Guide for Completing the Annual Recharter Packet

Transcription

1 Guide for Completing the Annual Recharter Packet

2 Each year during our Annual Recharter, there is chaos over missing documents and signatures. This consumes Unit Leaders, Commissioners, and District Executive s time, as well as creating delays in the Recharter process.

3 Just before our Annual Recharter starts, each unit is given a Recharter packet with a log in password for on line Recharter, Recharter Checklist, and JTE form etc...

4 When the Recharter is completed, the Unit Leader makes an appointment with the Unit Commissioner so they can review the Recharter Packet using the Recharter Checklist included in the packet.

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6 Bullet Point One of the Recharter Checklist Make sure the Executive Officer, Charter Organization, and contact Information listed on the front of the charter roster is correct.

7 Charter Organization Executive Officer Grand

8 Bullet Point Two of the Recharter Checklist Make sure there are two signatures on the front of the Charter Renewal ( The top one from the Executive Officer and the second one from the Unit Leader).

9 Executive Officer Scooby Doo Unit Leader Norville Rogers Grand

10 The third signature on the Charter Renewal is for a Council Representative (Unit Commissioner).

11 Scooby Doo Unit Commissioner Baden Powell Norville Rogers Grand

12 Bullet Point Three of the Recharter Checklist Make sure the Charter Agreement is signed by the Executive Officer.

13 Frist Church X Central NC 13 Executive Officer Scooby Doo X S c o o b y f r i s t c h u r c h. c o m

14 The other signature on Charter Agreement is signed by the Council Representative (Unit Commissioner).

15 Frist Church Central NC X 13 Executive Officer Scooby Doo Baden Powell Unit Commissioner X S c o o b y f r i s t c h u r c h. c o m

16 Bullet Point Four of the Recharter Checklist Make sure the charter has a minimum of 5 adults and 5 youth.

17 Scooby Doo Baden Powell Norville Rogers Grand

18 Bullet Point Five of the Recharter Checklist Verify the number of paid adults, youth, and Boys Life.

19 Scooby Doo Baden Powell Norville Rogers Grand

20 Bullet Point Six of the Recharter Checklist Make sure the $1.00 per person (For Accident Insurance) is included on the total due to the council.

21 Scooby Doo Baden Powell Norville Rogers Accident Insurance Grand

22 Bullet Point Seven of the Recharter Checklist Make sure the new youth applications being turned in with the charter have the required approval signatures.

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24 Norville Rogers Unit Unit Leader Leader Velma Dinkley Parent Parent/Guardian /

25 Make sure the new adult applications being turned in with the charter have the required approval signatures. On the Background Check Form, as well as the Adult Application. Include a copy of Youth Protection Training with the adult application.

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27 Daphne Anne Blake MS Daphne A Blacke Leader Applicant 13

28 Committee Chairman Daphne A Blacke Leader Applicant Fred Jones Hanna Barbera Committee Chairman COR

29 Daphne Blacke

30 Bullet Point Eight of the Recharter Checklist Make sure the unit has completed and signed a Journey to Excellence Unit form.

31 13 Concord 1555 Cubmaster Committee Chair Commissioner X X X Norville Rogers 01 Dec 2015 Fred Jones 01 Dec 2015 Baden Powell 04 Dec

32 Bullet Point Nine of the Recharter Checklist Make sure they have one Unit check or Money Order payable to the: Central North Carolina Council. Recharters without fees will not be accepted.

33 Pack 13 Frist Church, Concord NC Dec. 1,2015 Central North Carolina Council Nine Hundred Forty Five 00/ Pack 13 Recharter Fee Fred Jones

34 At the completion of the Recharter review, have the Unit Leader and Commissioner sign the Recharter Checklist.

35 Pack 13 Baden Powell Norville Rogers Tico Perez

36 Place the packet in the following order - top to bottom: Check, charter roster, youth applications with Boys Life, youth applications without Boys Life, adult applications with Boys Life, adult applications without Boys Life, charter agreement, and completed Journey to Excellence Unit form.

37 By following the Recharter Checklist, and the Annual Recharter Guide, there will be a reduction of chaos over missing documents and signatures. Creating an on time Recharter process.