DISPLAY VEHICLE STAGING AREA

Transcription

1 DISPLAY VEHICLE STAGING AREA Be advised that LCT Show Management, the Harrah s Resort Atlantic City and Shepard Exposition Services will not sign for or take possession of your vehicle(s) or keys for delivery. You must arrange for your own representative to meet the driver if needed. LCT/NLA Show East will be providing a parking lot right next to the Waterfront Convention Center for the staging and detailing of your vehicles. The Vehicle Staging Area Will Be Available From: 6:00pm 12:00am on Friday, November 3 12:01am 6:00pm on Saturday, November 4 5:00pm 12:00am on Tuesday, November 7 12:01am 5:00pm on Wednesday, November 8 Lot Address: Waterfront Conference Center, 777 Harrah s Blvd., Atlantic City, NJ (follow the signs to the Waterfront Conference Center and check in if there is a the guard)

2 STAGING You can stage your vehicle(s) in this lot starting on Friday. Please stage all vehicles (indoor and outdoor) in the area indicated in Green on the map. OUTDOOR VEHICLE MOVE-IN You will move your outdoor vehicle to the Pavilion area on Sunday, November 5 th between 8:00am and 1:00pm. You will be given a layout, please place your vehicle according to the layout provided. If in doubt, call Kristen Messineo at and she will come outside to assist. INDOOR VEHICLE MOVE-IN Please see the next page for detailed instructions. JUST IN CASE We may need to contact you onsite regarding the placement and staging of your vehicle(s). Please compete the emergency contact form so we have proper contact information. OFFICIAL DETAILER The official detailer will be on hand to prep show vehicles. We recommend that you reserve your detailing time in advance. Pro Image Car Care is the suggested vehicle detailer. You can contact Pro Image at (continues on the next page)

3 INDOOR VEHICLE TARGETED VEHICLE MOVE-IN All vehicles will move into the Wildwood Ballroom on Saturday, November 4, 2017 during a pre-assigned time. Vehicles will NOT be permitted to move in on Sunday, November 5, 2017 as the exhibit hall will already be set, the aisles are narrow and vehicles will not be able to reach their space if they miss their assigned window. IMPORTANT NOTE! The maximum vehicle height for this exhibit hall is 11 feet. Motorcoaches as tall as 11 6 may fit, but they must be able to lower their profile by releasing the air in the suspension system and removing roof accessories such as antennas. As of October 25, Schedule subject to change Time Company Booth 8:30am -9:00am Fred Beans G 9:00am 9:15am Genesis Motor America O 9:15am 9:30am (TBD) H 9:30am 10:00am Ford Motor Company F 10:00am 10:30am Acton/SoCal Penske Professional Vehicles E 10:30am 10:45am Volvo Car USA, Inc. D 10:45am 11:00am Audi of America C 11:15am 11:30am Hometown Trolley B 11:30am 11:45am Rev Group A1 11:45am 12:00pm ABC Companies A 12:00pm 12:15pm LGE Q 12:15pm 1:00pm Executive Coach Builders L 1:00pm 1:30pm Midwest Transit M 1:30pm 1:45pm First Class Customs, Inc. R 1:45pm 2:00pm (TBD) T 2:00pm 2:30pm Grech Motors K 2:30pm 3:00pm Royale Limousine Manufacturers J 3:00pm 3:30pm Tiffany Coachworks N 3:30pm 3:45pm Global Motor Coach P 3:45pm 4:00pm McSweeney Designs S

4 INDOOR VEHICLE FIRE MARSHALL INSPECTION Prior to driving your vehicle into the exhibit hall your fuel-levels will be verified against the requirements below. Make sure to get this information into the hands of your vehicle supplier. Once the vehicle arrives onsite it is time consuming and very difficult to drive off or siphon excess fuel. FUEL TANKS ARE TO BE 1/8 FULL OR LESS Once your vehicle is inside the exhibit hall, please verify against this checklist in preparation for fire marshal inspection. If you plan to leave your vehicle unattended you must leave the hood open and the driver door unlocked so the fire marshal can access your vehicle. Also, keep your keys at the booth. ALL vehicles must pass inspection in order for the exhibit hall to open, so don t be the one that holds up the opening! Motorized Vehicle Information & Inspection Checklist: Fuel tank must be 1/8 full Batteries must be disconnected at both leads Fuel filler caps must be locked or taped, gas caps must be locked Visqueen must be placed under the entire vehicle (including tires) unless on Shepard carpet or own flooring. Ignition keys must be removed. Propane tanks must be removed. Each vehicle must be equipped with its own fire extinguisher. Vehicles may not impede, obstruct or hinder ingress to or egress from the Center and/or the premises. Vehicles or equipment shall not be fueled or defueled on property. In preparation for inspection before the event, the hood (or access to battery compartment) is to be left open and the driver door unlocked when the vehicle is unattended. Vehicles cannot be removed during show hours. There is a mandatory MOTORIZED UNIT/VEHICLE SPOTTING FEE per vehicle round-trip. It must have been paid and arranged through Shepard Exposition Services

5 DRIVING YOUR VEHICLE(S) IN THE HALL Vehicle Spotting & Carpet Care All vehicles must be spotted into place by Shepard personnel until the vehicle is completely set and the engine is shut off and disconnected. This is to ensure that wheels are not turned while the vehicle is in place and that wheels are not placed on floor pockets. Shepard will be placing visqueen (plastic sheeting) to protect the ballroom carpet. This visqueen must remain under the entire vehicle (including tires) unless on Shepard carpet or your own flooring for the duration of the event. Shepard personnel will stop by to trim the plastic prior to show opening. Please note that the exhibit hall must be covered in visqueen prior to vehicles moving out of the exhibit hall and the return of empty containers. Please plan for this delay. Floor pockets The Wildwood Ballroom has electrical floor pockets approximately every 30 feet. Due to weight limits, you are not permitted to drive over the floor pockets or park your vehicle with the wheels directly on top of them. During move-in, the electrical floor pockets will be easy to locate and indicated by orange cones so that you can avoid them when driving in and placing your vehicle in your space for display. The cones will be placed again prior to vehicle move-out. OVERALL EXHIBIT HALL SCHEDULE Exhibitor Move-In Harrah s Resort Atlantic City Wildwood Ballroom Saturday, November 4 8:00am - 6:00pm All Indoor Vehicles This Day, Targeted Schedule Sunday, November 5 8:00am - 4:00pm Indoor Show Ready Preparations 8:00am - 1:00pm Outdoor Vehicle Placement Exhibit Hours Harrah s Resort Atlantic City Wildwood Ballroom Sunday, November 5 2:00pm - 4:30pm Outdoor Motorcoach Pavilion Only 5:30pm - 7:30pm Indoor Exhibits & Outdoor Pavilion Open Monday, November 6 11:30am - 3:00pm Indoor Exhibits & Outdoor Pavilion Open 11:30am - 5:00pm Outdoor Motorcoach Pavilion Tuesday, November 7 11:00am - 2:00pm Indoor Exhibits & Outdoor Pavilion Open 4:00pm - 5:00pm Outdoor Motorcoach Pavilion Only Exhibitor Move-Out Harrah s Resort Atlantic City Wildwood Ballroom Tuesday, November 7 2:00pm - 7:00pm