Page 1 of2. BoardDocs Pro /2018. Agenda Item Details.

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1 4110/2018 BoardDocs Pro Page 1 of2 Agenda Item Details Meeting Apr 09, Regular Meeting Category Subject Access Type Fiscal Impact 8. Consent Agenda 8.15 ITB Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Public Action (Consent) Yes Dollar Amount 389, Budgeted Budget Source Yes General Funds, Project 2011 Custodial Services Recommended Action Motion to approve the committee's recommendation to award ITB Custodial Equipment and Repair Services-District Wide for a total amount of $389, to Supreme Paper Supplies and PR Chemical & Paper Supply. Public Content Request approval of the committee's recommendation to award ITB Custodial Equipment and Repair Services-District Wide to Supreme Paper Supplies and PR Chemical & Paper Supply. Supreme Paper Supplies was awarded Group 1 in the amount of $230,327.12; Groups 3 and 4 for items: 26, 27, 29, 30, 37, 38, 40, 41 and 42 in the amount of $50,799.10; and Group 5 for an hourly labor rate of $46.00 to be used on an as needed basis for preventative maintenance and repair services. PR Chemical & Paper Supply was awarded Group 2 in the amount of $55,890.95; Groups 3 and 4 for items: 28, 31, 32, 33, 34, 35, 36, 39, 43 and 44 in the amount of $52,310.35; and Group 5 for an hourly labor rate of $60.00 to be used on an as needed basis for preventative maintenance and repair services.. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2018 through April 9, A copy of the award tabulation is attached. For additional information, please contact Dr. Bill Smith, Specialist, Custodial Services at (850) ITB.._18-07.pdf (228 KB) Administrative Content

2 4/10/2018 BoardDocs Pro Page 2 of2 Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White ''

3 ITB Custodial Equipment and Repair Services- District Wide- Opening Date and Time: 3113/2018 2:00PM CT Item I Item Description Est Quantities PR Chemical & Paper Supply Supreme Paper Supplies I SIGNED BID I SIGNED Yes/ Yes Yes I Yes ADDENDUM$ Automatic Walk Behind Scrubber Gallon Commercial Floor GROUP Machine, brush included. Approved Model: IPC Eagle CT70 BT60 24' Traction Drive (no substitutes)* Non~Responslve $5, x 5 ea = $26, Trojan and/or Powertron (Brand Name) Batteries I;-- 26' Automabc Walk Behind Traction 5ea 2 Drive Scrubber Gallon Commercial Floor Machme, brush included. Approved Model: IPC Eagle CT90 Non-Responsive $6, x 5 ea = $30, BT70 (no substitutes) Trojan and/or Powertron (Brand Name) Battenes Automatic Rider Scrubber 19/20 2ea Gallon Commercial Floor Machine, brush included Approved Models 3 IPC Eagle CT70 Rider (no Non-Responsive $7, x 2 ea = $15, substitutes) Trojan and/or Powertron (Brand Name) Batteries Automabc Rider Scrubber 29/32 Sea Gallon Commercial Floor Machine, brush included Approved Models 4 IPC Eagle CT110 BT70 (no Non-Responsive $9, x 6 ea = $59, subsbtutes) Trojan and/or Powertron (Brand Name) Batteries 32" Battery Powered Vacuum 2 Sweeper, Commercial Floor Machine. Approved Models. IPC Eagle 5 SmartVac 664 (no subsbtutes) " Non-Responsive $2, x 2 ea = $4, TroJan and/or Powertron (Brand Name) Battene 21" Burnisher Propane Commercial 5 Floor Machine. Approved Modele: IPC Eagle PB21 (no substitutes) 6 Non-Responsive $2, x 5 ea = $14, Small Walk Behind Automatic 5 Scrubber Commercial Floor Machine, brueh included. Approved Models. 7 IPC Eagle CT15B (no eubstitutes) Non-Responsive $2, x 5 ea = $10, " Burnisher Electric Commercial 5ea Floor Machine, pad holder included Approved Models: IPC Eagle B (no substitutes) Non-Responsive $ x 5 ea = $4, " Burnisher Heavy-duty 1.5 HP 5 Motor dual capacitor, 175 RPM. Approved Models IPC Eagle FM20 9 (no substitutes) Non-Responsive $ x 5 ea = $3, Carpet Extractor Commercial Floor 5 10 Machine. Approved Model: IPC Eagle SC7 17" (no substitutes) Non.Responslve $2, x 5 ea = $10, Carpet Spotters Commercial Grade. 6 ea Approved Models: IPC Eagle BX2 Fasttrack Extractor (no substitutes) t1 Non-Responsive $ x 6 ea = $3, Automabc Scrubber 10/13 20" Brush 5 & Traction Drive. Approved Model: IPC Eagle CT40 (no subabtutes) 12 Non-Responsive CT 4085D-OBC 20'' Brush $3, x 5 ea = $18, CT 40850TSO OBC 20" Traction Drive $4, x 5 ea = $21, Camster Vacuum. Approved Model 15 IPC Eagle LP (no substitutes) 13 Non Responslve $ x 15 ea = $3, IPC Eagle Backpack Vac 6 qt. 4 ea (nosubltrtutes) 14 Non.Responsive $ x 4 ea = $1,150.80

4 ITB Custodial Equipment and Repair Services- District Wide- Opening Date and Time: 3/13/2018 2:00PM CT Est. ltemtl Item Oeacnption Ouantitiee PR Chemical & Paper Supply Supreme Paper Supplies IPC Eagle Backpack Vac 10 qt 4 (no substitutes) 15 Non Responslve $ x 4 ea = $1, ~ Carpet Extractor Commercial Floor 5ea Machine. Approved Model: Tornado Marathon (no substitutes) $2, x 5 ea = $10, Carpet Extractor Commercial Floor 5 17 Machine. Approved Models. Tornado Marathon (no substitutes) $3, x 5 ea = $19, WeVOry Vacs with front squeegee 5 Approved Model. Tornado Task Force 20 Trot-Mop (no 18 IUbstitutes) $ x 5 ea = $2, Commercial Upright Vacuum 14" inch 10 ea Approved Model: Tornado Upright 19 TOR (no substitutes) $ x 10 ea = $2, Canister Vacuum. Approved Model: Tornado TV 2 SS (no substitutes) 5 ea 20 $ x 5 ea = $1, Pac-Vac 6 Aircomfort Backpack 5 ea Vacuum Approved Model: Tornado Pac Vac 6 Air Comfort (no 21 substitutes) $ x 5 ea = $1, Pac-Vac 10 Aircomfort Backpack 5 Vacuum Approved Model: Tornado Pac Vac 10AnComfort (no 22 substitutes) $ x 5 ea = $1, Commercial Grade Fan/Air Mover. 10 ea 23 Approved Modell. Tornado Windshear Storm Deluxe Daisy Chain Capable Mode #98780 $ x 10 ea = $1, (no substitutes) Commercial Grade Fans/Air Movers 5 ea 24 Approved Models: Tornado Windshear 3000 TOR (no substitutes) $ x 5 ea = $ Cylindncal Brush Scrubber, Commercial Floor Machine Approved Model: Tornado BR 13/1 MW (no substitutes) $1, x 10 ea = $15, " Automatic Walk Behind Scrubber 5 ea 10/13 Gallon Commercial Floor I~ Machine, bfuah included. Approved $3, x 5 ea = $15, $2, x 5 ea = $14, Model: SSS Panther 20B {or equal) Trojan (Brand Name) Batteries TripleS I Panther 2081 Betco E " Auto Scrubber, Solution/Recovery 5 ea Capacity 17-gallon. Approved Model: SSS Panther 28T {or equal) $5, x 5 ea = $26, l Trojan (Brand Name) Batteries $5, x 5 ea = $27, IPC Eagle CT70BT70 28 Carpet Extractor Commercial Floor 5 Machine Approved Model: SSS Bobcat 10, (or equal) $1, x 5 ea = $6, " Floor Machine, 175 rpm, pad 5 holder included. Approved Model: SSS 20" Cougar $ x 5 ea = $2, (or equal) $ x 5 ea = $2, Edic ED-20LS3-BK-EA

5 JTB Custodial Equipment and Repair Services- District Wide- Opening Date and Time: 3113/2018 2:00PM CT Item II Item Description Est Ouanbtiee PR Chemical & Paper Supply Supreme Paper Supplies 30 20" Burnisher 1500 RPM with flexible Sea pad driver - 55" cordfmfety orange. Appf'oved MOdel: SSS Cheetah1500 $ x 5 ea = $3, $ x 5 ea = $3, UHS, (or equal) Alternate: Tornado BruteForce 1600 Glazer $ x 5 ea $3, Betco E Wet/Dry Vacs- versatile, easy-to-use 5 machine with foot pedal for front mount aqueegee releaee for eaee of use. Approved Model. SSS Black Cat 18 FMS (or equal) $ x 5 ea = $2, $ x 5 ea = $3, IPC Eagle 415P-T Carpet Spotter$ Commercial Grade Approved Models: SSS Wildcat Carpet Spotter (or equal) 6 $ x 5 ea = $2, $ x 5 ea = $3, Betco E ' Burnisher Propane Commercial 5 Floor Machine. Approved Model: Aztec Answer 21' (or equal) 33 $2, x 5 ea = $13, ' Propane Power Floor Finish 2 Stripper Commercial Floor Machine. Approved Model. Aztec 24" 34 Sidewinder $5, x 2 ea = $10, (or equal) 30" Propane Power Floor Finish 2ea Stripper Commercial Floor Machine, Approved Model: Aztec 30" 35 Sidewinder (or equal) $5, x 2 ea = $11, " 1.5 hp. Classic Metal Dual Speed 5 Floor Machine, pad holder included. Approved Model: Powerflite C202 $ x 5 ea = $3, (or equal) $ x 5 ea = $3, Betco E SuperCoach Backpack Vac 6 qt (or equal) 4 $ x 4 ea = $2, $ x 4 ea = $1, Pro Team C202 proteam SuperCoach Backpack Vac 10 qt. (or 4 equal) 38 $ x 4 ea = $2, $ x 4 ea = $1, proteam Side Brush for BR 13/1 MW 10 ~ 39 $56.23 x 10 ea = $ Hoover Type A Vac Bags for Hoover Upright 100 ea $1.15 x 100 ea = $ $.59 ea x 100 ea = $59.00 GreenKiean # GK-HOVA $1.77 pk GreenKieen 3/pk Green Klean Vac Bags GK-300BP- 300 Bags for 6qt. back pack 41 $0.81 x 300 ea = $ $.564 ea x 300 ea = $ /pk Green Klean Vac Bags GK-1000BP- 300 ea Bags for 10qt back pack 42 $1.07 x 300 ea = $ $.753 ea x 300 ea = $ /pk Reusable Cloth Bag CM-Cioth- Bags 20 for Tornado Upright 43 $12.49 x 20 ea = $ Reusable Bag t Bags for 10 ea Tornado Camster Vac $22.84 x 10 ea = $ Reusable Bag #90035 for TV2SS $22.84 x 10 = $228.40

6 ITB Custodial Equipment and Repair Services- District Wide- Opening Date and Time: 3113/2018 2:00PM CT Item I Item Deacription E&t. Quantities PR Chemical & Paper Supply Supreme Paper Supplies Preventative Maintenance Labor Rate ~ for Annual Services on Equipment- $60.00 $45.00 Hourly Rate Maintenance labor Rate for Repairs to Broken Equipment $60.00 $45.00 Warranty Enclosed with Bid Manufactures warranties enclosed IPC Eagle, Betco, Proteam, Edic Years in Business 38 Years, 3 Months 32 Years References GCA Services, Brevard Achievement, Escambia County Schools, University of West Florida, GCA Okaloosa County School Services Bidder's Statement of Principal Place of Business: Florida Florida Award to Supreme Paper Supplies- Group 1, Group 3 Items: 26,27,29,30,37 & 38 and Group 4 Hems: 40, 41, & 42 and Group 5. Award to PR Chemical & Paper Supply. Group 2, Group 3 Items: 28, 31, 32, 33, 34, 35, 36 & 39 and Group 4 Hems: 43 & 44 and Group 5. $108, $281, to include $60 00 hourly rate for Preventative Mamtenance I Maintenance Repairs to include $45 00 hourly rate for Preventative Maintenance I Maintenance Repairs (GroupS) (Group 5) Offers from the Vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any are hereby rejected as late. BIDDERS WHO BID "NO BID": NONE NON-RESPONSIVE BIDDERS: PR Chemical & Paper Supply did not bid items 1 thru 15 As Specified, therefore have been declared Non-Responsive for those items in Group 1. Basis of Award: Evaluation/Award: Each bid shall be awarded on the basis of the lowest and best bid from a responsive and responsible Bidder which meets specifications with consideration being given to the specffic quality of the product, conformity to the specffications, suitability to school needs, delivery terms, and service and past performance of the Bidder. For identical, qualffied bids, the recommendation shall be made for a local bidder or, if there is none, by casting lots. Samples of products may be requested when practical. The School Board reserves the right to reject any or all bids, to waive informalities, to make mathematical correction to error/sin any bid, to make award(s) by individual rtem, group of items, all or none, delivery date/completion date, or a combination thereof; or waive any minor irregularrty or technicality in bids received, that in its judgment will be in the best interest of the School Board. The School Board may consider in conjunction with any award hereunder, those products, services and, prices available to it through contracts from state, federal, and local government agencies or other school districts within the State of Florida. The School Board has reviewed the State of Florida purchasing agreements and state term contracts for all nonacademic commodities and contractual services to determine whether it is to the School Board's economic advantage to use the agreements and contracts. This bid is for a (3) three year contract period beginning April 10, 2018 and ending on April 9, RECOMMENDATION FOR AWARD Committee: Dr. Bill Smith Specialist- Custodial Services Clifton Shutt Zone Manager!South!- Custodial Services Michele Madden Secretary- Custodial Services Recommendation for Award: Committee recommends award to the lowest responsive and responsible bidder(s) Supreme Paper Supplies for Group 1 in the amount of$ and Group 3 and 4 for items: 26, 27, 29, 30, 37, 38, 40, 41, & 42 in the amount of $ and Group 5 for an hourly labor rate of $45.00 for preventative maintenance and repair services. PR Chemjca! & paoer Sypply for Group 2 in the amount of $ Group 3 & 4 for items: 28, 31, 32, 33, 34, 35, 36, 39, 43, & 44 in the amount of $ and Group 5 for an hourly labor rate of $60.00 for preventative maintenance and repair services. Estimated quantities are given in this bid and shall not be construed as representing actual figures. Actual purchases may vary from item to item and shall be ordered on an as needed basis. FUNDING Fund Function Object Center Project equipment over $1, equipment under $1, supplies "Failure to file a protest within the time prescribed in Florida Statutes ,Fiorida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes." POSTED: 3/16/ :45AM CT