BIDDING INSTRUCTIONS AND DOCUMENTS FOR FURNISHING

Transcription

1 BIDDING INSTRUCTIONS AND DOCUMENTS FOR FURNISHING ONE (1) NEW 8'-16'5ELF-PROPELLED TRACK ASPHALT PAVER TO DOUGLAS COUNTY, WASHINGTON PART I - TERMS AND CONDITIONS OF BIDDING PART II - TERMS AND CONDITIONS OF PURCHASE PART Ill -SPECIFICATIONS PART IV- PROPOSAL BID OPENING DATE: Tuesday, February 5th, 2019 TIME: 11 :00 AM PLACE: Board of County Commissioners Douglas County Courthouse 213 Rainier Waterville, WA Overnight Delivery is not guaranteed to this address - Please Mail Early This request for bids is authorized by Douglas County Resolution. TLS 19-06A BIDS SUBMITTED BY FACSIMILE TRANSMISSION WILL NOT BE ACCEPTED 1

2 PART I - TERMS AND CONDITIONS OF BIDDING A. BID OPENING The Board of County Commissioners will open sealed bids and publicly read them aloud at 11 :00 am on Tuesday, February 5th at the Board's offices in the Douglas County Courthouse, 213 Rainier, P.O. Box 747, WateNille, Washington , for ONE (1) NEW 8'-16'SELF-PROPELLED TRACK ASPHALT PAVER Sealed bids must be received by the Clerk of the Board of County Commissioners by mail, at the address listed above; or in person at the Department of Transportation and Land SeNices at th St. NW, East Wenatchee, Washington no later than 4:00 PM on Monday, February 4th, Bids must be received in a sealed envelope clearly marked: SEALED BID FOR ONE (1) NEW 8'-16'SELF-PROPELLED TRACK ASPHALT PAVER TO BE OPENED AT 11:00 AM ON TUESDAY, FEBRUARY srn, B. BID CONTENTS The sealed bid must contain a// pages of bidding documents: Part I - Terms and Conditions of Bidding Part II - Terms and Conditions of Purchase Part Ill - Specifications (Bidders not fully meeting specifications must identify and list exceptions. All exceptions are subject to review, inspection, testing and approval by Douglas County.) Part IV - Proposal and Signature The completed bid package submitted to Douglas County will constitute a firm offer to furnish the vehicle/equipment on the terms and conditions contained in the Specifications and signed Proposal. The firm offer may not be withdrawn for thirty (30) days after award. The sealed bid must also contain the following information and materials for each type of vehicle/equipment: 1. One or more photographs (brochure) of the vehicle/equipment; 2. Detailed illustration and specifications sheet(s); 3. The schedule for all recommended periodic maintenance; 4. Copies of all applicable manufacturer and dealer warranties, extended terms and exclusions; 5. Delivery date availability, being the date or time period required after notice of bid award for guaranteed availability of units included in bid. 2

3 C. CLARIFICATION OF BID A bidder may submit information to clarify the bid previously received by the Clerk. The information must be received in writing or by facsimile transmission prior to the date and time set for bid opening. The sole purpose of this provision is to allow clarification of any perceived ambiguity in Part Ill Specifications of the bid, or to modify responses to specifications in the bid. NO OTHER CHANGES ARE ALLOWED EXCEPT BY SUBMITTING AN AMENDED SEALED BID PRIOR TO THE DATE AND TIME SET FOR BID OPENING. Any unsealed clarification information received by the Clerk which discloses price will not be considered by the Board of County Commissioners and shall result in rejection of the entire bid. D. BID REVIEW AND EVALUATION The Board of County Commissioners reserves the right to reject any or all bids, waive informalities, and to contract as the best interests of Douglas County may require. When evaluating bids, the following criteria, in addition to price, specifications, delivery terms, quality of goods, and guaranteed efficiencies, will be considered: 1. The bidder's experience, technical qualifications and skill; 2. The guaranteed availability of units included in the bid; 3. The bidder's ability and capacity to fully perform within the time required, taking into account the bidder's existing performance commitments and past performance; 4. The bidder's qualifications and eligibility to contract under applicable laws and regulations; 5. The bidder's compliance with the terms and conditions and specifications of this request for bids; 6. Any equalizing elements or factors, in addition to price, which would affect the acquisition, maintenance and/or operation costs or benefits to Douglas County; 7. Any additional evaluation criteria or specifications set forth in Part I - Terms and Conditions of Bidding, Part II - Terms and Conditions of Purchase, and Part Ill - Specifications; 8. Any other information as may have a bearing on the bid. 9. The lowest bid price may not be considered because of any of the above criteria. E. CANCELLATION BY COUNTY In its sole discretion, Douglas County may cancel any bid award upon written notification to the successful bidder within thirty (30) days after the date of the bid award, without any cost, expense, penalty or damages payable to the successful bidder. 3

4 PART II - TERMS AND CONDITIONS OF PURCHASE A. PAYMENT Invoicing shall be directed to Douglas County Transportation and Land Services, th St. N.W., East Wenatchee, WA Payment will be made by Douglas County within thirty (30) days after the date of acceptance of the vehicle/equipment as conforming to all terms and conditions of the bid award or the date invoicing is received in the office of Douglas County Transportation and Land Services, whichever is later. B. EXCISE TAXES The purchase of vehicles/equipment is subject to Washington State sale and use excise taxes. The rate of such tax in Douglas County is 8.2%. Douglas County is exempt from federal excise taxes. C. COOPERATIVE PURCHASES The Washington State lnterlocal Cooperation Act, RCW Chapter provides a method under which governmental agencies, in addition to Douglas County, may make purchases on this bid award, in accordance with its price, terms and conditions. A bidder unwilling to extend the bid to additional purchases by Douglas County or other governmental agencies must indicate this unwillingness in the bid. D. CONFORMING CONDITION REQUIRED ON DELIVERY 1. Conform to all requirements of Part II - Terms and Conditions of Purchase and Part Ill - Specifications; 2. Meet all manufacturer's standard specifications as new and most current model; 3. Comply with all applicable Washington motor vehicle equipment requirements; 4. Comply with all applicable EPA requirements for emission and noise controls; and 5. Comply with all applicable federal (OSHA) and state (WISHA) occupational safety standards. All vehicles/equipment shall receive full and complete pre-delivery servicing prior to delivery and be in turnkey condition, with all systems and accessories fully operational. Pre-delivery service work shall be completed locally and not at the factory. Vehicles/equipment evidencing damage during shipment will not be accepted. It shall be the vendor's responsibility to remedy or repair any damages, defects or shortages prior to delivery. If Douglas County, in its sole discretion, accepts delivery of a damaged or defective unit, the vendor shall have the continuing obligation to fully and completely remedy or repair. 4

5 E. DELIVERY TERMS All vehicles/equipment must be delivered within one hundred and twenty (120) days after the date the purchase order is issued by Douglas County, unless otherwise agreed upon by Douglas County. Terms of delivery shall be F.O.B., Douglas County, Washington, at the Transportation and Land Services shop, 800 N. Monroe, Waterville, Washington F. LIQUIDATED DAMAGES Time is of the essence of these the terms and conditions of the purchase contemplated. In the event that delivery of the vehicle/equipment unit(s) is not completed on or before the date required by the purchase order issued by Douglas County, it is mutually agreed by and between the successful bidder and Douglas County as follows: A delivery delay could seriously affect public safety and welfare through lack of necessary equipment. A reduction in the unit price of One Hundred Dollars (100.00) per unit per calendar day for each and every day after the delivery date set forth in the purchase order is the nearest measure of damages for such delay that can be determined at this time. Douglas County and the successful bidder hereby agree that a reduction in the unit price of One Hundred Dollars (100.00) per unit per calendar day for each and every day of delay shall serve as liquidated damages, and not as a penalty or forfeiture, for failure to complete delivery on or before the date specified in the purchase order. However, if the successful bidder is delayed in completing delivery by any default, act or omission of Douglas County or by strikes, fires, act of God, then the date for completion of delivery shall be extended for such time as may be agreed upon. G. DOCUMENTATION All vehicles/equipment delivered shall be accompanied with the following documentation: 1. Manufacturer's Statement of Origin, if applicable; 2. All manufacturer and dealer warranties as included in bid; 3. If applicable, a completed title application made out for: DOUGLAS COUNTY TLS/ERR FUND th St. N.W. EAST WENATCHEE, WA One complete set of the following manuals and materials for each vehicle/equipment unit: One (1) Service Manual, One (1) Parts Manual, One (1) Lubrication Chart and One (1) Operator's Manual. 5

6 PART Ill - SPECIFICATIONS a. Indicate compliance by checking either a YES or NO answer. a. A 'YES' answer indicates 100% compliance with the entire statement. Manufacturer's bid is allowed to meet, or exceed, stated specifications, unless otherwise quantified. b. Explain all 'NO' answers in detail in the section at the end, clearly referencing the relevant non-conforming item(s) by section and item number. 1. The self-propelled, track driven asphalt paver specifically designed for the placement of asphalt materials. 2. Basic screed width not to be less than 8 ft. ( 2.4 m) and hydraulically extends to not less than 16 ft. 3. Operating total weight with front-mount, narrow-depth extensions screed (UltiMat) shall be 37, 100 lbs. (16,828 kg) or 4. Operating width not to exceed 1 Oft. 5 in (3.18 m). 5. Operating length not to exceed 19 ft. 5 in. ( 5.9 m) 6. Operating height not to exceed 11 ft. 2 in. ( 3.4 m) 7. Paving depth to be no less than.25 inches to 10 in. (6-254mm) 8. Minimum shipping width shall be no more than 8 ft. 2 in. (2.5 m) 9. Truck Clearance width (hoppers down) not to be less than 1 O ft. (3 m) 10. Shipping height not to exceed 8 ft. 10 in. (2.7 m) 11. Shipping Length (screed down-walkway up) not to exceed 17 ft. 10 in. ( 5.4 m) 12. Deck height not to exceed 5 ft. (1.5m) 13. The paver shall meet all OSHA and ISO sound-level requirements. 14. Maximum tractor operator ear sound level, with machine at full speed, shall not exceed 88.5 dba, measured at the right hand operator station and not exceed 86.1 OBA at the left-hand operator station. 1. The paver to be equipped with no less than 155 hp engine, with power to operate all functions for continuous paving 2. The engine must meet or exceed T4 Final US EPA emission regulation. 3. The engine must be equipped with fuel filter with water separator. 4. The engine starting system shall be capable of starting the engine to 32 degree ambient temperature 5. The paver to be equipped with general purpose pump unloader that during starter crank, assists in cold starting. 6. The engine must have the capability to operate without de-rate to 5000 ft. ( 1,524 m.) 7. The paver must have a ignition key, located at the operator station 8. The paver must be equipped with a master switch disconnect accessible from the operator platform. 9. The paver must be equipped with a safety interlock switch to prevent engine cranking when the screed vibration is active. _ 10. The paver must be equipped with a safety switch to prevent engine cranking with parking brake applied. 11. The DEF fill to have easy access from ground level on the side of the paver 12. The DEF fill to be behind a lockable cover with lock utilizing the same key as ignition 13. The paver to be equipped with button activated Eco mode that reduces high-idle engine speed and allows paver to 14. The paver to be equipped with a low profile exhaust to eliminate the need for removal or lowering before transport. 6

7 1. The paver to have an independent, hydrostatic direct drive system with electric/hydraulic controlled single-speed planetary and two- speed motors. 2. The paver to be equipped with two-speed ranges. 3. The paver to have paving speed from Oto 242 fpm. ( O - 74 m/min) 4. The paver to have travel speed from mph ( O km/h) 5. The paver to have full reverse with two speed ranges. 6. The paver to be equipped with dynamic breaking and a secondary, spring applied, hydraulically release park brake system. 7. The paver to be designed to prevent the propulsion system from engaging when the parking brake is applied. 1. The paver to have minimum fuel tank capacity of 38 gal. ( 144 L) 2. The paver to have a DEF fluid capacity not less than 2.6 gal. ( 10 L) 3. The paver to have hydraulic tank capacity of not less than 40 gal (151 L) 4. The paver to be equipped with fuel level indicator with fuel icon light that turns red, warning operator when low. 5. The paver to be equipped with a DEF level indicator with DEF icon that turns red, warning operator when low. 6. The cooling system shall have the minimum capacity of 7.5 gal. ( 28 L) 7. The hopper asphalt capacity (including tunnel volume) to be not less than 12 tons (225 cuft.) 1. The paver to have a color display which is CAN-based controller complimenting the electronic engine 2. The paver to have a viewable display in direct sun light 3. The paver's display to have a night mode for easy night time/ low light operation 4. The paver's ECO mode on/off to be located and controlled by the display buttons 5. The paver's display to give visibility to Start Regeneration/ Stop Regeneration, Start and Cancel. 6. The paver's display to have Message Envelope 7. The paver's display of SCR system Warning 8. The pavers display of DPF Warning symbol 9. The paver display DPF system filter service required-ash build up indicator 10. The paver to have operator inputs to override EAT related inducements 11. The paver to have a Standstill regeneration Start/Stop as an Operator input capability 12. The paver display to indicate and record SCR-DEF faults 13. The paver display to indicate SCR- DEF Quality faults 14. The paver display to indicate SCR-DF Tampering faults 15. The paver display to indicate SCR-Hardware failure 16. The paver display to indicate DEF - Crystallization detection 17. The paver display to indicate DPF - Regeneration control 18. The paver display to indicate DPF - Standstill regeneration start 19. The paver display to indicate DPF Level 2 and 3 standstill regeneration is active and machine is parked 20. The paver display to indicate Regeneration cancellation- Operator regen start without engine not running 21. The paver display to indicate Operator regeneration start request without request from engine. 22. The paver display to indicate Paver functions of Throttle control 23. The paver display to indicate Paver functions of Throttle lockout 24. The paver display to indicate Paver functions of ECO Mode 25. The paver display to indicate Paver functions of General purpose pump unload 26. The paver display to indicate Paver functions of Wait to Start 27. The paver display to indicate Paver functions of Screed Float 28. The paver display to indicate Paver functions of Empty Tunnel 29. The paver display to indicate Paver functions of Park Brake 30. The paver display to indicate Paver functions of Hydraulic oil filter restriction 31. The paver display to indicate Paver functions of Park Brake activation 32. The paver display to indicate Paver functions of Fuel level 33. The paver display to indicate Paver functions of Low battery warning 34. The paver to have a single operator swing control station, allowing easy access to each operator seat, Forward-Stop Reverse, and multi-position operator console 35. The paver seats are to adjustable forward and aft to provide comfort, safety and forward orientation of sight. 36. The paver console to provide the operator with: control of speed, direction of travel, auger and conveyor system, screed 7

8 I - I I I I I I I' I I 1 I I I 37. The paver console to provide the operator with: screed vibration drive, folding hoppers, throttle, horn electrical speed selection of the two speeds, pivot steer-track counter rotation control, and the parking brake. 38. The paver to be equipped with Power Flow Gates controlled from the operator console. 39. The paver to have the ability to be equipped with optional truck hitch controlled from the console 40. The paver to be equipped with a slip resistance surface on the operator platform 41. The paver to be equipped with safety handrail around the operator platform and the screed stairway. 42. The paver access to the platform to comply with SAE Standards for entry and exit. 43.The paver to have a standard lighting package limited to allow visibility to move the paver in low light conditions. 44. The paver to accept optional additional lighting to support night time paving consisting of six variable position halogen flood lights, two mounted forward, and four mounted rearward. 45. The paver to include one umbrella to provide limited weather protection 46. The paver to accept an optional beacon light providing visibility to area traffic and persons 1. The paver to have a hopper truck entry-dump area of no less than 120 inches and a capacity of 12 tons 2. The powered hoppers to have heavy duty abuse resistant flashing material to prevent spillage during truck dump cycle. 3. The conveyor speed to be independent of travel speed. 4. The right and left auger and conveyor to be independent of one another 5. The auger and conveyor assemblies to incorporate maintenance free, sealed bearings-no daily main. required system. 6. The auger and conveyor system of each side to be automatically controlled on/off or variable speed by sonic sensors. 7. The auger to be a minimum of 16 inches, bolt on design 8. The auger and conveyor system of each side are each driven by their own hydraulic motor via center chain. drive 9. The auger height to be hydraulically adjusted 4 in to 11 in. ( mm) above grade controlled by a switch at control 10. The paver to be equipped standard with hydraulic extendable auger tunnels with a minimum stroke of 11 in. 11. The pavers rear feed section to be of a unitized construction permitting removal of entire assembly as single unit. 12. The paver to be equipped as standard with electronic/hydraulic controlled and adjustable flow gates for metering of material through the paver to the auger box. 13. The paver to have the option to install a Material Indicator kit which provides audible alarm when the material level drops below a preset level at the conveyor tunnel entry. 14. The paver to be equipped with manual adjusted conveyor chains with adjusts that are easy to access. 15. The paver to be designed to provide unobstructed visibility into the auger box from the operators seats. 16. The paver to be equipped with chain curtains in front of the auger box to reduce the forward roll of material and protect the 17. The paver to have the option of adding auger and guard kits for wide width paving from 10 to 18 feet. 1. The paver to be equipped with a UltiMat 16 screed or equivalent 8 ft. to 16 ft. paving width screed. 2. The screed and built in extensions to be heated to maintain temperature within +/- 5 degrees. 3. The screed to have a minimum build out to 18 ft. with optional bolt on extensions 4. The screed to have capability to adjust lead and tail crown from 3 in. (76 mm) positive to.75 in (19 mm) negative. 5. The screed extensions to have a slope range up to 1in.-per-12 in. positive at any extended width or (0 to 9%) 6. The scree to have electric/hydraulic power control of crown, extension slope, and extension height. 7. The screed to be equipped with vibration system with frequency control from Oto 2500 rpm. 8. The screed to be equipped with a 16 kw (14.5 kw continuous) hydraulically driven generator. 9. The screed to be equipped with a Energy Management System programmed to function when preset temperature levels are obtained, or after 30 min. to maintain even temperature across entire paving width. 10. The screed to accept an optional auxiliary 120v kit containing six twist lock 20 amp receptacles. One is permanent the other are controlled by the EMS. Load is limited to 1500 watts per outlet and limited to 9000 watts. 11. The screed to be equipped with Remote Control Stations, providing electrical switch control of tow point, auger/conveyor override, and screed extension/retraction. 12. Screed to be equipped with end gates that are vertically spring loaded to maintain consistent surface contact, with replaceable wear shoes. 13.The paver to be equipped with a safety interlock switch to prevent the screed dropping when the screed switch is left in the "down position" and the power switch is turned off. 14. The screed to be equipped with dual operator stations providing easy access to simple screed operating panels 8

9 15. The screed is to operate and perform like most Highway Class Pavers" controls and operation are similar 16. The screed is to be equipped with a minimum of 18 in. wide walkway with fold up feature providing operator comfort and safety 17. The screed is to be low profile to allow visibility into the auger box and left to right end-gate and operator. 18. The screed control panels are to in an easy to access location from operator standing on the walkway. 19. The screed is to be equipped with screed lock position for both transport or servicing safety. 20. The paver to be equipped with adjustable side plates to control/limit the side to side movement of tow arms. 21. The paver to have the feature to allow changing the attack angle of the screed extension while paving to fine tune the mat finish under the extension. 22. The screed must be capable to be ordered with berm options of 12, 18 or 24 inches, standard is no berm. 23. The screed to have the option of a 6 or 12 in. cut-off shoe for either side. 24. The screed to have the option of an left or right, 18 in. Taper joint for notched or taper joint installation. 25. The screed to be optioned to include and accept a one foot extension on either side for up to 18 ft. of paving width. 1. Access to all major components areas to through deck panels and hinged access doors. 2. Grease fittings to be provided for service points that are difficult to access, but limited to track pivot pins, vibration shaft bearings, console swing area and the operator seat. 3. The hydraulic hoses are to be individually labeled to provide quick identification 4. The electrical wiring to be numbered every 100 mm and are color coded for trouble shooting 5. Paver to have hopper lock mechanism to secure the hoppers in closed position during service or transport. 6.The paver to be equipped with a pressurized wash-down system with a 35 ft. retractable hose reel with spray wand. 7. The paver to be equipped with electrical circuits with re-set type breakers. 8. The paver to be equipped with wiring harness conduit for protection and long life 9. The paver to be equipped with heavy-duty weather-proof electrical connectors. 10. The paver engine to be equipped with an air filter restriction indicator to help identify when to service/replace. 11. The paver to be equipped with large side access doors for cleaning coolers, or access pump compartment. 12. The paver to be equipped with a large clamshell engine hood to provide unobstructed access to engine area. 13. The paver to be equipped with side engine crankcase drain for easy and safe engine oil changes 14. The paver to be equipped with sealed bearings for components in the material flow, to reduce daily greasing 15. The paver to be equipped with self-adjusting track tension. 16. The paver to be equipped with easy conveyor chain manual adjustment 17. The paver to use easy-to-replace toggle switches, a common switch approach for possible emergency repair. 18. The paver fuel, engine oil, hydraulic fluid, water separation, must be accessible from ground level /under to hood or behind panels but always within arm's length. 1. The paver to be equipped with covers and panels with lockable latches 2. The paver to be equipped with a key- common between Volvo equipment. 3. The paver to utilize the common Volvo key for the ignition 4. The paver to be equipped with operator console covers that can utilize a pad lock 5. The paver to be equipped with an easy access master lock out switch. 6. The paver to be equipped with a lockable fuel cap 7. The paver to be equipped with lockable DEF access. 1. The paver to be equipped with a fume extraction system to remover asphalt fumes from the auger channel. 2. The paver fume extraction system to consist of a hydraulically driven fan, that draws fumes through ducts from just above the auger chambers and exiting above the operator platform 3. The fume extraction system must be built into the paver and not an add on that could restrict operator visibility. 1. The cooling system must be capable to allow operation at full loads in High Ambient conditions above 120 degrees F without additional components 2. The paver cooling system must be able to provide comfortable operator conditions during high ambient temperatures 3. The paver cooling system must be easy to maintain and service. Maintenance from ground level. 9

10 1. The paver to have standard oscillating push roller assembly in front of the paver to compensate for minor misalignment of the truck to the paver during paver loading 2. The paver to have the option to install a truck hitch if required 3. The paver hood to be painted with a non reflective paint to reduce/prevent sun or light glare. 4. The paver to be equipped with storage area for parts and operators manuals 5. The paver to accept most aftermarket Automatic Grade and Slope systems. Both electrically and hydraulically plumbed. 6. The paver to be designed to be easy to operate and design similar to larger Highway class pavers. 7. The paver to have a low deck design that does not have trip points, for additional operator safety. 8. The paver to have local parts and service support. 9. The paver to have a safety emergency shut down on each of the control panels 10. The paver to be equipped with (2) continuous, flexible Hi-speed rubber tracks 11. Each paver track assembly to have three sets of oscillating bogies to provide a smooth and constant ground contact. 1. Winning Dealer to have a service and Parts Center within 150 miles of Waterville Washington. 1. At Douglas County's Discretion all warranty work will be performed at the current paving/ job site or at one of the County's Shops. 2. Factory Warranty period shall be no less than 12 Months or 1500 Hours BIDDING INSTRUCTIONS AND DOCUMENTS ( ) -10

11 PART IV - PROPOSAL EQUIPMENT: ONE (1) NEW 8'-16'SELF-PROPELLED TRACK ASPHALT PAVER YEAR: MANUFACTURER: MODEL: BIDDER: Name Telephone Street/Mailing City State Zip Options: Equipment Base Price WSST (8.2%) Qty Total Price 1-8'to 16' SELF- PROPELLED TRACK ASPHALT PAVER + x 1 Warranty Options: Pump Box electric Screed Mat Control w/ Ultra 3S Oscillating push rollers Coverage- Hours/ Months U.S. Engine Electronic Grade and Slope System Work Lights Front and Rear Power Crown and Slope kit with 18" berm BIDDING INSTRUCTIONS AND DOCUMENTS ( ) - 11

12 Auxiliary 120 Volt power kit Strobe light 1' Extension Left Hand Cutoff shoe adapter Right Hand cutoff shoe adapter Sonic Grade and slope control Delivery of the above vehicle is guaranteed days after notice of the bid award by Douglas County. IF DOUGLAS COUNTY ACCEPTS THIS PROPOSAL, THEN THIS SIGNED DOCUMENT WILL CONSTITUTE A CONTRACT TO FURNISH THE ABOVE VEHICLE/EQUIPMENT TO DOUGLAS COUNTY ON THE TERMS AND CONDITIONS SET FORTH IN THE BID DOCUMENTS AND FOR THE ABOVE PRICE WITHIN THE TIME STATED. Dated: ---- Bidder Authorized Signature Print Name and Title BIDDING INSTRUCTIONS AND DOCUMENTS ( ) - 12