Agenda Item. ITEM TYPE: Report BOARD AGENDA ITEM. TITLE: Transportation Services Benchmark Report. DATE: December 13, 2017

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1 Agenda Item ITEM TYPE: Report BOARD AGENDA ITEM TITLE: Transportation Services Benchmark Report DATE: December 13, 2017 OVERVIEW: A recommendation from a past legislative audit stated that, Carroll County Public Schools should develop, track, and report to the Board formal performance measures and related results that provide essential operational and financial information regarding student transportation services. Accordingly, Transportation Services has created a data base of operational and financial benchmarks. A comparison of counties that utilize a contractor formula has been created. These assessments/benchmarks are shared on an annual basis with the Board of Education. Transportation Services continues to improve operational efficiency and cost effectiveness. FISCAL IMPACT: None Submitted by: Michael J. Hardesty, Director of Transportation Services Approve/Concur: Jonathan D. O Neal, Asst. Superintendent of Administration Stephen H. Guthrie, Superintendent of Schools

2 CARROLL COUNTY PUBLIC SCHOOLS TRANSPORTATION BENCHMARKS REPORT SCHOOL YEAR December 13,

3 FACT SHEET FY 2016 Compared to FY 2017 Miles Traveled: 5,326,580 Increased 43,156 Schools Serviced: Eligible Students: 62 24,776 Decreased 2 Decreased 213 Population of County: 173,732 Increased 1492* Operating Budget: $18,195,446 Increase $725,473 Regular Ed Buses: 191 -Contractor Operated: 191 Decreased 3 Special Ed Buses: 71 No Change -Contractor Operated: 71 No Change Spare/Activity Buses: 59 Decreased 5 Average Age of Fleet: 6.2 years Decreased 0.3 Number of Contractors: 52 No change *Source: vs 2017 count 2

4 PVA and Avg. Cost of CCPS Contractor Buses PVA Increase vs. Average CCPS Contractor Bus Cost $120,000 Avg Cost of Bus PVA $101,000 $105,800 $105,388 $100,000 $91,992 $95,095 $95,521 $86,536 $111,228 $107,498 $108,679 $80,000 $77,384 $60,000 $40,000 $20,000 $13,155 $14,711 $15,639 $16,166 $16,239 $17,170 $17,986 $17,916 $18,275 $18,503 $18,909 $ Fiscal Year 3

5 Cost Effectiveness: Regular Ed Regular Ed: Cost per Eligible Student & cost per Actual Ridership $650 $600 $550 $500 $450 $400 $350 $300 $547 $555 $560 $459 $578 $582 $590 $479 $469 $475 $482 $470 $611 $501 Cost per Eligible Student Cost per Actual Student Regular Ed: Cost per Bus $60,503 $60,690 $60,636 $59,410 $61,059 $49,423 $51,609 Student Population Total Student Population Regular Ed Eligible for Transport Regular Ed Actual Riders $3.55 $3.50 $3.45 $3.40 $3.35 $3.30 $3.25 $3.20 $3.15 $3.10 Regular Ed: Cost per Mile $3.51 $3.41 $3.39 $3.40 $3.38 $3.35 $3.24 4

6 Cost Effectiveness: Special Ed In/Out-of-County Cost per Student $25,000 $21,084 $19,773 $19,693 $20,000 $17,898 $17,564 $13,615 $15,000 $23,424 $10,000 $5,530 $6,429 $6,821 $6,794 $6,279 $5,737 $5,708 $5,000 $0 Out-of-County Cost per Student In-County Cost per Student # Students Transported on Special Ed Buses In-County Out-of-County $4.50 $4.00 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 Special Education Cost per Mile $3.72 $3.60 $3.81 $3.86 $3.83 $3.94 $3.93 $2.43 $2.55 $2.61 $2.63 $2.58 $2.52 $2.88 In-County Out-of-County Special Education: Cost per Bus $101,259 $93,560 $105,406 $88,230 $87,103 $91,514 $84,256 $87,640 $86,417 $83,692 $86,367 $85,857 $81,273 $81,813 In-County Out-of-County 5

7 5,450,000 5,400,000 5,350,000 5,300,000 5,250,000 5,200,000 5,150,000 5,100,000 5,050,000 5,000,000 4,950,000 5,383,750 5,374,463 Cost Effectiveness: Other Items Total Miles Traveled 5,290,947 5,137,004 5,169,702 5,112,477 5,326,580 5,283,424 FY 2010 $1.60 $1.40 $1.20 $1.00 $0.80 $0.60 $0.40 $0.20 $0.00 $1.20 Avg M/O Cost Per Mile $1.35 $1.42 $1.45 $1.46 $1.35 $1.22 $1.26 FY 2010 CGCS: Cost per Mile Min $1.84 Med $4.31 Max $12.3 $18,500,000 $18,000,000 $17,500,000 $17,000,000 $16,578,374 $16,500,000 $16,000,000 $15,500,000 Operating Expenditures $18,118,827 $18,195,446 $17,743,068 $17,632,083 $17,474,878 $17,580,313 $17,469,973 FY $4.50 $4.00 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 Avg cost per gallon diesel fuel $3.87 $3.89 $3.88 $3.42 $3.17 $2.68 $2.41 $2.24 FY 2010

8 Cost Effectiveness: Students in Transition Students in Transition: Cost # Students in Transition $120,000 $110, $100, $80,000 $60,000 $68,600 $80,800 $70,714 $78, $40,000 $42, $20, $

9 Capacity Utilization Target Capacity Elementary: 58 Middle: 51 High: 44 Capacity Utilization: Planned and Actual Avg # of Buses per 100 Students Enrolled 100% % Planned: 95% Eligible Riders 91% 90% 85% 80% 75% 75% 76% 88% 87% 86% 85% 85% 73% 83% 77.5% Performance Goal: Planned Avg Performance Goal 70% 65% 71% 70% 68% 68% 65.0% % Capacity: Actual Riders % 0.50 Performance Goal: Actual Performance Guidelines from State Benchmarking 8 Spreadsheet for Formula Counties

10 Routing Efficiency Avg. Daily Deadhead per Bus(Regular Ed) Avg. Daily Mileage per Bus(Regular Ed) Avg. # of Hours per Bus (Regular Ed) 7.0 Avg. # of Trips per Bus (Regular Ed)

11 Safety Preventable Accidents with Injury or Damage >$1500 per Million Miles Traveled FY Bus Accident Totals Non-Preventable Preventable Total PI or AD per Million Miles Traveled # of Preventable Accidents with PI or AD # AngelTrax Systems & # of Referrals # of Referrals 600 # of Buses FY 2012 FY 2013 FY 2014 FY FY 2016 FY 2017

12 Statewide Comparison: SY Cost 5Hrs/80Mi versus 5.75Hrs/80Mi and PVA 70,000 60,000 50,000 40,000 $58,362 $55,631 $57,281 $54,642 Cost 5 Hours 80 Miles Cost 5.75 Hours 80 Miles PVA 30,000 Average 5/80 Average 5.75/80 20,000 $16,137 Average PVA 10,

13 Statewide Comparison: SY Maintenance and Fuel Costs Maintenance Fuel Total M&F Average M&F 12

14 Statewide Comparison: SY $25 $23 $21 $19 $17 $15 $19.2 $24.1 $21.8 $20.2 $19.8 Driver Salaries per Hour $22.6 $19.2 $19.1 $20.5 $20.9 $19.8 $18.3 $20.6 $21.1 $19.2 $19.6 Driver Salary Average Salary $10,015 Admin Fee Operations $8,015 $6,015 $4,015 $2,015 $15 $7,843 $800 $2,824 $1,100 $1,400 $675 $900 $2,990 $1,030 $5,440 $450 $800 $6,337 $1,560 $3,500 Admin Fee Average Admin Fee 13

15 Questions? 14