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1 2018 Capital Budget December 4, 2017

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3 City of Shaker Heights Capital Summary Police Department Equipment Fire Department Equipment Public Works Department Equipment Public Works Department Streets Public Works Department Sewer Public Works Facilities and Maintenance Recreation Department Equipment and Facilities Information Technology Department Hardware & Software Total Capital Summary $ $ $ $ $ $ $ $ $ , , ,000 2,000,000 2,550, , , ,000 7,300,000 Sources/Uses General Capital Fund Sewer Capital Fund Total Police Equipment $ 364,000 $ 364,000 Fire Equipment $ 235,000 $ 235,000 Public Works Equipment $ 639,000 $ 639,000 Public Works Streets $ 2,000,000 $ 2,000,000 Public Works Sewers $ 1,750,000 2 $ 1,750,000 $ 400,000 3 $ 400,000 $ 400,000 4 $ 400,000 Public Works Facilities Maintenance $ 923,000 $ 923,000 Recreation Equipment and Facilities $ 412,000 $ 412,000 IT Hardware and Software $ 177,000 $ 177,000 1 $ 4,750,000 $ 2,550,000 $ 7,300, Funded with General Fund transfer of $4,750,000 in Funded with General Fund transfer of $1,750,000 in Funded with cash available in Sewer Fund from 2016 borrowing. NEORSD Grant awarded in

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5 Police Department Equipment Police Department Equipment 2018 Replacement Police Vehicles $200,000 Replacement of TASERS and Associated Equipment $78,000 Replacement K-9 Charlie $20,000 Replacement of M-4 Rifles and Purchase Additional $26,000 Bicycle Unit Equipment and - New $40,000 Total Police Department Equipment $364,000 3

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7 Police Annual Replacement of Police Vehicles Police Department Annual replacement of at least 6 police vehicles to provide reliable vehicles for effective police response and long-term cost savings. Our annual replacement of at least 6 vehicles per year has shown to provide long-term cost savings due to overall lower maintenance costs and newer fuel efficient vehicles. Additionally, newer vehicles run cleaner and emit fewer pollutants. N/A Estimated Purchase/Construction Cost $: 200,000 State Term Contract Vehicles not transferred to other departments will be traded in. Estimated annual operating cost: $ Year Fuel costs obtained from Public Works. 5

8 Police Replacement of TASERS and associated equipment Police Department Replace 68 TASERS, holsters and cartridges Our current equipment is at its end of recommend useful life in the field for X-26P models. Estimated Purchase/Construction Cost $: 78,000 Vendors 1 Year Warranty We will not know until January if trade-ins are possible. Trade-in is preferred Estimated annual operating cost: $ 0 Year N/A 6

9 Police Replacement K-9 Charlie Police Department K-9 Charlie will retire in We believe it would be beneficial to obtain a K-9 to replace him. Our K-9s have proven to be useful tools in providing quality police service, especially for tracking, searches, building searches, and officer safety. N/A Estimated Purchase/Construction Cost $: 20,000 Breeder Estimated annual operating cost: $ 7,800 Year 2017 Veterinary Care / Food / K-9 Vehicle / Fuel K-9 is available for mutual aid if on duty with officer. 7

10 Police Replacement of M-4 Rifles Police Department Replacement of 10 M-4 Rifles and purchase 4 additional Replacement is necessary due to 90,000+ rounds fired through chambered area of rifle and barrel. Excessive wear on barrel creates distortion and inaccurate round placement. 4 additional needed to outfit K-9 vehicles. Estimated Purchase/Construction Cost $: 26,000 Vendor Trade-in reduces cost of new one Estimated annual operating cost: $ 0.00 Year We do not share our weaponry with other communities 8

11 Police Bicycle Unit Equipment Police Department Funding will be used to purchase bicycles, maintenance equipment, uniforms, training and certification fees. We expect to train 20+ officers. Preferred method of patrol for new Van Aken District, STC and neighborhoods. Bike patrol increases access to patrol area, promotes faster response times in congested areas, ability to ride through building areas, improves and fosters relationships. N/A Estimated Purchase/Construction Cost $: $40,000 Vendors/other L.E. agencies with Bike units. New Project Estimated annual operating cost: $ Year 2018 Estimate for bicycle and uniform repair This is a Shaker Heights PD specific project 9

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13 Fire Department Equipment 2018 Replacement of expired SCBA Cylinders (Year 4 of 5) $10,000 Replacement of Extrication Equipment $40,000 Replacement Command Vehicle (2007 Chevy) $85,000 Peplacement Portable Radios $100,000 Total Fire Capital $235,000 11

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15 -2019 Fire Breathing Air Cylinder Replacement Year 4 of 5 Fire Department Replacement of breathing air cylinders at a rate of 14 bottles per year for a five year period. Breathing air cylinders maximum service life is 15 years. To maintain an active supply of air cylinders for firefighting activities, the cylinders need to be replaced when old cylinders are removed from service. Over the last few years we have reduced the total Inventory to an amount we are comfortable with. Replacing approximately 14 cylinders per year for the duration of the project will allow us to continue to maintain our current stock of cylinders. Emergency breathing air equipment is mandated by NFPA Standards Estimated Purchase/Construction Cost $: 10,000 per year for five years Written Quote Service Life has expired. Estimated annual operating cost: $ N/A Year N/A This equipment is part of each Firefighters personal protective equipment. 13

16 Fire Replacement of Extrication Equipment (Jaws of Life) Shaker Heights Fire Department Purchase new extrication equipment (Jaws of Life). Equipment being replaced includes, main power unit, hydraulic lines, cutter tools, spreader tools, ram and air bags The new equipment replaces the 20 year old hydraulic equipment and a 25 year old air bag system. Beyond just the age of our current equipment, this current equipment cannot perform well enough on the new materials and designs that new cars are built with. Estimated Purchase/Construction Cost $: 40,000 Written Quote Service Life has expired. Estimated annual operating cost: $ N/A Year N/A 14

17 Fire Department Fire Department Command Vehicle Shaker Heights Fire Department Purchase of a 2018 SUV vehicle as a replacement for the current Command Vehicle (car 263). The vehicle will replace a 10-year old, 2007 Chevy Suburban (Car 263). This replacement would maintain a safe, reliable, front line response vehicle for the Incident Commander to respond on incidents. N/A Estimated Purchase/Construction Cost $: 85,000 State Bid estimates plus estimated extras. Excessive miles and maintenance costs Estimated annual operating cost: $ NA Year NA NA 15

18 Fire Portable Radio Replacement Fire Department Replacement of (25) P25 compliant portable radios. In 2006 the City received radios on a regional FEMA grant that supplied new P25 compliant radios to the area. The radios purchased with this grant were Motorola XTS radios. Motorola stopped production of these radios in 2013 and will stop repair support at the end of In order to continue reliable communications it will be important to purchase these new radios before the end of Estimated Purchase/Construction Cost $: $100,000 Written Quote Estimated annual operating cost: $ Year This is an essential piece of personal protective gear for firefighters. 16

19 Public Works Department Equipment 2018 Parks and Public Land Water Gator/Snow Blower (Commerical District) - New $ 24,000 Brush Collection Replacement Grass Truck Packer No. 79 (2002) 175,000 Replacement Loader No. 213 (2005) 130,000 Refuse Collection Replacement Scooter - Diesel (1) 30,000 Snow & Ice Replacement Snow Plow (1) 10,000 Streets Replacement Backhoe (1998) 180,000 Replacement Utility Van No. 31 (2002) 45,000 Central Garage Replacement Mechanics Van No. 20 (2002) 45,000 Total Public Works Equipment $ 639,

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21 Public Works 2018 Kubota Utility Vehicle/Water Gator Commercial / Van Aken District High performance utility vehicle. This vehicle is capable of multiple uses including dumping, watering of plants, snow clearing with the plow unit, and all general landscaping maintenance such as mulching and litter removal. This utility vehicle will be used in a variety of situations throughout the year. The unit will be heavily involved with the daily maintenance of the new Van Aken District and other commercial properties the City maintains. Estimated Purchase/Construction Cost $: 24,000 ABC Rental Newly acquired maintenance of Van Aken District grounds Estimated annual operating cost: $ Year 19

22 Public Works Grass Truck No. 79 (2002 Packer) City Wide Truck #79 is a 2002 unit used to collect grass bags, citywide, six months of the year and used for large item drop offs on Saturdays. This unit has exceeded normal life expectancy. 10-year equipment replacement plan. The department maintains a packer for supporting the picking up of grass bags off of tree lawns and large item drop offs throughout the year. The grass truck is a vital piece of equipment to maintain our high level of service. Estimated Purchase/Construction Cost $: 175,000 Best Equipment Co. Replacing 15 year old unit with new Estimated annual operating cost: $ Year 20

23 Public Works Front End Loader #213 (2005 Komatsu WA200-5L) City Wide This equipment is used for various tasks but focused on brush and leaf collection. It is used for clearing brush and picking, hauling and moving leaves off of city streets. It can also be used to clear streets during heavy snow events. Unit has exceeded normal life expectancy. 10-year equipment replacement plan. It is a vital piece of equipment to maintain high level of service for the residents. This is a unique service for Shaker residents. Estimated Purchase/Construction Cost $: 130,000 Columbus Equipment Replacement of 2005 unit Estimated annual operating cost: $ Year 21

24 Public Works Scooter - Diesel City Wide Annual replacement of Scooters. We will be replacing at least one scooter in year Unit 106 year Unit 106 has exceeded normal life expectancy. 7-year equipment replacement plan. The department maintains a scooter fleet for picking up refuse in backyards. As many as ten scooters may be out servicing homes. This service helps support the attracting and retaining of residents. Estimated Purchase/Construction Cost $: 30, State of Ohio Cooperative Purchasing Program Replacing with new vehicle Estimated annual operating cost: $ Year Unit is custom built for daily refuse work 22

25 Public Works Plow Replacement City Wide Snow Plows are 11 units used to clear snow and ice from all City streets and parking lots. This plow is used extensively during ice and snow events. The snow plow units physical conditions are deteriorating and numerous welding repairs are performed to keep the units operational during snow and ice events. Estimated Purchase/Construction Cost $: 10,000 Concord Road Equipment Replacing old plow unit Estimated annual operating cost: $ Year During snow and ice collection, we need ALL snow plows. 23

26 Public Works Back Hoe #211 (1998 Cat 420D) City Wide The 1998 Caterpillar Back Hoe performs various road and sewer work throughout the City. This unit is vital on dig work on City streets (water leaks, sink holes CWD repairs) and sewer repairs (storm/sanitary laterals, curb drains, catch basin and sewer mains. Unit exceeded life expectancy. 10-year equipment replacement plan. The unit maintains City streets and sewers. The backhoe is an important piece to support our high level of service for residents. During winter months, the backhoe clears heavy snow from all RTA (Shaker and Van Aken crossovers). Estimated Purchase/Construction Cost $: 180,000 Ohio Cat Replace older unit #211 Estimated annual operating cost: $ Year 24

27 Public Works Streets Utility Truck 31 (2000 Ford E350) City Wide Truck 31 is the Streets Department daily utility work truck responsible for street and sewer work. It stores vital tools during important repairs and is on call 24/7 for any emergency. This unit has exceeded normal life expectancy. 10-year equipment replacement plan. Unit will improve the service in maintaining city infrastructure on a daily basis. Estimated Purchase/Construction Cost $: 45,000 State Cooperative Purchasing Program Replace existing unit #31 Estimated annual operating cost: $ Year 25

28 Public Works (2002) Ford F350 Mechanics Utility Vehicle #20 City Wide Truck 20 is used daily being responsible for vehicle maintenance, storing vital tools to assist mechanics during a breakdown. This vital piece of equipment is on call 24/7 serving disabled City vehicles spring, summer, fall and winter. Has exceeded normal life expectancy. 10-year replacement plan. Unit is used to store equipment/tools to maintain all Public Works vehicles during road call situations. Unit improves the daily service in maintaining city vehicles. Estimated Purchase/Construction Cost $: 45,000 State of Ohio Cooperative Purchasing Program Auction? Trade-Ins? See Below Keep in inventory? Older units are passed to the Bldg. Maint. Supv. to be used for City Bldg. Estimated annual operating cost: $ Year 26

29 Public Works Department Streets 2018 Public Works Streets and Curbs Ramp Program Projects 2018 Street Resurfacing including curb repairs, ADA ramps $ 2,000,000 Total Public Works Department Streets $2,000,000 27

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31 Public Works 2018 Street Resurfacing To be determined Resurfacing of select streets. Mill 3-inches of existing pavement and install new intermediate and surface course. Limited curb & apron replacement, adjustment of utility casting and ADA ramps is also included as part of this project. The project will help maintain streets in the neighborhood and will reduce operating maintenance required to maintain these streets. Program supports positive support to the marketability of Shaker to perspective residents and economic development. Infrastructure maintenance Estimated Purchase/Construction Cost $: 2,000,000 City staff / historical cost data Estimated annual operating cost: $ Year $

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33 Public Works Department Sewer System Improvements 2018 Public Works Sewer System Improvements Sewer Capital Maintenance $ 250,000 SSO Fernway/Ingleside/Parkland ($400,000 grant funded) $ 800,000 Sewer Improvements & Lining $ 1,500,000 Total Public Works Sewer System Improvement $2,550,000 31

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35 Public Works Sewer Capital Repairs Various Replacement or repair of sanitary and storm lateral which are identified structurally deficient during inspection. With the City s aging sewer infrastructure, sanitary and storm laterals that are identified as being deficient will need to be rehabilitated in a timely manner. Making these repairs will improve flow and reduce the probability of basement backup. Estimated Purchase/Construction Cost $: $250,000 Public Works & historical cost data Estimated annual operating cost: $ Year. 33

36 Public Works Fernway / Parkland SSO (VA 9) Control Project Streets tributary to Fernway/Parkland SSO include Norwood/Maynard Rd Installation of Cured In Place Pipe (CIPP) along Norwood & Maynard Road in sanitary/storm pipes, grouting of 4 of lateral from the mains & manhole rehabilitation. Sanitary Sewer Overflows occur during rains and sanitary flow is discharged to the environment. This project is to reduce I&I into the sanitary main, thereby reducing the frequency the SSO activates. The City is required by the EPA to eliminate SSOs. Estimated Purchase/Construction Cost $: (Design = $35,000) + (Construction Admin = $40,000) + (Construction=$325,000) + (In-Kind Services=$12,000); Total cost for City Contribution = $400,000. Note, the total project cost is $800,000. Public Works has received an NEORSD MCIP grant to offset the costs of project. City Engineer (GPD) Estimated annual operating cost: $ Year 34

37 Public Works Northeast Quadrant I&I Reduction project Northeast Quadrant of City (North & South limits - Fairmount & Shaker Blvd., East and West limits - Sulgrave Internal sewer inspection, spot repairs of structurally damaged pipe, installation of cured-in-place pipe (CIPP), rehabilitation of manholes & grouting of 4- foot laterals. Multiple studies have been completed in the past. All recognize that I&I is a contributing factor to basement flooding. Since 2014, the frequency of basement backup calls has significantly increased. In implementing this project, it is our intent to reduce the number of backups that are a result of sewer deficiencies within the right of way. Estimated Purchase/Construction Cost $: 1,500,000 of $4,200,000 total project cost Public Works & historical cost data Estimated annual operating cost: $ Year. 35

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39 General Building Maintenance and Repairs Public Works Department Facilities and Maintenance 2018 Consulting Engineer $ 8,000 Furniture and Equipment 25,000 Total 33,000 City Hall Replacement HVAC - Communications and Marketing and IT Departments 18,000 Replacement HVAC Law Department and Conference Room B 60,000 Repairs and Renovation 250,000 Total 328,000 STJ Community Building Interior Painting 12,000 Total 12,000 Fire Station #2 Storm Sewer Modification 75,000 Total 75,000 Police/Court Building Replacement Boiler 95,000 Total 95,000 Service Center Service Yard Pavement Repairs Improvements 150,000 Security Yard Gate Replacement 30,000 Total 180,000 Shaker Family Center Building Roof over Gym 200, ,000 Total Public Works Building Maintenance $ 923,000 37

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41 Public Works Consulting Engineer Various - TBD Provide professional engineering services to assist with the City s infrastructure and facility projects. Retainer portion. This enables all City Departments access to our Consulting Engineer for all building, facility and infrastructure projects. This supports all of our activities in the Building Maintenance area. Provide Engineering assistance when needed Estimated Purchase/Construction Cost $: $8,000 Proposal Estimated annual operating cost: $ N/A Year 39

42 Department of Public Works City Facility Furniture and Equipment Citywide Various furnishings throughout the City often need replacement, for which the City has not traditionally budgeted funds. This allocation will fund furniture and equipment as needed, such as replacement of individual chairs; furniture compatible with computer technology, etc. The City does not budget for any new or replacement furnishings for departments. This project will allow for the purchase of smaller furnishings as needed. ADA Estimated Purchase/Construction Cost $: 25,000 Budgetary Estimated annual operating cost: $ Year 40

43 Public Works HVAC Cooling Unit Replacements City Hall, 3400 Lee Rd Replace several old and unreliable HVAC cooling units in the IT server room and other rooms. Several of the smaller HVAC cooling units at City Hall are 30+ years old. These units are inefficient. The have become unreliable. The IT server room must have reliable cooling to protect the servers and the City s data. Estimated Purchase/Construction Cost $: $18,000 City personnel Estimated annual operating cost: $ Year 41

44 Public Works Law Dept HVAC Repair & Upgrade City Hall, 3400 Lee Rd Repair/upgrade the Law Dept HVAC unit s ductwork to properly distribute air flow. Add an auxiliary heat source so the Law Dept area and Conference Room B will have heat even when outside air temperatures do not cause the steam heat plant to start. The Law Dept suffers from poor HVAC air flow. Some areas/offices receive too much air flow, others receive insufficient flow. During spring and fall when the out- side temperatures are cool, there is no heat source to remove the chill from the offices. Estimated Purchase/Construction Cost $: $60,000 City engineer Estimated annual operating cost: $ Year 42

45 Department of Public Works City Hall Repair and Renovation City Hall The City will be joining the Cuyahoga County Board of Health (CCBH) as of 1/1/18, vacating the space in the basement at City Hall. The Building & Housing Inspection Departments will consolidate effective 12/1/17. Building is located in City Hall and Housing is in the STJ Community Building and the two departments should be located in the same space for best management and most efficient operations. Funds are not regularly allocated to maintain, paint or repair City Hall particularly in the areaways accessed by the public: hallways, conference rooms, restrooms, etc. Funds are needed to hire a space planning consultant to evaluate the current space usage and needs to develop a plan for (1) renovations & repairs to facilitate the co-location of the two departments and (2) updating City Hall. ADA Estimated Purchase/Construction Cost $: 250,000 Similar Project Estimated annual operating cost: $ Year 43

46 Public Works Stephanie Tubbs Jones Community Building Interior Painting STJ Community Building, 3450 Lee Rd Repair, patch and paint the first floor walls, trim and building stairwells. There are many areas where the walls are scuffed or damaged. The paint is scuffed, damaged or faded. The building needs to be refreshed. Estimated Purchase/Construction Cost $: $12,000 City personnel Estimated annual operating cost: $ Year 44

47 Public Works Fire Station #2 Storm Sewer Modification Fire Station #2, 2801 Warrensville Center Rd Have an investigation performed by Consulting Engineer and make needed modifications to the lower level driveway storm sewer system. The past few years, heavy rain events have caused flooding in the lower drive and parking areas. During some events the lower level of the fire station has flooded. The number of flooding events has been increasing. Estimated Purchase/Construction Cost $: $75,000 City personnel Estimated annual operating cost: $ Year 45

48 Public Works Police-Court Building Heating Boiler Replacement SH Police-Municipal Court Building, 3355 Lee Rd Replace the original heating boiler. The boiler is inefficient and cannot adjust heating water temperature based upon outside air temperatures. This will improve the efficiency and reliability of the heating plant. This will help reduce utility usage and improve building occupant comfort. Estimated Purchase/Construction Cost $: $95,000 City energy audit Estimated annual operating cost: $ Year 46

49 Public Works Service Center Yard Pavement Repairs and Improvements Service Center, Chagrin Boulevard Repair or replace 1/3 rd of the concrete pavement in the Yard, driveway and driveway apron. The concrete pavement has deteriorated. There are many patches, holes and hazardous areas in the pavement. These create hazardous walking and driving conditions and allow moisture to get under the concrete slab causing additional damage. Estimated Purchase/Construction Cost $: $150,000 City personnel Estimated annual operating cost: $ Year 47

50 Public Works Service Center Gate & Operator Replacement Service Center, Chagrin Boulevard Replace the existing cantilever gates and the gate panel operators. Upgrade the operator actuators and signal loops. Repair the existing gates tracks and posts. The main gate and operators are approximately 30 years old. The gates do not operate properly due to the many welding repairs. The operators malfunction several times per year during which time the Yard cannot be properly secured. Estimated Purchase/Construction Cost $: $30,000 Fence/gate and operator contractors Estimated annual operating cost: $ Year 48

51 Public Works Shaker Family Center Gymnasium Roof Replacement Shaker Family Center, Sussex Rd The existing roofing materials will be removed and new roofing material will be installed. The stained ceiling tiles will be replaced and the damaged wall paint areas will be painted. The existing roof has many leaks. The interior ceiling tiles are badly stained. During heavy rains the ceiling tiles may fall in the gymnasium. The leaks are damaging the gymnasium floor and walls. Estimated Purchase/Construction Cost $: $200,000 City personnel Estimated annual operating cost: $ Year 49

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53 Recreation Department Equipment Facilities 2018 Concession Stand Equipment $ 5,000 Thornton Walking Trail 2008 $ 5,000 Basketballs Courts Surface Coating $ 15,000 Thornton Park Pool Shades Structure Canvas Replacement $ 25,000 Thornton Park Pool Chairs Replacement $ 25,000 Winslow Playground Surface Replacement $ 30,000 Thornton Park Pool Filter Elements Replacement $ 52,000 Various Park and Playground Repairs/Replacements $250,000 Pool Entry Improvement and Design $ 5,000 Total Recreation Capital $412,000 51

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55 Recreation Concession Stand Equipment Replacement Thornton The concession stand has aging equipment and this project will replace the under counter, two door refrigerator and work station. The existing refrigerator is 30 years old and is no longer operational. Estimated Purchase/Construction Cost $: $5,000 Quotation Estimated annual operating cost: $ N/A Year N/A Thornton Park Use only 53

56 Recreation Basketball Court Surface Coating Thornton This project will replace the color coating of the outdoor basketball court surface at Thornton to ensure a long life for this amenity. Color Coating protects the asphalt surface from water permeation and prolongs the life of the surface. The existing coating is 10 years old. Estimated Purchase/Construction Cost $: $15,000 Quotation Estimated annual operating cost: $ N/A Year N/A Thornton Park Use only 54

57 Recreation Pool Shade Structures Canvas Replacement Thornton Swimming Pool Replacement of canvas on pool shade structures and replace concession area shading. All of the shade structures at Thornton are aging and the wear and tear has reached a point where replacement is necessary. Existing canvas and shade elements are old, faded and torn. Estimated Purchase/Construction Cost $: $25,000 Quotation Estimated annual operating cost: $ N/A Year N/A Thornton Park Pool Use only 55

58 Recreation Pool Lounge Chairs Replacement Thornton Replacement of approximately 200 pool deck chairs, sand and chaise lounge chairs. Replacement chairs have not been ordered in over 10 years and the. quality of their condition has reached a point where many chairs are breaking and in poor condition. Estimated 200+ chairs have been discarded in past 10 years. Estimated Purchase/Construction Cost $: $25,000 Quotation Estimated annual operating cost: $ N/A Year N/A Thornton Park Pool Area Use only 56

59 Recreation Winslow Playground Surface Replacement Winslow Playground (Van Aken/Ingleside/Winslow) Replacement of rubber, poured-in-place safety surface because the existing surface is 23 years old. The existing surface has hardened over the years and is creating an unsafe fall surface. Numerous repairs have been made to the surface over the years and the patching is no longer effective. Estimated Purchase/Construction Cost $: $30,000 Quotation Estimated annual operating cost: $ N/A Year N/A Shaker Park Use Only 57

60 Recreation Pool Filter Elements Thornton Park Replacement of pool filtration medium both diatomaceous earth and sand filter elements for main and tot outdoor pools. Recommended life span for pool filter elements is approximately 10 years. Expanding the filter elements longer than this can have a negative effect on pool water quality. Estimated Purchase/Construction Cost $: $52,000 Quotation Estimated annual operating cost: $ N/A Year N/A Thornton Park Pool Use only 58

61 Recreation Various Park Improvements Various Locations as determined by staff and community input. Many parks and playgrounds have aging and broken items. This project will replace existing features in the parks that have reached the end of their useful life. This may include waste receptacles, benches, signs, playground features and other improvements. This money will be spent on a variety of different amenities as determined by the City. Over time many City park and playground features have fallen into disrepair. This modest amount of money will be used to improve park conditions and resident quality of life. Estimated Purchase/Construction Cost $: $250,000 Quotations Estimated annual operating cost: $ N/A Year N/A Shaker Park use only 59

62 Recreation Pool Entry Improvement Design Thornton Solicit engineers/architectural firms for proposals for the reconfiguration of the swimming pool entry. The existing design lacks patron control which often leads to challenges with managing entry and exit to the pool. Over time it was observed that park visitors attempt to gain entry to the pool without paying and staff have tried a variety of methods to change this behavior. In an effort to have increased control of pool patrons, it is recommended that the pool entry be redesigned. Estimated Purchase/Construction Cost $: $5,000 Quotation Estimated annual operating cost: $ N/A Year N/A Thornton Park Pool Area Use only 60

63 Information Technology Department Hardware and Software 2018 Software - Replacement and Upgrade Assurance $35,000 Computer Workstation Replacements $66,000 Antivirus Software Replacement $12,000 Network Firewall/IPS Replacement $12,000 Hardware - Virtual Server Replacement $40,000 Anti-Spam System Replacement $12,000 Total Information Technology Hardware & Software $177,000 61

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65 INFORMATION TECHNOLOGY Software Replacement and Upgrade Assurance Various This is the replacement/upgrade to a current software versions or to acquire software to fill a need not known. The funds are for the Microsoft software maintenance contract and the purchase of additional software as required. Out of date software or incompatible with hardware can result in the the inability of users to perform their duties. Further, supporting a variety of versions of the same product increases technical support costs and reduces employee productivity. IT coordinates Microsoft s Software Assurance program. This program results in reduced software costs, evens out budget requests and ensures access to Microsoft s current products. None Estimated Purchase/Construction Cost $: 35,000 Contract amount plus past history of additional requirements. N/A N/A Estimated annual operating cost: $ N/A Year Proprietary software is licensed not owned. 63

66 VARIOUS Computer Workstation Replacements Various buildings Replacement of employee computer workstations. Project includes standard operating software and the required accessories for 33 units. The units will be replaced according to the 5-year life cycle policy established in Machines age, their reliability becomes a significant factor. Warranties have expired on these systems and represent a significant exposure for maintenance costs. Additionally, productivity is lost during instances of repair. To minimize this risk and to provide technology for increased performance and productivity, a hardware refresh is warranted. None Estimated Purchase/Construction Cost $: $66, In-house based on standard cost multiplied by number of systems. Pre-purchased maintenance included? Est. $200/system No longer of administrative value. Estimated annual operating cost: $ N/A Year N/A No sharing. Used by employees full time and software is proprietary. 64

67 INFORMATION TECHNOLOGY Antivirus Software Replacement IT Server Room Replacement of enterprise software for the prevention of computer viruses on network servers/computers. Software replacement and virus definition subscription. An application to reduce or eliminate business disruption or data corruption caused by malicious computer programs known as computer viruses. To be current with the constant onslaught of new viruses, the software must be kept current through a 1 to 3 yr. subscription that updates virus definitions and through periodic updates of software. None Estimated Purchase/Construction Cost $: 12,000 Based on 2015 price of current package & licenses required. Maintenance N/A Estimated annual operating cost: $ N/A Year N/A Proprietary software 65

68 INFORMATION TECHNOLOGY Network Firewall/IPS Replacement IT Server Room Replacement of the network gateway firewall devices which are needed to ensure sufficient security. The City operates a multi-departmental network providing internet access and internet mail services. Internet connectivity exposes the City s computer resources to risk from hackers and these security systems are needed to help ensure availability of the City s systems. None Estimated Purchase/Construction Cost $: 12,000 In-house estimate based on previous system purchase. No longer of administrative use after replacement. Estimated annual operating cost: $ 0 additional Year Physically configured and connect to City systems. 66

69 INFORMATION TECHNOLOGY Hardware Virtual Server Replacement IT Server Room Replacement/upgrade of network server systems. This provides for the replacement of the server hardware (3) which supports the virtual server infrastructure. The oldest of these servers was purchased in Currently the operations consist of three servers which, through server virtualization technology, provide the hardware on which most of the City s applications run. The technology reduces hardware costs, but more importantly increases system availability. There are technical advantages to replacing the servers at the same time. Server replacement is required every 3 5 years for performance and reliability. None Estimated Purchase/Construction Cost $: 40,000 In-house estimate of requirements and current contract pricing. 3,000 4,000 No longer of administrative value. Estimated annual operating cost: $ 3,000 Year 2024 if replacement deferred No sharing; proprietary software. 67

70 INFORMATION TECHNOLOGY Anti-Spam System Replacement IT Server Room Replacement of the existing device that filters out unwanted internet . This project provides for replacement of the hardware, software and maintenance update services. A system to filter out unwanted is justified in that it significantly improves employee productivity by eliminating the need to deal with the message. In addition, there is an added benefit of improved performance of the server due to the reduced volume and additional security benefits from and additional level of antivirus protection. Estimated Purchase/Construction Cost $: 12,000 In-house estimate based on 2017 estimate. 9,000 No longer of administrative value. Estimated annual operating cost: $ N/A Year 68