The Corporation of Delta ENGINEERING

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Blaise Merritt
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1 ~I..Lc.Avlllll'-'II,"'.. Page 1 of 5 The Corporation of Delta ENGINEERING To: From: Steven Lan, A / Director of Engineering Dave Halliday, Manager of Engineering Operations File: Date: November 4, 2009 Subject: Equipment Replacement for 2010 to 2014 The Fleet Superintendent has reviewed Delta's fleet and has made recommendations for the replacement of equipment, machinery, and vehicles for the years 2010 to These recommendations result from strategies of timely replacement, effective fleet management, green fleet upgrade, and preventative maintenance programs in order to provide the lowest overall cost and environmentally responsible fleet for Delta. The Equipment Replacement Reserve Fund (Equipment Reserve) was established for the purpose of the replacement of equipment, machinery, and vehicles (collectively referred to as "equipment"). The various user departments contribute funds to the Equipment Reserve through hourly, daily or monthly charges. These charges also include a component to offset maintenance and operating costs. During its life, each piece of equipment contributes to the Equipment Reserve the total costs of operating, maintenance, and replacement, and at the end of the equipment's estimated life, sufficient funds are available for the replacement thereof. The overall strategies of equipment replacement are intended to achieve the following results: Replacement before service life is exceeded Minimize costly emergency repairs Maximize in-service use Minimize crew downtime due to breakdowns Ensure the appropriate equipment is available Reduce greenhouse gas emissions (GHG's) The recommended replacements for 2010 have been determined in conjunction with the following additional strategies: Page 1 of 2

2 Attacnmenl A Page 2 of 5 Equipment Replacement for 2010 to November 24,2010 Delta's Green Fleet Management Plan and initiatives - Where possible, vehicles will be replaced with one of the top three fuel efficient vehicles in its class. We are committed to improving the efficiency of the corporate fleet and to reducing GHG's. Eleven hybrid vehicles have been purchased in 2008 / 2009 and we propose an additional seven over the next three years. These vehicles will be used throughout the fleet including use in Delta's Go Home Green Corporate Carpooling program. Standardization of equipment - We will continue to standardize equipment that is specialized in nature and where we have limited numbers. By doing this we have increased safety with operator familiarity, interchange ability of parts and accessories, reduction of down time, and reduced operator and mechanical training times. Fleet Purchasing Strategy - In a continuing effort to reduce the emissions produced by equipment purchased over the next five years, we will adhere to Delta's fleet purchasing strategy that states: "Whenever possible, staff will: (1) purchase equipment that can be retro-fitted with add-on control equipment (e.g., diesel oxidation catalysts, diesel particulate filters, etc.), (2) use ultra low sulphur diesel fuel, and/or (3) consider alternative fuel sources for Oelta's fleet vehicles." Attached is Appendix A, detailing the 2010 Equipment Replacement Schedule for Engineering; also included are Appendices B - E which detail the projected equipment replacement plans for the years 2011 to Costs projections are based on anticipated replacement costs in current year dollars inflated for future years. Appendix F includes further information to support the units recommended for replacement in David G. Halliday, A.Sc.T. Manager of Engineering Operations DGH/MM cc: Mike McDonald, A I Fleet Superintendent Attachments F:IEng12010 DocslLLICouncil ReportslEquip Funding Reallocationl2010 Equipment Reserve Fund update.doc Page 2 of 2

3 2010 REPLACEMENT DESCRIPTION AVG.LlFE CHARGE-OUT REPLACEMENT CURRENT NO. EXPECTANCY AREA REP. COST CHEV 3/4 TON VAN 4 UTILITIES 1 TON SERVICE BODY $55, FORD 1/2 TON PICKUP 10 PARKS 3/4 TON PICKUP $37, FORD 1/2 TON PICKUP 12 PARKS 3/4 TON PICKUP $37, CHEV 1 TON 10 PARKS 1 TON HI VAN $76, CHEV 1 TON 10 PARKS 1 TON HI VAN $76, CHEV 1 TON 10 PARKS 1 TON HI VAN $76, GRUMMAN WALK IN VAN 11 UTILITIES 1 TON HI VAN $70, GRUMMAN WALK IN VAN 11 UTILITIES 1 TON HI VAN $70, FREIGHTLINER TANDEM DUMP 10 UTILITIES TANDEM DUMP $235, WACKER ROLLER 10 ROADS ROLLER $45, TRMAN SHORING TRLR 15 CONSTRUCTION SHORING & TRAILER $45, SHORING TRAILER 15 UTILITIES SHORING & TRAILER $45, TORO VACUUM MOWER 6 PARKS STYLE VACUUM MOWER $47, ZAMBONI ICE RESURFACER 12 PARKS ELECTRIC ICE RESURFACER $223,000 PRESSURE WASHER 10 ENG OPS HOT WATER PRESSURE WASHER $14,000 1 TON VAN STORES $60,000 2 TON CREW CAB CONSTRUCTION $75,000 2 TON DUMP TRUCK ROADS $89,000 PONY TRAILER CONSTRUCTION NA $47,000 RUGGED TERRAIN VEHICLE PARKS $30,000 GLOBAL POSITIONING SYSTEMS VARIOUS $10,000 ADDITIONAL ENG OPS VARIOUS $75,000 TOTAL $1,537,000 F:\Eng\2010 Docs\LL\Council Reports\Copy of REPLACEMENT - Engineering.xls

4 Attachment A Page 4 of Equipment Replacement Details Unit# Make/Model Mileage being replaced CHEV % TON 218,853 VAN FORD 1/2 TON 83,436 PICK UP FORD ~ TON 87,815 PICKUP CHEV 1 TON 127, CHEV 1 TON 118, CHEV 1 TON 132, GRUMMAN 236,314 WALK IN VAN GRUMMAN 208,026 WALK IN VAN ,928 FREIGHTLINER TANDEM DUMP WACKER 962 HRS ROLLER TRMAN SHORING TRLR SHORING TRAILER ZAMBONI ICE 6111 hrs RESURFACER TORO 1801 HRS VACUUM MOWER Comments This 2006 C van is assigned to the Utility Maintenance Branch. This unit is high mileage and will be replaced with a one ton service body in the same application This 1995 Ford ~ ton pickup is presently assigned to the Parks branch and has exceeded its life expectancy. This unit will be replaced with a % ton truck in the same application. This 1995 Ford ~ ton pickup assigned to parks branch has exceeded its life expectancy and will be replaced with a % ton truck in the same application. This ton van is assigned to parks branch and will be replaced with a 1 ton - High cube van. This ton van is assigned to parks branch and will be replaced with a 1 ton - High cube van. This ton van is assigned to parks branch and will be replaced with a 1 ton - High cube van This 1999 Grumman walk in van is assigned to utility maintenance. This high km van has limited parts availability. It will be replaced with a right sized vehicle due to weight compliance. This 1999 Grumman walk in van is assigned to utility maintenance. This high km van has limited parts availability and will be replaced with a right sized vehicle due to weight compliance. This 2000 Tandem dump truck is assigned to south/north utilities. It will be replaced with a tandem axle dump truck in the same application, equiped with the latest technology in snow fighting equipment. This 1999 Wacker Roller is assigned to roads maintenance branch and will be replaced with a Roller of the same type in the same application. This 1999 Shoring Trailer is assigned to construction maintenance and will be replaced with a shoring trailer in the same application. This 1987 Shoring Trailer is assigned to utility maintenance and will be replaced with a shoring trailer in the same application. This 1998 Ice Resurfacer is assigned to Parks Rec. and Culture and will be replaced with an Electric Ice Resurfacer in the same application. This 2002 vacuum mower is assigned to parks and will be replaced with a vacuum rotary mower capable of grass pick up in the same application Page 1 of 2

5 Attachment A Page 5 of 5 Unit# Make/Model being replaced Mileage Comments 1 TON VAN New purchase of a 1 ton van for purchasing to allow delivery and pick up of goods distributed by stores TWO TON CREW CAB TRUCK TWO TON CREW CAB TRUCK PONY TRAI LER RUGGED TERRAIN VEHICLE 2 TON 4X4 DUMP TRUCK New purchase of a two ton crew cab truck assigned to construction for use in capital projects assigned to construction. New purchase of a two ton crew cab truck assigned to construction for use in capital projects assigned to construction New purchase of a Pony Trailer assigned to construction-used in combination with a tandem axle dump truck. New purchase of an RTV assigned to parks to be used in N.Delta park maintenance allowing a one ton truck to be assigned into Urban Forestry.(Eliminates a leased vehicle) To eliminate the need for lease vehicles outfitted with mini sander and front mount plow. 2 TON 4X4 DUMP TRUCK To eliminate the need for lease vehicles outfitted with mini sander and front mount plow. PRESSURE WASHER GLOBAL POSTIONING SYSTEMS 1999 PRESSURE WASHER ONGOING PURCHASE OF GPS VARIOUS This 1999 Pressure Washer is assigned to garage maintenance and will be replaced with a similar machine in the same application. These GPS systems are ongoing installations on new equipment - installing 8 to 10 units per year. The remaining items on the 2010 Equipment Replacement Schedule are small gas powered pieces of equipment. These units are replaced only as they fail or become unreliable or unsafe. This practice allows us to replace fewer pieces of equipment and ensures we get full value out of the units we own and results in most of the equipment being of little or no value at the end of its service life. Accordingly, in most cases, they are disposed of. Our experience has shown that the average brush saw/weed eater and chainsaw will cost $1000. We are budgeting $45,000 for gas powered equipment and $30,000 for additional small equipment that is required as needed throughout the year. The purchase of this small equipment is still guided by the principles of the Green Fleet Management Plan. Staff seeks to purchase equipment meeting stringent emissions controls such as those imposed by the California Air Resource Board. This includes 4 mix technologies which produces lower emissions similar to conventional 4 stroke enqines in a lighter unit. FIGARAGEI1 0-14ERSCHR Equipment Replacement Details.doc Page 2 of 2

City of Delta COUNCIL REPORT Regular Meeting Equipment Program. The following report has been reviewed and endorsed by the City Manager.

City of Delta COUNCIL REPORT Regular Meeting F.05 To: From: Mayor and Council Finance Department Date: November 7,2017 2018 Equipment Program The following report has been reviewed and endorsed by the