CITY OF OLATHE: COUNCIL Q & A. Q1- A. When did the City of Olathe last increase its mill levy?

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1 On July 19th, the Budget Office held a budget workshop to review the proposed revisions to the adopted CIP. This document provides Council detailed answers to the questions asked during the workshop. Q1. Mill Levy Rates: Q1- A. When did the City of Olathe last increase its mill levy? The City of Olathe last increased the mill levy in 1993 by.3 mills for the Library mill levy. From 1994 to 1998 the overall mill levy for Olathe was lowered from 30 mills to approximately 25 mills. The proposed mill levy rate for FY 2017 is Q1-B. When did other jurisdictions last increase their mill levies? The below chart includes detailed information on the most recent mill levy increases for other jurisdictions: City/County Last Mill Raised Amount Reason Levy Raise From/To Raised Johnson to Needed for ongoing County expenses County Gardner to 6.5 lack of growth related revenues Leawood to For City Parks instituted after a 1998 referendum that called for money to cover the debt for 12.5 million in parks Lenexa to Lawrence to Merriam to Mission to Overland Park to improvements since provide additional annual funding for the pavement management program and to finance design and construction of Ridgeview Road 1.43 Salary increases, Peaslee Technical Training Center, and additional funds for the newly renovated library increases in the cost of personal services 6.87 Transportation Utility Fee that funded annual street maintenance and capital projects was declared illegal by the US Court of Appeals. Mills instituted to recoup those funds strengthens the diversity of the City s revenue streams

2 Shawnee to Topeka to Wichita Gradually increased from in 2001 to in Variety of road construction/improvement projects Effects of the great recession, including limited sales tax collection Each year, the mill levy has increased slightly. No formal increase. Q1-C. Are other jurisdictions increasing their mill levy for FY 2017? The below charts includes information regarding proposed mill levy increases for FY City Year Amount Raised From/To Amount Raised Overland Park to Shawnee to Q2. Please record the Workshops and provide the videos for viewing. The workshops were recorded per Council request. However, the video files are extremely large. Due to the size of the file, the videos have been loaded onto the Council Dropbox. Q3. Please provide higher resolution charts from the Budget Workshop #2 Presentation. Please see below for higher resolution charts

3 Criteria for CIP Prioritization Exercise (used for all projects except Water & Sewer) No Impact Maintain Level Improve Level Definition / Description Customer Service Considers the impact to citizens, end product received by citizens, and the efficiency of the delivery. Has no impact to citizens or service delivery. Indirectly impacts citizens and improves service delivery. Directly impacts citizens and improves service delivery. Safety Considers impact to public health and safety. Project has no impact on existing public health and/or safety status. Project indirectly improves public health and/or safety. Project directly improves safety or addresses an immediate, documented safety hazard or public health and/or safety need. Sustainability Considers sustainability of asset or impacts maintenance or current condition of an existing facility. Project either increases operation and maintenance costs or does not improve the current condition of the asset. Project improves sustainability and asset condition and maintains current levels of operation and maintenance costs. Project improves sustainability and asset condition and decreases operation and maintenance costs. Economic Development Considers project impact on economic development Project has no impact on promoting economic development Project has indirect impact on promoting economic development Project has direct impact on promoting economic development. Technology Considers efficiencies obtained by implementing new technologies. Has no impact on efficiency of current technologies. Utilizes or upgrades current technologies. Implements new technologies that provide better efficiencies.

4 Adopted General Fund Debt Funded Projects Project (City Debt Funded Portion) Street Preservation $ 250,000 $ 1,000,000 $ 1,055,000 $ 1,055,000 $ 1,550,000 Street Reconstruction 2,500,000 2,250,000 2,500,000 2,495,000 2,000,000 Bridge Repair 270, , , , , st St. and Mur-len Geo Improv. With Signal ,835, rd St., Pflumm to Quivira - - 1,909, th St., Old 56 Hwy to I-35-7,564, th and Black Bob Geometric Improv ,000 - Santa Fe and Black Bob Geometric Improv ,000 - Santa Fe & Ridgeview Geometric Improv ,846,000 - College Blvd, Lone Elm to Woodland - 7,000, Phase 1: Fire Training Center - 500, Streetlight LED Conversion 395, , , ,000 - Sidewalk Construction 200, , , , ,000 Black Bob Rd. N of 153rd to 159th Study - 500, I-35 & 119th Street Interchange Improvement Study - 1,500, K-7 Highway, Santa Fe to Old 56 Highway ,669,000 - ATMS Replacement and Repair 100, , , , , rd and Mur-Len Geometric Improvements - 1,600, Traffic Signals 500, , , , , rd and Black Bob Geometric Improvements - - 1,400, Police Headquarters Expansion-Phase ,000,000 City Storage Facility - 1,000, Total Debt $4,215,000 $24,404,477 $8,469,000 $17,285,000 $19,600,000 GO Bond Prioritization List Rank Project Est Bonding $ 1 159th Street, Old 56 Hwy to I-35 7,564,477 2 I-35 & 119th Street Interchange Improvement Study 1,500,000 3 Santa Fe & Ridgeview Geometric Improvement 4,846,000 4 College Blvd, Lone Elm to Woodland 7,000, Year Street Reconstruction Program 11,745, Year Street Preservation Program 4,910,000 7 K-7 Highway, Santa Fe to Old 56 Highway 3,669, th and Black Bob Geometric Improvements 355, Year ATMS Replacement and Repair Program 500, st Street and Mur-len Geo Imp with Signal 2,835, Streetlight LED Conversion Program 1,495, rd and Mur-Len Geometric Improvements 1,600, rd Street, Pflumm to Quivira 1,909, Santa Fe and Black Bob Geometric Improvements 680, Year Traffic Signal Program 2,500, rd and Black Bob Geometric Improvements 1,400, Year Sidewalk Construction Program 1,000, Police Headquarters Expansion-Phase 2 15,000, Phase I: Fire Training Center 500, Year Bridge Repair Program 1,465, City Storage Facility 1,000,000 (Funding Line ) th Street, Mur-Len to Black Bob Road 50,465, Lone Elm Road, Old 56 Hwy to 151st Street 28,715, Old 56 Hwy, 151st Street to K-7 19,770, th & Greenwood Turn Lanes 445, Misc. Sidewalk Replacement Requests 200,000

5 27 Kansas Ave Streetscape, Poplar to Santa Fe 3,125, Design Projects 2,500, th Street, Black Bob to Pflumm 900, Lone Elm, 159th to 167th 27,800, City Emergency Operations Center 1,400, th and Ridgeview Geometric Improvements 3,195, College Blvd & K-7 Geometric Improvements 3,365, Lone Elm, 167th to 183rd 58,700, Fire Station #8 2,080, th Street, K-7 to Lone Elm 16,800, Pflumm Rd, 143rd to 151st St 10,926, Black Bob, 159th to 167th 10,570, Harold, Northgate to Iowa 35,050, Black Bob, 159th to 167th 14,150, Indian Creek Library Expansion 15,710, Fire Station #9 2,184, th Street, Brougham to Black Bob 11,167, Ridgeview, 143rd to 151st 26,400, Harold, Ridgeview to Kansas City Road 25,000, Animal Shelter Land Acquisition 900, Fire Station #4 Modernization 3,400, th & Black Bob Intersection Modification 328, Dennis Ave, Lone Elm to Woodland 38,400, Fire Station #1 Modernization 2,000, rd Street, Lakeshore to Hedge Lane 19,228, K-7 and 119th Geometric Improvements 2,000, Black Bob, 167th to 175th 15,000, th Street, Black Bob to Pflumm 26,400, Fire Station #10 2,288, Ridgeview, Santa Fe to 143rd 25,000, Downtown Library Expansion 26,320, th Street, Pflumm to Quivira 27,460, Ridgeview, 151st to 159th 27,800, Lone Elm Road, Harold to 119th 23,451, Fire Station #11 2,288, Fire Station #12 2,392, BNSF Southgate Quiet Zone 7,045, Quivira, 143rd to 151st 22,715, Ridgeview, 167th to 175th 36,400, Salt Storage Facility 1,378, BNSF East Track Quiet Zone 6,440, Ridgeview, 159th to 167th 29,400, rd Street, Hedge Ln. to Lone Elm Rd. 25,335, th Street, Iowa to Woodland 10,135, th Street, Ridgeview to Mur-Len 40,500, th Street, Mur-Len to Black Bob 36,300, Fire Administration Façade Improvements 1,785, BNSF West Track Grade Separation TBD

6 Adopted Stormwater Cash Projects Project (City Portion) BMP Cost Share Program $50,000 $50,000 $50,000 $50,000 $50,000 Stormwater Improvement Projects $400,000 $650,000 $650,000 $400,000 $400,000 Little Cedar Creek (Cedar to Grant) Phase II $935,500 Indian Creek (Albervan to Pflumm) $851, Indian Creek (139 th and Brockwood Ct) $789,000 $1,706, Mill Creek (Prairie to Cedar) Phase I - $215,000 $510,000 $695,000 - Mill Creek (Prairie to Cedar) Phase II $60,000 Mill Creek (Parkway to Harold) $823, Upper Cedar Creek, 169 Hwy to Mahaffie $130,000 $656,875 Cash Total $2,913,750 $2,621,000 $1,210,000 $1,275,000 $2,102,375 Stormwater Prioritization Results Rank Project Est $ 1 Indian Creek (Albervan St. to Pflumm) SW Impr 850,000 2 Mill Creek Prairie to Cedar Phase I 1,420,000 3 Upper Cedar Creek, 169 Hwy to Mahaffie 786,875 4 Indian Creek, 139th and Brookwood Ct. 2,495,000 5 Mill Creek, Prairie to Cedar Phase II 1,077,500 6 Mill Creek (Parkway & Harold) SW Impr 980,500 7 Stormwater Improvement Projects 2,500,000 8 Little Cedar Creek, Cedar to Grant - Phase II 935,500 9 BMP Cost Share Program 250,000 (Funding Line ) 10 Indian Creek Streambank Stabilization 3,600, Indian Creek - Lindenwood, Jamestown to Arrowhead 905, Lindenwood, Spruce to Santa Fe 407, Stevenson Street, Grace Terrace to Oak Street 416,250

7 Adopted Solid Waste Cash Projects Project (City Portion) Transfer Station Renovations - $250,000 $93,500 $165,500 $791,250 Compressed Natural Gas Fueling Station $460, Covered Storage for Solid Waste Vehicles $530, Cash Total $990,000 $250,000 $93,500 $165,500 $791,250 Solid Waste Prioritization Results Rank Project Est $ 1 Compressed Natural Gas Fueling Station 460,000 2 Transfer Station Maintenance Plan 1,300,250 3 Covered Storage for Solid Waste Vehicles 530,000 Revised: Park Sales Tax Projects Project Cedar Lake $ - $ 400,000 $ 788,000 $ - $ - Lake Olathe 1,500,000 1,750, Cedar Creek Trail - - 1,494,000 1,485,000 - Black Bob Park Improvements 200, , , ,000 Land Acquisition 214, ,000 Lone Elm Park Phase II 400, , Major Park Redevelopment 300, , , , ,000 Meadow Lane Trail 141, , OGSA Park Improvements 125, , ,000 Outdoor Pool Renovations 100, , , ,000 Prairie Center Park 125, , , ,000 Stagecoach Park Phase III , ,000 Mahaffie/Heritage Center - 200, ,000 Trails 400, , , , ,000 Library - 500, Total $ 3,506,394 $ 5,036,750 $ 3,382,000 $ 2,185,000 $ 2,050,000

8 Revised: General Fund Debt Funded Projects Project (City Debt Funded Portion) Street Preservation $ 250,000 $ 1,000,000 $ 1,055,000 $ 1,055,000 $ 1,550,000 Street Reconstruction 2,500,000 2,250,000 2,500,000 2,495,000 2,000,000 Lake Olathe and Cedar Lake - 10,000, Bridge Repair 270, , , , , st St. and Mur-len Geo Improv. With Signal ,835, rd St., Pflumm to Quivira - - 1,909, th St., Old 56 Hwy to I-35-7,564, th and Black Bob Geometric Improv ,000 - Santa Fe and Black Bob Geometric Improv ,000 - Santa Fe & Ridgeview Geometric Improv ,846,000 - College Blvd, Lone Elm to Woodland - 7,000, Phase 1: Fire Training Center - 500, Streetlight LED Conversion 395, , , ,000 - Sidewalk Construction 200, , , , ,000 Black Bob Rd. N of 153rd to 159th Study - 500, I-35 & 119th Street Interchange Improvement Study - 1,500, K-7 Highway, Santa Fe to Old 56 Highway ,669,000 - ATMS Replacement and Repair 100, , , , , rd and Mur-Len Geometric Improvements - 1,600, Traffic Signals 500, , , , , rd and Black Bob Geometric Improvements - - 1,400, Police Headquarters Expansion-Phase ,000,000 City Storage Facility - 1,000, Total Debt $4,215,000 $34,404,477 $8,469,000 $17,285,000 $19,600,000

9 Criteria for Water & Sewer CIP Prioritization Exercise: Likelihood of Failure Likelihood of Failure (LOF)by Category Olathe LOF Category Wt Negligible = 1 Unlikely = 3 Possible = 5 Likely = 7 Very Likely = 10 Capacity (Hydraulic or Treatment) 30% Adequate capacity for next 25 years or as designed and/or 200% backup redundancy available. Adequate capacity for next 10 years or as designed and/or 100% backup redundancy available. Demand strategies are mostly adequate to ensure adequate capacity or are not needed. Adequate capacity for next 5 years or as designed and/or 50% backup redundancy available. Currently overloaded under peak conditions 1-2 times per year and/or 25% backup redundancy available. Voluntary demand management strategies can only address 50% of potential water shortages. Chronically overloaded under existing conditions (3 or more times per year) and no backup available. Structural Condition 30% Existing infrastructure is in: Good condition Moderate condition Fair condition Poor condition Deteriorated Operational Maintenance 20% Little or no maintenance required to keep operational. Moderate maintenance required. Moderate plus maintenance required (between 25-50% of moderate costs/effort). Excessive maintenance required (more than 50% of moderate costs/effort). High level of maintenance required that stretches O&M capability and is costly (more than 100% of moderate costs/effort). Reliability/ Performance Indicator 20% No corrective work order events within 12 months. <2 corrective work order events within 12 months. 2-5 corrective work order events within 12 months. 6-8 corrective work order events within 12 months. >8 corrective work order events within 12 months.

10 Criteria for Water & Sewer CIP Prioritization Exercise: Consequence of Failure Consequence of Failure (COF) by Level of Service Category Olathe COF Category Wt. Negligible = 1 Unlikely = 3 Possible = 5 Likely = 7 Very Likely = 10 Impact on the Safety of Public and Employees 30% No impact. Minimal impact. Moderate impact. Significant impact. Significant and immediate impact on injuries or off site health issues. Impact on Regulatory Compliance 25% No state or local permit violations. No SSOs. Notice of Violation (NOV), no enforcement action, fines or surcharge. Notice of Violation (NOV), regulatory inquiry but fines or surcharge unlikely. Notice of Violation (NOV), probable enforcement action, but fines or surcharge unlikely. Notice of Violation (NOV), enforcement action with fines or surcharge. Impact on Service Delivery 20% No impact. Minor impact; conservation messages may need to be emphasized more than usual. System overload will occur once per year with potential for small SSO and number of backups. Moderate impact; conservation messages may need to be accelerated and some measures, such as volunteer lawn watering bans, may need to be implemented for short periods. System overloads will occur 2 times per year and less than 3 backups. Major impact; some mandatory water conservation measures need to be implemented; new development permits and new construction restricted until a new source is online. Chronic system overloads - 4 times per year. Severe impact; major mandatory water conservation measures need to be implemented; new development permits and new construction needs to be placed on hold until a new source is online. Chronic system overloads, large SSO volumes and more than 5 backups. Impact to Community 15% No social or economic impact on the community. No reactive media coverage. Any media coverage is a result of proactive announcements by utility. No complaints. Minor disruption. No adverse media coverage. Some complaints. Moderate disruption. Some adverse media coverage. Substantial but short-term disruption. Adverse media coverage Long-term impact. Area-wide disruption. due to public impact. Localized Regional media coverage. media coverage. Impact on O&M 10% No impact on O&M. Minor impact on O&M (5% increase over typical) Moderate impact on O&M (10% increase over typical). Significant increase in O&M (20% increase over typical). Severe increase in O&M and disruption to other operations needed.

11 Adopted Water & Sewer Projects