REQUEST FOR QUOTE # Modification #2 Printing of Instructional Materials for Haiti Schools. ANN ALE Program

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REQUEST FOR QUOTE # 102020-01 Modification #2 Printing of Instructional Materials for Haiti Schools ANN ALE Program Dear Vendors: FHI 360 is issuing an extension and additional change to RFQ

1 REQUEST FOR QUOTE # Modification #2 Printing of Instructional Materials for Haiti Schools ANN ALE Program Dear Vendors: FHI 360 is issuing an extension and additional change to RFQ # , originally issued on June 24, Please note that the content in the following RFQ is identical to that of the original RFQ with the exception of the quantities of materials, which have been reduced based on materials needed for 320 schools as opposed to the original 550 schools. Note that there is a possibility that the number of schools may go up again to 550 so we are asking vendors to make note of their capacity to fulfill the order in that case and to provide quotes for both (those quantities are in the original RFQ). We are also extending the submission deadline, which will now be 22 July All additional details, including submission instructions, are included in the succeeding pages. Issue Date of Modification: 18 July 2016 Deadline for Questions: Submission Deadline: 20 July 2016 at 12:00 P.M. Eastern Standard U.S. time (responses will be sent to all vendors the evening of 20 July 2016) 22 July at 5:30 P.M Eastern Standard U.S. time Expected Award: Week of 25 July 2016

2 REQUEST FOR QUOTE # Printing of Instructional Materials for Haiti Schools ANN ALE Program Issue Date: 24 June 2016 Deadline for Questions: Submission Deadline: 27 June 2016 at 5:30 P.M. Eastern Standard U.S. time (responses will be sent to all vendors on 28 June 2016) 1 July 2016 at 5:30 P.M. Eastern Standard U.S. time Expected Award: 5 July 2016 BID SUBMISSION Quotes must be submitted by completing ANNEX 1 to this RFQ in entirety. Return Annex 1 via to: Najib El Mdaghri nelmdaghri@fhi360.org BACKGROUND FHI 360, a non-profit organization based in Washington, D.C., is requesting two price quotations for printing instructional materials for the Ann ALE Program in Haiti. FHI 360 is the prime contractor implementing the Ann ALE Program. One of its partners is the University of Notre Dame (UND). The Ann ALE Program will provide the Ministry of National Education and Vocational Training in Haiti (MENFP) and USAID with technical support, materials and training in order to improve early grade reading and writing outcomes for grades 1-2. It will include support to pre-service and inservice teacher professional development and community engagement and will expand the approaches from the previous USAID-funded efforts. The Ann ALE Program will be implemented by FHI 360 in 320 schools throughout Haiti in the second year. Information about locations of the 320 schools is in Attachment I to this RFQ (will be submitted upon signature of the P.O.). University of Notre Dame will be implementing in schools throughout Haiti in the second year.

3 OBJECTIVES/RESULTS Provide quality printing of 18 different learning materials. The learning materials will be packed and delivered to Port-au-Prince, Haiti. We are seeking two separate quotes for the same set of materials. The first quote is for FHI 360 for the summary of materials/quantity shown in Attachment 1. The second quote is for the University of Notre Dame for the summary/quantity of materials shown in Attachment 2. Each quote should therefore be addressed to either FHI 360 or the University of Notre Dame. The descriptions and quantities of the required printed materials are outlined in the Deliverables Section contained on pages 3-7 of this Request for Quotes (RFQ). Printing 1. The Supplier shall provide quality printed materials following the exact technical specifications provided in this RFQ. These materials include teachers manuals and students reading and writing books. 2. The Supplier will package books for 320 different schools for FHI 360 and deliver to the Ann ALE office in Port-au-Prince, Haiti, as per instructions provided by FHI The Supplier will package books for different schools for UND and deliver to the UND/CRS office in Port-au-Prince, Haiti, as per instructions provided by UND. 4. The Supplier shall deliver all the printed materials (for both FHI 360 and UND) to the respective offices indicated in Port-au-Prince, Haiti by August 15, Other qualifications for the Supplier: FHI 360 requests that the Supplier be able to meet the following criteria: Provide expertise in printing techniques and logistics to professionally print and deliver instructional materials. Able to meet all printing specifications, which include the indicated quality of paper, choice of font, ink, and binding method. Package the FHI 360 materials in the exact quantities specified for each school, and in three different groups/pallets: West Corridor, St. Marc Corridor and North/North East Corridor. Instructions on packaging UND materials will be provided by UND at a later time if a purchase order is issued. CONTRACT MECHANISM It is anticipated that a fixed-price Purchase Order will be awarded to a responsive supplier. In the event that the supply amounts need to be shifted after the signature of a Purchase Order with the selected supplier, FHI 360 will modify the Purchase Order accordingly. EVALUATION Evaluation will be based on a best value selection process: the capacity of the selected supplier to print mass quantities of books with required quality, specifications, and delivery time. Award may

4 be made to a supplier submitting an RFQ that meets the minimum specifications set for in this RFQ. SUPPLIER QUOTE GUARANTEE All information submitted in connection with this RFQ will be valid for sixty (60) days from the RFQ due date. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is awarded the contract, all information in the RFQ and negotiation process is contractually binding. PAYMENT TERMS Payment will be made within 30 days after receipt and approval of invoice. A deposit may be considered at the time the order is placed. DELIVERABLES (FHI 360 and UND) For FHI 360 The Supplier will print and deliver the following instructional materials: Instructional materials Description Stock and Treatment TEACHER GUIDES/MANUALS Binding Quantity #1. Title: JE PARLE BIEN FRANÇAIS - Guide du maitre 1ère année #1 #2. Title: JE PARLE BIEN FRANÇAIS - Guide du maitre 2e année#1 #3. Title: Gid Pwofese 1e ane #1 #4. Title: Gid Pwofese 1e ane #2 #5. Title: Gid Pwofese 1e ane #3 350 pp 1/1, 8.5 X 12 pages Black & white, recto verso (Both sides), Cover: full color, hardback, full color bleed, 1 st and 4 th, 2 nd and 3 rd B&W 500 pp 1/1, 8.5 X 12, pages Black & White, recto verso (both sides) Cover: full color, hardback, full color bleed, 1 st and 4 th, 2 nd and 3 rd B&W 200 pp, 1/1, 8.5x pp, 1/1, 8.5x pp, 1/1, 8.5x12

5 #6. Title: Gid Pwofese 2e ane #1 #7. Title: Gid Pwofese 2e ane #2 #8. Title: Gid Pwofese 2e ane #3 #9. Title: JE PARLE BIEN FRANÇAIS - BàO 1 & 2 AF- Boite à outils #10 - Bwat zouti Kreyòl #11. Title: 26 Posters - francais 220 pp, 1/1, 8.5x pp, 1/1, 8.5x pp, 1/1, 8.5x12 64 pp. 8.5x12 Black & White, recto verso (Both sides) Cover: full color, hardback, full color bleed, 1 st and 4 th, 2 nd and 3 rd B&W 32 pp. 8.5x11 Cover 17x11 Text 60 lb. text 1/1 Cover 12 pt. 4/0 UV c1s, Laminated UV protection Text 60 lb. text 1/1 Cover 12 pt. 4/0 UV c1s Laminated UV protection Laminated, flexible ad 3 rings on top 26 posters, Full color, 24 x 36 STUDENT BOOKS Saddle stapled and trim 400 (26 posters x 400) #12. Title: JE PARLE BIEN FRANÇAIS - 2 e année - Livre de lecture #13. Title: JE PARLE BIEN FRANÇAIS - 2 e année - Cahier d'exercices #14. Title: Imagier 1ere année 102 pp. 4/4, 7x10 color bleed, 1 st and 4 th, 2 nd and 3 rd B&W Cover: Hardback, full color bleed, laminated 224 pp. 1/1, 7x10 B&W Cover: Hardback, full color bleed, hardback, 1 st and 4 th, 2 nd and 3 rd B&W 26pp. 8.5x11 Cover: Hardback, full color bleed, laminated UV protection,1 st and 4 th, 2 nd and 3 rd B&W Text 70 lb. gloss 4/4 UV c1s Text 70 lb. 1/1 UV c1s c1s laminated UV protection Plastic Spiral binding on the top side (7 side) allemande 17,000 17,000 17,000

6 #15. Title: Liv Lekti 1e ane 150 pp. 4/4, 7x10 Cover 4/0, 14x10 #16. Title: Kaye aktivite 1e ane 282 pp. 1/1, 7x10 Cover 4/0 14x10 #17. Title: Liv Lekti 2e ane 280 pp. 1/1, 7x10 Cover 4/0, 14x10 #18. Title: Kaye aktivite 2e ane 282 pp. 1/1, 7x10 Cover 4/0 14x10 Text 70 lb. gloss 4/4 UV c1s Text 70 lb. 1/1 UV c1s c1s Text 70 lb. gloss 1/1 UV c1s Text 70 lb. 1/1 UV c1s c1s Bound on 7 dim. (vertical) Bound on 7 dim. (vertical) 17,000 17,000 17,000 17,000 For UND The Supplier will print and deliver the following instructional materials: Instructional materials Description Stock and Treatment TEACHERS GUIDES/MANUALS Binding Quantity #1. Title: JE PARLE BIEN FRANÇAIS - Guide du maitre 1ère année #1 #2. Title: JE PARLE BIEN FRANÇAIS - Guide du maitre 2e année#1 #3. Title: Gid Pwofese 1e ane #1 #4. Title: Gid Pwofese 1e ane #2 350 pp 1/1, 8.5 X 12 pages Black & white, recto verso (Both sides), Cover: full color, hardback, full color bleed, 1 st and 4 th, 2 nd and 3 rd B&W 500 pp 1/1, 8.5 X 12, pages Black & White, recto verso (both sides) Cover: full color, hardback, full color bleed, 1 st and 4 th, 2 nd and 3 rd B&W 200 pp, 1/1, 8.5x pp, 1/1, 8.5x12

7 #5. Title: Gid Pwofese 1e ane #3 #6. Title: Gid Pwofese 2e ane #1 #7. Title: Gid Pwofese 2e ane #2 #8. Title: Gid Pwofese 2e ane #3 #9. Title: JE PARLE BIEN FRANÇAIS - BàO 1 & 2 AF- Boite à outils #10 - Bwat zouti Kreyòl #11. Title: 26 Posters - francais 200 pp, 1/1, 8.5x pp, 1/1, 8.5x pp, 1/1, 8.5x pp, 1/1, 8.5x12 64 pp. 8.5x12 Black & White, recto verso (Both sides) Cover: full color, hardback, full color bleed, 1 st and 4 th, 2 nd and 3 rd B&W 32 pp. 8.5x11 Cover 17x11 Text 60 lb. text 1/1 Cover 12 pt. 4/0 UV c1s, Laminated UV protection Text 60 lb. text 1/1 Cover 12 pt. 4/0 UV c1s Laminated UV protection Laminated, flexible ad 3 rings on top 26 posters, Full color, 24 x 36 STUDENTS BOOKS Saddle stapled and trim 600 (26 posters x 600) #12. Title: JE PARLE BIEN FRANÇAIS - 2 e année - Livre de lecture #13. Title: JE PARLE BIEN FRANÇAIS - 2 e année - Cahier d'exercices 102 pp. 4/4, 7x10 color bleed, 1 st and 4 th, 2 nd and 3 rd B&W Cover: Hardback, full color bleed, laminated 224 pp. 1/1, 7x10 B&W Cover: Hardback, full color bleed, hardback, 1 st and 4 th, 2 nd and 3 rd B&W Text 70 lb. gloss 4/4 UV c1s Text 70 lb. 1/1 UV c1s c1s Plastic Spiral binding on the top side (7 side) 18,000 18,000 #14. Title: Imagier 1ere 26pp. 8.5x11 laminated UV 19,

8 année Cover: Hardback, full color bleed, laminated UV protection,1 st and 4 th, 2 nd and 3 rd B&W #15. Title: Liv Lekti 1e ane 150 pp. 4/4, 7x10 Cover 4/0, 14x10 #16. Title: Kaye aktivite 1e ane 282 pp. 1/1, 7x10 Cover 4/0 14x10 #17. Title: Liv Lekti 2e ane 280 pp. 1/1, 7x10 Cover 4/0, 14x10 #18. Title: Kaye aktivite 2e ane 282 pp. 1/1, 7x10 Cover 4/0 14x10 protection Text 70 lb. gloss 4/4 UV c1s Text 70 lb. 1/1 UV c1s c1s Text 70 lb. gloss 1/1 UV c1s Text 70 lb. 1/1 UV c1s c1s allemande Bound on 7 dim. (vertical) Bound on 7 dim. (vertical) 19, 19, 18,000 18,000 PRINTING SPECIFICATIONS FHI 360 will submit all materials in an InDesign format. Fonts: Supplier must ensure fonts are properly printed within their system. InDesign will include embedded fonts. Ink: color of printed materials is specified. Paper: All documents should be printed on 40# text weight white paper and 100# cover, using coated stock if available. Finishing: Some setups may require full bleeds with a trim to size. QUALITY CONTROL PROCESSES AND RESPONSIBILITIES: Pre-Press: ***Files must be sent to FHI 360 for review and approval before final print.***

9 Supplier must provide their process for quality control for pre-press in the response to this RFQ. Supplier must complete an internal Quality Control (QC) check on files. If supplier identifies potential issues with the file, FHI 360 must be contacted before moving forward with creating press plates, or samples. Supplier must provide FHI 360 with pre-press proofs (blue line/equivalent and press proof) for checking against print files provided to ensure all elements from the files came through appropriately (examples include: fonts, graphics color, etc.). FHI 360 must see and approve a pre-press proof of the entire document(s). On Press: Supplier must complete an internal QC check on press using the FHI 360 approved pre-press proof before submitting press proofs to FHI 360. Supplier will be responsible for ensuring quality checks to prevent against the following defects during printing: Hickies and spots Extraneous marks Moire Registration issues Text and illustration positioning Color and density matches within document and consistent through print run Press Checks will be performed both on-site and at a distance by expert staff using samples off press and comparing them against samples provided during the pre-press evaluation. If this process is not completed in person, then the Supplier will provide the following: jpg photos of the product coming off of press and a computer-generated jpg for what is coming off of press. Final product must be identical to proofs unless otherwise approved by FHI 360. Before providing files to FHI 360, the Supplier shall use their own QC process to proof files for errors. The Supplier shall provide their process for QC on Press in the response to the RFQ. Binding: During the binding process, the printer will do an initial QC check and a spot QC check throughout the process to ensure the binding is being fulfilled correctly. FHI 360 recommends pulling 3 booklets per 500 for this spot check. The Supplier will be responsible for ensuring quality checks to prevent against the following defects during finishing: Trim Size Misalignment Binding Durability Pagination The Supplier is responsible for QC checks in binding to ensure delivery of a quality product. Supplier must specify provide their process for QC of binding in the response to the RFQ. The Supplier must warranty their final product:

10 Binding Durability: If FHI 360 finds a problem with the binding after delivery of the product, the Supplier shall pick up the entire job and reprocess at no cost to FHI 360. Misalignment: The Supplier will perform QC to ensure that trims and alignment are completed correctly such that the book is correct visually. Pages must be in order and trimmed to the correct size as specified in the contract. Artwork should appear as intended. If any misalignment is found upon delivery, the Supplier will correct the problem at no cost to FHI 360. Pagination QC: The Supplier will perform Pagination QC to ensure that pages are put together in proper order. If any pages are out of order, the Supplier shall correct this error at no cost to FHI 360. DISCLAIMER This RFQ represents only a definition of requirements. It is merely an invitation for submission of proposals and does not legally obligate FHI 360 to accept any of the submitted proposals in whole or in part, nor is FHI 360 obligated to select the lowest priced proposal. FHI 360 reserves the right to negotiate with any or all firms with respect to price, cost, and/or scope of services. FHI 360 has no contractual obligations with any firms based upon issuance of this RFQ. It is not an offer to contract. Only the execution of a written contract shall obligate FHI 360 in accordance with the terms and conditions contained in such a contract. RESERVED RIGHTS All RFQ responses become the property of FHI 360, which reserves the right in its sole discretion to: Disqualify any offer based on offeror failure to follow solicitation instructions. Waive any deviations by offerors from the requirements of this solicitation that in FHI 360's opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition. Extend the time for submission of all RFP responses after notification to all offerors. Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever FHI 360 deems appropriate. Issue an award based on the initial evaluation of offers without discussion. Increase or decrease quantities by 10%. Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities. Award a purchase order to more than one vendor for specific parts of the activities in the RFQ. ***FHI 360 will not compensate vendors for preparation of their response to this RFQ. ***Issuing this RFQ is not a guarantee that either FHI 360 or UND will award a purchase order.

11 ***Reminder: there will be two quotes: two cover pages and price summaries. However, only one References page and one Project Demonstration Statement is required (please remove this text before submission of quotes). Quotation Cover Sheet ANNEX 1 In response to: REQUEST FOR QUOTE # Printing of Instructional Materials for Haiti Schools ANN ALE Program Company Name / Address: Company Point of Contact Signature: Name: Title: Phone #:

12 REQUEST FOR QUOTE # ANNEX I: PRICE SUMMARY - Part 1 All suppliers must quote in U.S. DOLLARS. Reference DELIVERABLES pages 3-7 for specifications No Books Title JE PARLE BIEN FRANÇAIS - Guide du maitre 1ère année #1 JE PARLE BIEN FRANÇAIS - Guide du maitre 2e année#1 Gid Pwofese 1e ane #1 Gid Pwofese 1e ane #2 Gid Pwofese 1e ane #3 Gid Pwofese 2e ane #1 Gid Pwofese 2e ane #2 Gid Pwofese 2e ane #3 JE PARLE BIEN FRANÇAIS - BàO - Boite à outils Bwat zouti Kreyòl Title: Posters - francais JE PARLE BIEN FRANÇAIS - 2 e année - Livre de lecture JE PARLE BIEN FRANÇAIS - 2 e année - Cahier d'exercices Imagier 1ere année Liv Lekti 1e ane Title: Kaye aktivite 1e ane No of book copies/qty Unit Cost Total Cost

13 17 18 Title: Liv Lekti 2e ane Kaye aktivite 2e ane TOTAL PRINT COST LOT 1 PACKAGING BY SCHOOL & CORRIDOR Door-to-door delivery to Portau-Prince, Haiti GRAND TOTAL COST $ $ $ $

14 ANNEX I - Part 2 REFERENCES Please complete this table with information on at least 3 clients that the vendor provided with similar printed materials in the last 2 years. Provide this table on vendor letterhead, signed by the appropriate party with your offer. Client name (organization or individual) Description of printings provided Client contact information (phone and ) Signature: Name (print/type): Title: Date:

15 REQUEST FOR QUOTE # ANNEX 1 Part 3 PROJECT DEMONSTRATION STATEMENT Outline the steps that your company will take to accomplish logistics of printing, packing goods and delivery to Port-au-Prince, Haiti. Estimate the amount of time it will take to complete each task.

16 ATTACHMENT I LIST OF SCHOOLS FOR FHI 360 The list of 320 schools will be submitted upon signature of the Purchase Order.

REVISED REQUEST FOR QUOTATIONS FOR PRINTING SERVICES Food and Nutrition Technical Assistance Project III (FANTA)

November 02, 2017 REVISED REQUEST FOR QUOTATIONS FOR PRINTING SERVICES Food and Nutrition Technical Assistance Project III (FANTA) Issue date: Nov 2, 2017 Submit Questions by: Submission Deadline: Contact