FACILITIES MAINTENANCE DEPARTMENT

Transcription

1 FACILITIES MAINTENANCE DEPARTMENT SAN ANGELO ISD JULY

2 MISSION STATEMENT: The mission of the maintenance department is to provide the students, teachers, administration, and staff with a comfortable, clean, well maintained learning and working environment. The Facilities Maintenance Department, located at 100 Paint Rock Road, is a multisectional organization which provides facilities maintenance and repair for the school district under the supervision of the Director of Maintenance. The department consists of five sections: Administrative The primary task of the Administrative section is to provide the necessary procedures to operate the maintenance office. This section is responsible for the operation of the work order system and the district-wide computerized energy management system. Other duties include items such as tool control (inventory), payroll, key control, safety and security systems as well as mandated record keeping. Maintenance The primary task of the Maintenance section is to repair and maintain existing district owned facilities and systems. Additionally, the department also provides basic interior construction such as cabinets, shelving, minor renovations, and retrofits. Forward Maintenance Crew The forward maintenance crew includes mechanical, electrical, carpentry, painting and plumbing expertise. The crew visits each school at least once a year. During their visits, the crews satisfy the majority of the maintenance needs that are either preventive maintenance or have not been of sufficient priority to receive immediate attention, but, are needed to upgrade facilities and provide appropriate spaces for the educational program. Grounds The primary task of the Grounds section is to provide maintenance to all grounds which are owned by the school district. We maintain over 600 acres which includes elementary playgrounds, parking lots, and competition playing fields. This section also provides maintenance for all automatic and manual irrigation systems throughout the district and is responsible for the maintenance of all small engines and tractor repairs. 2

3 Custodial The primary task of the Custodial section is to provide clean, safe buildings for students and staff to learn in. 3

4 SAN ANGELO INDEPENDENT SCHOOL DISTRICT MAINTENANCE DEPARTMENT EMPLOYEES.41 Trades: Plumbing, Carpentry, Electrical, Welding, Upholstery, Furniture Repair, Cabinet, Energy Management, Painter, HVAC Repair, Dispatcher, Fence Repair, Evap. Cooler / Roof Technician GROUNDS DEPARTMENT EMPLOYEES 21 Trades: Groundskeepers, Heavy Equipment Operator, Small Engine Mechanic, Pesticide Applicator, Irrigation Mechanic CUSTODIAL DEPARTMENT EMPLOYEES Trades: Custodians, Laundry, and Vacuum Repairman Total Permanent Buildings 187 Total Portable Buildings.52 Total Sq. Ft. Buildings 2,425,280 Total Classrooms..1,044 (August 29, 2005) (Travis not included) (Blackshear, Day & Rio Vista included) Total Acres in the District Total Number of Students..14,265 (June 21, 2005) Updated 8/29/05 4

5 CUSTODIAL Jim Elson Director of Maintenance Bill Gould Custodial Supervisor Joe Fuentes Laundry 2 workers Carver 1 custodian Administration 1 custodian Central High 1 lead & 13 custodians Lake View High 1 lead & 8 custodians Alta Loma 1 lead & 1 custodian Austin 1 lead & 1 custodian Belaire 1 lead & 1 custodian Bonham 1 lead & 2 custodians Bowie 1 lead & 1 custodian CFC 1 lead & 7 custodians Glenn Middle 1 lead & 7 custodians Lee Middle 1 lead & 7 custodians Lincoln Middle 1 lead & 7 custodians Bradford 1 lead & 1 custodian Crockett 1 lead & 2 custodians Fannin 1 lead & 1 custodian Ft. Concho 1 lead & 1 custodian Glenmore 1 lead & 1 custodian Custodial Warehouse 2 custodians (Maintenance, Transportation & Food Service office) Stadiums & Sam Houston 1 custodian Goliad 1 lead & 1 custodian Holiman 1 lead & 1 custodian Lamar 1 lead & 2 custodians McGill 1 lead & 1 custodian Reagan 1 lead & 2 custodians San Jacinto 1 lead & 2 custodians Santa Rita 1 lead & 1 custodian 5

6 Grounds Department Jim Elson Director of Maintenance Jerry Jasso Grounds Crew Leader Jimmie Pounds Grounds Supervisor Johnny Carney Groundskeeper Alvin Barnes Groundskeeper Ben Esquivel Groundskeeper Michael (J) Jasso Groundskeeper David Loflin Groundskeeper Steven Rodriguez Groundskeeper Sam Torres Groundskeeper Jose Arrendonda Groundskeeper Jose Camarena Groundskeeper Michael (P) Jasso Groundskeeper Danny Leija Groundskeeper Mike A. Rios Groundskeeper Mike G Rios Groundskeeper Richard Zapata Groundskeeper Antonio Arambula Sprinkler Tech. Dickie Joiner Small Engine Mech. Wendell Lawlor Heavy Equip. Op. Jimmy Rios Pesticide Applicator David Crabtree Groundskeeper 6

7 Maintenance Department Jim Elson Director of Maint. Bill Gould - Custodial Supervisor Norberto Gonzales 25 Lead and 74 custodians Welding Shop Foreman Joe Fuentes Custodial Helper David Moutry-Const. Worker Gary Wells Laborer Office Staff Cecelia, Ed, Margaret, And Pete (4 total) Jimmie Pounds Grounds Supervisor 1 Crew Leader 19 groundskeepers Gary Bannert Electric Shop Foreman 1 master (5 total) Manuel Gonzales Carpenter Shop Foreman (6 total) OPEN HVAC Shop Foreman Gordon Stout Paint Shop Foreman (4 total) (5 total) Mike Gist Forward Maintenance Crew (4 total) Joe Escobedo Upholsterer/Fire Exting Albert Villa Central High Mechanic David Fuentes Mill Shop Foreman Steve Smith - Laborer James Holland - Laborer Dale Dye Plumbing Shop Foreman 2 masters (3 total) 7

8 Primary Responsibility San Angelo Independent School District Facilities Maintenance Department Director of Maintenance Supervise all activities performed by the Facilities Maintenance, Grounds & Custodial Departments The Director of Maintenance reports to the Assistant Superintendent of Business and Support Services and is responsible for the maintenance of equipment, buildings, and grounds of the San Angelo Independent School District. This person supervises the office personnel, Custodial and Grounds Supervisors, and all Maintenance Shop Foremen. Responsibilities include: Interviewing, hiring and training new employees Assigning and directing work responsibilities Employee rewards and discipline Addressing complaints and resolving issues Evaluation of on-going and completed projects Informational reports Management of budget Helping develop long range plans 8

9 San Angelo Independent School District Facilities Maintenance Department Administrative Section Primary Tasks To provide necessary administrative procedures and operate the facilities maintenance office This section provides all secretarial and clerical duties to the department. Written and electronic correspondence Administrative record keeping, to include payroll, employee records, materials, and supplies. Provide data entry for requisitions using the district-wide computer network. Provide data entry for the computerized energy utilities cost program. Monitor uniform rental contract and billing Prepare school board maintenance report and other items to be included in board meetings Reconcile monthly budget report for accuracy and make necessary adjustments Prepare documentation for supervisory personnel Provide dispatching of employees to sites requiring maintenance activities Maintain equipment inventory Process all department invoices Initiate permit requests to City Planning Department Maintain facility records such as permits and blueprints Maintain district key records Maintain district fire extinguisher records File and maintain construction records and cost sheets 9

10 San Angelo Independent School District Facilities Maintenance Department Maintenance Section Primary Tasks Provide timely and proper maintenance for all district owned facilities. The following trades are represented in this department as follows: Plumbing Upholstery Cabinet Maker Air Conditioning (HVAC) Electrical Carpentry Welding Painting Roofing Preventative Maintenance Crew The Maintenance Department provides physical structural repairs to approximately 2,425,280 square feet of building space at 34 locations. This department employs 41 personnel including 2 master plumbers, 2 Class A HVAC technicians, one master electrician and three electrician journeymen. 10

11 San Angelo Independent School District Facilities Maintenance Department Grounds Maintenance Section Primary Tasks Provide maintenance to all grounds which are owned by the school district including playgrounds, parking lots, and playing fields The grounds department employs 20 personnel and maintains over 600 acres. Specific tasks are as follows: Mow all areas on a scheduled basis Maintains parking lots Pest control Provide excavation as necessary Maintain sports fields Maintains all automatic and manual irrigation systems Responsible for all maintenance for all small engines and tractor repairs Prepare playing fields for football, soccer, baseball and softball games. 11

12 San Angelo Independent School District Facilities Maintenance Department Custodial Section Primary Tasks Provide clean buildings for students and staff The custodial services section currently employs 100 personnel including one supervisor. Each campus is assigned a Lead Custodian. Custodians are assigned to individual campuses or buildings and are tasked by the principal or building supervisor, however; they report to the custodian supervisor. Each custodian is responsible for cleaning and maintaining an average of 24,748 (2,425,280 total square feet of buildings in district) square feet of building space. One custodian is responsible for maintaining and repairing buffing machines, vacuums, and shampooers. Section is responsible for operating the district laundry. The laundry cleans athletic uniforms, towels, mops, and rags. Head Start custodians are responsible for the upkeep of all four Head Start sites. 12

13 SIGNIFICANT INFORMATION The amount of work orders for the year of were 9,256 with a 95% completion rate. The amount of work orders for the year of were 9,540 with a 97% completion rate. The amount of work orders for the year of were 10,728 with a 90% completion rate. The total operating and salary costs for the maintenance, grounds, and custodial for the year: is :$3,977, is :$4,343, is :$5,732, The total utility cost for the year is: $3,034, is: $3,034, is: $2,734, The Reduction in Force effect on the Maintenance, Grounds and Custodial department. In these departments were reduced by a total of 57 employees. Maintenance reduced 28 positions, Grounds reduced 7 positions, and the Custodial department was reduced by 22 positions. We will continue to operate as effectively and efficiently as possible while seeking to exceed our customer s expectations! 13

14 SCHOOL FACILITY SYSTEM MAINTENANCE CATEGORIES/COMPONENTS SYSTEM ROUTINE/PREVENTIVE 1. Structural Foundations 2. Superstructure Routine inspection for cracks, deterioration, infiltration. Visual inspection. MAINTENANCE CATEGORY REQUIRED Localized repair of cracks and spalling with cement caulk, grout or epoxy sealant, waterproofing, parging. Repair damaged fireproofing, rust removal and repainting. CAPITAL/LONG RANGE PLANNING Repair large scale cracks or settling, major repairs/replacement. Major structural repair, fire protection upgrade. 3. Exterior Closures - Walls Visual inspection, cleaning. Localized repairs, pointing, water- proofing, painting, replacement of individual steel lintels. System-wide repairs, pointing, or replacement of lintels, resurfacing. 4. Exterior Closures Windows & Glazed Walls 5. Exterior Closures- Doors & Frames Visual and physical inspections, cleaning. Inspect hardware, lubricate closers and hardware. Repairs/localized replacements of frames, sash, caulk, balancing, localized reglazing; individual unit replacement, etc. Repair/replace individual hardware, doors, frames; repair glazing, recaulking, leveling adjustments, general operations. Major repairs/replacements of system in building or section, install storm throughout. Complete exterior door replacement to bring up to Code.

15 6. Exterior Closures- Roofs Debris removal, inspections, check for water stains, ponding, or leaks. Routine inspections. Clear storm water removal systems - roof drains, gutters. Seasonal programmed inspection, localized repairs of roofing/flashing materials. System replacement on building or section. 7. Interior Construction- Partitions 8. Interior Construction- Interior Doors 9. Interior Construction- Stair Construction 10. Interior Construction- Stair Finishes Cleaning, visual inspections for chipping, cracks, flaking, etc Inspect hardware, lubricate closures and hardware. Visual inspections, cleaning, maintain clear egress. Cleaning. Prepare and paint walls, patch plaster or drywall, lubricate moveable partitions. Repair/replace hardware, leveling adjustments, general operations. Check and replace individual treads, repair railings and floorboards Demolition of interior walls for renovations, expansions, etc., install new system Complete system replacement. Replace treads, pour new step pans, replace nosings, replace or add railings. Localized repair, repainting. Replacement of vinyl treads. 11. Interior Construction Wall finishes Cleaning. Repainting, localized repair/replacement of ceramic tile sections; vinyl base/trim, etc. Replacement of interior finishes (except painting). 12. Interior Construction Floor Finishes Cleaning and waxing. Localized repair/replacement of floor tiles; Localized repair/replacement, refinishing of gym floors. Replace floor finish in building or wing (VCT, carpet, etc), including hazmat abatement. 13. Interior Wash/dust/vacuum. Construction Ceiling Finishes Paint, patch plaster and textured finish; Localized repair or replacement of individual ceiling tiles. Remove/replace/install new ceiling suspension system, and tiles throughout building/section. 14. Vertical Cleaning. Inspect/adjust/repair motor, Replace elevator system -

16 Movement Elevators, Lifts 15. Heating systems Boiler (Electric, Gas, Oil) 16. Cooling systems 17. Heating/Cooling Systems 18. Exhaust Ventilation Toilet Exhaust Fans, Kitchen Exhaust Fans/Hoods, Lab Exhaust 19. Control System Pneumatic or Electronic 20. Building Electrical Service Inspect system. Inspect system. Clean or vacuum return air grills. Inspect system. Clean or vacuum return air grills. Inspect systems. Vacuum/clean exhaust grills/louvers. Inspect system. Inspect system. Replace fuses or reset breakers. Maintain access. door operation, relays, flooring, lights. Contract maintenance. Repair piping or insulation. Repair or replace boiler components including thermostats, valves, seals, burner, etc. Perform annual/seasonal cleaning, draining, service/inspection. Chemical water treatment, clean supply/return ductwork, coils, repair/replace thermostats, valves, fans and motors, etc. Replace filters. Perform annual service/inspection. Clean supply/return ductwork, repair/replace thermostats, valves, fans and motors, etc. Replace filters. Perform annual service/inspection. Replace grills, louvers, fan covers, Service system motors, belts, blades, lubrication, etc. Annual certification of hoods. Annual service/inspection. Repair or replace components, piping, controllers, wiring. Replace defective breakers in high or low voltage side of transformer. Annual testing. controls, lift rails. Replace boiler and associated piping systems. Replace cooling tower and/or chiller, roof top unit, install new unit ventilators/window A/Cs for entire building (or section). Replace or install supply/return ductwork. Replace roof top unit, heat exchanger, air handler. Replace or install supply/return ductwork.. Replace kitchen hoods/ductwork; replace bank of Exhaust Fans/ductwork. Replace/install entire system. Replace building service to transformer. Replace main transformer (High Voltage).

17 21. Branch Panels 22. Interior Lighting 22. Exterior Lighting 23. Power & Outlets 24. Communication & Security Systems Inspect. Maintain access. Clean diffusers/lenses, replace bulbs, battery packs. Check lights, change bulbs, replace cracked lenses. Visual inspections, new plates or covers for power switches or outlets Visual inspection, cleaning. Run new ground. Replace individual breakers or panels. Wire devices from panel or panel to point of service. Localized repair or replacement of switches, fixtures lenses, etc. Replace fixtures, day/night individual sensors, damaged light pole, etc. New convenience use power outlets, new miscellaneous power outlets, repair or replacement of interior parts (wall switches, wall outlets, exclusive of covers) Annual testing, service and inspection, replace broken components or devices. Rewire entire branch panel system back to low voltage side of transformer. Replace/upgrade fixtures throughout. Add day/night capability to entire network of lights; replace/install new exterior lighting system. New installation or replacement of all switches or outlets in a building or building section for health or safety needs or code upgrades Replacement or installation of security system device for any building or building section 25. Special Systems-Hard- Wired Central Systems such as Fire Alarms, Clock, Data Ports, Central Video, Telephone Visual inspection, cleaning, bulb or battery replacement. 26. Domestic Check for leaks, repair insulation. Cold Water Distribution Piping/Materials Annual testing, service and inspection; repair/replace individual components. Inspect/repair/replace/service valves, seals, joints, water softener, filters, booster, pumps, etc Replacement or installation of a complete system for any building or building section Replace entire piping system, water softener system, or new water supply.

18 27. Domestic Hot Water Supply Water Heater, Tank Storage, or Converters 28. Plumbing Fixtures 29. Sanitary Piping Materials and Equipment 30. ADA Upgrades 31. Miscellaneous Building Codes Inspect for leaks, adjust thermostats. Clean/sanitize sinks, toilets, faucets and handles, lavatories, urinals. Unclog fixture drains. Visual inspection, unclog drains. Visual inspection or cleaning of these components, which may be also be included under other systems such as "Site Improvements," "Floors," "Lifts," etc Visual inspection or cleaning of these components, which may be also be included under other systems such as Emergency Power, Security Systems, etc... Drain/flush tanks, heater, repair thermostats, gauges, valves, controls, etc. Repair insulation. Repair/replace seals, valves, fixtures and piping, water fountains/ coolers, lab and cooking gas piping/fixtures/controls, etc. Repair or localized replacement of toilet accessories and partitions. Chemical treatment of disposal fields, repair/local replacement of sanitary piping, inspect and service sewage ejection or other pumps, clean grease traps, pump septic tanks. Replacement or repair of non-skid stair or other required non-skid surfaces, or handles, railings, lifts, elevators, ramps, equipment or features, etc Localized repair/replacement of features necessary for pupil, employee or visitor health & safety, etc. Replace hot water piping, replace storage tank, water heater. Replace or install new fixtures throughout a building (or section). New disposal fields, replace or install new sanitary piping throughout building (or section). New/replace tie-in to public sewer system. Any new installation or new feature necessary to provide appropriate, required ADA accessibility for any location Any new installation or new feature necessary to meet code requirements. 32. Exit Signs Visual inspections, bulb an/or battery replacement. Repairs due to breakage/ vandalism or replacement Replace/install exit signs or power packs, or installation of retrofit kits to convert all signs to LED in a building or building section

19 33. Fire Sprinkler System Wet or Dry 34. Standpipe & Hose Systems Wet or Dry 35. Site Improvements such as Parking, Driveways, Walkways, Directional Signage, Landscaping, Bicycle Racks, Site Signage, Irrigation Systems or Other Site Improvements 36. Athletic Facilities and Playgrounds. Inspect system. Check that nothing is blocking sprinkler heads or hanging from piping. Inspect system check for hose in cabinet. Visual inspections, lawn or garden care, including maintenance care of trees, shrubs or any other plantings; repair, replacement or painting of any non-security or other nonsafety-related fencing/gates, ;coating or recoating, painting or repainting of any impervious parking, driveway or walkway area Visual inspection, cleaning, lawn/ artificial lawn maintenance and care; Annual service and inspection. Test flow and tamper switches, replace broken sprinkler heads, repair or replace valves, fire dept connection, gauges, etc. Exercise zone valves. Repair or replace defective valves, hoses, etc. Repair, replacement or painting of any security or safety-related fencing/gates, repair or replacement of uneven or cracked walkways, driveways and/or parking areas. Replacement or repair of localized equipment required. Inspection and repair of playground equipment. Install sprinkler systems. Any upgrades to meet Code requirements, including new supply. Install/replace standpipe system. New walkways, driveways, curbs and/or parking areas or extensive improvements to same; replacement of an entire driveway, including any associated parking areas, curbs, walkways, due to end of useful life of those surfaces; new or replaced security or safety-related fencing due to end of useful life of those items. New equipment or systems or repaired equipment or systems as may be required to meet safety guidelines, or other required health / safety and/or ADA upgrades.

20 San Angelo ISD Routine Maintenance Schedules HVAC SAISD - 1 -

21 SAISD Facilities Equipment - HVAC Equipment Description: Absorber 60 Tons Maintenance Checklist Frequency Task # Task Description Monthly 1. Check chemical and chemical feed pumps Semi-Annual 2. Check proper operation of abosorber (cooling and heating) Semi-Annual 3. Purge non-condenable gases Semi-Annual 4. Proper water flow Semi-Annual 5. Clean and service gas orifices Semi-Annual 6. Check all electrical connections and safety controls Semi-Annual 7. Check water pumps for proper operation Semi-Annual 8. Clean equipment room Monthly & 9. Fill out maintenance record/report Semi-Annual Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/ SAISD

22 SAISD Facilities Equipment - HVAC Equipment Description: Air Handlers, 3-25 tons with Heat Pump Preventative Maintenance Check List Frequency Task # Task Description Monthly 1. Inspect motor for excess noise and heat Monthly 2. Remove and install filters Semi-Annual 3. Check V-Belts for wear, proper tension & alignment (adjust as needed) Semi-Annual 4. Remove and install V-Belt Annual 5. Check operation of air handlers prior to maintenance Annual 6. Inspect fan for bent blades or unbalance Annual 7. Lubricate shaft bearing and motor (as required) Annual 8. Inspect piping and valve for leaks. Tighten connections as necessary Annual 9. Check condensation lines Annual 10. Remove and install access panel with no bolts or screws (per panel) Annual 11. Remove and install access panel, bolted or screwed on (per panel) Annual 12. Check operation of thermostat or climate control Annual 13. Visually inspect coil Annual 14. Clean coil and fan using detergent sprayer and hose (if necessary) Annual 15. Check for corrosion Annual 16. Clean, prime, and paint area of corrosion Annual 17. Check operation of condenser after maintenance Annual 18. Check operation of electric heat strips (safety controls) Annual 19. Check operation of defrost system Annual 20. Clean area around unit Annual 21. Check operation of air handler after maintenance Annual 22. Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/2007 SAISD 1

23 SAISD Facilities Equipment - HVAC Equipment Description: Chillers over 100 Ton - (Seasonal) Preventative Maintenance Check List Frequency Task # Task Description Monthly 1. Check chiller operation Monthly 2. Check crankcase oil level Monthly 3. Clean mechanical room Quarterly 4. Inspect motors for noise vibration and heat Quarterly 5. Clean and lubricate water circulating pump, check for leaks Annual 6. Check piping and valves for leaks tighten and repair (water) Annual 7. Check piping and valves for leaks, tighten and repair (refrigerant) Annual 8. Recharge compressor (as required) Annual 9. Clean prime and paint (as required) Annual 10. Check operation of safety controls and temperature controls Annual 11. Check all electrical components (relays, line starters) 12. Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/ SAISD

24 SAISD Facilities Equipment - HVAC Equipment Description: Cooling Towers over 100 Tons - (Seasonal) Preventative Maintenance Check List Frequency Task # Task Description Monthly 1. Inspect motor for excessive noise and overheating Monthly 2. Inspect fan for bent blades and unbalance Monthly 3. Check belt for wear, proper tension and alignment change or adjust belt as required Monthly 4. Check operation of chemical feeders Monthly 5. Clean distribution fans and balance water flow Monthly 6. Clean area around unit Quarterly 7. Lubricate shaft bearings and motor Quarterly 8. Check gear box oil Quarterly 9. Clean and lubricate water pump Annual 10. Change gear box oil Annual 11 Check floats; adjust if necessary Annual 12. Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/ SAISD

25 SAISD Facilities Equipment - HVAC Equipment Description: Pneumatic (Air Systems) Frequency Task # Task Description Monthly 1. Bleed non-condensables from air storage tank Semi-Annual 2. Check operation of air compressor Semi-Annual 3. Check V-Belt (replace if necessary) Semi-Annual 4. Grease or oil motor Semi-Annual 5. Check for air leaks (repair when necessary) Semi-Annual 6. Check electrical and safety devices Semi-Annual 7. Check operation of pressure regulators Monthly & 8. Fill out maintenance record/report Semi-Annual Total maximum minutes per unit Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/ SAISD

26 SAISD Facilities Equipment - HVAC Equipment Description: Roof Top Units 3-25 tons - Gas Fired Heat Preventative Maintenance Check List Frequency Task # Task Description Monthly 2. Remove and install filters Monthly 5. Inspect motor for excess noise and heat Semi-Annual 24. Fill out maintenance record/report Semi-Annual 3. Check V-Belts for wear, proper tension & alignment (adjust as needed) Semi-Annual 4. Remove and install V-Belt Annual 1. Check operation of roof top units prior to maintenance Annual 6. Inspect fan for bent blades or unbalance Annual 7. Lubricate shaft bearing and motor (as required) Annual 8. Inspect piping and valve for leaks. Tighten connections as necessary Annual 9. Check condensation lines Annual 10. Remove and install access panel with no bolts or screws (per panel) Annual 11. Remove and install access panel, bolted or screwed on (per panel) Annual 12. Check operation of thermostat or climate control Annual 13. Visually inspect coil Annual 14. Clean coil and fan using detergent sprayer and hose (if necessary) Annual 15. Check for corrosion Annual 16. Clean, prime, and paint area of corrosion Annual 17. Check operation of condenser after maintenance Annual 18. Check gas lines Annual 19. Check heat exchanger Annual 20. Check safety controls and burner controls Annual 21. Turn gas on and off (seasonal) Annual 22. Clean area around unit Annual 23. Check operation of air handler after maintenance Annual 025 Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/2007 SAISD 1

27 SAISD Facilities Equipment - HVAC Equipment Description: Roof Top Units 3-25 Ton-Heat Pump Preventative Maintenance Check List Frequency Task # Task Description Monthly 1. Remove and install filters Monthly 2. Inspect motor for excess noise and heat Semi-Annual 3. Check V-Belts for wear, proper tension & alignment (adjust as needed) Semi-Annual 4. Remove and install V-Belt Annual 5. Check operation of roof top units prior to maintenance Annual 6. Inspect fan for bent blades or unbalance Annual 7. Lubricate shaft bearing and motor (as required) Annual 8. Inspect piping and valve for leaks. Tighten connections as necessary Annual 9. Check condensation lines Annual 10. Remove and install access panel with no bolts or screws (per panel) Annual 11. Remove and install access panel, bolted or screwed on (per panel) Annual 12. Check operation of thermostat or climate control Annual 13. Visually inspect coil Annual 14. Clean coil and fan using detergent sprayer and hose (if necessary) Annual 15. Check for corrosion Annual 16. Clean, prime, and paint area of corrosion Annual 17. Check operation of condenser after maintenance Annual 18. Check operation of reversing valve Annual 19. Check safety and defrost controls Annual 20. Clean area around unit Annual 21. Check operation of air handler after maintenance Annual 23. Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/2007 SAISD 1

28 SAISD Facilities Equipment - HVAC Equipment Description: Roof Top Units 3-25 tons - Gas Fired Heat Preventative Maintenance Check List Frequency Task # Task Description Monthly 2. Remove and install filters Monthly 5. Inspect motor for excess noise and heat Semi-Annual 24. Fill out maintenance record/report Semi-Annual 3. Check V-Belts for wear, proper tension & alignment (adjust as needed) Semi-Annual 4. Remove and install V-Belt Annual 1. Check operation of roof top units prior to maintenance Annual 6. Inspect fan for bent blades or unbalance Annual 7. Lubricate shaft bearing and motor (as required) Annual 8. Inspect piping and valve for leaks. Tighten connections as necessary Annual 9. Check condensation lines Annual 10. Remove and install access panel with no bolts or screws (per panel) Annual 11. Remove and install access panel, bolted or screwed on (per panel) Annual 12. Check operation of thermostat or climate control Annual 13. Visually inspect coil Annual 14. Clean coil and fan using detergent sprayer and hose (if necessary) Annual 15. Check for corrosion Annual 16. Clean, prime, and paint area of corrosion Annual 17. Check operation of condenser after maintenance Annual 18. Check gas lines Annual 19. Check heat exchanger Annual 20. Check safety controls and burner controls Annual 21. Turn gas on and off (seasonal) Annual 22. Clean area around unit Annual 23. Check operation of air handler after maintenance Annual 025 Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/2007 1

29 SAISD Facilities Equipment - HVAC Equipment Description: Roof Top Units 3-25 Ton-Heat Pump Preventative Maintenance Check List Frequency Task # Task Description Monthly 1. Remove and install filters Monthly 2. Inspect motor for excess noise and heat Semi-Annual 3. Check V-Belts for wear, proper tension & alignment (adjust as needed) Semi-Annual 4. Remove and install V-Belt Annual 5. Check operation of roof top units prior to maintenance Annual 6. Inspect fan for bent blades or unbalance Annual 7. Lubricate shaft bearing and motor (as required) Annual 8. Inspect piping and valve for leaks. Tighten connections as necessary Annual 9. Check condensation lines Annual 10. Remove and install access panel with no bolts or screws (per panel) Annual 11. Remove and install access panel, bolted or screwed on (per panel) Annual 12. Check operation of thermostat or climate control Annual 13. Visually inspect coil Annual 14. Clean coil and fan using detergent sprayer and hose (if necessary) Annual 15. Check for corrosion Annual 16. Clean, prime, and paint area of corrosion Annual 17. Check operation of condenser after maintenance Annual 18. Check operation of reversing valve Annual 19. Check safety and defrost controls Annual 20. Clean area around unit Annual 21. Check operation of air handler after maintenance Annual 23. Fill out maintenance record/report Approved by: (Foreman): Jim Elson (Director): Employee: Completion Date: 5/2/2007 1

30 San Angelo ISD Facilities Maintenance Plan Custodial Services Area / Item / Task Recognized Guidelines / Best Practice General Cleaning Standard Clean furniture Sanitation, IPM Clean and disinfect at least once a year. Clean doors Safety, Sanitation Clean glass daily. Clean knobs and grips daily. Clean tables and seating Sanitation Disinfect weekly. If used for dining, disinfect after each seating. Measure

31 Dusting IAQ, sanitation Tops of bulletin boards, file cabinets, bookshelves, and chalk trays weekly. Clean light fixtures IAQ, sanitation Project cleaned annually. Graffiti Safety and Security Removed within 24 hrs of reported. Water fountains Sanitation Clean and sanitize daily. Clean vents IAQ Clean monthly. Clean windows inside Clean windows outside School Environment Clean quarterly. School Environment Clean annually. Clean blinds IAQ Clean monthly. Clean horizontal surfaces Cleanliness Clean dust, wet wipe weekly. Mops and buckets Sanitation, IAQ, IPM Dried in ventilated area 2

32 Sinks and counters IAQ, IPM Kept dry and cleaned daily. Areas under appliances and vending machines Out of date paper charts and notices Area/Item/Task Carpet care Sanitation, IAQ, IPM Cleaned monthly. IPM Removed as time expires. Classrooms/Hallways Recognized Guidelines / Best Standard Measure Practice IAQ Use vacuum with HEPA filter Deep Clean Annually. Floors kept clean and dry. Spot clean carpet Floors kept clean and dry. Entry mats IAQ, Budget Sufficient in number and size to minimize tracked in dirt and water. Replaced when worn. Clean VCT floors Sanitation. School Environment. Floors kept clean and dry. Mopped weekly or as needed. Refinish VCT floors Maintain a protective barrier. Twice per year Clean concrete floors (Elementary Gyms) Refinish hardwood gym floors Safety. Safety Sweep or dust mop nightly or as necessary to remove dirt and dust. Refinished annually. Complete makeover 7 3

33 Empty pencil sharpeners. Clean chalkboards/whitebo ards Clean chalkboard trays Desks, lockers, cubbies, Sanitation, IAQ IAQ years. Emptied to prevent overflow. Clean daily or as requested. IAQ Clean daily by wet wiping. IAQ, IPM Empty and clean twice annually. RESTROOMS Area/Item/Task Recognized Guidelines / Best Practice Standard Measure Partition cleaning Sanitation, IAQ Cleaned monthly. Grafitti removed daily. Fixture cleaning Sanitation, IAQ Cleaned and sanitized at least daily. Paper products and soap checked and restocked Re-supplied at least daily. Adequate supply always in place. Floor cleaning Sanitation, IAQ Sweep and wet mop daily. Disinfect as needed. Clean mirrors Sanitation Daily. 4

34 Soap dispensers Sanitation Checked daily and filled as needed. Floor drains Sanitation, IAQ, IPM Flushed and cleaned monthly. Floor drain traps IPM, Sanitation Wet traps kept full of water. Trash removal Sanitation, IAQ, IPM Empty trash containers daily and replace liners as needed. OTHER Area/Item/Task Recognized Guidelines / Best Practice Standard Measure Bloodborne Pathogens Training Material Safety Data Sheets Custodial staff training for Asbestos Containing Material Storage of cleaning and disinfecting products IPM, Safety All custodial personnel are trained in dealing with bodily fluid spills. MSDS sheets readily available to all custodians. All custodial and maintenance staff trained Cleaning and disinfecting products stored in secure areas inaccessible to children. Stored materials Fire safety and Inspection Meet Fire Code 5

35 ELEMENTARY SUMMER TEAM CLEANING INFORMATION / SCHEDULE Paid Holidays Memorial Day Monday, May 29, 2007 Independence Day Wednesday, July 4, 2007 Last day of School - Thursday, May 31, 2007 Friday, June 1, 2007 Work Hours 8 am to noon / 1 pm to 5 pm Summer Work Hours Monday, June 4, 2007 to Friday, August 3, am to noon / 12:30 pm to 3:30 pm Team Cleaning Start-up Friday, June 8, 2007 Ends - Friday, August 3, 2007 Break Time 9:30 am 9:45 am Morning ONLY NO AFTERNOON BREAK No custodial employee will be allowed to leave their assigned location during break time without direct permission from the Custodial Supervisor, Bill Gould, or the Director of Maintenance, Jim Elson. Team leaders and team members shall be prepared to assist any other team, at any particular location, at any particular time, prior to the start of the new school year. Any movement of a team and/or member(s) shall take place ONLY at the direction of the Custodial Supervisor or the Director of Maintenance. A calendar of the payroll periods is included in each team s record books. Each campus lead custodian shall bring his/her staff s time sheets to the Team Leader on the first day of team cleaning. Employee time sheets are to be kept in the team record book and will become the responsibility of the Team Leader to insure that each team member signs and dates their individual sheet. The Team Leader is required to initial off on each members sheet. Absence from Duty (AFD) sheets will be included in Team Record Book. It will be the Team Leader s responsibility to insure that employee absences are reported promptly to the Custodial Office and to insure that the employee signs and dates the AFT sheet. Time sheets and AFD sheets will be picked up at the Team sites by the Custodial Supervisor, or Joe Fuentes, each Thursday before the end of the pay period. Team Leaders are not to leave the scheduled work site to bring the time sheets/afd sheets immediately upon their return to work. The Custodial office will deliver pay checks to your assigned work locations.

36 No employee shall leave their work site to cash paychecks until after 3:30 pm. Scheduled return to home campus Monday, August 6, 2007 Work hours 8 am noon / 1 pm 5 pm All campuses return to Normal work hours on Monday, August 27, Summer Cleaning Teams Group One - Lead: Gloria Saldana / Backup: Thomas Jelks Alta Loma; Crockett; Fannin; Austin Group Two- Lead: Rosie Reyna / Backup: Yolanda Gutierrez San Jacinto; Reagan; Belaire Group Three - Lead: Isabel Salazar / Backup: Efrain Lopez Holiman; Ft Concho; Sam Houston/S A Stad./PAYS; Goliad Group Four - Lead: Mary Vara / Backup: Oscar Herrera Bradford; Glenmore; Administration; Santa Rita Group Five- Lead: Shawn Guevara / Backup: Claude Carson Bowie; McGill; Bonham; Lamar Elementary Summer School / Summer Feeding Program / Extended Summer Feeding Summer Feeding Monday, June 4, 2007 through Friday, June 29, 2007 Summer School (Elementary) Tuesday, June 5, 2007 through Friday, June 29, 2007 Location Summer School Breakfast Lunch Austin 8 am 11:30 am 7:30 am 8:30 am 10:30 am 12:30 pm Belaire 8 am 11:30 am 7:30 am 8:30 am 10:45 am 12:30 pm Lamar 8 am 11:30 am 7:30 am 8:30 am 10:45 am 12:30 pm Reagan 8 am 11:30 am 7:30 am 8:30 am 10:45 am 12:30 pm One (1) custodial will be required eight (8) hours each day of Summer School to work the above home sites. Extended Summer Feeding Programs Ft. Concho Serving Lunch Only 11 am to 12:30 pm Monday, June 4, 2007 through Friday, July 27, 2007 Reagan Serving Breakfast and Lunch 11 am to 12:30 pm Monday, July 2, 2007 through Friday, July 27, 2007

37 HOME CAMPUS DUTIES Friday, June 1, 2007 Thursday, June 7, 2007 Summer School Locations: (Austin, Belaire, Lamar, Reagan) 1. Insure instructional areas, office areas, and restrooms are properly cleaned and sanitized prior to the start of summer school starts Tuesday, June 5, Prepare any/all non-instructional areas to make ready for the scheduled arrival of cleaning team. 3. Change fluorescent tubes and clean lenses as may be required. 4. Clean and disinfect student desks and chairs in classrooms scheduled for use during summer school. 5. Insure campus properly secured during daytime school hours, and perform standard lock up and setting of alarm at end of the work day. Non-Summer School Locations 1. Prepare cafeteria for stripping and waxing immediately upon arrival of cleaning team. This will require the folding and moving of tables and chairs either to one side or outside. 2. Prepare classroom / instructional areas by moving furniture to one side of room or out into hallway to make ready for team to start vacuuming and extraction. 3. Insure all trash/unused food goods are removed from classrooms / teachers lounges / refrigerators. Dispose of such goods in dumpster. 4. Clean / disinfect student desks and chairs. 5. Insure campus is properly secured during work hours and perform standard lock up and setting of alarm at end of work day. MAJOR TEAM CLEANING PROJECTS 1. Thorough vacuuming of all carpeted areas and warm to hot water extraction of carpet, including classroom instructional rugs. 2. Stripping and waxing of non-carpeted / vinyl tile areas minimum of 3 coats of wax / 4 coats in high traffic areas. 3. Thorough scrubbing of restroom floors, cleaning of partitions and waxing as may be required especially vinyl floor areas (4 coats). 4. Changing of fluorescent tubes / cleaning of lenses.

38 Home Campus Duties upon return from Team (August 6 24) 1. Clean office areas / entrances in preparation of student registration. 2. Dust / clean ceiling fans / blinds / window ledges / HVAC vents. 3. Clean all office and entrance glass. 4. Clean walls and baseboards throughout entire campus. 5. Clean MPB clean and disinfect gym walls and mats, scrub gym floor. 6. Sweep cobwebs from around outside windows and doors, covered walkways, entrances, and remove bird nests. 7. Pick up all trash from flower beds, entrances, and around buildings and fence lines. 8. Insure all restroom fixtures, stalls, and wall are properly cleaned and disinfected. 9. Be prepared to help office and teaching staff whenever possible. WORK HARD WORK SMART WORK SAFE DON T RUIN YOUR SUMMER WITH AN INJURY

39 San Angelo ISD Facilities Maintenance Plan Grounds Services Area/Item/Task Mowing Aeration Reseeding or resodding Weed control Employ Integrated Pest Management Plan LAWN AND ATHLETIC FIELD CARE Turf Plan Available Recognized Guideline / Standard Best Practice Follow Turf Management Calendar Campus Plan for cutting. Per Calendar Areas top dressed and reseeded or sodded as necessary Per Calendar Meet Department of Agriculture Guidelines Maintain to community standards. Ground loose enough to support health turf growth No more then 1% patches without turf No more than a certain % weeds present in turf. Pesticide applied only by licensed applicator Measure 1

40 Line fields for games Hazardous Materials Handling Fertilize turf Area/Item/Task Irrigate turf Area/Item/Task Outdoor trash pick up Provide outdoor trash containers Area/Item/Task Maintain Material Safety Data Sheets (MSDS) for all Hazardous Materials (HazMats) Per Sports Turf Plan Calendar Fertilize adequately for health growth. Have soils tested annually to determine nutrient need. Line as necessary MSDS s for all HazMats available to all staff Turf fertilized sufficient to promote health growth IRRIGATION Sports Turf Plan Recognized Guideline / Standard Best Practice Depend on natural rainfall except in high use areas New turf is irrigated to allow it to establish LITTER CONTROL Recognized Guideline / Standard Best Practice Service 2 to 3 times per week depending on public use IPM Sanitation: provide and service outdoor trash containers sufficient to meet demand Recognized Guideline / Best Practice TREES Grounds generally free of loose trash Trash containers provided and serviced sufficient to avoid pest and litter problems Standard Measure Measure Measure 2

41 Pruning trees IPM Security, Preventative Maintenance,ANNUAL IN WINTER All dead and damaged branches removed. No branches touching buildings Fertilize trees and shrubs Per guidelines Plantings fertilized sufficiently to promote health growth Trimming hedges and shrubbery Security, Risk Management Hedges trimmed enough to prevent person from hiding behind them. Reptiles. 3

42 Area/Item/Task Surfaces cleaned Parking lines repainted Asphalt cracks Potholes HARD SURFACES (roads and walks) Recognized Guideline / Best Practice Safety, Custodial, Risk Management Parking lots swept annually. Weeds and grass sprayed as needed. Risk Management, Safety PM, Risk Management., IPM Fill asphalt cracks to prevent water intrusion Standard Hard surfaces should be kept clean and free from dirt, sand, and oil Lines should be clearly visible Filled as needed. Measure 4

43 Area/Item/Task Storage of flammable liquids Service motors GROUNDS MAINTENANCE EQUIPMENT Recognized Guideline / Best Practice Purchase the smallest quantities practical to avoid storing larger quantities Per manufacturer s specifications Standard Storage of all flammable liquids limited to that required for current activities Electric motors PM performed periodically per manufacturer s specifications Machinery Per manufacturer s specifications All machinery guarded to protect operator and other people in machine area Operator footwear Provided by Worker s Compensation Plan Steel toed footwear are worn on the job Measure 5

44 Area/Item/Task Playgrounds inspected on a regular basis Check for sharp edges, corners, and points Wooden parts Equipment hazards Openings PLAYGROUNDS Safety and Security See Safety Plan Recognized Guideline / Best Practice Playgrounds inspected on a regular basis. Risk Management, Safety. Risk Management, Safety. Risk Management, Safety. Risk Management, Safety. Standard Playgrounds are inspected on schedule. No sharp edges, corners, or points on equipment All wooden parts are smooth and free from splinters There are no accessible pinch, crush, or shear points on equipment There are no openings that could trap a child s head Measure Anchoring devices Risk Management, Safety. All anchoring devices are below grade level Suspended equipment Risk Management, Safety. Flexible or suspended components are not located in high traffic areas 6

45 Suspended equipment Risk Management, Safety. Suspended components contrast with surrounding equipment Surfacing materials Risk Management, Safety. Surfacing materials meet safety standards Landing zone Risk Management, Safety. Landing Zone must meet safety standards. 7

46 CAMPUS MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY MISC. ITEMS 8 am -noon/1 pm - 5 pm 8 am -noon/1 pm - 5 pm 8 am -noon/1 pm - 5 pm 8 am -noon/1 pm - 5 pm 8 am -noon/1 pm - 5 pm to be announced CENTRAL Steve Rodriquez-216 Steve Rodriquez-216 Steve Rodriquez-216 Steve Rodriquez-216 Steve Rodriquez-216 Mike Jasso CHS - daily areas Newton/Carlyle Schweitzer/Office Gym/Court Yard area ROTC/Band Parking/Hickory House LAKE VIEW Jose Arredondo-206 Tractor Driver EDISON Danny Cantu Richard Zapata GLENN Michael Loflin Tractor Driver LEE Michael G. Rios-289 NEW LINCOLN Jose Arredondo-206 Jose Arredondo-206 Dickie Joiner OLD LINCOLN Jose Arredondo-206 Small Engine Mechanic ALTA LOMA Michael G. Rios-289 Jimmy Rios AUSTIN Michael G. Rios-289 Pesticide Applicator BELAIRE Danny Cantu-230 BLACKSHEAR Albert Robles-244 Tony Arambula BONHAM Mike Rios-255 Sprinkler Mechanic BOWIE Mike Rios-255 BRADFORD Alvin Barnes-217 Wendell Lawlor CROCKETT Mike Rios-255 Heavy Equipment Operator DAY Albert Robles-244 FANNIN Albert Robles-244 Mike Jasso Jr FORT CONCHO Danny Lejia-231 Helps 35 acres; lv bb; GLENMORE Danny Cantu-230 lv stad, lv sb GOLIAD Albert Robles-244 GUADALUPE David Crabtree-215 James Holland HOLIMAN Alvin Barnes-217 Herbicide?????? LAMAR David Crabtree-215 David Crabtree-215 MCGILL Michael G. Rios-289 REAGAN Alvin Barnes-217 RIO VISTA Danny Lejia-231 SAM HOUSTON Danny Lejia-231 SAN JACINTO Danny Cantu-230 SANTA RITA Danny Leija TRAVIS Mike Rios-255 MAINTENANCE Michael Loflin PAYS Michael Loflin TRANSPORTATION David Crabtree ADMINISTRATION Michael Loflin FOOD SERVICE WHSE David Crabtree-215 CARVER Alvin Barnes-217 S A STAD; S A BB; Pract. Sam Torres Sam Torres Sam Torres Sam Torres Sam Torres FIELD; S A SOFTBALL Sam Torres Sam Torres Sam Torres Sam Torres Sam Torres LAKE VIEW BASEBALL Joe Camarena-234 LAKE VIEW STADIUM Joe Camarena-234 Joe Camarena ACRES Joe Camarena-234 8/2/2007

47 GROUNDS SUPERVISOR JIMMIE POUNDS #208 GROUNDS CREW LEADER JERRY JASSO #119 CAMPUS EMPLOYEE/VEHICLE/MOWER BONHAM M MIKE RIOS TRUCK #204 BOWIE T Trailer #251 TRAVIS W Mower #516 CROCKETT TH MCGILL M MICHAEL G. RIOS TRUCK # 289 LEE T Trailer #262 ALTA LOMA W Mower #515 AUSTIN TH FANNIN M ALBERT ROBLES TRUCK #244 BLACKSHEAR T Trailer #240 DAY W Mower #519 GOLIAD TH HOLIMAN M ALVIN BARNES TRUCK #206 BRADFORD T Trailer #241 REAGAN W Mower #510 CARVER TH FT.CONCHO T DANNY LEJIA TRUCK #231 SANTA RITA W Trailer #252 SAM HOUSTON M Mower #509 RIO VISTA TH EDISON M DANNY CANTU TRUCK # 230 SAN JACINTO T Trailer #246 BELAIRE W Mower #503 GLENMORE TH F LAMAR M/T DAVID CRABTREE TRUCK #215 TRANS W Trailer #201 GUADALUPE TH Mower #513 FOOD SERV. F 8/2/2007

48 CAMPUS EMPLOYEE/VEHICLE/MOWER OLD LINCOLN TH JOSE ARREDONDO TRUCK #153 NEW LINCOLN T/W Trailer #228 LAKE VIEW M Mower #502 LV BASEBALL TH JOE CAMARENA TRUCK #234 LV STADIUM M/T Trailer #298 & Mower # ACRES W MICHAEL JASSO TRUCK #280 LV SOFTBALL Mower #511 NORTH SIDE GROUNDS SA STADIUM SAM TORRES TRUCK #221 SA B/BALL & Mower #505 PRACTICE FD MOWES ALL WEEK - NO SPECIAL SA SOFTBALL AREAS MOWED ON CERTAIN DAYS ADMIN M MICHAEL LOFLIN TRUCK #236 PAYS W Trailer #233 GLENN T Mower #512 MAINT. COMPLEX TH CENTRAL High STEVE RODRIQUEZ TRUCK #216 Mower #528 MOWES ALL WEEK - NO SPECIAL AREAS MOWED ON CERTAIN DAYS MIKE JASSO TRACTOR MOWER #249 #250 RICHARD ZAPATA TRACTOR MOWER #248 OLD BOBCAT Truck #120 Mower # 520 DICKIE JOINER SMALL ENGINE MECHANIC #224 JIMMY RIOS PESTICIDE #235 JAMES HOLLAND?? HERBICIDE????? #116 ANTONIO ARAMBULA SPRINKLER MECHANIC #200 WENDELL LAWLOR HEAVY EQUIPMENT OPERATOR #218 8/2/2007