Management Committee. Information Item

Transcription

1 Information Item Management Committee Meeting date: Wednesday, August 26, 2015 Subject: Summary of Second Quarter 2015 Procurements District(s), Member(s): All Policy/Legal Reference: Council Policy 3-3 Expenditures Staff Prepared/Presented: Micky Gutzmann, Division/Department: Procurement Council Policy 3 3 Expenditures authorizes the Regional Administrator to approve awards not exceeding $500,000 for all s of budgeted goods and services. In addition, the Regional Administrator is authorized to approve construction contracts where: (a) the value of the contract does not exceed $2,500,000; (b) the construction project was included in the Council adopted capital budget; (c) the cost of the project is less than the Engineer s Probable Costs plus 10%; and (d) sufficient funds are available in the capital budget to complete the project. The delegation authority of the Regional Administrator to approve awards for all s of budgeted goods and services was increased from $250,000 to $500,000 in October of Related to this increase in authority, the Council requested a report on any contracts valued between $100,000 and $250,000 and $250,000 and $500,000. To satisfy this requirement a report that summarizes procurements for the preceding quarter is presented to the Council through the Management Committee at the end of each quarter. The report gives a breakdown of the number of procurements executed during the reporting period grouped by value, and details of all procurements which have a value greater than $100,000 but less than or equal to $500,000. Procurements valued at greater than $500,000 are generally approved individually by the Council, except for those construction contracts that meet the criteria given above. The Management Committee requested a quarterly summary of contracts over $500,000. The Second Quarter 2015 Procurement Summary Information is attached. INFO 1 Page 1 of 10

2 Second Quarter 2015 Procurement Summary Information Summary of Procurements Number of Procurements Percent of Value Total Value Dollar Amount Range Second Quarter Year to Date Second Quarter Year to Date Second Quarter Year to Date Up to $2, % 1.66% $2,120, $4,367, $2,501 - $5, % 1.44% $1,682, $3,789, $5,001 - $50, % 4.68% $5,155, $12,328, $50,001 - $100, % 1.41% $1,424, $3,725, $100,001 - $250, % 3.73% $5,738, $9,825, $250,001 - $500, % 4.32% $5,349, $11,372, Greater than $500, % 82.76% $168,686, $217,964, Grand Total % % $190,158, $263,372, INFO 1 Page 2 of 10

3 Details of Procurements Valued Between $100,001 and $500,000 Awarded Based on Formal Request for Proposals # or Amount Division Description Type Term or Location 1 BRAUN INTERTEC $147, MT 2 TKDA $150, MT 3 TKDA $150, MT STANLEY CONSULTANTS,. STANLEY CONSULTANTS,. WOLD ARCHITECTS AND ENGINEERS $150, MT $150, MT $150, MT BLRT Extension Project Phase I Environmental Site Assessment s for Mechanical and Electrical Engineering s for Mechanical and Electrical Engineering s for Mechanical and Electrical Engineering s for Mechanical and Electrical Engineering s for Mechanical and Electrical Engineering 7 WSB & ASSOCIATES $150, MT Property Advisory 8 HDR ENGINEERING 9 TKDA $400, MT 10 HNTB CORPORATION $400, MT 11 PERKINS + WLL $449, MT 12 GILLIG CORP $452, TS $175, MT Property Advisory s for Rail Engineering s for Rail Engineering Kenilworth Corridor Area Landscape Design for Southwest Light Rail Transit Project Purchase of 1 Gillig Option Bus for Plymouth Expansion A/E 9 months Minneapolis, MN 3 years St. Paul, MN 3 years St. Paul, MN 3 years Minneapolis, MN 3 years Minneapolis, MN 3 years St. Paul, MN 4 years Brooklyn Park, MN 4 years Minneapolis, MN 3 years St. Paul, MN 3 years Golden Valley, MN A/E 4 years Minneapolis, MN Rolling Stock 1 year Hayward, CA INFO 1 Page 3 of 10

4 Details of Procurements Valued Between $100,001 and $500,000 Awarded Based on Formal Invitation for Bids # or Amount Division Description Type Term or Location 1 2 MINNESOTA ROADWAYS COMPANY AMERICAN LIBERTY CONSTRUCTION $101, ES $122, MT 2015 RMF Upper Parking Lot and Driveway Improvements Nicollet Garage Windshield Washer Liquid Storage System 3 SAFT AMERICA. $123, MT Blue Line Network Upgrade 4 DELTAWRX LLC $129, MT ALLTECH ENGINEERING CORP SCHINDLER ELEVATOR CORP ALLIED NATIONAL SERVICES PARKOS CONSTRUCTION CO MIDWEST LIFT WORKS, LLC $160, ES $170, MT TCC and Public Safety Dispatch Operations Study Seneca Final Tank #5 Center Tower Replacement Escalator Preventative Maintenance and $259, ES Janitorial for MCES Facilities $330, MT Transfer Road Facility Phase 3 $399, MT Hoist Replacement at FTH & Nicollet Garages 2 months Shakopee, MN 3 months Rockford, MN 3 months Valdosta, GA PTS 7 months Woodland Hills, CA 6 months Mendota Heights, MN 1 year Eagan, MN 3 years Minneapolis, MN 5 months West St.Paul, MN 4 months Jordan, MN INFO 1 Page 4 of 10

5 Details of Procurements Valued Between $100,001 and $500,000 Awarded Based on Other Processes # or Amount Division Description Type Term or Location 1 2 LAW ENFORCEMENT TECHNOLOGY GROUP HENRICKSEN PUBLIC SECTOR GROUP $100, IS $146, MT 3 EGAN COMPANIES $160, MT ARNT CONSTRUCTION COMPANY ORACLE AMERICA PENN MACHINE COMPANY $165, ES $166, IS $172, MT 7 ACCENTURE $175, RA SHI INTERNATIONAL CORP ORACLE AMERICA ENGINEERED PUMP SERVICES $176, IS $184, IS $186, ES Annual Support Renewal for Police Information Management System Furnish and Install of OHB Fleet and Training/Central Warehouse Office Real Time Signs (RTS) Transit Commuter Information System Support (TCIS) Support Centerville Interceptor 7651 Improvements Oracle Licensing for Web Logic to be used with WAM Wheel Tire Motor Drive Truck **LRV** Assessment of SPO Technical Capacity, Organizational Structure and Project Management Systems Microsoft True up part of the renewal for the Enterprise Agreement Oracle Licenses WebLogic Server Standard Edition PROCESSOR Removal, rebuild and installation of ITT AC pump 531 Plymouth, MN 2 weeks Minneapolis, MN PTS 8 months Brooklyn Park, MN 1 year Hugo, MN Dallas, TX 6 months Blairsville, PA PTS 1 month Minneapolis, MN Bloomington, MN Dallas, TX 8 months Mukwanago, WI INFO 1 Page 5 of 10

6 Details of Procurements Valued Between $100,001 and $500,000 Awarded Based on Other Processes # or Amount Division Description Type Term or Location 11 HEWLETT PACKARD $198, IS ORACLE AMERICA INSIGHT PUBLIC SECTOR SENTRIMAX CENTRIFUGES USA $201, IS $212, IS $229, ES 15 ST PAUL, CITY OF $236, MT SCHINDLER ELEVATOR CORP LOCKRIDGE GRINDAL NAUEN ENVIRONMENTAL LAW GROUP LTD $247, MT $250, RA $250, RA Equipment Refresh for Environmental Oracle licensing for Advanced Security Annual Support Renewal for CheckPoint Purchase Spare DS706 Alfa Laval Centrifuge Bowl, Scroll, and Gearbox Train Equipment Installation, Signal Timing, Final Acceptance Support and Landscape Elevator and Lift Preventative Maintenance Opus Woods Conservation Association and SFI Ltd. Partnership 54 Legal Legal Environmental Purchase Order Omaha, NE Dallas, TX Bloomingdale, IL 1 month Edmonton, AB N/A St. Paul, MN 1 year Eagan, MN Legal 2 years Minneapolis, MN Legal 4 years Minneapolis, MN 19 EVALUMED $250, RA FMLA Second & Third Opinions PTS 5 years Edina, MN 20 ENGINEERED PUMP SERVICES $251, ES Effluent Pump P527 Rebuild Mukwanago, WI INFO 1 Page 6 of 10

7 Details of Procurements Valued Between $100,001 and $500,000 Awarded Based on Other Processes # or Amount Division Description Type Term or Location SIERRA BRAVE COMPANY / THE NERDERY HOGLUND BUS COMPANY LUMINATOR DIVISION N COMPASS TECHNOLOGIES SIERRA WIRELESS AMERICA $283, ES EIMS Redesign Phase II PTS 8 months Minneapolis, MN $358, TS 4 small Glaval expansion buses for Southwest Transit Other (P) 7 months Monticello, MN $390, MT ETHERNET ADAPT EQUIPMENT 2 months Plano, TX $433, RA $441, IS Next generation Regional Street Centerline Solution (License) Vehicle Area Network Onboard Mobile Gateway Router Other (P) 2 years Eden Prairie, MN Calrsbad, CA INFO 1 Page 7 of 10

8 Details of Procurements Valued Greater than $500,000 # or Amount Division Description Type Term 1 2 Global Specialty ors, Inc. Global Specialty ors, Inc. $510, MT $587, MT Downtown Minneapolis Transit Advantage Miscellaneous Concrete Improvements 3 Star Security $617, MT Armored Transport 4 Global Specialty ors, Inc. $645, MT 5 Simplex Grinell $675, ES Downtown East Paver Replacement Upgrade Simplex Fire Alarm/Paging System at the Empire WWTP. or Location Council Action 6 months Eagan, MN Not required under $2.5M 2 months Eagan, MN Not required under $1M 2 years Forest Lake, MN BI: Approved: 3/25/ month Eagan, MN Not required under $2.5M n/a Minneapolis, MN BI: Approved: 3/11/ National Window Associates $873, RA Window Replacement Regional Administration Building 1 year Maple Grove, MN Not required under $2.5M 7 SIERRA WIRELESS AMERICA, $892, MT Wireless Communications Materials 2 months Carlsbad, CA BI: Approved: 01/22/ son Personnel 9 Allied Waste $1,365, ES 10 SHI INTERNATIONAL CORP $1,200, RA Temporary Staffing PTS 2 years Plymouth, MN $2,326, IS Solid Waste Disposal for Treatment Plants, RMF, Robert St., and Metro 94 Renewal of 3 Year Enterprise Agreement for Microsoft products. 3 years 2 years Inver Grove Heights, MN Bloomington, MN BI: Approved: 3/25/2015 BI: Approved: 03/25/2015 BI: Approved: 5/20/2015 INFO 1 Page 8 of 10

9 Details of Procurements Valued Greater than $500,000 # or Amount Division Description Type Term 11 Polydyne, Inc $2,500, ES 12 Rice Lake Group $2,824, ES 13 Polydyne, Inc $2,830, ES 14 Lametti $3,433, ES Foth and Van Dyke Short Elliot Hendrickson Totlz King Duvall Anderson Midwest Paratransit, Inc. Cubic Transportation Systems $4,000, ES $4,000, ES $4,000, ES $4,259, TS $4,962, MT 20 Gillig $5,707, TS 21 Evoqua Water Technologies $6,674, ES Procurement of Polymer for Seneca WWTP Lift Station Improvements, Lift Station L 13, Meters 501A and 501B Procurement of Polymer for Blue Lake WWTP Elm Creek Interceptor, Corcoran Rogers Connection Full Service s Interceptors Full Service s Interceptors Full Service s Interceptors Dakota County Transit Link Dial A Ride Service Replacement Fixed Route Go To Card Validators MTS Purchase of 7 Base Order and 6 Option Buses Procurement of Nitrate Salts and Related Transit Service (P) or Location 4 years Riceboro, GA 2 years Deerwood, MN 4 years Riceboro, GA 1 year Hugo, MN 5 years Lake Elmo, MN 5 years St. Paul, MN 5 years St. Paul, MN 5 years Buffalo, MN Other (P) 2 years San Diego, CA Other (P) 1 year Hayward, CA Purchase Order 3 years Sarasota, FL Council Action BI: Approved: 01/28/2015 BI: Approved: 03/25/2015 BI: Approved: 03/11/2015 BI: Approved: 05/27/2015 BI: Approved: 06/24/2015 BI: Approved: 06/24/2015 BI: Approved: 06/24/2015 BI: Approved: 01/14/2015 BI: Approved: 03/25/2015 BI: Approved: 07/23/2014 BI: Approved: 05/27/2015 INFO 1 Page 9 of 10

10 Details of Procurements Valued Greater than $500,000 # or Amount Division Description Type Term Global Speciality ors, Inc. Mansfield Oil Company 24 First Transit, Inc. $11,952, $15,226, $85,945, MT TS TS Arterial BRT Station Metro Mobility Fuel Metro Mobility 2015 Demand Service East Zone Transit Service (P) or Location 1 year Eagan, MN 2 years Gainsville, GA PTS 5 years Cincinnati, OH Council Action BI: SW amended Approved: 06/10/2015 BI: Approved: 05/20/2015 BI: Approved: 02/11/2015 # 1 or needed Engineering firm like TKDA Details of Emergency Declarations Amount Division Description Date of Declaration Estimated $2,000,000 ES ES Flotation Building sustained fire damage on 3/10/15. Due to safety concerns, the damaged area was closed to Plant personnel preventing routine access for ongoing operation and maintenance. 06/09/2015 End of Second Quarter 2015 Procurement Summaries INFO 1 Page 10 of 10