Monthly Metric Report (MMR) Phases and Lifecycle
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1 Monthly Metric Report (MMR) Phases and Lifecycle Updated August 24, 17
2 Life Cycle of the MMR Initiation BCIP Set Goals Upload into ebuilder Design Phase Refresh information and load into ebuilder at SD, DD, CD Information shared with the team Construction Phase Updated Monthly Reviewed at OAC Loaded into ebuilder monthly 1
3 Phase 1: Initiating the MMR Initiation Design Construction 2
4 BCIP: A HCA Project Team Huddle Determine Strategy Set Goals Prefab components Direct awards Direct buy HCA Sourcing agreements Bulk buy of materials and/or labor EDI ERP Equipment standardization Design standardization Construction materials standards 3
5 Sandy Beach Medical Center First MMR 4
6 Phase 2: The Design Phase Initiation Design Construction 5
7 2. Design Input Form Actuals are gathered and MMR updated at SD, DD, and CD 6
8 2. Design Input Form: Tracking Square Footage Square Footage Architect will provide square footage in the invoice submitted via ebuilder HCA Design Manager will update the MMR 7
9 2. Design Input Form Precon RFI Actuals and Impact Only when EDI is used General Contractor Preconstruction Manager will provide number of RFIs and associated dollar impact to the HCA Construction Manager HCA Construction Manager will update the MMR 8
10 2. Design Input Form: Exceptions Exceptions Requested and Exceptions Approved Architect will provide square footage in the invoice submitted via ebuilder. HCA Design Manager will update the MMR 9
11 Sandy Beach Medical Center: Final Design Phase MMR 10
12 Thousands KPI: Number of RFIs During Design RFI Tracking During Design SD DD CD Precon RFI Target Trend Precon RFI Actual Precon RFI Impact Trend $- $75,000 $79,500 $90 $80 $70 $60 $50 $40 $30 $ $10 $- 11
13 KPI: Schedule Tracking During Design Key Task/Milestone DESIGN Phase Act % Complete Planned % Complete Baseline Start Date Baseline Finish Date Actual Start Date Actual Finish Date Funded Date to Contract Submit 100% 100% 2/1/16 4/1/16 2/1/16 4/11/16 Facility Kick Off 100% 100% 3/21/16 3/21/16 3/22/16 3/22/16 Schematic Design 100% 100% 3/21/16 5/2/16 3/22/16 4/29/16 Design Development 100% 100% 5/2/16 7/1/16 5/2/16 7/8/16 Early Release Package 100% 100% 3/21/16 7/15/16 3/22/16 7/13/16 Construction Documents 100% 100% 7/1/16 9/1/16 7/8/16 9/2/16 Med Equip OFE brochure and drawings 100% 100% 5/2/16 6/15/16 5/2/16 6/3/16 IT OFE brochure and drawings 100% 100% 5/2/16 6/15/16 5/2/16 6/10/16 Finalize Med Equip List 100% 100% 5/2/16 8/1/16 5/2/16 8/5/16 Finalize IT Equipment List 100% 100% 5/2/16 8/5/16 5/2/16 8/8/16 Design Planned vs Actual 100% 100% Days Pln 164 Days Act 164 Permitting Phase SCHEDULE TRACKING Early Permitting 100% 100% 7/15/16 9/15/16 7/15/16 9/2/16 Final Permitting 25% 32% 9/1/16 12/1/16 9/5/16 12
14 MMR Hand Off HCA Design Manager Finalize Actuals for the Design Phase Load final Design phase MMR into ebuilder HCA Construction Manager and Partnering General Contractor Assumes management of the MMR Finalize Construction Key Tasks to Meet Target End Date 13
15 Phase 3: Construction Initiation Design Construction 14
16 Baseline the Construction Schedule 15
17 16
18 Construction Input Form 17
19 Construction Input Form 18
20 KPI: RFI Monthly Trend 19
21 KPI: Number of Change Orders
22 In Thousands Millions Thousands Sandy Beach Medical Center: Womens Tower Expansion - 4th & 5th Fl May 30, 17 EXECUTIVE SUMMARY Project Scope: 5th floor 36 bed vertical expansion of the Women's tower. 4th floor shell. Project Status: Structure and dry in are complete, interior framing is ongoing and expected to complete on 6/7. Conditioned air is underway and on target to meet schedule. No critical path risks at this time. Key Task/Milestone Act % Complete Planned % Complete Baseline Start Date Baseline Finish Date Actual Start Date Actual Finish Date DESIGN Phase Funded Date to Contract Submit 100% 100% 2/1/16 4/1/16 2/1/16 4/11/16 Facility Kick Off 100% 100% 3/21/16 3/21/16 3/22/16 3/22/16 Schematic Design 100% 100% 3/21/16 5/2/16 3/22/16 4/29/16 Design Development 100% 100% 5/2/16 7/1/16 5/2/16 7/8/16 Early Release Package 100% 100% 3/21/16 7/15/16 3/22/16 7/13/16 Construction Documents 100% 100% 7/1/16 9/1/16 7/8/16 9/2/16 Med Equip OFE brochure and drawings 100% 100% 5/2/16 6/15/16 5/2/16 6/3/16 DESIGN KEY PERFORMANCE INDICATORS IT OFE brochure and drawings 100% 100% 5/2/16 6/15/16 5/2/16 6/10/16 70,000 60,000 50,000 40,000 30,000,000 10, SD DD CD Precon RFI Target Trend Precon RFI Actual Precon RFI Impact Trend $- $75,000 $79,500 Construction Budget RFI Tracking During Design Funded SD DD CD,000,000,000,000,075,000,075,000 Budget Variance 0.0% 0.4% 0.4% 5 0 Budget Tracking During Design Square Foot Tracking During Design Funded SD DD CD New Bld Sq ft Major Reno Sq ft Minor Sq ft Cosmetic Sq ft Total Var % Exceptions Requested vs Approved Exceptions Requested Exceptions Approved Series Total Project Planned Timeline vs Actual To Date $90 $80 $70 $60 $50 $40 $30 $ $10 $- 0% 0% 0% 0% 0% 0% 0% 0% 0% 100% 80% 60% 40% % 0% 573 Finalize Med Equip List 100% 100% 5/2/16 8/1/16 5/2/16 8/5/16 Finalize IT Equipment List 100% 100% 5/2/16 8/5/16 5/2/16 8/8/16 Design Planned vs Actual 100% 100% Days Pln 164 Days Act 164 Permitting Phase Early Permitting 100% 100% 7/15/16 9/15/16 7/15/16 9/2/16 Final Permitting 25% 100% 9/1/16 12/1/16 9/5/16 12/3/16 Construction Phase Bid Receive to Contract 100% 100% 04/01/16 06/01/16 04/01/16 05/24/16 Demolition NA NA Building Pad NA NA Structure 100% 100% 09/26/17 01/05/17 09/26/17 12/30/16 Dry In 100% 100% 01/05/17 04/03/17 01/02/17 04/10/17 Interior Framing 90% 98% 03/01/17 06/01/17 03/06/17 Permanent Power 100% 97% 04/01/17 06/01/17 03/27/17 05/26/17 Cond Air 75% 74% 03/01/17 07/01/17 03/06/17 80% Above Ceiling 0% 0% 08/01/17 08/01/17 Finishes 0% 0% 06/01/17 09/01/17 Medical Equipment Installation 0% 0% 08/15/17 09/15/17 IT Installation 0% 0% 08/15/17 09/15/17 Test and Balance 0% 0% 09/01/17 09/15/17 Punch list 0% 0% 09/01/17 10/01/17 Commissioning 0% 0% 09/15/17 10/01/17 Substantial Completion 0% 0% 10/01/17 10/15/17 Construction Planned vs Actual 36% 36% Days Pln 283 Days Act 144 Total Project Planned vs Actual 65% 84% Days Pln 573 Days Act 430 Contract Contract Amount Construction Budget Tracking Contingency and Uncommitted: Allowances / Uncommitted Contingency - Design Contingency - Constr Total SCHEDULE TRACKING Original Projected Spend Projected Final $,250, ,347 $,815,347 Original Projected Spend Remaining $ 475, ,000 $ - $ - 0 $ - $ 450, ,000 $ - $ 925, ,000 $ - KPI-1: Contract Amount Trending Actual Contract Trend Trad Contract Trend Target Contract Trend CONSTRUCTION KEY PERFORMANCE INDICATORS KPI-2: Statistical Square Footage by Month KPI-3: RFI Monthly Trend Updated: Stat Sq Ft Trad Sq Ft 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 4,657 Target Sq Ft Act RFI Trend Trad RFI Trend Target RFI Trend KPI-4: Statistical Square Footage Per RFI Act SF/RFI Trend Trad SF/RFI Trend Target SF/RFI Trend ,000 2,500 2,000 1,500 1, KPI-5: Number of Change Orders Act Num CO Trad Num CO Target Num CO KPI-6: Change Order Dollars Spent Act CO Amt Trad CO Amt Target CO Amt
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