--- Subject: Award of Bid- Fuel: Gasoline and Diesel (Co-op) Contract No B(KF)

Transcription

1 BOARD OF COUNTY COMMSSONERS Consent Agenda ~ Regular Agenda D Counfi Administrator's Signatu~L_ --- Subject: Award of Bid- Fuel: Gasoline and Diesel (Co-op) Contract No B(KF) DATE: November 19, 2013 AGENDA TEM NO. /..:f Public Hearing D Department: Real Estate Management Purchasing Staff Member Responsible: Paul Sacco Joe Lauro Recommended Action: RECOMMEND THE BOARD OF COUNTY COMMSONERS (BOARD) AWARD THE BD FOR FUEL: GASOLNE AND DESEL (COOPERATVE), TO THE FOLLOWNG VENDORS FOR THE GROUPS SPECFED ON THE BASS OF BENG THE LOWEST RESPONSVE AND RESPONSBLE BDS RECEVED MEETNG SPECFCATONS. BDS ARE ON FLE N THE PURCHASNG DEPARTMENT. BDDER TEM DESCRPTON NDGO ENERGY PARTNERS, LLC TRANSPORT DELVERY: GASOLNE, REGULAR UNLEADED MNMUM 87 OCTANE, ULTRA LOW SULFUR DESEL, GRADE 2-D, S15, ON ROAD USE, ULTRA LOW SULFUR DESEL, RED DYE, GRADE 2-D, OFF-ROAD TANKWAGON DELVERY: GASOLNE, REGULAR UNLEADED MNMUM 87 OCTANE, ULTRA LOW SULFUR DESEL, GRADE 2-D, S15, ON ROAD USE, ULTRA LOW SULFUR DESEL, RED DYE, GRADE 2-D, OFF-ROAD T S FURTHER RECOMMENDED THAT THE COUNTY ADMNSTRATOR BE AUTHORZED TO AMEND THS CONTRACT PERTANNG TO SPECFCATON REVSON OR ADDTON/DELETON OF BD TEMS DURNG THE CONTRACT TERM. Summary Explanation/Background: This is a cooperative bid administered by Pinellas County for estimated annual requirements of fuel, gasoline and diesel. The County's estimated requirements and expenditure include Sunstar Ambulance and the Sheriff's Office. There are thirteen (13) government entities participating in the cooperative bid: City of Clearwater City of Dunedin City of Gulfport City of ndian Rocks Beach City of Largo City of Madeira Beach City of Oldsmar City of Pinellas Park City of St. Petersburg City of Tampa Hillsborough County Sheriffs Office Palm Harbor Fire Rescue St. Petersburg College Revised Page 1 of 2

2 The per gallon fuel prices will be calculated using the Oil Pricing nformation Service (OPS) Average Base Price the day of order placement including a fixed fee per gallon which is essentially a charge to deliver and dump the fuel. The contract has the following terms and conditions: 1. Average Base Price: All prices will be based on Port of Tampa Florida Calendar-Day Terminal Average rack prices from the day of order placement published daily per the (OPS), United Publications. 2. Fixed Fee Per Gallon: Freight charges, (delivery fees per gallon), are adjustable (decrease or increase) at six (6) month intervals after the date of the award and at six (6) month intervals thereafter for the life of the contract based on the previous six month percentage average of the Consumers Price ndex (CP), All Urban Consumers, Not Seasonally Adjusted, U.S. City Average, All tems Base Period: =100 published by the U.S. Department of Labor's Bureau of Labor Statistics. 3. Period of Contract: This is a twenty-four (24) month contract, effective December 16, 2013 through December 15, Option of Renewal: The contract contains one (1) additional twenty-four (24) month term extension, pending availability of funds and approval by the County Administrator. As this contract is essential to the operation of many local governmental organizations, staff is requesting the County Administrator be granted authority to amend this contract for specification revision or the addition/deletion of items over the term of the contract. Fiscal mpact/cost/revenue Summary: COOPERATVE (CO-OP) ANNUAL ESTMATED AWARD AMOUNT: PNELLAS COUNTY'S ANNUAL ESTMATED EXPENDTURE NOT TO EXCEED: TOTAL ANNUAL ESTMATED EXPENDTURE NOT TO EXCEED: $12,808, $ 6,540, $19,348, Funding for Pinellas County is budgeted in Fleet Management's operating expenses. Each Entity will be responsible for funding their portion of this contract. Exhibits/Attachments: 1. Contract Review 2. Bid Tabulation Revised Page 2 of 2

3 PURCHASNG DEPARTMENT CONTRACT REVEW TRANSMTTAL CATS NO.: PROJECT: nvitation to Bid: Fuel: Gasoline and Diesel (Coop) BD NUMBER: B(KF) REQ. NUMBER: TYPE: [gj Purchase Contract 1 D Other: D Construction-Less than $100,000 DOne Time n accordance with the policy guide for Contract Administration, the attached documents are submitted for review and comment. Upon completion of review, complete Contract Review Transmittal and forward to next Review Authority listed. Please indicate suggested changes by revising, in RED, the appropriate section of the document reflecting the exact wording of the change. RSK MANAGEMENT: Please enter required liability coverage on pages: (previously provided by Risk during review, May 2013 PRODUCT ONLy D This is an annual contract. Estimated Expenditure: Pinellas County and COOP: $18,000,0000 (total approved from current contract's 4 year ten REVEW REVEW REVEW COMMENTS (Attach Separate G.QMENTS REVEW AUTHORTY SEQUENCE DATE SGNATURE page if necessary) lf!oortftora TED Purchasing De~t. J. Lauro, Director 1. C. Mancuso, Ass't. Director 2. Fleet Management De~t. Keith Grant, Director Andrew Pupke, Manager ~\'\) rna,/t3 ~ fv' C'~ ) \ ot1w~ Using De~t ~lease ~rovide below information: DYes, funding for this requisition is using grant Funding. 0No, funding for this requisition is not using grant Funding. f grant funding is being used you must provide Purchasing with the exact clauses that need to be on attached document. Please check attached vendor list. Circle vendors you want bids mailed to. Add additional vendors with complete information (Name, Address, Phone and Fax) Risk Management Director HGH RSK 3. Attn: Virginia E. Holscher NOT HGH (Check applicable box at right) RSK 9)11/1:? ~ :Gi ~-5 fer, ;AJc)uxiY-1'} RETURN ALL DOCUMENTS TO PURCHASNG Make all inquiries to: Karen Freyta at Extension n order to meet the following schedule, please return your requirements to Purchasing by: Sept 20, 2013 TENTATVE DATES Revised 05/2013 Bid Mail Out: Bid Opening: Purchasing Director Approval:

4 PNELLAS COUNTY GOVERNMENT, FLORDA Tabulation Bid No.: B (KF) Bid Title: FUEL: GASOLNE AND DESEL (COOP) Date Due: October 17, 2013 Time Due: 3:00PM NDGO ENERGY PARTNERS, LLC tem No. Description UOM Unit Price Unit Price 1 TANKWAGON Gasoline, Regular Unleaded Minimum 87 Octane Gallons $ $ TRANSPORT Gasoline, Regular Unleaded Minimum 87 Octane Gallons $ (0.0119) $ TANKWAGON Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use Gallons $ TRANSPORT Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use Gallons $ (0.0079)1 : TANKWAGON Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road Gallons $ TRANSPORT Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road Gallons $ (0.0079)j GENERAL NFORMATON 1.) Carrier Capacities: Tankwagon (Gallons) Gallons 4,500 4,400 7,500- All Diesel 9,000 - Gasoline 8,000 - Gas/Diesel Split Carrier Capacities: Transport (Gallons) Gallons 7, 500- Diesel 8,500 - All Gasoline TRANSPORT Minimum gallons to make deliveries combining products and orders Gallons 8,000 8,700 - Gasoline Minimum gallons delivered to one location (1 Product) Gallons 7,500 - Diesel 1,000 T~KWAGON Minimum gallons to make deliveries combining products and orders Gallons Minimum gallons delivered to one location (1 Product) Gallons ) Weather Emergencies Demurrage cost per day per Tanker: Per Day see bid see bid 3.) Emergency Planning, statement included Yes No see bid see bid : i 4.) Drop Charges Split Fee Delivery (two products two locations) Per Event $ $ 35.oo 1 5.) Pump Fee (elevated storage tanks) Per Event $ $ 35.oo 1 OPS Daily Average plus 6.) Fixed Delivery Fee for other fuels not listed: Gallons see bid Transports t--- - ~ t 4 -- i B(KFL BDTAB.xlsx Paqe 1 of 3 Tabulation

5 PNELLAS COUNTY GOVERNMENT, FLORDA Tabulation Bid No.: B (KF) Bid Title: FUEL: GASOLNE AND DESEL (COOP) Date Due: October 17, 2013 Time Due: 3:00PM ' PETROLEUM TRADERS MANSEELD OL COMPANY! CORPORATON OF"GANSVLLE1 O~C. tem No. Description UOM Unit Price Unit Price 1 TANKWAGON Gasoline, Regular Unleaded Minimum 87 Octane Gallons No bid $ TRANSPORT Gasoline, ReBular Unleaded Minimum 87 Octane Gallons $ (0.0019) $ (0.0074\,., ;> 0 2 TANKWAGON Ultra Low Sulfur Diesel, Grade 2-D, 515, On Road Use Gallons No bid TRANSPORT Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use Gallons $ : (0.0072): 3 TANKWAGON Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road Gallons No bid TRANSPORT Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road Gallons $ L (0.0072): GENERAL NFORMATON 1.) Carrier Capacities: Tankwagon (Gallons) Gallons No bid 3,500 8,500- Gasoline Carrier Capacities: Transport (Gallons) Gallons 7,500- Diesel 7,500-8,500 TRANSPORT Gas and Diesel Minimum _gallons to make deliveries combining products and orders Gallons 8,500 - Gas Only ,500 - Gasoline Minimumgallons delivered to one location (1 Product) Gallons 7,500- Diesel 5,000 TANKWAGON Minimum gallons to make deliveries combining products and orders Gallons No bid 500 Minimum gallons delivered to one location (1 Product) Gallons No bid ) Weather Emergencies Demurrage cost per day per Tanker: Per Day $ 5,000 see bid 3.) Emergency Planning, statement included Yes No see bid see bid 4.) Drop Charges Split Fee Delivery (two products two locations) Per Event $ $ 35.oo 1 5.) Pump Fee (elevated storage tanks) Per Event $ $ 4o.oo 1 "' '< Cost+ Freight or 6.) Fixed Delivery Fee for other fuels not listed: Gallons see bid negotiated rate : L j ( KF)_B DT AB.xlsx Page 2 of 3 Tabulation

6 PNELLAS COUNTY GOVERNMENT, FLORDA Tabulation Bid No.: Bid Title: B (KF) FUEL: GASOLNE AND DESEL (COOP) Date Due: October 17, 2013 i Time Due: 3:00PM i>..james ~VER SOLUTONS tem No. Description UOM Unit Price 1 TANKWAGON Gasoline, Regular Unleaded Minimum 87 Octane Gallons $ TRANSPORT Gasoline, Regular Unleaded Minimum 87 Octane Gallons $ TANKWAGON Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use Gallons $ TRANSPORT Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use Gallons $ TANKWAGON Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road Gallons $ TRANSPORT Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road Gallons $ GENERAL NFORMATON 1.) Carrier Capacities: Tankwagon (Gallons) Gallons Diesel Carrier Capacities: Transport (Gallons) Gallons Gasoline TRANSPORT Minimum gallons to make deliveries combining products and orders Gallons see bid Minimum gallons delivered to one location (1 Product) Gallons see bid TANKWAGON > Minimum gallons to make deliveries combining products and orders Gallons 200 Minimum gallons delivered to one location (1 Product) Gallons ) Weather Emergencies Demurrage cost per day per Tanker: Per Day see bid 3.) Emergency_ Planning_, statement included Yes No see bid 4.) Drop Char_g_es Split Fee Delivery (two products two locations) Per Event $ ) Pump Fee (elevated storage tanks) Per Event $ ) Fixed Delivery Fee for other fuels not listed: Gallons see bid - ~ B(KF)_BDTAB.xlsx Page 3 of 3 Tabulation

7 PNELLAS COUNTY GOVERNMENT, FLORDA B (KF) FUEL: GASOLNE AND DESEL (COOP) CALULATONS COMPLETED USNG OPS PRCNG Daily Average price on October 17, 2013 Gasoline: $ Diesel: $ TANKWAGON Ultra Low Sulfur Diesel, Grade 2-D, S15, On Road Use '.::'1:.\'rt':t~:,''.. '. JAMES RVER SOLUTONS MANSFELD OL COMPANY OF GANSVLLE, NC. NDGO ENERGY PARTNERS, LLC PETROLEUM TRADERS CORPORATON.. $ ~ $ $ $ no bid TRANSPORT Ultra Low Sulfur Diesel, Grade 2-D, 815, On Road Use.,., -. VENDOR NDGO ENERGY PARTNERS, LLC MANSFELD OL COMPANY OF GANSVLLE, NC. PETROLEUM TRADERS CORPORATON JAMES RVER SOLUTONS P'Wel! PER GA'L-QN $ $ $ $ $ TANKWAGON Ultra Low Sulfur Diesel, Red Dye, Grade 2-D, Off-Road. 'i!ii,,-,.... JAMES RVER SOLUTONS MANSFELD OL COMPANY OF GANSVLLE, NC. NDGO ENERGY PARTNERS, LLC PETROLEUM TRADERS CORPORATON $ $ $ $ no bid

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