Fundraising Planning Meeting Minutes

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1 Fundraising Planning Meeting Minutes Meeting date time 6/12/16 Meeting location Peak Room Meeting called by Boris Baraldi Type of meeting Event & Meeting Plan 2017 Attendees Boris Baraldi, Tracy Thompson, Tess Kennedy, Jannette Crook, Daliya Phipps, Kay Anderson, Karen Hamilton Apologies Michelle Cormack AGENDA TOPICS 1. Agenda Topic Report Back Term 4 Disco & Five Cent Friday Challenge Term 4 Disco: Term 4 Disco total attendance of 246 students. A total of $ was raised from the event. Appreciation gifts awarded to Barlow Family for donating their time and resources towards Disco Fundraiser. Opportunity taken to thank teaching staff fraternity for donating their time throughout the year so P&C could successfully hold each of the term discos. Friday 5c Challenge: With one week to go, fundraiser has collected $ This is a great result and well supported by each stage. Looking forward to final count this Friday and announcing each of the stage winners and overall winner. Action items Person responsible Deadline Collect & Count Final Week of 5c Challenge Boris Baraldi 9/12/16 Announce Winners & Publish in Newsletter Boris Baraldi 9/12/16

2 2. Agenda Topic Set Tentative Dates for Confirmed Fundraising Events 2017 Term Discos: Barlow Family have confirmed that they will again support and donate their time. Dates as per table below: TERM DATE STAGE 1 29/03/2017 K-2 30/03/ /06/ /06/2017 K /09/2017 K-2 14/09/ /11/ /11/2017 K-2 Mothers Day Stall: Sunday 14 May 2017 is Mothers Day. Stall from Wednesday 10 May 17 to Fri 12 May 17 Winter Pie Drive: Term 2 finishes Friday 30 June Notice with order forms to go out Monday 29 May 2017 Order Forms to be in by Monday 12 June 2017 Delivery & Pick-up from School Hall Wednesday 28 June Fathers Day Stall: Sunday 3 September 2017 is Fathers Day Stall from Wednesday 30 Aug 17 to Fri 1 September 17 Carols: Tentative Date of Thursday 7 December 2017 Action items Person/s responsible Deadline Term 1 Disco Discuss Easter Theme? Chips & Drink Committee 8/03/2017 Mothers Day Stall order gifts, delivery and payment Boris, Michelle & Rachel 3/05/2017 Winter Pie Drive Choose Order Form Items & Cost Committee 3/05/2017 Winter Pie Drive Create Flyer & Order Form Pack Boris 22/05/2017 Winter Pie Drive Send out Flyer & Order Form Pack Daliya 29/05/2017 Fathers Day Stall order gifts, delivery and payment Boris, Michelle & Rachel 23/08/2017 Carols organise event, booklets, food & beverages, raffle prizes School & PC Committee 23/11/2017 Page 2

3 3. Agenda Topic Discuss Other Fundraising Events For 2017 Discussion: Committee discussed possible options for another fundraising event for Since the committee has not been formally approached regarding re-introduction of Billy Cart Derby, it was decided that this type of fundraising event be deferred pending formal approach by a Dad s Committee who are prepared to coordinate and take overall responsibility for its running. Ideas suggested for another event included Colour Run, Movie Night, Themed Disco Night, Country Fair. Conclusion: The meeting resolved to follow-up the inclusion of a Colour Run event for Themed Disco can be included as part of one or two term discos pending further discussion. Action items Person responsible Deadline Committee to discuss timing of colour run look at Oct / Nov 2017 Committee 6/09/2017 Daliya to provide information for colour run from previous experience Daliya Phipps 6/09/ Agenda Topic Set Dates for Fundraising Meetings TERM DAY / DATE TIME LOCATION 1 Wed 8 February 8:15am Peak Room Wed 8 March 8:15am Peak Room 2 Wed 3 May 8:15am Peak Room Wed 7 June 8:15am Peak Room 3 Wed 9 August 8:15am Peak Room Wed 6 September 8:15am Peak Room 4 Wed 8 November 8:15am Peak Room Wed 6 December 8:15am Peak Room Page 3

4 5. Agenda Topic Set Dates for P&C Committee Meetings TERM DAY / DATE TIME LOCATION 1 Tues 21 February 6:30pm Library Tues 21 March 6:30pm Library 2 Tues 16 May 6:30pm Library Tues 20 June 6:30pm Library 3 Tues 15 August 6:30pm Library Tues 19 September 6:30pm Library 4 Tues 17 October 6:30pm Library Tues 21 November (AGM) 6:30pm Library Page 4

5 EVENT / MEETING SCHEDULE PLANNER 2017 EVENT PLANNER OFPS P&C ASSOCIATION OAK FLATS PUBLIC SCHOOL ALL DATES ARE SUBJECT TO CHANGE FUNDRAISING EVENTS STARTING ENDING TERM 1 DISCO 29/03/ /03/2017 TERM 2 DISCO 21/06/ /06/2017 OFPS P&C MEETINGS STARTING ENDING FUNDRAISING MEETINGS 8/02/2017 6/12/2017 GENERAL P&C MEETINGS 21/02/ /11/2017 TERM 3 DISCO 13/09/ /09/2017 TERM 4 DISCO 29/11/ /11/2017 COLOUR RUN - PENDING [Select Date] [Select Date] MOTHER S DAY STALL 10/05/ /05/2017 FATHER S DAY STALL 30/08/2017 1/09/2017 CAROLS 7/12/2017 7/12/2017 WINTER PIE DRIVE 29/05/ /06/2017 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

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