BX Licensing System. Instructions for Request and Use of BX Software Add-Ons

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1 BX Licensing System Instructions for Request and Use of BX Software Add-Ons

2 TABLE OF CONTENT Table of Content Document Overview Requesting License from SAP Requesting a BX License Requesting License for BX Business Designer Requesting License for BX Thin Client Terminal/BX Service Broker solutions Importing and Assigning BX Licenses Additional kinds of license files Employee Terminal (client) License OUR AVAILABILITY Contact Support Options /2

3 1. DOCUMENT OVERVIEW This document describes the BX Software License System. While the BX Licensing mechanism works similarly to the SAP Business One Licensing mechanism, there is one big difference: BX AddOns and Thin Client solutions handle the licenses on a per-company basis. This means you have to import and allocate licenses in every company database. This is the reason why the BX Licensing System has been created. In this document we will explain how to use this system with the BX add-ons. 13/3

4 2. REQUESTING LICENSE FROM SAP If you want to run a BX add-on, you must have two licenses: an SAP and a BX license. You can request an SAP license from SAP on their home page. You have to add a partner solution to your license for the specific BX add-on you want to use. The simplest way to find our add-ons among the partner solutions is to look for ISV partner name variatec and then you will get a list of all our add-ons from which you can choose. In the following list you can find the SAP component to your BX add-on: BX Add-on name BX Advanced Project Management BX BOA BX edoc+ BX PPS (Core) BX Document Management System BX APM BX BOA BX esign BX Core BX DMS BX Logistics Management System BX LMS (!) BX Make to Order Scenario BX PDC BX Request for Quotation BX Business Designer BX Warehouse SAP component BX Core (MTO is a part of BX PPS) BX Core (PDC is part of BX PPS) BX RFQ BX Scripting BX WH After you submit the license request you will receive your new license from SAP in an . You have to import your license either in the SAP License Manager or in SAP at Administration>License>License Administration. After you have imported the license you have to assign the license of the add-ons to the specific users otherwise the add-on won't start. 13/4

5 3. REQUESTING A BX LICENSE Fill out all necessary fields on the license request page (the ones marked with *) and add the products for which you need the license (there is an employee and a terminal version of all mobile products, you need to select the one that suits your needs best). You can request a BX license at our license request web page: Picture 1: License request form You have to fill in Partner name, address and customer name accordingly, then please gather all data about your SAP system: Installation Number, System Number, Hardware Key. These can be found in SAP Business One in the Help -> About SAP Business One menu. Picture 2: Hardware Key, System Number and Installation Number 13/5

6 You can copy the numbers if you right click on the fields, and then you can paste them into the appropriate fields on the web page. Please note: all of them are needed for the license. Then you must set the add-on name, the license type and the requested quantity for the license. Note: you can request a license for 10 different add-ons at once. If you need more than that number, you must fill in two request forms. You must choose the following licenses for the following add-ons: BX Add-on name BX Advanced Project Management BX BOA BX edoc+ BX PPS (Core) BX Document Management System BX Logistics Management System BX Make to Order Scenario BX PDC BX Project Management (PRO/MRO) BX Request for Quotation BX Business Designer BX Warehouse BX TC PTM (Thin Client Time Management) BX TC PDC (Thin Client PDC) Requested Add-on BX APM BX BOA BX ESign BX PPS (Core) BX DMS BX LMS BX MTO BX PDC BX PRO or BX PRO/MRO or BX MRO BX RFQ BX Business Designer BX WH BX TC Time Management (Employee/Terminal) BX TCPDC (Employee/Terminal) The Requested Add-on type should always be Production if you request the license for a customer in a working environment. If you are a partner and need a license for presentation versions then you have to request a Demo for Presentation type license, which will be valid for one year. If you want to request a license for a customer so that he can try our add-ons, you have to request a Demo for Customer license, which will be valid for one month. Please note: Production licenses have no expiration date, but they are always billed to the customer/partner. If you have filled out your license request form, you have to click on Submit to send it. If the license was successfully sent. You will receive the BX license in an within 24 hours with a summary page showing the details of the licenses you requested. Note: production licenses take some days to arrive. Demo licenses are sent right away to the requester. 3.1 Requesting License for BX Business Designer BX Business Designer has a special licensing method as it has a runtime and a developer version. Runtime version should be used at the customer's side, where the created scripts are only run, but not developed. Developer versions should be used by developers who are actually programming the scripts. If you want to request a Runtime license you should select Production as Add-on type on the web page. If you want to request a developer license, you have to choose Developer. 13/6

7 If you choose license type Demo for customer, you can develop scripts but you cannot compile the script into a runtime version that can be run on a computer with runtime license. It is valid for 40 days. Demo for presentation license works the same as demo for customer, but it is valid for a year. 3.2 Requesting License for BX Thin Client Terminal/BX Service Broker solutions BX Thin Client Terminal/BX Service Broker solutions have similar licensing model to SAP Business One, but instead of SAP users, licenses can be assigned to either: Employees or Terminals (client computers) Employee licenses can be assigned to specific employees who can use then the software from any computers. Terminal licenses can be assigned to computers which can be used then by any user. 4. IMPORTING AND ASSIGNING BX LICENSES If you receive your BX license in an as a txt attachment, you have to save it in a directory, and start SAP and the add-on. During add-on start up, you will receive a message that no licenses are assigned: Picture 3: Warning message To import and assign licenses you have to open the BX License Administration form from Tools>variatec BX %add-on%>bx License Administration where %add-on% is the name of you add-on. This form looks and works similarly to the SAP License Administration form. In case of no add-ons bought, this option is replaced by the BX Control Panel standalone addon, which looks and works the exact same way as License Administration. Install BX Control Panel, run it from the Add-on Manager, then open the form via Tools BX Control Panel Licensing. Use the Import License File... button to import the license files (the txt files) you received in the . 13/7

8 Picture 4: Importing License Files You have to click on button Import License File... and browse for your BX license file: Picture 5: BX License file Then you have to select the users and assign the license to them: 13/8

9 Picture 6: License allocation for BX Add-on After that you have to update the form and restart the add-on, then you can use it. Note: you can import any license to any BX add-on in the BX License Administration form (for example you can import and assign your BX Warehouse license in the license administration form of BX PPS), but the license is only valid in one company database, so if you have a productive and a demo system, you have to import the BX licenses in both of them. If you click on the Components tab, you can select a license in the matrix and see its details. Picture 7: Components tab 13/9

10 4.1 Additional kinds of license files Employee To assign a license to an employee, click on the Employees tab, select the employee in the left matrix then click on the 'Allocated' checkbox on the right matrix. This is also similar to how the SAP License Administration form works. Picture 8: Employee License Terminal (client) License To assign a license to a terminal, click on the Terminals tab. The left hand matrix displays the available terminals, which can be defined manually in the User Table: BXPLICTER (Tools>User Defined Windows>BXLICTER). Make sure the IP Address is filled for the terminal, because the Web solution checks the IP address of the client. 13/10

11 Picture 9: BXPLICTER_User-Defined Windows IP Address needs to be the address of the device BX Service Broker establishes the connection to. Picture 10: Client IP address 13/11

12 Picture 11: BXPLICTER (LicenseTerminals Table) Now that there's an available terminal, allocation of the license(s) works the same as previously, this time under the Terminals tab. Picture 12: License Allocation When you are finished, press the Update button to save changes and then close the form. After that you have to restart the SAP Business One Integration Service or the BX Service Manager for the changes to take effect. 13/12

13 5. OUR AVAILABILITY 5.1 Contact If you have any questions, concerns or suggestions, we encourage you to contact us through our portal we will be happy to attend your request. 5.2 Support Options Variactech Consulting Kft provides second line support. To open a help desk ticket, you can submit it clicking to this link: Your request will be immediately forwarded to help desk employees. It also stays in the ticket queue until one of us resolves the problem and closes the ticket. In case that you don t have direct access to our help desk service, please contact your partner. 13/13

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