The Road Commission for Ionia County

Transcription

1 2013 The Road Commission for Ionia County SUPPLEMENTAL ANNUAL REPORT 170 E. Riverside Drive PO Box 76 Ionia, MI

2 ROAD COMMISSION FOR IONIA COUNTY 170 EAST RIVERSIDE DRIVE IONIA, MICHIGAN 2013 SUPPLEMENTAL ANNUAL REPORT CHARLES G. MINKLEY, CHAIRMAN WILLIAM E. WEISGERBER, VICE-CHAIRMAN KENNETH L. GASPER, MEMBER ALBERT A. ALMY, MEMBER HERBERT C. CUSACK, MEMBER DOROTHY G. POHL, MANAGING DIRECTOR PAUL A. SPITZLEY, ENGINEERING DIRECTOR

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4 TABLE OF CONTENTS Road Commission for Ionia County 2013 Annual Report Introduction Revenue and Expenditure Charts... 3 History of Major Revenues Financial Summary with Comparative Data Primary Routine Maintenance Expenditures by Township Local Routine Maintenance Expenditures by Township Primary and Local Maintenance by Type... 8 Primary and Local Projects by Township Schedule of Capital Outlay Status of Road Mileage by Township Right of Way Permits Issued Organization Chart... 16

5 INTRODUCTION Road Commission for Ionia County 2013 Annual Report With pride, the Road Commission for Ionia County strives to provide the highest quality roads and bridges to public and commercial users in the most effective manner possible. This statement encompasses the mission of the Road Commission. This Annual Report documents our 2013 projects and financial activities and is designed to show how we strive to meet our goals. The Road Commission for Ionia County was established in 1919 by a vote of the citizens of Ionia County and charged by law with the duty to keep in reasonable repair, so that they shall be reasonably safe and convenient for public travel, all county roads, bridges and culverts that are under their care and control, and which are open to public travel. State laws also require the Road Commission to permit and regulate certain activities in the road right of way, to enforce state restrictions on vehicle size and weight, and to set reasonable standards for adopting new roads into the county system. Over the past 94 years, the Ionia County road system has grown to include 389 miles that are now designated as County Primary roads. Passage of the McNitt Act in 1931 abolished the old township road system and transferred all miles of township roads to the Road Commission during the 1930 s. These old township roads, together with new roads built since then make up what is now the 684 mile system of County Local roads. Overall, 35% or 378 miles of all Ionia County roads are paved, with the remaining 696 miles being either gravel surfaced or unimproved. The Michigan Transportation Fund (MTF) is the depository of fuel taxes and vehicle registration fees collected by the state and is the principal source of road commission funding. The collected funds are distributed by a complicated, yet transparent and verifiable formula to the Michigan Department of Transportation (MDOT), 535 cities and villages, and the 83 county road agencies. High fuel prices have stifled growth in fuel tax collections over the past several years. While our total MTF revenues for 2013 were up slightly (2.5%), the state budget forecast for 2014 remains relatively flat. The Road Commission works very hard to take advantage of any available special funds, such as MTF Economic Development Funds (TED-A and D) and Federal funds (STP) to shore up revenues. We have worked closely with the Michigan Department of Transportation on development of Safety programs under the Federal program SAFETEA-LU and have submitted several project applications for future project funding under the Local Safety Program and have been very successful in getting projects funded. During 2013, we were able to construct these three safety improvement projects: Major safety upgrade and reconstruction at the Cleveland Kelsey Riverside intersection; safety upgrade and paved shoulders on Whites Bridge Road and added paved shoulders on a portion of Button Road. We have one approved project for

6 During the past 20 years, over $13.4 million dollars have been invested to replace county bridges. This work was possible through funding provided by the Federal Highway Administration, State of Michigan Local Bridge Program, our townships and our county board of commissioners. We replaced the Cleveland Street bridge over the Grand River with the assistance of the Local Bridge Program, the city of Ionia, Ionia Township and the County Board of Commissioners. We are working on the preliminary engineering and design phase for the 2014 replacements of the Keefer Highway bridge over Sebewa Creek; Long Lake Road bridge over the Flat River and Riverside Drive bridge over Libhart Creek. The April 2013 floods were a messy start to a very challenging year. We spent in excess of $500,000 cleaning up the flood mess and still have two bridges closed as a result of the flooding. Our historical Whites Bridge in Keene Township was completely destroyed by an arson fire over the 4 th of July holiday weekend and remains closed. The winter of came in like a lion. Winter maintenance work started in November and so far has barely ended. We flirted with and broke many records for both temperature and snowfall and the dollars spent on winter maintenance. The impact of 2013 will be felt for quite a while on our budget and leaves us with a large budget hole to fill. While we did not have a formal Local Road Matching Program in 2013, we continued to cover most internal charges for work performed by road commission forces on township selected projects. The total cost of that limited program was $151,021, or an average of $9,439 per township. Financial assistance from our townships contributed over $1.4 million dollars for improvements and additional maintenance on the local road system. Without this township commitment, most local roads would see very little improvement. This partnership helps provide better service to our joint constituencies and promote a higher quality of life. Multiple challenges lay ahead for 2014 and the future. We will continue to face needs far in excess of available revenues. The overspending on the 2013 flood and the 2013/2014 winter is depleting our emergency reserves. We welcomed the additional funding we received due to the flood and winter, but note that it only covers a very small portion of what was spent. We continue to see increases in insurance, fuel, steel, and equipment. We have cut, trimmed, eliminated, chopped and deferred in order to continue to provide services to our residents. We are running out of ways to do our job without additional revenues. There is no real growth projected for the MTF for the future. It s been 16 years since the gas tax was last increased. Bills have been introduced in the legislature to increase transportation revenues, but none have been signed in to law. We are studying the possibility of a countywide millage election in 2014 to fund needed repairs to our Primary paved roads. We definitely need to be seriously examining both the short and long term outlook for transportation financing in this state and the country. Our Road Commission employees are a vital element of our equation. We appreciate their hard work and dedication. Even though the ranks have shrunk over the past 10 years, they continue to work even harder to provide a reasonable service level to you and other county residents. As this report shows, the Road Commission for Ionia County and its employees, your local road professionals, are faithfully working to fulfill the commission s mandate to provide safe and convenient roads. 2

7 Permits & Interest 1% State & Other Contracts 13% ICRC 2013 REVENUES Miscellaneous 0% Co-Twp Contr 13% Michigan Transportation Fund 39% Build Michigan 1% Federal Grants 9% State Grants 24% ICRC 2013 EXPENDITURES Local Winter Maint. 4% Primary Winter Maint. 4% Administration 3% Debt service 0% Local Maintenance 22% Primary Road & Bridge Improvements 48% Primary Maintenance 12% Local Road & Bridge Improvements 7% 3

8 History of MTF Revenue Township Contributions and Federal/State Aid MTF BUILD MI FEDERAL TOWNSHIP TWP CONTR YEAR COUNTY SHARE MTF STATE CONTRIBUTIONS AS % OF MTF 1993 $ 2,882,221 $ 332,096 $ 376,692 $ 885,347 31% 1994 $ 2,934,506 $ 381,404 $ 2,549,175 $ 799,181 27% 1995 $ 3,176,208 $ 344,807 $ 992,197 $ 923,776 29% 1996 $ 3,177,189 $ 161,132 $ 438,938 $ 1,065,355 34% 1997 $ 3,408,285 $ 366,411 $ 306,604 $ 1,133,399 33% 1998 $ 4,098,990 $ 234,473 $ 108,494 $ 1,094,049 27% 1999 $ 4,177,338 $ 160,238 $ 1,382,346 $ 1,175,931 28% 2000 $ 4,388,604 $ 159,875 $ 2,495,881 $ 1,344,917 31% 2001 $ 4,345,328 $ 159,261 $ 1,298,266 $ 1,177,470 27% 2002 $ 4,286,062 $ 158,213 $ 2,636,751 $ 1,305,601 30% 2003 $ 4,518,602 $ 159,082 $ 1,649,975 $ 955,860 21% 2004 $ 4,786,647 $ 161,212 $ 1,167,282 $ 1,253,636 26% 2005 $ 4,515,197 $ 159,113 $ 1,929,262 $ 1,046,112 23% 2006 $ 4,453,393 $ 157,915 $ 1,413,450 $ 1,295,117 29% 2007 $ 4,427,614 $ 157,846 $ 1,684,459 $ 1,564,583 35% 2008 $ 4,296,173 $ 159,041 $ 1,306,380 $ 1,174,721 27% 2009 $ 4,209,680 $ 160,364 $ 2,016,716 $ 1,363,984 32% 2010 $ 4,235,886 $ 161,075 $ 1,530,104 $ 1,304,006 31% 2011 $ 4,301,927 $ 161,420 $ 1,085,778 $ 1,010,200 23% 2012 $ 4,349,562 $ 161,552 $ 1,656,083 $ 1,475,562 34% 2013 $ 4,460,278 $ 161,971 $ 3,801,355 $ 1,464,523 33% ICRC - REVENUE BREAKDOWN $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 MTF FEDERAL TOWNSHIP BUILD MI $1,000,000 $0 4

9 2013 FINANCIAL SUMMARY WITH COMPARISON DATA PRELIMINARY REVENUES T ACTUAL ACTUAL ACTUAL ACTUAL BUDGET Beginning Fund Balance $1,353,211 $1,340,755 $1,644,654 $1,850,587 $1,612,438 Permit Revenues $41,181 $60,639 $52,715 $55,080 $62,424 Federal Funds $972,850 $1,036,664 $1,628,786 $1,090,447 $3,673,532 Michigan Transportation Funds $4,396,961 $4,463,347 $4,511,114 $4,622,249 $4,592,290 State Critical Bridge Funds $0 $46,850 $0 $2,368,827 $348,035 State Economic Development Funds $557,254 $2,264 $27,297 $342,081 $0 County Board Appropriation $33,000 $4,950 $275,172 $35,000 $45,000 City, Private, Other Contributions $281,134 $31,701 $268,159 $168,672 $20,000 Township Contributions $1,304,006 $1,010,200 $1,475,562 $1,464,523 $1,122,000 State Trunkline Contract $1,135,126 $1,027,375 $1,305,150 $1,384,449 $1,067,462 Interest Income $11,067 $6,568 $3,966 $2,866 $3,000 Equipment Rental Credits $1,662,094 $1,618,488 $1,544,972 $1,866,885 $1,650,000 Lease Proceeds $240,000 $0 $95,200 $135,000 $461,000 Transfer in/adjustments $0 $0 $0 $0 $0 Miscellaneous Income $47,341 $65,024 $94,280 $7,088 $40,000 TOTAL REVENUES $12,035,225 $10,714,825 $12,927,027 $15,393,754 $14,697,181 EXPENDITURES Primary Heavy Maintenance-Road $2,119,977 $1,213,962 $2,279,424 $2,350,759 $1,645,446 Primary Heavy Maintenance-Bridge $126,230 $366,657 $109,296 $2,702,305 $3,011,175 Primary Routine Maintenance $1,057,652 $1,037,489 $1,262,181 $1,172,228 $980,446 Primary Preventive Maintenance $386,669 $56,451 $339,821 $85,222 $77,010 Primary Winter Maintenance $345,271 $379,841 $242,323 $451,603 $361,000 Local Heavy Maintenance-Road $1,097,952 $619,518 $1,082,914 $674,772 $1,044,904 Local Heavy Maintenance-Bridge $0 $0 $0 $24,444 $0 Local Routine Maintenance $1,342,860 $1,457,550 $1,558,755 $1,703,713 $1,453,610 Local Preventive Maintenance $494,002 $487,492 $609,601 $618,352 $575,280 Local Winter Maintenance $352,662 $372,164 $179,112 $398,189 $350,000 State Trunkline Maintenance $1,131,129 $1,027,375 $1,224,820 $1,267,387 $1,067,462 Equipment Expense $1,325,950 $1,523,470 $1,340,265 $1,481,650 $1,561,644 Equipment Depreciation $417,012 $379,951 $349,661 $374,026 $450,000 Administrative Expense $295,576 $329,821 $327,469 $305,993 $338,127 Engineering Expense $26,789 $33,794 $36,334 $64,070 $34,645 Maintenance-Other Units $23,230 $32,891 $21,040 $40,416 $30,000 Capital Outlay $444,540 $139,801 $337,181 $324,589 $646,010 Debt Service $123,982 $125,913 $125,902 $48,958 $119,100 Ending Fund Balance $1,340,754 $1,510,636 $1,850,589 $1,679,104 $1,401,322 EXPENDITURES $12,452,237 $11,094,776 $13,276,688 $15,767,780 $15,147,181 LESS: EQUIPMENT DEPRECIATION ($417,012) ($379,951) ($349,661) ($374,026) ($450,000) TOTAL EXPENDITURES $12,035,225 $10,714,825 $12,927,027 $15,393,754 $14,697,181 5

10 2013 PRIMARY ROAD AND BRIDGE ROUTINE MAINTENANCE Summary by Township TOWNSHIP COST MILES PER MILE BERLIN $82, $2, BOSTON $118, $3, CAMPBELL $90, $4, DANBY $117, $4, EASTON $118, $4, IONIA $89, $3, KEENE $135, $4, LYONS $77, $4, NORTH PLAINS $117, $4, ODESSA $63, $3, ORANGE $119, $3, ORLEANS $104, $5, OTISCO $101, $4, PORTLAND $81, $4, RONALD $135, $4, SEBEWA $63, $3, TOTAL 2013 PRIMARY ROUTINE MAINTENANCE $1,618, $4,

11 2013 LOCAL ROAD AND BRIDGE ROUTINE MAINTENANCE Summary by Township ICRC AVERAGE TOWNSHIP COST MILES PER MILE BERLIN $112, $2, BOSTON $179, $4, CAMPBELL $141, $3, DANBY $154, $3, EASTON $80, $2, IONIA $164, $3, KEENE $127, $3, LYONS $135, $2, NORTH PLAINS $132, $3, ODESSA $155, $2, ORANGE $72, $2, ORLEANS $140, $2, OTISCO $137, $2, PORTLAND $123, $2, RONALD $115, $3, SEBEWA $121, $2, TOTAL 2013 LOCAL ROUTINE MAINTENANCE $2,095, $3,

12 2013 LOCAL ROAD MAINTENANCE BY TYPE Winter Maint 19% Other Maint 3% Pavement Marking 0% Surface Maint (Blading Gravel) 46% Tree/Brush Control 15% Mowing 1% Drainage 11% Signs 5% 2013 PRIMARY ROAD MAINTENANCE BY TYPE Dust Control 3% Other Maint 5% Surface & Patch Work 21% Winter Maint 27% Blading Gravel 9% Pavement Marking 3% Shoulder Maint 3% Signs/Signals 4% Trees/Brush 12% Mowing 2% Drainage 11% 8

13 2013 Primary Road and Bridge Projects Listed by Township 2013 FEDERAL/ TOWNSHIP TOWNSHIP DESCRIPTION TOTAL COST STATE FUNDS FUNDS DANBY PE/Design Keefer Hwy Bridge $ 9,027 $ 4,513 Gravel Resurface Tupper Lk/Peake $ 20,527 EASTON Ellison Road Culvert $ 94,968 Lincoln Ave. Culvert $ 85,222 IONIA PE/Design Riverside bridge $ 18,797 $ 9,398 Bridge Replacement Cleveland $ 2,629,153 $ 2,368,827 $ 80,000 Intersection Cleveland/Kelsey $ 640,613 $ 427,663 KEENE Hawley Hwy Culvert $ 53,259 LYONS Chipseal Hubbardston $ 149,028 $ 105,613 ODESSA Chipseal Jordan Lake $ 308,830 $ 229,728 ORLEANS Reconstruction Johnson $ 3,309 OTISCO Safety proj Resurf Whitesbridge $ 497,123 $ 243,216 $ 181,778 Safety proj Button $ 261,799 $ 190,028 Gravel Resurface Hock $ 10,262 PE/Design Long Lake bridge $ 36,127 $ 18,063 PORTLAND Resurface Grand River Ave $ 308,830 $ 229,728 SEBEWA PE/Design Keefer bridge $ 9,026 $ 4,513 MISC Eng. future safety projects $ 492 Close out old projects $ 1, $ 5,138,285 $ 3,796,178 $ 298,265 9

14 2013 Local Road and Bridge Projects Listed by Township PROJECT TOWNSHIP TOWNSHIP DESCRIPTION COST CONTRIBUTION BERLIN Drainage and Culvert Replacements $ 1,675 Dust Control Applications $ 18, cyds Gravel Resurfacing $ 37,075 Jackson Road culvert replacement $ 541 Crackseal Meadowland sub $ 9,372 Total $ 66,995 $ 63,702 BOSTON Drainage and Culvert Replacements $ 9,578 Dust Control Applications $ 26, cyds Gravel Resurfacing $ 60,733 Prel Engr Darby, MacArthur $ 219 Total $ 97,451 $ 85,626 CAMPBELL Drainage and Culvert Replacements $ 6,589 Dust Control Applications $ 34, cyds Gravel Resurfacing $ 52,398 Total $ 93,628 $ 82,453 DANBY Drainage and Culvert Replacements $ 8,996 Dust Control Applications $ 26, cyds Gravel Resurfacing $ 62,445 Brush cut Frost/Towner $ 5,091 Limestone Resurface Peake/Towner $ 21,556 Total $ 124,210 $ 109,809 EASTON Drainage and Culvert Replacements $ 5,153 Dust Control Applications $ 20, cyds Gravel Resurfacing $ 28,664 Brush cut Sayles $ 5,794 Total $ 60,109 $ 52,499 10

15 2013 Local Road and Bridge Projects Listed by Township PROJECT TOWNSHIP TOWNSHIP DESCRIPTION COST CONTRIBUTION IONIA Drainage and Culvert Replacements $ 4,793 Dust Control Applications $ 29,922 Chip Seals Virginia/Shirlee/Tuttle $ 96, cyds Gravel Resurfacing $ 34,652 Crackseal $ 33,309 Brush cut Prairie Creek $ 8,421 Total $ 207,415 $ 202,617 KEENE Drainage and Culvert Replacements $ 7,208 Dust Control Applications $ 2, cyds Gravel Resurfacing $ 49,472 Total $ 59,515 $ 47,590 LYONS Drainage and Culvert Replacements $ 8,778 Dust Control Applications $ 23, cyds Gravel Resurfacing $ 33,953 Dexter Trail culvert replacement $ 24,444 Total $ 90,278 $ 67,458 NORTH PLAINS Drainage and Culvert Replacements $ 7,492 Dust Control Applications $ 17, cyds Gravel Resurfacing $ 27,340 Cut Brush McKenna $ 6,532 Total $ 58,854 $ 49,607 ODESSA Drainage and Culvert Replacements $ 4,636 Dust Control Applications $ 21, cyds Gravel Resurfacing $ 35,576 Total $ 62,074 $51,263 11

16 2013 Local Road and Bridge Projects Listed by Township PROJECT TOWNSHIP TOWNSHIP DESCRIPTION COST CONTRIBUTION ORANGE Drainage and Culvert Replacements $ 2,266 Dust Control Applications $ 9, cyds Gravel Resurfacing $ 15,971 Total $ 27,446 $ 24,250 ORLEANS Drainage and Culvert Replacements $ 4,783 Dust Control Applications $ 23, cyds Gravel Resurfacing $ 31,601 Total $ 60,075 $ 53,053 OTISCO Drainage and Culvert Replacements $ 5,758 Dust Control Applications $ 22, cyds Gravel Resurfacing $ 54,361 Total $ 83,101 $ 72,083 PORTLAND Drainage and Culvert Replacements $ 633 Dust Control Applications $ 29, cyds Gravel Resurfacing $ 50,527 Subgrade stabilize Goodwin $ 1,094 Total $ 81,311 $ 74,004 RONALD Drainage and Culvert Replacements $ 3,817 Dust Control Applications $ 28, cyds Gravel Resurfacing $ 14,007 Total $ 46,709 $ 42,048 SEBEWA Drainage and Culvert Replacements $ 7,881 Dust Control Applications $ 28, cyds Gravel Resurfacing $ 62,587 Total $ 98,492 $ 92,600 12

17 2013 CAPITAL OUTLAY Equipment Purchases Office/Engineering Equipment: Computer replacement $6,937 Data Backup Equipment/Software $7,643 Road Equipment: Ford F350 Crew Cab $21,983 Radios/GPS $27,676 Chainsaws/Pole Pruners $2,781 Tandem Axle Dump Truck $202,385 Post Driver $4,522 Cement Saw $880 Shop Equipment: Fleet Diagnostic Software $2,624 Computer replacement $2,406 Buildings: Hoist $31,000 Fuel Station $11,446 Furnace $2,450 TOTAL 2013 CAPITAL OUTLAY EXPENSE $324,733 13

18 STATUS OF ROAD MILEAGE July 1, 2013 Primary Roads Local Roads Hard Gravel Total % Hard Township Hard Gravel Hard Gravel Surface Surface Miles Surface Surface Surface Surface Surface Total Total in Twp. to Total BERLIN % BOSTON % CAMPBELL % DANBY % EASTON % IONIA % KEENE % LYONS % NORTH PLAINS % ODESSA % ORANGE % ORLEANS % OTISCO % PORTLAND % RONALD % SEBEWA % TOTAL % 14

19 RIGHT-OF-WAY PERMITS ISSUED January 1, 2013 through December 31, 2013 Township Residential / Farm Drive Utility Commercial Drive Total Permits Berlin Boston Campbell Danby Easton Ionia Keene Lyons North Plains Odessa Orange Orleans Otisco Portland Ronald Sebewa Annual Utility TOTALS Additional Countywide Permits Oversize/Overweight Permits Single 74 Annual 92 Mobile/Modular Home Permits Single 11 Annual 3 Buildings and Special Loads 0 Seasonal Haul Route Permits 175 MDOT State Trunkline Permits: 0 TOTAL:

20 ROAD COMMISSION FOR IONIA COUNTY ORGANIZATIONAL CHART IONIA COUNTY RESIDENTS IONIA COUNTY BOARD OF COMMISSIONERS IONIA COUNTY BOARD OF ROAD COMMISSIONERS MANAGING DIRECTOR / CLERK OF THE BOARD COUNTY HIGHWAY ROAD FLEET MANAGER / ACCOUNT ENGINEER SUPERINTENDENT SAFETY DIRECTOR CLERK PERMIT INSPECTOR TRANS. MAINT. MAINTENANCE PAYROLL / HR INFO TECHNOLOGY LEADWORKERS (4) SUPERVISOR CLERK PERMIT AGENT / TRANS. MAINT. MECHANICS (3) TEMP P/T WEIGHMASTER WORKERS (20) RECEPTIONIST ENGINEERING TECHNICIAN P/T ENGINEERING TECHNICIAN 16