Fleet Department. 1 P a g e

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1 Fleet Department 1 P a g e

2 Average Ltr/Km Service Area: Fleet Management Equipment/vehicle acquisition and disposal Licensing, maintenance and repair of fleet Ensures compliance with Federal & Provincial legislation Conduct repairs, maintenance and inspections of commercial vehicles and local transit Fleet Services Operating Budget Approved Q2 Approved Proposed Proposed Proposed Actual Budget Forecast Budget Budget Budget Budget REVENUES Activity Revenue $538,436 $495,250 $604,591 $521,350 $749,950 $769,350 $786,923 Other Revenue 13,143 Internal Recoveries 1,392,900 1,447,648 1,447,648 1,502,734 1,382,900 1,512,000 1,530,300 TOTAL REVENUES 1,944,479 1,942,898 2,052,239 2,024,084 2,132,850 2,281,350 2,317,223 EXPENDITURES FTE Count Wages & Benefits 755, , , , , , ,587 Contracted & General Services 547, , , , , , ,588 Materials, Goods & Supplies 270, , , , , , ,504 Internal Charges 147, , , , , , ,600 TOTAL EXPENDITURES 1,720,832 1,791,766 1,908,548 1,841,117 1,968,764 2,041,116 2,097,279 REVENUES LESS EXPENDITURES 223, , , , , , ,944 Associated Amortization 91,877 90,704 90,704 90,704 90,704 90,704 92,518 Gain/(Loss) on Disposal of TCA (23,220) Transfers to Reserves (300,622) (318,329) (318,329) (335,213) (337,951) (344,459) (351,168) Tax Funding Required (76,975) (167,197) (174,638) (152,246) (173,865) (104,225) (131,224) Fleet Fuel Consumption Benchmark Class 1 Automotive Vehicles unit 2017 Restated Target P a g e

3 Town of Banff Fuel Consumption Chart Department Class Number of Units 2017 Restated Target Litres used per Kilometer Town Hall Class 1 4 units Class 2 1 unit Bylaw Class 1 2 units Fenlands Class 1 5 units Class 3 1 unit Ops Admin Class 1 2 units Fleet Class 2 1 unit Facilities Class 1 6 units Grounds Class 1 10 units Class 2 2 units Class 3 4 units Resource Recovery Class 1 4 units Class 2 9 units Class 3 4 units Streets Class 1 5 units Class 2 7 units Class 3 5 units Utilities Class 1 7 units Class 2 3 units Class 3 3 units P a g e

4 Average Ltr/Km Average Ltr/Km Average Ltr/Km Town of Banff (all Departments) Fuel Consumption Benchmarks Class 1 Automotive Vehicles Restated Target Class 2 Heavy Duty Transport Vehicles Restated Target Class 3 Heavy Duty Off-Road Vehicles Restated Target P a g e

5 Service Area: Fleet Management (1 of 1) COUNCIL EXPECTATIONS 1) Environmental leadership: Green Fleet Policy 2) Legislative compliance 3) Maximizes efficiency of vehicles through preventative maintenance program 4) Maintain in-house expertise and certifications 5) Transparent and competitive acquisition process Service Level Increased Successes o Transit repair and maintenance schedule/keeping up spare ratio o In house mechanical transit training o Streamline of process, recording and data analysis o Culture of Teamwork, Communication, Integrity & Adaptability Challenges/Opportunities o Shop space for repair and maintenance o Ongoing divisional analysis and SWOT o Green Fleet stewardship improvements - Telematics o Preventative maintenance of resource recovery equipment o Introduction of renewable resource vehicles & equipment 2018 Priorities: Priority Status Training in areas of weakness Completed Team received 3 training sessions Transit bus maintenance hybrid battery systems, exhaust after treatment and engine fire suppression Optimizing transit maintenance and spare ratio Completed Developed maintenance schedules & routines allowing adequate spare ratio Ongoing analysis of fleet & transit operations Ongoing - Finding trends and developing process to address Increasing efficiencies in day to day operations Completed Optimized resources to achieve more capacity Establish effective preventative maintenance scheduling for long haul equipment Completed Working with drivers and their schedules to perform required maintenance Amending Green Fleet Policy C6000 Completed RFD to council Q Priorities: Roll out of Green Fleet Policy Amendments: o New fuel targets o Recording tools o Vehicle & Equipment Right Sizing Facilitating the increased service levels to transit Communication Format (RFD/Briefing/Policy/Bylaw/Workshop/Etc.) 5 P a g e

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7 1 of 1 New Service Level Request Portable Hydraulic Lift System Summary: In order to maximize existing Fleet & Transit Services shop space and meet service level requirements for both ROAM Transit and Town of Banff vehicles and equipment, Fleet Services requests capital funding for one set of four wireless mobile column lifts. Description: Mobile column lifts are used to elevate heavy duty equipment and vehicles safely without the need of a traditional stationary hoist or pit system. These portable systems can be moved around parked or broken down vehicles and stored out of the way to free up space. This would allow Fleet Services to increase the efficiency and usefulness of its existing building at 136 Hawk Avenue. Currently the Fleet shop only has one option to get underneath vehicles, the fleet shop pit. These lifts will be used in the Transit storage side of the Fleet & Transit Services Building. With the increase in fleet size and the doubling of the number of Transit buses between 2017 and 2019, Fleet services will not have the capacity to address its need for preventative maintenance, 30 day inspections and Canadian Vehicle Inspection Program (CVIP) going forward with the existing pit. ROAM Bus Growth: Buses & 2 Cutaways Buses & 2 Cutaways Buses & 2 Cutaways Buses & 2 Cutaways Each individual lift has the capacity to raise between 18,000 and 22,000 lbs (9,980kg). Once set up at each wheel or lifting point, lifts communicate wirelessly with each other and automatically lift in a safe, controlled and level manner. The system is computer controlled with extensive safety lock outs to allow easy operations and a safe working environment when underneath machinery. The system is CSA approved, is rechargeable, runs on biodegradable oil and is made of recyclable materials. 7 P a g e

8 Capital Costs: Portable Hydraulic Lift System Operation Revenue: $59, $7,171 $7,171 $7,171 Operating Expenses: Yearly Transfer to Operating Capital for 15yr replacement Yearly Inspection Costs (approx.) $3,999 $3,999 $500 $500 Total $0.00 $4,499 $4,499 Net Operating Revenue: $7,171 $2,672 $2,672 Cost Recovery: Fleet Services will bill Roam transit for each use of these lifts to recoup the purchase cost at a rate of approximately $4.80 per hour of use. Over the 12 year estimated lifespan. Resources Required to Implement & Maintain: Fleet services will put out an RFQ to different supply companies. Estimated Delivery Date: 1 st Quarter 2019 Council Strategic Priority? Yes Toward a sustainable transportation system Providing a transportation system that is economically and environmentally sustainable. (See 8 P a g e