Coachella Valley Plug-in Electric Vehicle Coordinating Council

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1 Coachella Valley Plug-in Electric Vehicle Coordinating Council Thursday, May 10, :00 Noon CVAG Offices Fred Waring Drive, Suite 119 Palm Desert, CA (760) THIS MEETING IS HANDICAPPED ACCESSIBLE. ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA 1. CALL TO ORDER (Councilmember Mike Wilson, City of Indio, Vice Chair) 2. ROLL CALL 3. PUBLIC COMMENTS This is the time and place for any person wishing to address the Energy and Environmental Resources Committee to do so. 4. COMMITTEE MEMBER/DIRECTOR COMMENTS 5. DISCUSSION / ACTION A. Convene Coachella Valley Plug-in Electric Vehicle Coordinating Council Katie Barrows

2 Recommendation: Adopt the CVPEVCC mission statement, charter, goals, guidelines, and member roles. B. Discussion of Coordinating Council Activities - Katie Barrows 6. ANNOUNCEMENTS Next Scheduled Meeting: Energy & Environmental Resources Committee, 12:00 Noon, Thursday, June 14, 2012, at Fred Waring Drive, Conference Room 119, Palm Desert. Coachella Valley Plug-in Electric Vehicle Committee, 12:00 Noon, Thursday, June 14, 2012, at Fred Waring Drive, Conference Room 119, Palm Desert. 2

3 ITEM 5A Coachella Valley Plug-in Electric Vehicle Coordinating Council May 10, 2012 Staff Report Subject: Contact: Convene the Plug-in Electric Vehicle Coordinating Council Katie Barrows, Director of Environmental Resources RECOMMENDATION: Convene the Coachella Valley Plug-in Electric Vehicle Coordinating Council; and 2) review and adopt preliminary Coordinating Council mission statement, charter, goals, guidelines, and member roles. BACKGROUND: The California Energy Commission (CEC) approved a grant to CVAG at their April 11, 2012 meeting in Sacramento for the development of a Plug-in Electric Vehicle (PEV) Readiness Plan. The CEC grant provides for $200,000, with matching funds from CVAG of $51,514. CVAG is currently awaiting receipt of the final grant agreement from the CEC for signature by both parties before the program can officially kick-off. The kick-off for the grant, when CVAG receives the official notice to proceed is expected to occur in approximately June The Coachella Valley Plug-in Electric Vehicle Coordinating Council (CVPEVCC) is expected to be formed and have met prior to execution of the grant agreement. At their April 12, 2012 meeting, the CVAG Executive Committee established the Coachella Valley Plug-in Electric Vehicle Coordinating Council (CVPEVCC). Thus, this first meeting is scheduled to get the CVPEVCC up and running on May 10, Our agreement with the CEC describes that the Energy & Environmental Resources Committee ( E & E ) would serve as the CVPEVCC, with our member agencies as core partners. Based on action by the CVAG Executive Committee on April 30, 2012, in addition to the regular members of the Energy and Environmental Resources Committee, the Plug-in Electric Vehicle Coordinating Council includes: 1. A representative of Southern California Edison 2. A representative of Imperial Irrigation District 3. Two representatives of the electric car industry 4. Two members of the CVAG Technical Planning Subcommittee, one each from the east and west parts of the Coachella Valley 5. Other members as determined by the Executive Committee The CEC schedule for implementation of the PEV Readiness Plan calls for the CVPEVCC mission statement, charter, goals, guidelines, and member roles to be completed by June 15, The draft Mission Statement and Charter for the CVPEVCC is attached for your consideration; this draft charter was included as part of our grant application to the CEC, based on a model provided for the grant program. It includes the goals, guidelines and members roles. The core partners of the Coachella Valley Plug-In Electric Vehicle Coordinating Council (CVPEVCC) are expected to work together to develop and oversee the regional PEV Readiness Plan, share findings and best practices, ensure projects are relevant and timely, and provide guidance on the approach and methodology of planning efforts. Further, the CVPEVCC

4 will ensure that Coachella Valley efforts reflect the CEC s policy objectives to encourage offpeak electric charging of vehicles, reduce greenhouse gas emissions and displace petroleum fuels, maximize the use of renewable sources of electricity, reduce electric charge and installation costs and not deter electric grid safety and reliability. Staff recommends that the CVPEVCC adopt the attached Mission Statement and Charter for the Coordinating Council. Staff further suggests that the Council suggest representatives from the Technical Planning Subcommittee representing the east and west valley. Other potential CVPEVCC members will be recruited as well. FISCAL ANALYSIS: The Regional Plug-in Electric Vehicle (PEV) Readiness Plan will be funded by $200,000 from the California Energy Commission and matching funds from CVAG of $51,514. The matching funds may be in the form of cash, in-kind support for the project, or both.

5 For Immediate Release: April 11, 2012 Media Contact: Percy D. Della MEDIA ADVISORY Article I. Energy Commission Grant Prepares Coachella Valley for Electric Vehicles A grant of $200,000 will help the Coachella Valley develop a plan to prepare for the influx of plug-in electric vehicles (PEVs) on its roadways. The grant approved unanimously today by the California Energy Commission, will help the Coachella Valley Association of Governments plan where best to add PEV charging stations in light of the region's natural diversity. The valley, with a population of 400,000 and temporary residents of 100,000 in the winter, is home to pristine desert valleys, national parks and monuments, native American tribal lands, agricultural and resort areas and bustling cities with urban challenges. "The Coachella Valley's PEV readiness plan will study people's travel and commute patterns," says Energy Commissioner Carla Peterman. "These factors are essential in placing charging stations where they are needed." Another part of the Valley's PEV readiness plan will involve efforts to streamline the permitting, installation and inspection of charging stations, while enlightening consumers on their use and benefits, like displacing petroleum fuels and reducing air pollution. Specifically, the readiness plan will be a joint undertaking by the members of the Coachella Valley Coordinating Council. The council is composed of the cities of Blythe, Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs and Rancho Mirage, along with the County of Riverside, the Agua Caliente Band of Cahuilla Indians and the Cabazon Band of Mission Indians. Also in on the effort are Southern California Edison Company and the Imperial Irrigation District, the electric providers of the region. The council will develop a plan to promote and prepare all of its nine cities and several unincorporated areas for the charging infrastructure in anticipation of the rapid deployment of electric vehicles, both PEVs and neighborhood electric vehicles (NEVs) in the Coachella Valley and Southern California beginning in Furthermore, the council will work on region-specific guidelines for the placement of PEV facilities in residences, apartment complexes, job sites, commercial establishments, recreation areas and the siting of fastcharging stations in strategic areas. The planning grant was approved by the Energy Commission today under its Alternative and Renewable Fuel and Vehicle Technology Program mandated by law. Assembly Bill 118 provides the Commission a yearly outlay of $100-million to develop and deploy clean green vehicles, technologies and alternative fuels in support of California's climate change policies and goals. Under the program, a total of $1.8 million in PEV planning grants have been awarded. The California Air Resources Board recently unanimously approved regulations that require car manufacturers to cut smog emissions from new vehicles by 75 percent by 2025 and reduce greenhouse gases by 34 percent. To meet these goals, the number of plug-in battery electric vehicles in California is expected to double from current levels by 2013 and will reach 460,000 by # # #

6 Mission Statement Coachella Valley Plug-In Electric Vehicle Coordinating Council Mission Statement and Charter (from Grant Application package) It is the mission of the Coachella Valley Plug-In Electric Vehicle Coordinating Council to make the Coachella Valley a national leader in planning and implementing regional plug-in electric vehicle strategic plans that support an integrated transportation system through collaboration, information sharing and market development. Purpose of the Coordinating Council The purpose of the Coachella Valley Plug-In Electric Vehicle Coordinating Council (CVPEVCC) is to cooperatively develop a regional plug-in electric vehicle (PEV) readiness strategy to ensure there is a sufficient network of PEV infrastructure to meet the anticipated demand in 2015 and beyond. The CVPEVCC will oversee the regional PEV readiness plan, share findings and best practices, ensure projects are relevant and timely, and provide guidance on the approach and methodology of planning efforts. Further, the CVPEVCC will ensure that our efforts consistently reflect the California Energy Commission s policy objectives to encourage off-peak electric charging of vehicles, reduce greenhouse gas emissions and displace petroleum fuels, maximize the use of renewable sources of electricity, reduce electric charge and installation costs and not deter electric grid safety and reliability. The CVPEVCC will support the proposed efforts to be developed as part of the California Energy Commission s Grant Solicitation number PON , Regional Plans to Support Plug- In Electric Vehicle Readiness. The CVPEVCC will review, in-depth, the various planning and policy considerations necessary to the development of a regional PEV readiness plan, make critical decisions throughout the process, including but not limited to the following: The study methodology, The data to be utilized, and How to incorporate subregional efforts into the larger regional and statewide plans. The CVPEVCC will collaborate with the California PEV Coordinating Council (CalPEVCC). The South Coast Air Quality Management District serves as the official administrator for the CalPEVCC. The CalPEVCC will oversee the creation of a PEV Readiness Guidelines document, six Regional Infrastructure Plans and a compiled Statewide Infrastructure Plan to advance the state of readiness in California. Goals of the Coordinating Council The CVPEVCC will ensure that the following goals are met: Develop regionally specific guidelines for PEV infrastructure for residential (single and multi-family dwelling units), commercial and public areas and fast charging units in strategic locations. This includes development of streamlined permitting and inspection processes. Develop regional charge port infrastructure location identification, quantity and investment required to implement the installation of the infrastructure beginning in Locations include public access on public property, commercial property, highway, street and trail corridors and workplaces. This will include coordination of other funded PEV

7 infrastructure programs to avoid duplication and maximize network of critical charge point locations. Develop region-specific planning data, including the use of previous studies, employer/workplace engagement, transportation studies and estimates of PEV deployment to support infrastructure. Develop a plan for PEV-friendly buildings and public works, including pre-installation checklists and post-commitment streamlining of EVSE permitting, installation and inspection processes. Develop PEV education and promotion plans on the benefits of PEV adoption. Develop a plan to accelerate PEV adoption in private and public fleets. Develop a plan to collect data on user charging behavior. Estimate greenhouse gas reductions from PEVs in the region. Integrate PEV readiness and promotion policies into the Southern California Association of Government s Sustainable Community Strategy. Share best practices with other sub-regions, regions and statewide for PEV infrastructure permitting, installation, deployment, maintenance, and inspection. Coordinate efforts among all stakeholders and partners to avoid duplication and leverage resources efficiently. Composition and Roles of the Coordinating Council The CVPEVCC will be led by the Energy and Environmental Resources Committee of CVAG. Members of the Energy and Environmental Resources Committee may change, since they are elected representatives from their jurisdictions. CVAG will accept and administer any award(s) provided by the California Energy Commission on behalf of the CVPEVCC for the regional application. Based on action by the CVAG Executive Committee on April 30, 2012, in addition to the regular members of the Energy and Environmental Resources Committee, the Plug-in Electric Vehicle Coordinating Council includes: 1. A representative of Southern California Edison 2. A representative of Imperial Irrigation District 3. Two representatives of the electric car industry 4. Two members of the CVAG Technical Planning Subcommittee, one each from the east and west parts of the Coachella Valley 5. Other members as determined by the Executive Committee CVPEVCC members will be responsible for reporting to the CVAG Executive Committee and will seek approvals to obtain funds and implement planning programs. The CVAG Executive Committee must provide an authorizing resolution to enter into an Agreement with the California Energy Commission (approved December 5, 2011). It is anticipated that additional groups will be consulted on an ad-hoc basis as the project progresses. CVAG anticipates including the local electric utilities, Southern California Edison and Imperial Irrigation District, on the CVPEVCC. The following groups may participate and may be asked to share resources as needed: Other CVAG committees, i.e. the Technical Transportation Advisory Subcommittee, the Technical Advisory Committee, the Transportation Committee and the Technical Planning Subcommittee. CVAG agencies. Riverside County Transportation Commission University of California Riverside College of the Desert

8 Coachella Valley Economic Partnership Desert Valleys Builders Association Desert Contractors Association Other business associations, vehicle equipment manufacturers, non-profits, California State agencies, electric vehicle infrastructure providers and installers, consulting firms, corporate fleets, utilities, venture capitalists* *As the project evolves, other stakeholders with specific knowledge of the plug-in electric vehicle field may be included. Meetings The meeting of the CVPEVCC will occur at the regular meeting of the Energy and Environmental Resources Committee. Additional meetings may be held as circumstances require. Members are expected to attend to the extent feasible. If a member is unable to participate, they should send a replacement. Members may attend meetings by teleconference or video-conference. The CVPEVCC meetings will be convened immediately following the regular meeting of the Energy and Environmental Resources Committee. Agendas will be provided in advance consistent with the Brown Act. Appropriate staff reports, materials, minutes will also be prepared.

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