OFFICIAL NOTICE VILLAGE OF FOX POINT ADVERTISEMENT FOR QUOTES

Transcription

1 OFFICIAL NOTICE VILLAGE OF FOX POINT ADVERTISEMENT FOR QUOTES The Village of Fox Point will accept Sealed Quotes until 1:00 PM, Thursday March 21, 2019, at the office of the Assistant Director of Public Works, 7200 N. Santa Monica Boulevard, Village of Fox Point, Wisconsin At that time, Village officials will publicly open and read the Quote for the furnishing and delivery of the items of equipment described below, and as set forth in the Specifications and Contract Documents (S & CD)(all quantities are "One Each"): BACKHOE / LOADER EXTENDABLE STICK, AWD & ATTACHMENTS OPERATING WEIGHT 16,000 18,000 lbs. (ONE EACH) The S & CD are on file and available at the Office of the Village Clerk, address as above, telephone A Quoter may only submit a Quote on the Quotation Form sheets, prepared for that purpose and contained in the S & CD. Envelopes should be marked Quotes for Backhoe / Loader with Extendable Stick, AWD & Attachments. A prospective Quoter shall submit descriptive details of the equipment that they propose to furnish. The Village of Fox Point reserves the right to accept the Quote of the lowest, best, most responsible Quoter; to reject any and all Quotes; and/or to accept any Quote which is most advantageous to the Village. Published by authority of the Village Board of the Village of Fox Point, Milwaukee County, Wisconsin. Dated this 6 th day of March, Kelley Meyer WCMC, Village Clerk/Treasurer WMCA District 5 Co-Director ON-1

2 VILLAGE OF FOX POINT SPECIFICATIONS AND CONTRACT DOCUMENTS FOR PURCHASE OF BACKHOE / LOADER EXTENDABLE STICK, AWD & ATTACHMENTS OPERATING WEIGHT 16,000 18,000 LBS. (One Each) March 2019 VILLAGE OF FOX POINT, WISCONSIN NO.

3 TABLE OF CONTENTS SECTION PAGES OFFICIAL NOTICE QUOTATION FORM INSTRUCTIONS TO QUOTERS/VENDORS SPECIFICATIONS FOR EQUIPMENT PURCHASE ON--1 QF--1-2 IQ--1-2 TS--1-7

4 OFFICIAL NOTICE VILLAGE OF FOX POINT ADVERTISEMENT FOR QUOTES The Village of Fox Point will accept Sealed Quotes until 1:00 PM, Thursday March 21, 2019, at the office of the Assistant Director of Public Works, 7200 N. Santa Monica Boulevard, Village of Fox Point, Wisconsin At that time, Village officials will publicly open and read the Quote for the furnishing and delivery of the items of equipment described below, and as set forth in the Specifications and Contract Documents (S & CD)(all quantities are "One Each"): BACKHOE / LOADER EXTENDABLE STICK, AWD & ATTACHMENTS OPERATING WEIGHT 16,000 18,000 lbs. (ONE EACH) The S & CD are on file and available at the Office of the Village Clerk, address as above, telephone A Quoter may only submit a Quote on the Quotation Form sheets, prepared for that purpose and contained in the S & CD. Envelopes should be marked Quotes for Backhoe / Loader with Extendable Stick, AWD & Attachments. A prospective Quoter shall submit descriptive details of the equipment that they propose to furnish. The Village of Fox Point reserves the right to accept the Quote of the lowest, best, most responsible Quoter; to reject any and all Quotes; and/or to accept any Quote which is most advantageous to the Village. Published by authority of the Village Board of the Village of Fox Point, Milwaukee County, Wisconsin. Dated this 6 th day of March, Kelley Meyer WCMC, Village Clerk/Treasurer WMCA District 5 Co-Director ON-1

5 QUOTATION FORM William S. Wojtanowski Assistant Director of Public Works, Village of Fox Point 7200 N. Santa Monica Boulevard Fox Point, Wisconsin Dear Mr. Wojtanowski: (Firm name and address) March, 2019 I propose and agree, should the Village accept my Quote, to furnish the equipment described in this letter for the price stated below. I submit this Quote in accordance with the Official Notice and the Specifications and Contract Documents. ITEM AMOUNT 1. BASE QUOTE: $ Backhoe / Loader with Extendable Stick, AWD & Attachments as specified. 2. REQUIRED ALTERNATE QUOTE: $ Backhoe / Loader with Extendable Stick, AWD & Attachments as specified. Less the trade-in credit for one 1999 CASE Model# 580L Serial# JJG Backhoe / Loader with Extendable Stick, AWD, Loader Bucket (1.0 cu. Yd.), three Backhoe Buckets, Pallet Forks, Hydraulic Plate Compactor and Auxiliary Hydraulic Systems.. (3,000 total engine hours) (Base Quote Trade-in Value = Required Alternate Quote Amount) I submit the following information, where applicable, regarding the model(s) that I propose to furnish: MODEL NAME/NUMBER: OPERATING WEIGHT ENGINE DESCRIPTION: QF-1

6 In submitting this Quote, I assure you that this equipment is under my control and that I have the ability to furnish it. If I am relying on a subcontractor or another party to furnish all or a portion of this equipment, I assure you that I have obtained the necessary commitments from them to furnish all items for which I have submitted this Quote. I certify that: a. I do not submit this Quote in connection with any other Quoter and that it is in all respects fair and without collusion or fraud; b. I submit this Quote free of any direct or indirect interest of any elected official or employee of the Village of Fox Point; and c. I have read and understand the Specifications and Contract Documents. I can / cannot (circle applicable response) furnish a demonstration unit. I can deliver the unit on and you may use it for days. (DATE) If the Village accepts my Quote, I guarantee a delivery date of this equipment to the Village in days after the receipt of the Village s Letter of Notification of Acceptance of this Quote. I agree to furnish this equipment within this period of time. If I fail to deliver all of the specified equipment and items within this timeframe, I agree to the assessment of a Late Delivery Deduction, from monies due me, in the amount of 1/10th of 1% per day of the total value amount of the undelivered portion of the specified equipment and items, for each day in excess of this date. As required in the INSTRUCTIONS TO QUOTERS, I have attached the completed Paragraph 14 of the SPECIFICATIONS FOR EQUIPMENT PURCHASE, along with a separate sheet listing any variances. I acknowledge receipt of and have reviewed Addenda #s,,,, and. Sincerely, (Signature of Salesperson) (Title) (Signature of Sales Manager) (Name, printed or typed) (Telephone) (Name, printed or typed) Attachments Paragraphs 14, SPECIFICATIONS Printed Equipment Literature QF-2

7 INSTRUCTIONS TO QUOTERS/VENDORS For purposes of these Instructions, the term "Vendor" shall mean the individual submitting a Quote. 1. How To Quote A Vendor must submit a Quote, with original signatures (photocopies are not acceptable), on the Quotation Form sheets, which are a part of these Specifications and Contract Documents (S & CD). An officer or employee authorized to sign Quotes must sign the Quote manually and affix the firm name. The Vendor s Sales Manager must also sign the Quotation Form. The Village may reject Quotes without the Sales Manager's signature. The Quoted Price is to include the cost of all transportation (to the Fox Point Department of Public Works yard or to another designated location in the Milwaukee County area) and dealer preparation charges; all publications and operator and mechanic training, both as stated in the S & CD; and all other incidental costs. If the Quotation Form sheets do not provide enough space, a Vendor may attach sheets with additional information. The Vendor must sign these sheets in the manner similar to the Quotation Form, for purposes of proper identification. The Village will not consider a Quote which is not properly completed. The Vendor is to complete the left-most column of paragraph 14 of the SPECIFICATIONS FOR EQUIPMENT PURCHASE and submit it as an attachment to the QUOTATION FORM. Where the equipment unit submitted for Quote does not meet a particular specification, the Vendor will list the details of the specification variance, properly referenced, on a separate sheet and submit it with the QUOTATION FORM. 2. Acceptance The Village Board will accept the Quote of the lowest, best, and most responsible Vendor. The Board reserves the right to reject any and/or all Quotes or to accept any Quote which may be most advantageous to the Village. 3. Changes in Specifications Not Permitted A Vendor is not to change any of the terms of the S & CD. Such changes would constitute a counter offer. The Village will reject any Quote received with such a change. The Village may change the S & CD by issuing an Addendum. 4. Amendment of a Quotation A Vendor may amend their Quote, once submitted, before the time of the Quote Opening. The Vendor must fully identify the amendment that is filed through reference to the original Quote by number, commodity, and opening date. All conditions of the S & CD will apply to amendments. The amendment should state, for example: "This document amends the Quote which I submitted prior to this date. I am changing the price of Item # 2 from $10.00 to $10.50." IQ-1

8 5. Delivery Date The successful Vendor agrees to furnish this equipment by the guaranteed delivery date, as stated on their QUOTATION FORM. If the Vendor fails to deliver all of the specified equipment and items within that timeframe, they will agree to the assessment of a Late Delivery Deduction, from monies due them, in the amount of 1/10th of 1% per day of the total value amount of the undelivered portion of the specified equipment and items for each day in excess of this date. 6. Delay in Delivery The Village will recognize delay in delivery caused by bona fide strike, government priority or requisition, riot, fire, sabotage, act of God, or any other delay deemed to be clearly and unequivocally beyond the Vendor s control. The Village will relieve the Vendor of the responsibility of meeting the delivery time, as stipulated in the S & CD, upon the Vendor filing with the Village a notarized, just, and true statement, requesting an extension of the delivery date. A responsible official of the Quoting firm must sign the statement and must present, in detail, all of the pertinent circumstances which would justify the granting of an extension. 7. Fair Employment Practices All Quotes are subject to the state and Federal regulations relating to prohibition of discrimination in employment. These provisions are applicable to and incorporated into any Contract or Quotation award. 8. Excise and Sales Tax Exemption A Vendor must submit their Quote free of Federal excise and/or Wisconsin State/County sales taxes, as the Village is exempt from these taxes. 9. Vendor Questions Vendors should contact the Assistant Director of Public Works with any questions of a technical nature or for information about the Quotation or award process. bwojtanowski@villageoffoxpoint.com or call Trade-In Equipment A Vendor may inspect any item(s) identified to be traded-in by scheduling an appointment with the Assistant Director of Public Works. The Village will release the trade-in unit to the successful Vendor when it receives the new, completed unit and has prepared it for its intended use. 11. Optional Quote Please quote all optional equipment separate from the base quote and required alternate quote. IQ-2

9 SPECIFICATIONS FOR EQUIPMENT PURCHASE For purposes of these specifications, the term "Vendor" shall mean the "selected/successful Quoter". 1. General: The intent of the specifications is to describe the minimum requirements for the equipment which the Village intends to purchase. The Vendor is to furnish, at the Quoted Price, any/all items/features not specifically mentioned, but which are necessary or which an equipment vendor would normally furnish in order to provide a complete unit. The equipment shall conform in strength and in quality of material and workmanship to that normally provided by the engineering practice indicated in these specifications. 2. Award Authority: In the process of selecting the Vendor, the Village of Fox Point will be the sole judge of the quality, construction, and suitability (for the work to be performed) of the equipment offered. 3. Award: In order to determine the successful Vendor, the Village may conduct "Interview Sessions" with selected Vendors. The purpose of these sessions is to insure, to the extent possible, that Village officials understand the exact features of the offered equipment, prior to providing a Recommendation for Award to the Village Board. The Village will select the Quote of the lowest, best, and most responsible Vendor. The Village Board reserves the right to reject any/all Quotes or to accept any Quote which may be most advantageous to the Village. 4. Description of Equipment: A Vendor must provide, with their Quote, printed literature, describing the particular equipment, to include make, model, and manufacturer's rating. The Village will use this literature to determine compliance with the specifications. The Village will only accept a Quote from a Vendor who shows that they are Quoting on regularly manufactured equipment, tried, proven, and in current use. The Vendor must provide equipment which has parts which are interchangeable with similar equipment purchased under the same contract. The equipment furnished must comply with all applicable safety and health codes. 5. Warranty: Since the Village purchases equipment which must provide a long service life, the Vendor is to furnish a warranty, certifying that the equipment which he will provide is suitable for the service intended, in accordance with the Specifications. The warranty period is to begin at the time the equipment is delivered to the Village, completely prepared for its ultimate use. The warranty "start time" is to begin after the completion of any work done to the equipment by any other Vendor. 6. Service Facilities: For the equipment specified, the Vendor must have a fully operable service facility in Milwaukee County or a nearby, surrounding county, complete with a reasonable stock of repair parts. 7. Latest Model: The Vendor agrees to furnish the most recent model of equipment for the manufacturer which he represents. Equipment must be new and unused, not rebuilt. TS-1

10 8. Demonstration: The Village encourages Vendors to furnish equipment, upon request, of the type for which they will be Quoting, for demonstration prior to the date of award. 9. Technical Requirements: The Vendor shall furnish equipment which incorporates all of the features set forth in these specifications. 10. Brand Names: For the purpose of this clause, references to "Brand Names" shall mean brand name and/or make or model number. If the specifications have identified articles by a "brand name or equal" description, the Village intends such reference to be descriptive, not restrictive, and it is for the sole purpose of indicating to Vendors a description of articles that will be satisfactory. 11. Patent Protection: The Vendor shall protect and save harmless the Village from any patent infringements of mechanical devices or process for which the Village will use the equipment and shall furnish the Village with an agreement embodying the foregoing provision. 12. Servicing: The Vendor shall wash, service, and perform all dealer preparation tasks prior to delivery of the equipment. 13. Documentation/Miscellaneous: A. Operating Instructions: The Vendor shall arrange for instruction and training of Department of Public Works personnel in the operation of the equipment by properly trained personnel as set forth in these specifications. B. Delivery Documents: The Vendor shall furnish the Village duplicate delivery invoices/slips. The Village will return the original to the Vendor and will retain the copy. The Vendor will also furnish the Certificate of Title and a Registration Application form, where applicable. C. Part Lists and Manuals: The Vendor shall furnish these documents in the type and amount set forth in these specifications. D. Compatibility: The Quoting Vendor is responsible to insure that all accessories and auxiliary equipment are compatible with the quoted unit in terms of hydraulic, electrical and mounting requirements without the need for exctensive modifications. TS-2

11 14. Detailed Technical Specifications: BACKHOE / LOADER AWD with EXTENDABLE STICK And ATTACHMENTS OPERATING WEIGHT 16,000 18,000 lbs. YES/NO ITEM # DESCRIPTION TABLE OF CONTENTS 1.00A GENERAL 2.00A ENGINE 3.00A TRANSMISSION / DRIVE SYSTEM 4.00A BRAKES, WHEELS & TIRES 5.00A OPERATOR S STATION & ACCESSORIES 6.00A ELECTRICAL & LIGHTING 7.00A FRONT LOADER & FRONT ATTACHMENTS 8.00A BACKHOE, EXTENDABLE STICK & REAR ATTACHMENTS 9.00A HYDRAULIC SYSTEM & CONTROLS 10.00A MISCELLANEOUS 11.00A PARTS & SERVICE 12.00A WARRANTIES 13.00A REFERENCES 14.00A QUESTIONNAIRE Item # Description 1.00A GENERAL 1.01A Current model, Backhoe / Loader: 14 Class including AWD, Extendable Backhoe Dipper Stick and Attachments. 1.02A F.O.B. Village of Fox Point, WI 1.03A Operating Weight: Approximately 16,000 18,000 lbs. 1.04A NET Peak Power (ISO-9249): HP. 1.05A All wheel drive. 1.06A Extendable Dipper Stick. 1.07A Provide complete product literature. TS-3

12 2.00A ENGINE 2.01A Diesel: 4 stroke cycle, (NET Horsepower / ISO 9249) 2.02A Liquid-Cooled with Heavy-Duty cooling system and radiator. 2.03A Engine oil cooler. 2.04A Cold weather starting aid. (Intake heater or glow plugs) 2.05A Air filter: Dry type with pre-cleaner and restriction indicator. 2.06A Engine control system: Programmable automatic idle & shut-down system. 2.07A Fuel Tank: 35 Gallon minimum capacity with a drain plug. 2.08A SCR / After-treatment System: Please provide specific information on the type of after-treatment system and how it regenerates. 3.00A TRANSMISSION / DRIVE SYSTEM 3.01A Transmission: Torque Converter Drive, fully synchronized. (SEE 10.07A) 3.02A (4 or 5) speeds forward and reverse. 3.03A Clutch disconnect switch located on the shift lever. 3.04A Travel speed in high range: M.P.H. 3.05A All wheel drive. 3.06A Oscillating steering axle. 3.07A Locking differential. 3.08A Audible and visual alarms to warn the operator in the event that an outrigger is unsecured or not fully retracted when selecting a travel mode. 4.00A BRAKES / WHEELS & TIRES 4.01A Brakes: Hydraulic, inboard, wet, multi-disc type for the service, emergency and parking brake systems. 4.02A Rear Tires: Pneumatic loader or off-road radial lug tires. (12-Ply minimum) 4.03A Front Tires: Heavy-duty, pneumatic, closed-tread, skid tires. (12-ply min.) 4.04A Valve stem protectors on all four wheels. 5.00A OPERATOR S STATION & ACCESSORIES 5.01A Fully enclosed ROPS / FOPS cab with dual doors and tinted safety glass. 5.02A Visibility enhancements to include heated outside rearview mirrors. 5.03A AM/FM Radio. 5.04A Operator s seat: Mechanical, fully adjustable, deluxe, cloth suspension seat. 5.05A Pressurized cab: Heavy-duty heater, defroster, air conditioning and fresh air ventilation system with replaceable cabin air filters. 5.06A Windshield wipers: Front & Rear with washers and intermittent speeds. 5.07A Adjustable steering column. 5.08A Interior cab lighting. 5.09A In-cab storage tray and storage compartment for small items and gloves. 5.10A Heavy-duty, molded rubber floor mat. TS-4

13 5.11A Fire extinguisher: 3 or 5-lbs., ABC, securely mounted inside the cab or inside of an enclosed and weather sealed compartment outside of the cab. 5.12A Full instrumentation to include gauges, warning lights and audible alarms for all critical systems. 5.13A Engine hour meter. 6.00A ELECTRICAL & LIGHTING 6.01A 12 volt electrical system. 6.02A Batteries: Dual, maintenance free with a total of 1,600 CCA minimum. 6.03A Heavy-Duty starter and alternator. (150 AMP Alternator minimum) 6.04A LED Strobe: Cab-mounted electronic strobe. (Amber) 6.05A Road lights LED: Front headlights, rear taillights, turn signals, marker lights and flashers. 6.06A Work lights, LED (8) Cab-mounted lights (4-Front & 4-Rear) 6.07A Motion or travel alarm with cancel switch. 6.08A Provide a 12-volt wiring circuit inside of the cab for a 2-way radio. 6.09A Provide a 12 volt power-point outlet. 7.00A FRONT LOADER & FRONT ATTACHMENTS 7.01A Hydraulic, front-loader quick-coupler with in-cab control. 7.02A Heavy duty, general purpose bucket with bolt-on, reversible cutting edge, skid plates and quick coupler adaptor. (SAE Rating Heaped: 1.25 cu. yd.) 7.03A Pallet forks with quick coupler adaptor. 7.04A Bucket position indicator. 7.05A Automatic return-to-dig. 7.06A Dump Clearance: degrees. 7.07A Single lever loader control with transmission disconnect switch and bucket float. 7.08A Include the maximum amount of counterweight on the front of the unit. 7.09A Front Grille Bumpers. 7.10A Front loader ride control. (With Automatic & Manual Mode Switch) 8.00A BACKHOE, EXTENDABLE STICK & REAR ATTACHMENTS 8.01A Backhoe mounting shall be an integral part of the main frame. 8.02A The backhoe shall be extendable with a digging depth range of approximately 14 retracted to approximately 18 extended. 8.03A Include the maximum amount of counterweight on the front of the unit. 8.04A Stabilizers with anti-drift valves. 8.05A Hydraulically-operated, backhoe quick-coupler with in-cab control. 8.06A 24, general purpose, bucket with standard teeth and lifting eye. 8.07A 12, general purpose, bucket with standard teeth and lifting eye. TS-5

14 8.08A Install a bi-directional auger which is to be provided by the Village of Fox Point. (McMILLEN Model# X 2450 H2) Provide and install the quickcoupler adaptor, hydraulic circuit, controls and hoses to the backhoe stick. 8.09A Backhoe Boom Protection Plate. 9.00A HYDRAULIC SYSTEM & CONTROLS 9.01A Pilot-operated controls: Standard, SAE 2, Excavator Pattern. (Right lever = boom & bucket, left lever = stick & swing)(single-lever loader control) 9.02A Multiple hydraulic system operating modes to include settings for light to heavy operation. 9.03A Lift or Boost mode for heavy lifting. 9.04A Work Tool Hydraulic Circuit: Complete auxiliary hydraulic system with stick-mounted coupler for operation of a bi-directional auger. (The auger will be provided by the Village of Fox Point) (Auger requires bi-directional, proportional controls with a flow range of 20 GPM minimum 35 GPM maximum and a maximum PSI of 3000) 9.05A Hydraulic oil: Ambient temperature range of -25 to +100 degrees Fahrenheit. 9.06A Hydraulic oil cooler. 9.07A Hydraulic oil level sight gauge. 9.08A Hydraulic system warning alarms for low oil level and high oil temperature. 9.09A Provide and install all of the equipment necessary to operate the hydraulic attachments. (Hydraulic lines, hoses, fittings, electrical components, switches, controls, valves, etc.) 10.00A MISCELLANEOUS 10.01A Provide one complete set of extra filters to include engine oil, air, fuel, fuel/water separator, hydraulic oil, cabin air, and all other replaceable filters. Provide a list of all filter numbers for this specific unit A Provide one complete set of manuals to include shop service, parts and operator s manual A Provide one additional operator s manual mounted inside the cab A Provide grouped and/or extended grease points for greasable items that are not easily or safely accessible at ground-level for lubrication A Maintenance items and filters shall be easily accessible for maintenance A All heat exchangers shall be accessible for cleaning to include hinged mountings if necessary A Please quote Auto-Shift Transmission as an option. $ 11.00A PARTS & SERVICE 11.01A A service facility must be located within a (50) mile radius of Fox Point A Provide information on the closest service facility. TS-6

15 11.03A Provide the estimated parts inventory value for the model quoted that is currently in stock at the service facility closest to the Village of Fox Point. Estimated Parts Inventory Value: $ 11.04A Do you offer a written 24-hour parts guaranty? YES/NO 12.00A WARRANTIES (WRITTEN FACTORY WARRANTIES) 12.01A The backhoe/loader factory warranty shall include coverage for no less than 12 months from the date the completed unit is put into service by the Village of Fox Point A The factory warranty shall include 100% coverage of parts, labor, travel, service calls and transportation of the unit when necessary A Provide separate written warranties for any components, auxiliary equipment and accessories that are not specifically covered under the Backhoe / Loader manufacturer s factory warranty A Please provide one year s worth of fluid sampling kits if fluid sampling is required as a condition of warranty A Submit a list of all optional, extended warranties with prices A All warranties shall go into effect on the date that the completed unit is put into service by the Village of Fox Point. (Completed unit means that all components, attachments and accessories have been properly installed and the unit is ready to be put into service) 13.00A REFERENCES 13.01A Provide a list of references, within the vicinity of Fox Point, currently using backhoe loader/s of the model and type quoted. (Please include contact person s name and phone number) 14.00A QUESTIONNAIRE (Please fill in the blanks) OPERATING WEIGHT COUNTERWEIGHT LBS. OVERALL LENGTH OVERALL HEIGHT OVERALL WIDTH WITH STANDARD LOADER BUCKET ENGINE MAKE MODEL NET H.P. / SAE 9249 IS AFTER-TREATMENT REGENERATION REQUIRED? YES? / NO? IS AFTER-TREATMENT REGENERATION AUTOMATIC? YES? / NO? BACKHOE DIGGING DEPTH RETRACTED EXTENDED TRANSMISSION TYPE / NUMBER OF SPEEDS / MAXIMUM TRAVEL SPEED FORWARD BATTERY/S TOTAL CCA ALTERNATOR AMPS TS-7