQUIPMENT DESCRIPTION CHARGE-OUT REPLACEMENT NO. AREA EQUIPMENT FORD F-250 3/4 TON 4X4 ROADS LIGHT DUTY 4X DODGE 550 SERVICE BODY ELECTRICAL SERVICE BODY FORD E-250 VAN UTILITIES VAN FORD F450 1 TON DUMP PARKS OPS 1 TON DUMP FREIGHTLINER VAN UTILITIES 5 TON VAN 1536 INTERNATIONAL TANDEM UTILITIES TANDEM DUMP INTERNATIONAL TANDEM UTILITIES TANDEM DUMP STANLEY HOEPACK UTILITIES HOE PACK STANLEY HOEPACK UTILITIES HOE PACK STANLEY HOEPACK UTILITIES HOE PACK STANLEY HOEPACK UTILITIES HOE PACK 2145 K-L1NE PONY TRAILER CONSTRUCTION PONY TRAILER J DEERE BACKHOE PARKS OPS BACKHOE J DEERE BACKHOE CONSTRUCTION BACKHOE 3975 TITAN DUMP TRAILER EQSTR DUMP TRAILER ANTICIPATED LIFE EXPECTANCY CURRENT REP. COST $ 42,000 $ 125,000 $ 45,000 $ 85,000 $ 175,000 $ 260,000 $ 260,000 $,000 $,000 $,000 $,000 $ 75,000 $ 200,000 $ 200,000 $ 18,000 ADDITIONAL EQUIPMENT ENGIOPS VARIOUS EQUIPMENT TOTAL NIA $ 75,000 $ 1,600,000 I i 'lj» III :::: (Q III CD ::r ("') <0 3 _ ::::J CD o ->..- o 0

15 APPENDIX F 2022 EQUIPMENT REPLACEMENT EQUIPMENT DESCRIPTION CHARGE-OUT REPLACEMENT NO. AREA EQUIPMENT FORD F-250 4X4 UTILITIES LIGHT DUTY 4X4 TRUCK RAM X4 PICKUP UTILITIES LIGHT DUTY 4X4 TRUCK FORD F-250 4X4 UTILITIES LIGHT DUTY 4X4 TRUCK AEROTECH BUS PR&C 20 PASSENGER BUS DODGE TON DUMP 4X4 PARKS OPS 1 TON DUMP 4X FORD F-350 SERVICE BODY UTILITIES 1 TON SERVICE BODY FORD F-550 HYBRID BUCKET TRUCK ELECTRICAL HYBRID BUCKET TRUCK RAM 5500 CAMERA TRUCK UTILITIES CAMERA TRUCK JOHN DEERE BACKHOE CONSTRUCTION BACKHOE HONDA CIVIC HYBRID ENGINEERING HYBRID CAR HONDA CIVIC HYBRID ENGINEERING HYBRID CAR WESTERN STAR TANDEM DUMP CONSTRUCTION TANDEM DUMP KENWORTH TANDEM DUMP ROADS TANDEM DUMP ANTICIPATED LIFE EXPECTANCY 7 CURRENT REP. COST $ 45,000 $ 45,000 $ 45,000 $ 125,000 $ 95,000 $ 85,000 $ 150,000 $ 150,000 $ 150,000 $ 30,000 $ 30,000 $ 250,000 $ 250,000 ADDITIONAL EQUIPMENT ENG/OPS VARIOUS EQUIPMENT N/A $ 75,000 TOTAL $ 1,525,000 IJ» co Q) - CD ~... ::J o 3 _ ::J CD o... - o ()

16 Attachment 0 Page 1 of 6 DELTA FIRE & EMERGENCY SERVICES 5 YEAR EQUIPMENT RESERVE PLAN New Heavy Rescue Truck for Hall #4 (replace unit 7068) (2) 60 minute 4500 PSI SCBA cylinders (20) Scott 45 Minute 4500 PSI SCBA cylinders () NXG-7 Air Packs with Mask, PASS & voice amp Year 2018 Total 2019 SUV replacement (unit 7077) (7) 60 minute 4500 PSI SCBA cylinders Year 2019 Total 2020 Replacement of Engine 2 Pumper Truck (unit 7070) Replacement of 2 Kawasaki Mule UTV's (units 7084 & 7085) 1 Wildland Trailer to replace 4 trailers (units 7069, 7071, 7075 & 7076) (22) 60 minute 4500 PSI SCBA cylinders Year 2020 Total 2021 Replacements of 2 Pumper Trucks (units 7072 & 7073) (6) 60 minute 4500 PSI SCBA cylinders Year 2021 Total 2022 Replacement of Fire Prevention Sprinter (unit 7097) Replacement of 3 Fire Prevention vehicles (units 7080, 7081 & 7082) Replacement of 2 Training Pick Up trucks (units 7087 & 7088) Replacementof 3 Deputy Chief Vehicles (units 7091, 7092 & 7093) Year 2022 Total $1,0,000 $3,000 $30,000 $113,000 $1,246,000 $75,000 $11,000 $86,000 $750,000 $60,000 38,000 $34,000 $882,000 1,500, $9,500 $l,509j 500 $0,000 $135,000 $140,000 $2,000 $585,000

17 ~ Attachment D Page 2 of 6 It oli e partment To: Director of Finance - City of Delta From: Hilary Madore Section/Dept: Finance Manager Date: August 11, 2017 Subject: 2018 Equipment Replacement Program The Police Fleet Coordinator, in consultation with the Municipal Fleet Superintendent, has reviewed the vehicles being utilized by the Delta Police Department. Recommendations for vehicle replacements have been incorporated into the attached schedule, which lists the annual expenditures relating to the Police Department's vehicle replacement needs for the years 2018 to Comments relating to the vehicles recommended for replacement in 2018 are as follows: 1. Replacement of unit 621, a 2007 Dodge Sprinter van used by the Forensic Identification Section, due to the age and anticipated increasing maintenance costs is recommended. 2. Replacement of unit 696, a 2011 For.d F150 used by the K-9 unit, due to the age and anticipated increasing maintenance costs is recommended. 3. Six Ford Interceptor vehicles listed for replacement are all current or past patrol vehicles. These vehicles endure heavy usage as patrol vehicles and the operational life is 3 years (the initial warranty period) after which they can be rotated out to another lighter usage section for an additional one to two years depending on condition. Replacement of units 586,765,741,742,745 and 763 is recommended. 4. Included in the annual total cost is a significant amount for outfitting a replacement unit with specialized equipment and decaling in order for the vehicle to be "road ready". Specialized equipment includes emergency lights, sirens, speakers, laptop docking station, prisoner cage, secure weapons and ammunition storage, and installation cost.

18 Attachment D Page 3 of 6 The Police Department asks that the 2018 amount of $564,000 be included in the 2018 Equipment Program for the City of Delta and that the 2018 to 2022 annual replacement costs be included in the five year financial plan. Hilary Madore Finance Manager Delta Police Attachment: Police Vehicle Replacement Schedule ( )

19 Attachment 0 Page 4 of Equipment Program Police Vehicle Replacement Schedule ( ) Ford F AWD Police Package SUV Dr Sedan AWD Police Package Dr Sedan AWD Police Package AWD Police Package SUV 2019 AWD Police Package SUV AWD Police Package SUV 2019 AWD Police Package SUV TBD 2016 AWD Police Package SUV 2019 AWD Police Package SUV TBD 2016 AWD Police Package SUV 2019 AWD Police Package SUV Dr Sedan AWD Police Package Dr Sedan AWD Police Package Dr Sedan AWD Police Package Dr Sedan AWD Police Package 51,000 39,000 47,000 47,000 47,000 47,000 39,000 39,000 20,000 76,000 19,000 62,000 19,000 71,000 19,000 71,000 19,000 71,000 19,000 71,000 19,000 62,000 19,000 62,000 Total 2019 $546, Chev 1 'ton P/U CVSE 2020 Like Vehicle Dr Sedan AWD Police Package Dr Sedan AWD Police Package TBD Dr Sedan AWD Police Package Dr Sedan AWD Police Package AWD Police Package SUV 2020 AWD Police Package SUV AWD Police Package SUV 2020 AWD Police Package SUV Ford F150 Crew 2020 Like Vehicle AWD Police Package SUV 2020 AWD Police Package SUV AWD Police Package SUV 2020 AWD Police Package SUV 50,000 39,500 39,500 47,500 47,500 48,000 47,500 47,500 20,000 75,000 19,500 63,000 19,500 62,000 19,500 72,000 19,500 72,000 17,000 70,000 19,500 72,000 19,500 72;000 Total 2020 $558, Ford F150 Crew FISS 2021 Like Vehicle Chev Silverado Crew 2021 Like Vehicle TBD Dr Sedan AWD Police Package 2021 AWD Police Package SUV TBD Dr Sedan AWD Police Package 2021 AWD Police Package SUV TBD Dr Sedan AWD Police Package 2021 AWD Police Package SUV AWD Police Package SUV 2021 AWD Police Package SUV TBD 2017 AWD Police Package SUV 2021 AWD Police Package SUV TBD 2017 AWD Police Package SUV 2021 AWD Police Package SUV 48,000 48,000 48,000 48,000 39,500 48,000 48,000 48,000 15,000 67,000 20,000 73,000 20,000 73,000 20,000 73,000 20,000 64,000 20,000 73,000 20,000 73,000 20,000 73,000 Total 2021 $569, AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018 AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018 AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018 AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018 AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018AWD Police Package SUV 2022 AWD Police Package SUV TBD 2018 AWD Police Package SUV 2022 AWD Police Package SUV 49,000 49,000 49,000 49,000 49,000 49,000 49,000 49,000 20,500 74,000 20,500 74,000 20,500 74,000 20,500 74,000 20,500 74,000 20,500 74,000 20,500 74,000 20,500 74,000 Total 2022 $592,000

20 2018 Computer Equipment Five Year Replacement Program Attachment D Page 5 of6 Year Equipment Total Personal Computers Printers DeltaMap Upgrade Maximo Upgrade Storage Area Network Upgrade Facility Wi-Fi Upgrades Network Switch Refresh (PRC & CP&D) Windows Datacentre 2012 Licensing Upgrade Regular Program $3,000 $20,000 $150,000 $0,000 $350,000 $25,000 $40,000 $90,000 $1,085,000 $1,445,000 DeitaNET Fibre Optic Network (Firehall #7, DCAS, Tilbury Ice) Corporate Program $290,000 $290,000 Physical Server Refresh Network Equipment Refresh Delta Police Department $50,000 $20,000 $70, Personal Computers Printers Maximo Purchasing Redesign Delta.ca Corporate Website Upgrade Primary Datacentre Virtual Host Servers Upgrade Distribution Network Switch Upgrades Facility Wi-Fi Upgrades Regular Program $3,000 $20,000 $150,000 $250,000 $120,000 $25,000 $15,000 $890,000 $1,300,000 DeltaNET Fibre Optic Network (Sungod Recreation Centre) Corporate Program $275,000 $275,000 Virtual Server Host Refresh Physical Server Refresh Network Equipment Refresh Delta Police Department $70,000 $45,000 $20,000 $135, Personal Computers Printers PeopleSoft Upgrade Sharepoint Replacement (Clerks, Fire, Finance) eplan Upgrade Telestaff Upgrade Keyscan Security Hardware Replacement Avigilon CCTV Server Refresh Primary Datacentre UPS A Replacement Facility Wi-Fi Upgrades Regular Program $3,000 $20,000 $0,000 $30,000 $50,000 $50,000 $120,000 $15,000 $40,000 $15,000 $750,000 $1,140,000 Cisco Phone System Upgrade (Barracuda) Applicance Replacement Microsoft Windows and Office Upgrade Keyscan Security Upgrade PhYSical Server Refresh Network Equipment Refresh Delta Police Department $0,000 $20,000 $150,000 $60,000 $40,000 $20,000 $390,000

21 2018 Computer Equipment Five Year Replacement Program Attachment 0 Page 6 of6. Year Equipment Total Personal Computers $3,000 $700, Printers $20,000 Maximo Upgrade $0,000 CCTV Avigilon Server Upgrade $15,000 Primary Datacentre UPS B Replacement $40,000 Facility Wi-Fi Upgrades $15,000 Regular Program $500,000 Storage Array and Tape Library Replacement $0,000 CCTV Cameral Replacements $45,000 Physical Server Refresh $35,000 Network Equipment Refresh $20,000 Delta Police Department $200, Personal Computers $3,000 $625, Printers $20,000 Tempest Upgrade $50,000 Telestaff Upgrade $50,000 Backup Datacentre UPS Replacement $40,000 CCTV Avigilon Server Upgrade $15,000 Enterprise Logging Server Refresh $15,000 Facility Wi-Fi Upgrades $15,000 Regular Program $515,000 DataCentre UPS Replacements (HQ and PSB) $60,000 Physical Server Refresh $30,000 Network Equipment Refresh $20,000 Delta Police Department $1,000